TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BORD OF COMMISSIONERS Regular Board Meeting genda Date Time September 1, M Meeting to be held in the County Board Room, Historic Courthouse located at 215 1st venue South Suite 300, Long Prairie, Minnesota 5634 Item # pprox. Time 1 Call to Order and Roll Call 00 2 Pledge of llegiance 01 3 mendments to the genda 03 4 Introduction of New Staff - Danica Mazurek, GIS Technician 5 Potential Consent Items pprove Meeting Minutes - ugust 1, pprove ctions of HHS Meeting held ugust 25, pprove Commissioner Warrants 5.4 Prairie Duster Riding Club - 1 Day Liquor License 5.5 Forfeited Land Special ssessment Removal 5.6 Transfer of Funds - Forfeited Land ssessment 5. Finance Budget Committee 6 South Country Health lliance SCH Update Facilities Committee 20.1 Hands of Hope Relocation Todd County Development Corporation 25.1 Letter of Support - Long Prairie Broadband Parks & Trails 30.1 Budget Update 10 Public Works Transf Excess Municipal State id Funds to Reg State id Funds 10.2 Cooperative Construction greement 11 Planning & Zoning Preliminary Plat - Pine Island First ddition 11.2 Final Plat - Living Waters Mennonite Church 12 SWCD NRBG Match for FY Health & Human Services Family Services Collaborative for Children & Families 2016 Interagency greement 13.2 Family Services Collaborative for Children & Families Dissolve Current TC Collaborativ 13.3 dministration of the Child Care ssistance Program 13.4 Energy ssistance Program Internal Controls Documentation 13.5 Temporary Pay djustment for Employee Working Out of Class (Shirley Riski) 13.6 Temporary Pay djustment for Employee Working Out of Class (Neva Volkman) 13. Hire to fill Registered Nurse position 14 Human Resources ccept Resignation of Payroll Clerk - Beth Shell The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the 1 right of 6 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 TODD COUNTY BORD OF COMMISSIONERS Regular Board Meeting genda 14.2 Request to Fill Payroll Clerk Standing Reports uditor - Treasurer Report Commissioners' Report djourn The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the 2 right of 6 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

3 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) pprove ugust 1, 2015 Meeting Minutes Date of Meeting September 1, 2015 Total time requested 5 min Department Requesting ction dministration Presenting Board ction/discussion at Meeting Denise Gaida Background Supporting Documentation enclosed ugust 1, 2015 Meeting Minutes attached Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion pprove Meeting Minutes from ugust 1, 2015 as read Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 3 of 6 Revised 01/15

4 TODD COUNTY BORD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on ugust 1, 2015 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 1 th day of ugust, 2015 at 00 M. The meeting was called to order by Chairperson Kircher. The meeting was opened with the Pledge of llegiance. ll Commissioners present. pproval of genda On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented with the following changes 1. Remove Recruit dministrator/coordinator Routine Business On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote To approve meeting minutes from ugust 4, On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote To approve the Commissioner Warrants numbers 4123 thru in the amount of $115, and the HHS Commissioner Warrants in the amount of $31,0.1. On motion by Neumann and second by Becker, the following motion was introduced and adopted by majority vote with Kircher voting against To approve appointment of Rod Erickson as the second liaison at the SWCD Meetings. Todd County Parks & Trails l Loken and Lee Christopherson, Park Board members were present and reported on the Parks and Trails Budget. Will bring a Board ction for a budget request to the September 1, 2015 Board Meeting. MIS On motion by Erickson and second Kneisl, the following motion was introduced and adopted by unanimous vote To approve the hiring of Danica Mazurek as full time GIS Technician, Grade 1, Step 2, $ per hour, with a start date of ugust 24, Initiative Foundation Kathy Gaalswyk, Initiative Foundation President and Rick Utech, Economic Development Director were present and reported on the Foundation s progress in the past year. Legislative Update MN House Representative, Ron Kresha was present and gave a Legislative update for the past year. Public Works On motion by Kneisl and second Becker, the following resolution was introduced and adopted by unanimous vote FINL PYMENT UTHORIZTION PVEMENT STRIPING CONTRCT Page 1 of 5 4 of 6

5 TODD COUNTY BORD OF COMMISSIONERS WHERES, the contract with Traffic Marking Services, Inc. for the 2015 Pavement Striping Contract known as CP located along various Todd County Highways, has in all things been completed, and WHERES, construction work on this contract was scheduled and completed in 2015 with the value of the total work certified being $,04.3, and WHERES, partial payments amounting to $3,413. have been previously been made to the contractor as work progressed, and WHERES, it has been determined that $4,60.5 still remains to be paid to Traffic Marking Services, Inc. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified. On motion by Neumann and second Becker, the following resolution was introduced and adopted by unanimous vote UTHORIZTION TO CONDUCT DRIVER FEEDBCK SPEED LIMIT SIGN PILOT PROJECT ON COUNTY STTE ID HIGHWY 4 WHERES, County State id Highway (CSH) 4, from the Stearns County Line to the intersection with CSH 2, is located in Grey Eagle Township and parallels the eastern shore of Big Birch Lake, and WHERES, CSH 4 is functionally classified as a major collector due to its high level of traffic which uses it as a shortcut to the City of Freeport and ultimately Interstate 4, and WHERES, the alignment of CSH 4 contains multiple locations of both vertical and horizontal curves with the whole west side of the road being developed with lake homes that are located in close proximity to the road right of way, and WHERES, in 2000 the Minnesota Department of Transportation conducted a speed limit study on CSH 4 and determined that the existing 40 mile per hour speed limit is adequate, and WHERES, residents along the lake have expressed concerns over both the excessive speed of the traffic on CSH 4 and general safety concerns of the overall operation of the roadway, and WHERES, the Sherriff s Office has recently used driver feedback speed limit signs to obtain traffic speed data and to test the signs effectiveness in reducing excessive speeds, and WHERES, residents adjacent to CSH 4 have expressed their willingness to partner with Todd County by donating funds to cover the initial purchase of two driver feedback signs dedicated for use on CSH 4 only. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby authorize the County Engineer to conduct a one year long pilot project in order to study the effectiveness of using driver feedback speed limit signs to reduce excessive speeds along CSH 4 with the following conditions #1 No additional requests for the installation of driver feedback signs will be granted in Todd County for a period of one year from the date of this resolution in order for the Public Works Department to determine the effectiveness of this pilot project. #2 The adjacent property owners will be required to contribute at least $5, (base price for signs without data collection capabilities) before the pilot project will be initiated by the County. #3 The signs will remain under the ownership of Todd County. Page 2 of 5 5 of 6

6 TODD COUNTY BORD OF COMMISSIONERS #4 That this project does not require the County to maintain the signs beyond the one year time period nor does this project require the County to install the signs at other locations throughout the County. On motion by Neumann and second Erickson, the following motion was introduced and adopted by unanimous vote To approve to set the 2015 Fall Road Meeting for October 22, 2015 at 00 M at the Public Works Long Prairie Shop located at 44 Riverside Drive, Long Prairie, MN On motion by Erickson and second Kneisl, the following resolution was introduced and adopted by unanimous vote To approve the County Engineer to purchase the following equipment (purchase agreements attached) Mack Truck Model GU13 from Nuss Truck & Equipment for $101,54.3 (includes trade) - State Bid Price Box and Plow Equipment from Towmaster, Inc. for $2, State Bid Price On motion by Neumann and second Becker the following motion was introduced and adopted by unanimous vote WRD OF CONTRCT FOR 2015 BRIDGE CONSTRUCTION PROJECT WHERES, sealed bids were received on ugust 11 th, 2015 by the Todd County Public Works Director and the Todd County uditor/treasurer for SP , said project for bridge construction located on 250 th Street in Long Prairie Township, and WHERES, the following sealed bids were received Marvin Tretter, Inc. Pierz, Minnesota $10, Riley Bros Construction, Inc. Morris, Minnesota $111,14.00 Landwehr Construction, Inc. Saint Cloud, Minnesota $124, Midwest Contracting, LLC Marshall, Minnesota $124,45.00 Gladen Construction, Inc. Laporte, Minnesota $133, Central Specialties, Inc. lexandria, Minnesota $16, NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby accept and award the contract for the above said construction projects to Marvin Tretter, Inc. of Pierz, Minnesota based on their low bid of $10, Planning & Zoning On motion by Erickson and second Kneisl, the following motion was introduced and adopted by majority vote with Neumann voting against To approve CUP for John Dockstader (Birchwood Resort, LLC) 212 Birchwood Loop, Sauk Centre, MN 563. Conditional Use Permit to expand Birchwood Resort, LLC by creating thirteen (13) recreational vehicle lots on Sauk Lake, RD Shoreland Zoning District. SECT-13 TWP-12 RNG-34. PRT OF GOVT LOT 1 DESC S COMM T SW COR OF SEC 13, N FT TO W QTR COR OF SEC 13, NE 13.2 FT TO NE COR OF LOT 26 OF DIMOND SPRINGS PRK, E FT TO E LINE OF DRIVEWY S PT OF BEG, THENCE E 25.3 FT, N FT, E 146. FT, N'RLY FT, NW FT, W 20.5 FT TO E LINE OF DRIVEWY, SW 44.2 FT TO BEG. pproval of the Conditional Use Permit request with the following conditions 1.) Obtain Shoreland lteration Permit for soil work. No RV s to enter area until shoreland alteration provisions are met including 0% vegetation establishment on all disturbed soil. 2.) No soil disturbance in areas marked orange on map which includes severe steep slope and bluff impact zone setbacks. 3.) Page 3 of 5 6 of 6

7 TODD COUNTY BORD OF COMMISSIONERS Water-bars (2) installed on roadway to intercept flow and channel to side of access drive. 4.) CUP would be only for RV sites no park models or mobile homes allowed. 5.) Maintain minimum 0ft. buffer between Birch Drive. Only hazard trees and dead/dying vegetation can be removed in this area. 6.) Property boundaries need to be marked between PIN and and along Diamond Lakeview Cemetery common property lines..) Set a periodic review period for CUP..) dd fence and shrubs for a barrier to distinguish property lines. On motion by Neumann and second Kneisl, the following motion was introduced and adopted by unanimous vote To approve CUP for Victoria and Kriston Couchey, th venue, Browerville, MN Parcel # Conditional Use Permit request to establish a retail business and erect greenhouses and an adjacent utility shed as listed in the application within the R-2 Zoning District. LOT- 13 BLK-1 HRTFORD SUBDIVISION ( ). pproval of the Conditional Use Permit request with no changes or conditions. On motion by Erickson the Preliminary Plat Pine Island Cove First ddition was tabled. Health & Human Services On motion by Neumann and second Kneisl, the following motion was introduced and adopted by unanimous vote To approve the budget plan as indicated in ttachment D Vulnerable Children and dult Plan mendment. (mendment available in the dministration Office). Jackie Och and Lisa Chapin presented the Governor s Proclamation of ugust as Child Support wareness Month. They also had staff attend in this department for acknowledgement during the meeting. On motion by Becker and second Kneisl, the following motion was introduced and adopted by unanimous vote To approve Bernice Desotell as a member of the Todd County Public Health dvisory Committee. On motion by Erickson and second Kneisl, the following motion was introduced and adopted by majority vote with Neumann voting against To hire Connie Burns for the Health Education Coordinator position at Grade 1, step 4. On motion by Kneisl and second Becker, the following motion was introduced and adopted by unanimous vote To approve to reassign shley Huntley from part-time Homemaker to part-time Home health ide position at Grade 14, step 1. uditor-treasurer Report Preliminary budget will be presented at the Commissioner Meeting September 15, Commissioners Report The topic of the Hands of Hope relocation will be brought to the September 1, 2015 Board Meeting. ll Board Members gave their reports and which meetings they had attended. On motion by Neumann and second by Kneisl the meeting was adjourned until September 1, 2015 Page 4 of 5 of 6

8 TODD COUNTY BORD OF COMMISSIONERS Commissioner Warrants Commissioner Warrants mount BROWERVILLE TRUCKWSH/BIG BOYZ 2,325.4 CENTRL SPECILTIES INC 52,2.4 ELECTION SYSTEMS & SOFTWRE INC 3, EMERGENCY UTOMOTIVE TECH 2, GIZ PLUMBING & HETING INC LKEWOOD HELTH SYSTEMS STPLES WORLD TODD COUNTY TRESURER WIDSETH SMITH NOLTING INC 4, Payments less than ,31.5 Final Total 115, HHS Warrants # Foster Care Provider # 1046 Foster Care Provider 211. # Foster Care Provider Payments less than Final mount 31,0.1 Page 5 of 5 of 6

9 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda)pprove ctions of HHS Committee Meeting Date of Meeting September 1, 2015 Total time requested1 min Department Requesting ction Health & Human Services Presenting Board ction/discussion at Meeting uditor/treasurer Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion pprove the ctions of the HHS Committee Meeting held ugust 2, 2015 in accordance with the minutes on file in the Todd County dministration Office Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, Todd County uditor/treasurer, hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal of 6 Revised 06/10

10 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) pprove Commissioner Warrants Date of Meeting0/01/2015 Total time requested 5 min Department Requesting ction uditor Treasurer Office Presenting Board ction/discussion at Meeting Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion To approve the Commissioner Warrants number thru in the amount of $,2.52. Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 10 of 6 Revised 01/15

11 Comissioner Warrants Vendor Name ccount CENTRL PPLICTORS INC 1,1.0 COMMISSIONER OF TRNSPORTTION 2,53.1 CRETEX CONCRETE PRODUCTS MIDWEST 4, DELL MRKETING L.P. 6,6.63 EMERGENCY UTOMOTIVE TECH 4,41.63 M R SIGN COMPNY INC 2, MORRISON CO PUBLIC HELTH SERV 6, SCHOOL DISTRICT 253 2,2.34 TRUENORTH STEEL 21,463. TURNKEY/THREE SQURE MRKET 4, WIDSETH SMITH NOLTING INC 4,40.00 Payments less than ,64.1 Final Total, of 6

12 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) pprove 1 Day Temporary Liquor License Prairie Duster Riding Club Date of Meeting0/01/2015 Total time requested 5 min Department Requesting ction uditor Treasurer Presenting Board ction/discussion at Meeting Denise Background Supporting Documentation enclosed pplication is on file in the uditor Treasurer's Office Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion to approve a 1 Day Temporary On Sale Liquor License for Prairie Dusters Riding Club a/k/a Prairie Dusters Saddle Club for September 26, 2015 in Round Prairie Township at 2564 County 4, Long Prairie, MN. Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 12 of 6 Revised 01/15

13 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Forfeited Land Special ssessment Removal Request Date of Meeting0/01/2015 Total time requested 5 min Department Requesting ction uditor Treasurer Office Presenting Board ction/discussion at Meeting Denise Gaida / Gary Kneisl Background Supporting Documentation enclosed Parcel # located at 125 Main Street E, Eagle Bend, MN became forfeited for non payment of taxes as of May 12, 200. In June 200, per Commissioner approval, the building on this lot was demolished. The expenses totaling $12, associated with the building removal were placed as a direct special assessment towards the minimum purchase price of the tax forfeited parcel. ( breakdown of the total expenses remains on file in the uditor Treasurer's office.) request has been made to remove the Special ssessment from the purchase price of this parcel for sell ability. Options Supporting Documentation enclosed 1. Take no action and the sale price of the tax forfeited parcel will remain as stands. 2. pprove the removal of the Special ssessment from the purchase price of the tax forfeited parcel and also approve that the County General Fund will refund the $12, of expense to the Forfeited Tax Sale Fund. Recommendation The Todd County Board of Commissioners approves the following by Motion To approve the removal of the Special ssessment valuing $12, from the purchase price of the tax forfeited parcel and also approve that the County General Fund will refund the Forfeited Tax Sale Fund for said expense. Financial Implications $12, Comments Funding SourceUnknown Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 13 of 6 Revised 01/15

14 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Transfer of Funds Forfeited Land ssessment Removal Date of Meeting0/01/2015 Total time requested 5 min Department Requesting ction uditor Treasurer Office Presenting Board ction/discussion at Meeting Denise Gaida / Gary Kneisl Background Supporting Documentation enclosed The Commissioners have approved the Special ssessment Removal Request for Parcel # in the amount of $12, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion To approve the attached resolution that the County General Fund will refund the Forfeited Tax Sale Fund for said expense of $12, Financial Implications $12, Comments Funding SourceUnknown Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 14 of 6 Revised 01/15

15 TODD COUNTY BORD OF COMMISSIONERS TRNSFER OF FUNDS FROM GENERL FUND TO FORFEITED TX SLE FUND WHERES, the Todd County Board of Commissioners have approved a Board ction removing the Special ssessment on parcel in the amount of $12, and WHERES, the Todd County Board of Commissioners have agreed to reimburse the Forfeited Tax Sale Fund for the $12, for the expenses incurred. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby approve the transfer of the funds in the amount of $12, from the General Fund to the Forfeited Tax Sale Fund. Page 1 of 1 Board ction Tracking Number of 6

16 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Finance / Budget Committee Date of Meeting0/01/2015 Total time requested 5 min Department Requesting ction uditor Treasurer Office Presenting Board ction/discussion at Meeting Denise Gaida Background Supporting Documentation enclosed The Todd County Board of Commissioners have expressed the desire to create a Finance / Budget Committee. Suggested members of the Committee are 2 County Commissioners, the uditor Treasurer and any department heads or their representatives as determined by the Commissioners and uditor Treasurer. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion To establish the creation of the Finance / Budget Committee and also to appoint Commissioner Barb Becker and Commissioner Randy Neumann to the Finance / Budget Committee. Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 16 of 6 Revised 01/15

17 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) South Country Health lliance Date of MeetingSeptember 1, 2015 Total time requested 5 min Department Requesting ction SCH Presenting Board ction/discussion at Meeting Leota Linda Background Supporting Documentation enclosed South Country Health lliance update Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion Financial Implications $ Funding Source Budgeted Yes No Comments ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 1 of 6 Revised 01/15

18 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Hands of Hope Request dditional Space/Review Rental greement Date of MeetingSeptember 1, 2015 Total time requested 10 minutes Department Requesting ction Hands of Hope Presenting Board ction/discussion at Meeting Facilities Committee Background Supporting Documentation enclosed Hands of Hope has an opportunity to hire an additional staff person in the Long Prairie Office. Grant funding is available to hire additional staff however, a larger office space would be needed to accommodate the staff. Hands of Hope is requesting additional office space and has requested a review of current rent/lease agreement to address the new space. Options Supporting Documentation enclosed 1. Formally agree to move Hands of Hope to Mainstreet Government Center and allow review and adjustments to the current lease agreement to address the new office space requested. new rental agreement will be brought to the County Board on /15/2015 after review by County ttorney and County uditor. 2. Decline the request to move, impacting Hands of Hope's ability to hire and utilize the current space allocated. Recommendation The Todd County Board of Commissioners approves the following by Motion Formally agree to move Hands of Hope to Mainstreet Government Center and allow review and adjustments to the current lease agreement to address the new office space requested. Financial Implications $ increased Comments revenue in rental payments Funding SourceHands of Hope Budgeted Yes No ction Voting in Favor Voting gainst Motion Kneisl Kneisl Second Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 1 of 6 Revised 01/14

19 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Letter of Support Long Prairie rea Broadband Project Date of Meeting/1/2015 Total time requested 5 min Department Requesting ction Todd County Development Corporation Presenting Board ction/discussion at Meeting Rick Utech Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion pprove a letter of support for the "Long Prairie rea Broadband Project to jump Start Todd County Fiber" Financial Implications $0 Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 1 of 6 Revised 01/15

20 September 1, 2015 Minnesota DEED Office of Broadband Development 1 st National Bank Building 332 Minnesota Street, Suite E200 St. Paul, MN Dear Grant committee The Todd County Board of Commissioners is submitting this letter in support for the Long Prairie rea Broadband Project to Jumpstart Todd County Fiber. s a rural county in Minnesota, we experience poor broadband coverage in a majority of our rural areas in Todd County. Unfortunately, without adequate broadband coverage and connectivity speed, our area citizens, agricultural producers and businesses are at a competitive disadvantage. We understand the purpose of this project is to build a strategic fiber backbone around the City of Long Prairie area. This includes fiber to the premise as part of a longer range plan to reach unserved and underserved households, agricultural producers and businesses in rural areas of Todd County. Todd County understands that without this project by the City of Long Prairie, our rural citizens, agricultural producers, and area businesses will be at a sustainable disadvantage in the local and global marketplace. For this reason, the Todd County board of commissioners is in strong support of the Long Prairie rea Broadband Project to Jumpstart Todd County Fiber. We understand that this project has matching dollars and is shovel ready with an engineering plan to move forward. Sincerely, Todd County Board of Commissioners 20 of 6

21 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) 2016 Park Board Budget Date of Meeting September 1, 2015 Total time requested 5 min Department Requesting ction Park Board Presenting Board ction/discussion at Meeting l Loken Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion Financial Implications $ Funding Source Budgeted Yes No Comments ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 21 of 6 Revised 01/15

22 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Transfer of Excess Municipal State id Construction Funds to Regular State id Construction Funds Date of Meeting0/01/2015 Total time requested 5 minutes Department Requesting ction Public Works Presenting Board ction/discussion at Meeting Loren Fellbaum, County Engineer Background Supporting Documentation enclosed In order to prevent a needs deduction in the 2015 State id llotment, the excess balance of three years allotment must be transferred from the Municipal State id Construction ccount to the Regular State id Construction ccount before December 1st, Minnesota Statute Subdivision 4 (3d) does allow municipal account expenditures, in excess of two years allotment, to be spent outside of municipalities below 5,000 population solely by resolution of the County Board. Options Supporting Documentation enclosed #1 pprove attached resolution. #2 Do not approve attached resolution. Recommendation The Todd County Board of Commissioners approves the following by Motion pprove attached resolution. Financial Implications $311,42.00 Comments Funding Source State id Construction Budgeted Yes No ction Voting in Favor Voting gainst Motion Kneisl Kneisl Second Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 22 of 6 Revised 01/14

23 TODD COUNTY BORD OF COMMISSIONERS TRNFER OF EXCESS MUNICIPL STTE ID CONSTRUCTION FUNDS TO REGULR STTE ID CONSTRUCTION FUNDS WHERES, Minnesota Statue 162.0, Subdivision 4 (3d), provides that accumulated balances in excess of two years apportionments may be spent on projects located outside of municipalities under 5,000 population when approved solely by resolution of the county board, and WHERES, Counties having a Municipal State id Construction Fund Balance exceeding three years apportionments are subject to a penalty on future year apportionments, and WHERES, the current State id Municipal Construction Fund ccount Balance indicates an excess amount of $311,42, which would subject Todd County to a penalty reduction on the 2016 State id pportionment. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners request that the Commissioner of Transportation transfer $311,42 from the Todd County Municipal State id Construction Fund ccount, in excess of the two years apportionment, into the Todd County Regular State id Construction Fund ccount. Page 1 of 1 Board ction Tracking Number of 6

24 ! " # $ % & ' & " ( $ & ' & & ' & )* +* ",, - )* +* % ",, % - -. / = / =. 3 B2 / C D/ B2 / C D/ E 3 3 D FG D FG 4 H 6 6 = 6 6 = 6 E 3 3 D FG D FG 4 H I J 6 = = I J KG 4J = = = KG 4J L2 M I 3 N G C 6 6 L2 M I 3 N G C - (! O! +! ) O!! O )! # (! + # O! ( + ) O! ) (! O +! O )! # ( - P J 12 0/ Q G 5 5 = 5 5 = = 5 = 5 5 P J 12 0/ Q G.1 J / 0 R/ 2 J 0 6 = 6 = = 6 = 6.1 J / 0 R/ 2 J 0 S N T T / 0 U 6 6 = = S N T T / 0 U EG2 C3 4 = = 6 EG2 C3 4 I J 3 V 2 F J W3 3 U C 6 = = = = 6 I J 3 V 2 F J W3 3 U C X / 0 C F / 1 6 = = = = X / 0 C F / 1 Y 3 0Q/ 4 6 = = = 6 = = = Y 3 0Q/ 4 K J 4 4 G 4 H = = 6 = = K J 4 4 G 4 H K = 6 6 K 3 Z J U I J = Z J U I J Z 3 CJ / N 6 6 = Z 3 CJ / N - )! ) O! ( (! O +!! (! + # (! ) )! # +!! O # O #! ( O! )! ( = = P J = 6 = 6 = P J / C C = 6 = = 6. / C C. 03 R WG 4 H =. 03 R WG 4 H B C/ 4 2G = B C/ 4 2G E / 4/ T J D 6 = 6 = 6 = = 6 6 E / 4/ T J D XG1 J I / D C = 6 = = 6 XG1 J I / D C X 30 G C3 4 6 = 6 X 30 G C3 4 L F J 0 T N 0 4J 6 6 = = = = 6 = = 6 L F J 0 T N 0 4J L2 J / 0 4 C 6 = = = 6 = L2 J / 0 4 C \ 3 U U 6 = 6 6 \ 3 U U W/ U J 4/ 6 = 6 = 6 = 6 = W/ U J 4/ W0 G H F2 6 6 = = W0 G H F2 - ( +! +! + ) +! (! + # +! ) )! O (! ( +! # +! # +! # - ( ] ", " 24 of 6

25 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Cooperative Construction greement for 210 th Street in Gordon and Leslie Township Date of Meeting0/01/2015 Total time requested 5 minutes Department Requesting ction Public Works Presenting Board ction/discussion at Meeting Loren Fellbaum, County Engineer Background Supporting Documentation enclosed The attached agreement is between the County of Todd, Gordon Township, and Leslie Township concerning the project administration, project engineering, construction management, cost participation, and future maintenance of the proposed 2016 construction project on 210 th Street located on the Gordon/Leslie Township Line also known as Battle Point Park Road. Options Supporting Documentation enclosed #1 pprove attached cooperative construction agreeement. #2 Do not approve attached cooperative construction agreeement. Recommendation The Todd County Board of Commissioners approves the following by Motion pprove attached cooperative construction agreeement. Financial Implications $0.00 Comments Funding Source Road and Bridge Budgeted Yes No ction Voting in Favor Voting gainst Motion Kneisl Kneisl Second Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 25 of 6 Revised 01/14

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28 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) Pine Island Cove First ddition Date of Meeting 1 15 Total time requested 10 min Department Requesting ction Planning and Zoning Presenting Board ction/discussion at Meeting Tim Stieber Background Supporting Documentation enclosed Preliminary Plat in Section 34, Turtle Creek Township to be subdivided from existing Pine Island Cove consisting of Lot 1, Block 1 located on Pine Island Lake, Recreational Development Shoreland Zoning District. This Preliminary Plat is unchanged from the previous submission. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion pprove Preliminary Plat known as Pine Island Cove First ddition with conditions stated. Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 2 of 6 Revised 01/15

29 CONDITIONL USE, SUBDIVISION, REZONING PROCEEDINGS STTE OF MINNESOT COUNTY OF TODD In The Matter of Mailing ddress Property Owner Pine Island Cove First ddition (Rod and Pamela Borg) 1012 Kaymar Ln. Burnsville, MN Pamela Borg Site ddress N Parcel Number REQUEST Subdivision request to create a subdivision in Section 34, Turtle Creek Township to be subdivided from Pine Island Cove to be known as Pine Island Cove First ddition. Plat consists of Lot 1, Block 1 (5,54 sqft) located on Pine Island Lake, RD Shoreland Zoning District The above entitled matter was heard before the Todd County Planning Commission on the 6 th day of ugust, 2015, on a petition for Conditional Use pursuant to the Todd County Zoning Ordinance, for the following described property PINE ISLND COVE ( ) PRT OF LOT 2 BLK 1 LYING E'ERLY OF DESC LINE COMM T NE COR OF LOT 2, NW 14.4 FT, W'ERLY FT TO PT OF BEG, THENCE SE FT, SE 3 FT TO SHORELINE & TERMINTING to be known as Pine Island Cove First ddition. Record this document in X abstract records torrens records. IT IS ORDERED that the Conditional Use, Subdivision, Rezoning be (granted, denied) as upon the following conditions, changes or reasons pproval of the plat as presented with the following conditions 1.) Obtain permit for one RV to remain on site placed outside of the setbacks. 2.) Removed collapsed boathouse or replace with exact for exact. 3.) No establishment of easements for non-riparian lot access. Todd County Board of Commissioners David Kircher, Chairperson Date 2 of 6 Page 1 of 2

30 STTE OF MINNESOT COUNTY OF TODD OFFICE OF TODD COUNTY PLNNING & ZONING OFFICE I, Timothy D Stieber Todd County Planning & Zoning Director, County of Todd with and in for said County, do hereby certify that I have compared the foregoing copy and order (granting, denying) a Conditional Use with the original record thereof preserved in my office, and have found the same to be correct and true transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand at Long Prairie, MN. in the County of Todd on the day of. TODD COUNTY Planning and Zoning DIRECTOR Drafted by Galen Gruber Resource Conservationist This form mailed to applicant Date ctivities granted by a Conditional Use Permit expire and are considered invalid unless they are substantially completed within thirty-six months of the date the conditional use permit is granted by the Board of Commissioners. Section 5.05M Todd County Ordinance. 30 of 6 Page 2 of 2

31 Todd County, MN Board ction Form ction Requested ction/motion Discussion Information Item Report Resolution Other Board ction Tracking Number (dmin use) Title (for publication with the genda) CUP/Final Plat "Living Waters Mennonite Church Cemetery" Date of Meeting/1/15 Total time requested 5 min Department Requesting ction Planning & Zoning Office Presenting Board ction/discussion at Meeting Tim Stieber, Director Background Supporting Documentation enclosed Request to establish a cemetery by Living Waters Mennonite Church located in E2 NE4 NE4, Section 35, Ward Township to be known as "Living Waters Mennonite Church Cemetery". Prelinimary plat passed pril 21, Final plat consists of one lot containing 1.23 acres and is located in gricultural/forest 2 Zoning District, lot cannot be converted to a dwelling site, due to substandard size. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion pproval of the final plat of "Living Waters Mennonite Church Cemetery" as presented with condition that the site will be maintained by the Mennonite Church. Financial Implications $ Comments Funding Source Budgeted Yes No ction Voting in Favor Voting gainst Motion Kircher Kircher Second Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STTE OF MINNESOT} COUNTY OF TODD} I, Denise Gaida, County uditor-treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the dministration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal Seal 31 of 6 Revised 01/15

32 TODD COUNTY BORD OF COMMISSIONERS Final Plat pproval Living Waters Mennonite Church Cemetery Subdivision WHERES, pplicant, Living Waters Mennonite Church, applied to subdivide property located in Section 35 of Ward Township. Plat of Living Waters Mennonite Church Cemetery subdivision consisting of part of the East Half of ht eeast half of the northeast Quarter of the North East Quarter, Section 35, Twp 131 N, Range 33 W, Ward Township, Todd County, Minnesota containing 403 burial lots. griculture/forestry -2 zoning district. Plat abuts an existing public road (25 th ve). WHERES, pplicants appeared before the Todd County Planning Commission at a public hearing on pril 2, 2015, where this preliminary plat known as Living Waters Mennonite Church Cemetery subdivision was recommended to the County Board of Commissioner for approval with three conditions and WHERES, On pril 21, 2015 the Todd County Board of Commissioners approved Living Waters Mennonite Church Cemetery Preliminary Plat to move forward and be completed on the condition that the site be maintained by the Mennonite Church WHERES, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. NOW, THEREFORE BE IT RESOLVED, the final plat of Living Waters Mennonite Church Cemetery subdivision be approved as presented. Page 1 of 1 Board ction Tracking Number of 6