MINUTES Page Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board.
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1 4. MINUTES Page 1 Members Present: Ms. Lindsay Colley (Vice Chair) Councillor Mary Fragedakis Ms. Sue Graham-Nutter Ms. Dianne LeBreton Mr. Strahan McCarten Mr. Ross Parry Ms. Archana Shah Ms. Eva Svec Regrets: Mr. Ron Carinci (Chair) Councillor Paul Ainslie Councillor Sarah Doucette Call to Order Lindsay Colley called the meeting to order at 6:05 p.m. Ms. Colley gratefully acknowledged that the was meeting on the traditional territory of the Mississaugas of New Credit First Nation, the Haudenasaunee, the Huron-Wendat and home to many diverse Indigenous peoples Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board Approval of Agenda Moved by E. Svec, seconded by S. McCarten: 1. approves the agenda.
2 MINUTES Page Confirmation of February 21, 2017 Meeting Minutes Moved by S. McCarten, seconded by E. Svec: 1. confirms the Minutes of the February 21, 2017 Toronto Public Library Board meeting Approval of Consent Agenda Items Moved by Councillor Fragedakis, seconded by S. McCarten: 1. approves the consent agenda Business Arising from the Minutes There were no Business Arising from the Minutes items at the March 20, 2017 meeting City Librarian s Report (Received for information by Consent) 1. receives the City Librarian s Report for information.
3 MINUTES Page Communications Archana Shah provided the Board with an overview of the sessions she attended at the Ontario Library Association Super Conference as outlined in her report to the Board [Communication (b)]. Moved by S. Graham-Nutter, seconded by R. Parry: 1. receives Communication (a) from Kathleen Wynne, Premier of Ontario, to Ron Carinci, Chair, dated February 21, 2017 expressing appreciation for receiving a copy of the Toronto Public Library s Strategic Plan ; and 2. receives Communication (b) from Archana Shah, Member, Toronto Public Library Board to Board members dated March 8, 2017 reporting on her recent attendance at the Ontario Library Association Super Conference Presentations There were no Presentations at the March 20, 2017 meeting Education Trends in Collection Use Susan Caron, Director, Collections & Membership Services provided a presentation on trends in collection use, including the importance of balancing the physical and digital collections in response to customer demand. Moved by E. Svec, seconded by D. LeBreton: 1. receives the Education Trends in Collection Use verbal report for information. Items for Action: Expense Claim Policy Moved by S. McCarten, seconded by D. LeBreton: 1. approves the Expense Claim Policy in Attachment 1.
4 MINUTES Page Education Sessions Update Moved by R. Parry, seconded by A. Shah: 1. approves the topics for Board education sessions and directs staff to schedule the sessions Woodview Park Branch Lease Renewal (Approved by Consent) 1. approves a lease renewal agreement with S. Strashin & Sons for 4,110 square feet of space at 16 Bradstock Road, with the following terms and conditions: a. a five-year term commencing on June 15, 2017 and terminating on June 14, 2022; and b. annual base rent as follows: i) for years one and two at $15.17 per square foot for annual base rent of $62,348.70, excluding Harmonized Sales Tax; ii) for years three to five at $16.69 per square foot for annual base rent of $68,595.90, excluding Harmonized Sales Tax. Items for Information: Toronto Public Library Foundation Strategic Plan Jennifer Jones, President, Toronto Public Library Foundation provided an overview of the Foundation s strategic plan to become a well-known and sought after charity in Toronto, significantly increasing support of the Toronto Public Library, including growing annual revenue, building brand awareness and increasing the Foundation s allocation to Toronto Public Library. Moved by S. McCarten, seconded by E. Svec: 1. receives the Toronto Public Library Foundation Strategic Plan verbal report for information.
5 MINUTES Page Follow-up to: Youth Participation in Library Decision-Making Pilot and Future Recommendations Moved by R. Parry, seconded by S. Graham-Nutter: 1. receives the Follow-up to: Youth Participation in Library Decision- Making Pilot and Future Recommendations report for information Requests for Reconsideration of Library Materials 2016 Annual Report (Received for Information by Consent) 1. receives the Requests for Reconsideration of Library Materials 2016 Annual Report for information Operating Budget Monitoring Report December 31, 2016 (Received for Information by Consent) 1. receives the Operating Budget Monitoring Report December 31, 2016 for information Capital Budget Monitoring Report December 31, 2016 (Received for Information by Consent) 1. receives the Capital Budget Monitoring Report December 31, 2016 for information.
6 MINUTES Page Board Resolutions Status Report (Received for Information by Consent) 1. receives the Board Resolutions Status Report for information Adjournment Moved by S. Graham-Nutter, seconded by S. McCarten: 1. adjourns the March 20, 2017 meeting. The meeting ended at 7:15 p.m. Signed:
MINUTES Page 1. Mr. Carinci welcomed Councillor Jim Hart as a member of the Board, appointed during the summer as the Mayor s designate.
MINUTES Page 1 4. Members Present: Mr. Ron Carinci (Chair) Ms. Lindsay Colley (Vice Chair) Councillor Paul Ainslie Councillor Sarah Doucette Councillor Mary Fragedakis Ms. Sue Graham-Nutter Councillor
MINUTES Page Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board.
4. MINUTES Page 1 Members Present: Mr. Ron Carinci (Chair) Ms. Lindsay Colley (Vice Chair) Councillor Paul Ainslie Councillor Ana Bailão Councillor Sarah Doucette Councillor Mary Fragedakis Ms. Sue Graham-Nutter
MINUTES Page Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board.
4. MINUTES Page 1 Members Present: Mr. Ron Carinci (Chair) Ms. Lindsay Colley (Vice Chair) Councillor Sarah Doucette Councillor Mary Fragedakis Ms. Sue Graham-Nutter Ms. Dianne LeBreton Mr. Strahan McCarten
Call to Order Councillor Paul Ainslie called the meeting to order at 6:05 p.m.
4. MINUTES Page 1 Members Present: Councillor Paul Ainslie (Chair) Mr. Michael Foderick (Vice Chair) Councillor Janet Davis Councillor Sarah Doucette Mr. Stephen Dulmage Ms. Kimberley Korinek Councillor
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