AGUA FRIA UNION HIGH SCHOOL DISTRICT 1481 N. Eliseo Felix Jr. Way, Suite 110 Avondale, AZ REGULAR BOARD MEETING MINUTES

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1 AGUA FRIA UNION HIGH SCHOOL DISTRICT 1481 N. Eliseo Felix Jr. Way, Suite 110 Avondale, AZ REGULAR BOARD MEETING MINUTES Board Approved: 4/26/17 Wednesday, April 12, 2017 Agua Fria Union High School District Office 1481 N. Eliseo Felix Jr. Way, Avondale, AZ :00 PM Mr. Tom Rosztoczy, President Mrs. Gina DeCoste, Member Ms. Maxine Hill, Member Mrs. Mariana Sandoval, Member Mrs. Mary Kay Utecht, Clerk Dr. Dennis Runyan, Superintendent Dr. Matthew Bentz, Assistant Superintendent Mr. Travis Zander, Exec. Director of Finance Mrs. Sandra Haiflich, Exec. Dir. Accountability/Accreditation Mr. Thomas Huffman, Exec. Director of Operations/Safety Mr. Mike Shepard, Exec. Director of Information Systems Ms. Kelly Glass, Director of Federal Programs Mr. Patrick Becker, Director of Special Education Dr. Grant Conway, Director of Curriculum Mrs. Anne Wisener, Director of CTE Programs Dr. Shelle Schlosser, Coordinator of Coldwater Academy Mr. Ernest Molina, Principal, Agua Fria H.S. Mrs. Melissa Yapo, Assistant Principal, Agua Fria H.S. Mrs. Julie Jones, Principal, Desert Edge H.S. Ms. Tamee Gressett, Principal, Millennium H.S. Dr. Terry Maurer, Principal, Verrado H.S. Stan Burgess, Jim Cravens, Carren Egyed, Oscar Gironi, Gretchen Hann, Colette Hayes, Jason Linn, Bill Lucas, Joshua Murray, Cynthia Messieha, Cesar Othon, Steve Pond, Sean Smith, Robert Vernier Rich Crabb, Uyen Crabb, Samantha Hamblin, M. Hessler, Darci Kinslow, Denise Kowactz, Veronica Malone, Teresa Mangus, Kim Prencipe, David Schmidt, Robert Schmitz, Thomas Sims, Lekesha Slaughter, Ron Talley DATE, TIME, LOCATION BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT ADMINISTRATORS PRESENT STAFF PRESENT GUESTS PRESENT Viviana Becerra, Gustavo Cervantes, Amanda Chapa, Fatima Esquivel, Leilane Estrada, Jessica Felix, Adrian Garcia, Vesandy Hellan, Kimberly Madrigal, Esperanza STUDENTS PRESENT 1

2 Martinez, Danae Montenegro, Kody Nelson, Gerardo Penaloza, Bertha Penvelas, Joesana Ramirez Rodriguez, Angelica Rosales, Bryanna Vasal Mr. Rosztoczy called the Regular Board Meeting to order at 5:00 PM and led the audience in the Pledge of Allegiance. Ms. Hill moved to approve the Minutes of the Special Board Meeting of March 22, Mrs. Sandoval seconded the motion and it passed with a vote of 4-0. Ms. Kelly Glass, Director of Federal Programs, introduced students from Agua Fria High School who presented information on the AVID Program. Students shared personal experiences and were very complimentary of the program and of their teachers and campus coordinator. The program focuses on the middle academic group and provides resources to prepare students for college readiness. The AVID Program will be implemented at all four high schools beginning next year. School Counselors and a Career Specialist from Agua Fria and Desert Edge high schools presented information on the Naviance Program. The web-based tool assists students and advisors to explore careers and post-secondary education opportunities. The Naviance Program will be phased in to include all grade levels and implemented at all four high schools beginning next year. Mr. Tom Huffman, Executive Director of Operations and Safety, introduced members of the Boundary Committee. Mr. Huffman shared a presentation with the Board. Priorities were identified (i.e., school capacity and enrollment, alignment with feeders schools where possible, maintain student demographics and diversity, consideration of start times and transportation travel time for students and staff, student proximity to school, traffic and walk patterns, special programs, etc.). Demographic studies were conducted to determine residential areas with high school student populations. Informational meetings were held at each campus and with community members residing near High School #5. Information and feedback was gathered and boundary options were studied. New boundary recommendations will be presented for the Board s consideration on April 26, CALL TO ORDER APPROVAL OF MINUTES PRESENTATION PRESENTATION PRESENTATION Mr. Jason Linn was introduced as the Desert Edge High School Parent Involvement and Community Relations PRESENTATION 2

3 Specialist. Mr. Linn noted a focus of this program centered on the District s Strategic Plan, Priority Three, to improve stakeholder involvement. An additional focus came to the forefront with Title I compliance, specifically, parent engagement. Mr. Linn summarized first year program objectives (i.e., volunteers, communication, parent workshops, establish programs and community partnerships). Parent testimonials were shared noting the successes of the program. Mr. Rosztoczy called for comments from the audience. Mr. Steve Pond addressed the Board and offered positive feedback relative to the Parent Involvement Coordinator s impact to various programs at Desert Edge High School. BEGINNING OF ACTION AGENDA ITEMS Mrs. DeCoste moved to approve a first reading of revised Board Policies BGD, Review of Regulations; DIE, Audits- Financial Monitoring; JFABD, Admission of Homeless Students; JFBA, Unsafe School Choice; JR, Student Records; JRR, Student Surveys; and LBD, Relations with Charter Schools. Ms. Hill seconded the motion and it passed with a vote of 4-0. The revised summary, ASBA Policy Manual Introductions, was inadvertently left off the list of postings; therefore, will be considered for a first reading and adoption on April 26, BEGINNING OF CONSENT AGENDA ITEMS CALL TO THE PUBLIC ACTION AGENDA ITEMS BOARD POLICY REVISIONS BGD, DIE, JFABD, JFBA, JR, JRR, LBD CONSENT AGENDA ITEMS Mrs. DeCoste moved to approve Consent Agenda Items 7.2, 7.3, 7.4, 7.7, 7.8, 7.10, 7.11, 7.13 and 7.16 as presented by Administration. Mrs. Sandoval seconded the motion and it passed with a vote of 4-0. Consent Agenda Items 7.5, Athletic Packet; 7.6, Student Activity/Athletic Fees; 7.9, Revised Job Descriptions; 7.12, Tax Credit Report; 7.14, District Expense Report; and 7.15 Student Activity Accounts Reports were pulled and considered separately. APPROVED. Consent Agenda Item 7.2, Staff Travel Requests to include Tom Huffman/US Green Building Council Conference/Denver, CO/April 26-29, 2017; Kristi Howard/DECA AMPED Professional Development Conference/Charlotte, NC/June 26-29, 2017; Sandra Haiflich and Bill Nelson/National Conference on Student Assessment/Austin, TX/June 27-30, 2017; Eric Eisen/ Economics for Leaders Program/Winston-Salem, NC/July 8-15, 2017 STAFF TRAVEL REQUESTS 3

4 APPROVED. Consent Agenda Item 7.3, Student Travel Requests to include VHS Boys Basketball/University of Colorado Tournament/Boulder, CO/June 1-3, 2017; VHS SkillsUSA CTSO/SkillsUSA National Championships Conference/Louisville, KY/June 18-24, 2017 APPROVED. Consent Agenda Item 7.4, Career and Technical Education (CTE) Student Internship and Business Mentor Agreement with Foothills Acceleration and Sports Training ( ) APPROVED. Consent Agenda Item 7.7, Administrative and Professional Support Staff ( ) APPROVED. Consent Agenda Item 7.8(1), Certified Substitute Teachers to include Dorothy Diaz, James Harvey, Michael McVey, Freddie Reyes, Shannon Sweat APPROVED. Consent Agenda Item 7.8(3), Certified Staff Appointments to include Noah Bleckner, Math Teacher/DEHS, Michael Braudrick/Math Teacher/DEHS, JD Burgess/CTE Sports Medicine Teacher/MHS, Rand Gertenbach/Math Teacher/MHS, Matthew Humphries/ Math Teacher/MHS, Dalton Jackson/Math Teacher/VHS, Ruth Jetton/Math Teacher/VHS, Alexandra Kephart/Digital Photography Teacher/MHS, Robert Killian/History Teacher/DEHS, Bernadette Korb/Math Teacher/DEHS, Rosy Muftikian/Science-Chemistry Teacher/MHS, Rosdon Rada/Math Teacher/AFHS, David Russell/Chemistry Teacher/DEHS, Michelle Thompson/English Teacher/ MHS, Marcus Titterington/Biology Teacher/MHS, Michael Vilona/History Teacher/VHS, Cory Voelkl/Special Education Teacher/AFHS APPROVED. Consent Agenda Item 7.8(4), Certified Staff Retirement to include Margaret Eldean/English Teacher/DEHS/ APPROVED. Consent Agenda Item 7.8(5), Certified Staff Resignations to include Matt Bentz/Assistant Superintendent/DO/5-5-17, Michael Murphy/Social Studies Teacher/VHS/ , Michael Turner/Science Teacher/DEHS/ STUDENT TRAVEL REQUESTS CTE STUDENT INTERNSHIP AND BUSINESS MENTOR AGREEMENT ADMINSTRATIVE AND PROFESSIONAL SUPPORT STAFF ( ) CERTIFIED SUBSTITUTE TEACHERS CERTIFIED STAFF APPOINTMENTS (PENDING STATUS) CERTIFIED STAFF RETIREMENTS CERTIFIED STAFF RESIGNATIONS APPROVED. Consent Agenda Item 7.8(7), Classified Staff Appointments to include Moira-Lin Bowen/Food Service Worker/DEHS, Sherry Esquivel/Bus Driver/ TRANS, Bianca Perdomo/Human Resources Specialist/DO CLASSIFIED STAFF APPOINTMENTS (PENDING STATUS) 4

5 APPROVED. Consent Agenda Item 7.8(9), Classified Staff Resignations to include Patricia Gutierrez/Transportation Supervisor/TRANS/ , Marlene Hahka/ Network Technician/AFHS/4-7-17, Chantel Hutchinson/ Food Service Worker/DEHS/ , APPROVED. Consent Agenda Item 7.8(10), Extra-Duty and Non-staff Coaching Assignments to include Casey Espinoza/Softball Coach/VHS, Brian Fisk/Softball Coach/ MHS, Travis Guiney/Softball Coach/MHS, Mark Jones/ Softball Coach/VHS, Men s Volleyball Coach/VHS, Melinda Marchese/Softball Coach/DEHS, Carl Mcbee/ Softball Coach/MHS, Stephanie Miles/Softball Coach/ VHS, Chris Stark/Coaching Clinic-Camp/VHS, Shannon Yothers/Game Duties/MHS APPROVED. Consent Agenda Item 7.8(11), Extra-Duty and Non-staff Coaching Resignations to include Allison Montano/Softball Coach/DEHS/ , Timothy Newsom/Softball Coach/MHS/ APPROVED. Consent Agenda Item 7.8(12), Volunteers to include Ashley Gyore, Elaine Hughes, Mark James, Ronald Margerum, Mindy Patrick, Mindy Spencepatrick APPROVED. Consent Agenda Item 7.10, Award of Bid to SC Fuels for bulk fuel services, per IFB APPROVED. Consent Agenda Item 7.11, Approval of Sole Source Provider to Moody s Investors Services for bond writing services, per R APPROVED. Consent Agenda Item 7.13, Gifts and Donations to include a monetary donation of $35.58 from the Kula Foundation to Millennium High School; an equipment donation (tennis rackets) valued at $ from Lili Sokoloski to Millennium High School; an equipment donation (weight set) valued at $ from Myra Deroo to Millennium High School APPROVED. Consent Agenda Item 7.16, Payroll and Expense Vouchers to include # , 7062, 7063, 7064 CLASSIFIED STAFF RESIGNATIONS EXTRA-DUTY / NON- STAFF COACHING ASSIGNMENTS (PENDING STATUS) EXTRA-DUTY / NON- STAFF COACHING RESIGNATIONS VOLUNTEERS AWARD OF BID FOR BULK FUEL SERVICES APPROVAL OF SOLE SOURCE PROVIDER FOR BOND WRITING SERVICES GIFTS AND DONATIONS PAYROLL AND EXPENSE VOUCHERS The following Consent Agenda Items were considered separately. Mrs. Sandoval asked for clarification on requested documents for athletic eligibility requirements. It was ATHLETIC PACKET ( ) 5

6 noted that a certified birth certificate, or equivalent proof, is required to validate proof of age to participate. The requested information is kept on file in the Athletic Office as required by the Arizona Interscholastic Association. Mrs. Sandoval moved to approve the Athletic Packet for the school year. Mrs. DeCoste seconded the motion and it passed with a vote of 4-0. APPROVED. Consent Agenda Item 7.5, Athletic Packet ( ) Mrs. Sandoval questioned the District s position on not allowing students to use a Family Athletic Pass in the absence of a parent. It was noted that there have been instances where the integrity of the passes have been compromised. Student parking fees were also discussed. Additional suggestions may be referred to Administration for further review. Mr. Rosztoczy moved to approve the Student Activity/Athletic fees for the school year. Mrs. DeCoste seconded the motion and it passed with a 3-1 vote. Mrs. Sandoval cast the dissenting vote. STUDENT ACTIVITY/ ATHLETIC FEES ( ) APPROVED. Consent Agenda Item 7.6, Student Activity/Athletic Fees ( ) Mrs. Sandoval questioned proposed changes to the job descriptions and suggested some additions. After a review of the revisions, Mr. Rosztoczy moved to approve the three job descriptions with no changes and as presented by Administration. Mrs. DeCoste seconded the motion and it passed with a vote of 3-1. Mrs. Sandoval cast the dissenting vote. JOB DESCRIPTIONS APPROVED. Consent Agenda Item 7.9, Revised Job Descriptions for Executive Director of Human Resources, Executive Director of Accountability and Accreditation, and Executive Assistant to Superintendent and Governing Board After reviewing the Tax Credit Report, Mrs. Sandoval asked how many families donated to the schools. Mr. Zander referred the Board to the number of donors identified on each school report. He stated it is difficult to determine an exact number of families as donations are received from community members as well. Mrs. Sandoval suggested the District promote this initiative in the future. Mrs. Sandoval moved to approve the Tax Credit Report (FY2016) as presented. Mrs. DeCoste seconded the motion and it passed with a vote of 4-0. TAX CREDIT REPORT (FY2016) 6

7 APPROVED. Consent Agenda Item 7.12, Tax Credit Report (FY2016) There was no additional discussion presented for this item. Mrs. DeCoste moved to approve the District General Expense Report as presented. Mrs. Sandoval seconded the motion and it passed with a vote of 4-0. GENERAL EXPENSE REPORT APPROVED. Consent Agenda Item 7.14, District General Expense Report through March 31, 2017 There was no additional discussion presented for this item. Mrs. Sandoval moved to approve the Student Activity Accounts Reports as presented. Mrs. DeCoste seconded the motion and it passed with a vote of 4-0. STUDENT ACTIVITY ACCOUNTS REPORTS APPROVED. Consent Agenda Item 7.15, Student Activity Accounts Reports for Agua Fria, Desert Edge, Millennium, and Verrado high schools through March 31, 2017 Board Member Maxine Hill reported on her recent attendance to The Equity Event Conference hosted by the Arizona School Boards Association. Handouts were shared with the Board. GOVERNING BOARD MEMBER REPORTS Mrs. DeCoste recently toured Desert Edge High School and learned about the Power Hour extended learning opportunity for students. Mrs. DeCoste provided positive comments as she attended the professional development session with keynote speaker, Dr. Luis Cruz. Mr. Rosztoczy called for a five-minute recess. The meeting reconvened at 7:00 PM. Dr. Runyan shared photos of recent site visits. A student enrollment report and calendar of events was provided. Board Members were reminded of the April 18 th Spirit of Agua Fria Awards breakfast. Senior Awards Ceremonies are scheduled on May 17 and 18; Board representation was calendared for event attendance. The summer Governing Board Retreat was tentatively scheduled for July 15, 2017 with more details to follow. Principals Ernie Molina, Julie Jones, Tamee Gressett, and Terry Maurer presented information on Career and Technical Education (CTE) enrollment and program concentrators. Student and staff highlights, student MEETING RECESS SUPERINTENDENT S REPORT PRINCIPALS REPORTS 7

8 enrollment counts, and site event calendars were provided. Future agenda requests included a review and discussion of potential priorities for consideration of the ASBA 2018 Political Agenda. There being no further business, Mrs. Sandoval moved to adjourn the Regular Board Meeting at 7:40 PM. Mrs. DeCoste seconded the motion and it passed with a vote of 4-0. FUTURE AGENDA ITEMS ADJOURNMENT **Pending Status: pending receipt and verification of all required documentation and fingerprint clearance.) President Member Member Member Member Superintendent 8