HARRISBURG SCHOOL DISTRICT MINUTES

Transcription

1 HARRISBURG SCHOOL DISTRICT MINUTES BOARD OF SCHOOL DIRECTORS REGULAR MEETING MONDAY, MAY 7,

2 Prior to the Call to Order, Carol Kaufmann read the following statement Once the meeting is called to order no public comment slips will be accepted by the Board. Public comment is limited to Harrisburg City residents only. School District Policy 903 will be followed during the Board of School Directors public meeting. Copies of this policy are on the table in the back of the room. 1. & 2. Call to Order and Pledge of Allegiance The Board of School Directors of the Harrisburg School District held a regular legislative meeting on Monday, April 16, 2012 in the boardroom of the Administration Building, 2101 North Front Street, Building 2, Harrisburg, PA, pursuant to due notice to each Board Member. Jennifer Smallwood, Vice President of the Board of School Directors, called the meeting to order at 6:47 pm followed by the flag salute. 3. Roll Call Ruth Cruz-Roldan Present (8) Present (1) Vacancies Destini Hodges Present Lola Lawson Present by phone Rhonda Mays Present Brendan Murray Present Jennifer Smallwood Present James Thompson Present Patricia Whitehead-Myers Present Present: Dr. Sybil Knight, Superintendent Jeff Bader, Business Administrator/Assistant Board Secretary Carol Kaufmann, Board Secretary Samuel T. Cooper, III, Solicitor, Dilworth Paxson Announcements Ms. Smallwood announced that an Executive Session was held on May 2, 2012 from 5:30-6:50pm and discussed legal bills and related cases. An Executive Session was held today from 5:30pm to 6:45pm and discussed were personnel matters, the Injunction Stipulation for Minors J.R. and J.N. (Court of Common Pleas, Dauphin County, Pennsylvania-No CV 2103 EQ). Gerald Kohn, et al. v. School District of the City of Harrisburg, et al., U.S. District Court for the Middle District of Pennsylvania, Civil Action NO. 1:11-CV WWC). 4. ACCEPT RESIGNATION OF SCHOOL DIRECTOR TIFFINEY PENN moved, seconded by, to accept the resignation of Tiffiney Penn, School Director. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 2

3 5. APPROVAL OF May 7, 2012 AGENDA moved, seconded by, to approve Item 5. There was no discussion. (7) (0) No (1) Abstain (1) Vacancy Motion Carried Abstain Ms. Smallwood 6. APPROVAL OF April 16, 2012 MINUTES moved, seconded by, to approve Item 6. There was no discussion. (7) (0) No (1) Abstain (1) Vacancy Abstain Motion Carried Ms. Smallwood 7. PUBLIC COMMENT-AGENDA ITEMS (Time limit of three minutes per person) 1. Kelly Winchester-712 S. 25 th Street-commented on the Family and Community Liaison position at Camp Curtin and Item 10.4 Xerox contract. 2. Sylvia Rigal-609 Curtin Street-commented on the Family and Community Liaison position, names of students appearing on the website (check registers), and Sylvan Learning Center. 8. REPORTS 8.1 Superintendent s Report-Dr. Sybil Knight-Burney Dr. Knight commented Laura Bloss-Regional Homeless Advocate 2012 Award for Region 2 Michelle Ulishney- Regional School Nurse Excellence Award Motown Student Essay Awards-Floyd Stokes a.k.a. SuperReader Ben Franklin School-Christopher Cherny, Principal and Maquel Groom, Assistant Principal CIPA Curriculum-Julie Lehmer, Applications Specialist Centralized Bus Stops for Non-Public Schools-Lisa Myers, Transportation Coordinator 8.2 Academic, Instruction, and Student Services Committee-Destini Hodges, Chair 8.3 Ad Hoc Negotiations Committee-Jennifer Smallwood, Chair 8.4 Budget, Facilities, and Finance Committee-Rhonda Mays, Chair 8.5 Community Relations Committee-Lola Lawson, Chair 8.6 Human Resources/Administrative Committee-Jennifer Smallwood, Chair 8.7 Policies and Procedures Committee-Jennifer Smallwood, Chair 3

4 9. BUDGET ADMINISTRATION The Administration recommends approval of the following attached items: 9.1 CHECK REGISTER 4/13/12 CHECK NUMBERS CHECK REGISTER 4/20/12 CHECK NUMBERS BUDGET TRANSFERS moved, seconded by Ms. Whitehead-Myers, to approve Items 9.1, 9.2, and 9.3. There was no discussion. (7) (1) No (1) Vacancy Motion Carried No Ms. Smallwood 10. OTHER FISCAL MATTERS 10.1 APPROVAL TO PURCHASE THE TIMECLOCK PLUS TIME AND ATTENDANCE SYSTEM FOR $71, The Administration recommends approval to purchase the TimeClock Plus Time and Attendance System. Explanation: The District currently uses a manual time card system which results in a great deal of lost work time and is very costly to process. The TimeClock Plus system is an automated system that will improve time accountability and reduce the cost of processing payroll. moved, seconded by, to approve Item 10. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 4

5 10. OTHER FISCAL MATTERS-continued 10.2 APPROVAL OF THE AGREEMENT WITH HAYES LARGE IN THE AMOUNT OF $2,400 TO PROVIDE SERVICES FOR THE COMPLETION OF THE PLANCON PROCESS FOR SCITECH TO ENABLE THE DISTRICT TO RECEIVE REIMBURSEMENTS FROM PDE The Administration recommends approval of the attached Agreement to provide documentation support services for SciTech reimbursement. Explanation: The District never completed the PlanCon process when it acquired SciTech in 2008, which has prevented the District from receiving debt service reimbursement from PDE. Hayes Large was the original architect on the project and has much of the information needed to complete the process in a timely manner. moved, seconded by, to table Item There was no discussion. (7) (0) No (1) Abstain (1) Vacancy Motion Carried Mr. Thompson Abstain Ms. Smallwood 10.3 APPROVAL TO RENEW THE AGREEMENT WITH SCHOOLMESSENGER IN THE AMOUNT OF $8, The Administration approval to renew the School Messenger Agreement for Explanation: The District switched its automated phone messaging system from Connect-Ed to SchoolMessenger for for improved performance and lower cost. This agreement renews SchoolMessenger for moved, seconded by, to approve Item 10.3 There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 5

6 10. OTHER FISCAL MATTERS-continued 10.4 APPROVAL OF THE ATTACHED 5 YEAR CONTRACT WITH XEROX FOR SCANNING OF STUDENT RECORDS AT A COST OF $3,660/MONTH The Administration recommends approval of the attached Xerox contract to scan student records. Explanation: The District is required to maintain student records for 99 years and has contracted with Xerox to scan these records into an electronic format. Under the new contract, Xerox will be upgrading the scanning equipment to make it faster and has kept the price of the contract the same as the current contract. moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 11. PERSONNEL ACTIONS The Administration recommends the Board approve the following personnel actions: ADMINISTRATIVE A. Temporary Assignment (With Differential Pay) 1. Winsome B. Parke From: Assistant Principal at Harrisburg High School To: Acting Principal at Harrisburg High School, for Marisol Sicairos-Craig. Differential pay of $55.29 per day, effective 4/13/12. moved, seconded by, to approve Item 11 Administrative A. Temporary Assignment (With Differential Pay). There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 6

7 11. PERSONNEL ACTIONS-continued ADMINISTRATIVE-continued B. Transfer of Temporary Assignment (With No Change in Salary) 1. Dennis L. Claroni From: Acting Assistant Principal at Downey To: Acting Assistant Principal at Harrisburg High School, for Winsome B. Parke who is on temporary assignment, effective 4/13/12. C. End of Temporary Assignment 1. Dennis L. Claroni Acting Assistant Principal at Harrisburg High School, effective 4/30/12 2. Mary Manning Acting Principal at Downey, effective 2/15/12 D. Termination 1. Maria K. Farina Administrative Assistant in the Administration Building, effective 4/24/12. moved, seconded by, to approve Item 11-Administrative B. Transfer of Temporary Assignment (With No Change in Salary), C. End of Temporary Assignment, and D. Termination. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood PROFESSIONAL A. Transfer of Temporary Assignment (With No Change in Salary) 1. Gwen Rase From: Long Term Substitute Second Grade Teacher at Scott To: Long Term Substitute First Grade Teacher at Foose, to cover for employee on FMLA, effective 4/30/12. B. Retirement 1. Linda D. Coleman ESL Teacher at Foose, effective 6/8/12. C. Leave of Absence 1. Pamela A. Lazar Speech Therapist at Harrisburg High School, Melrose and Marshall, sabbatical leave of absence for study, effective 5/18/12 through 6/8/12. D. Correction 1. Margaret M. McKenna Correct the retirement date, approved on the 4/16/12 agenda, from 6/8/12 to 5/1/12 (Per employee request). 7

8 11. PERSONNEL ACTIONS-continued PROFESSIONAL-continued moved, seconded by, to approve Item 11 Professional A.Transfer of Temporary Assignment (With No Change in Salary), B. Retirement, C. Leave of Absence, and D. Correction. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood CLASSIFIED A. Appointments (Effective dates are contingent upon completion of all paperwork) 1. Michelle Akins Sp. Ed. Aide at Ben Franklin, 189 day employee with an hourly rate of $10.87, 7.5 hours per day, effective 5/8/12, replacing Deliz Castillo, who transferred. 2. Nichole Echols PT Cafeteria Monitor at Downey, 189 day employee with an hourly rate of $8.40, hours per day, effective 5/8/12, replacing Pearlie M. Ragsdale, who retired. Ms. Smallwood moved, seconded by, to approve Item II-Classified A. Appointments. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood B. Retirement 1. Yvonne H. Pearson Office Assistant at Downey, effective 6/30/12. C. Resignation 1. John E. Butler Custodian at Marshall, effective 4/24/12. D. Change in Status (With No Change in Salary) 1. Vonzelle Burke From: Substitute Custodian District Wide To: Full Time Custodian at Camp Curtin, effective 5/8/12; replacing Adelfin Rios-Matos, who retired. 8

9 11. PERSONNEL ACTIONS-continued CLASSIFIED-continued moved, seconded by Ms. Whitehead-Myers, to approve Items 11-Classified B. Retirement, C. Resignation, and D. Change in Status (With No Change in Salary). There was no discussion (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood E. Recall From Furlough (With Change in Salary) 1. Jack B. Marsh III Head Custodian at Downey, replacing Jaclyn Taylor, deceased, salary $14.69/hr, effective 5/8/ Sammie L. Reid II Head Custodian at Foose, replacing Sam Akra who resigned, salary $17.04/hr, effective 5/8/12. Ms. Smallwood moved, seconded by, to approve Item 11 Classified E Recall from Furlough (With Change in Salary). There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood TITLE 1 GRANT A. Rescind Appointment 1. Shawn Watkins Family and Community Liaison at Marshall, effective 2/23/12. Rescind approval due to failure to complete employment paperwork. moved, seconded by, to approve Item 11 TITLE 1 GRANT A. Rescind Appointment. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 9

10 11. PERSONNEL ACTIONS-continued SCHOOL IMPROVEMENT GRANT A. Appointments 1. Foose Extended Learning Time Staff paid at current HEA Contracted Teacher Overtime Rate of $30.50/hr, effective 5/8/12. Diane M. Ronspies moved, seconded by, to approve Item 11 SCHOOL IMPROVEMENT GRANT A. Appointments. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood B. Rescind Appointment Patricia Welch Family and Community Liaison at Harrisburg High School, effective 2/8/12. Rescind approval due to failure to complete employment paperwork. moved, seconded by Ms. Smallwood, to approve Item 11 SCHOOL IMPROVEMENT GRANT A. Appointments. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood EXPLORE PROGRAM A. Appointments (Effective the School Year) 1. Teacher, $30.50/hr. per collective bargaining agreement. Training rate $23.00/hr. For time worked after the instructional period, teachers will be activity leaders at $15.00/hr. Melissa A. Grady Scott Dawna Holbert Scott 2. Activity Leader, $15.00/hr. per collective bargaining agreement. Training rate $15.00/hr. Rodney Brown Harrisburg High School Anna M. Carter Downey Angela McCrae Scott Stacy Stevenson Downey 10

11 11. PERSONNEL ACTIONS-continued EXPLORE PROGRAM A. Appointments (Effective the School Year)-continued 3. Enrichment Aide, $10.00/hr. per collective bargaining agreement. Training rate $10.00/hr. James R. Hadley Downey Sr. Antwan M. M. Foose Little moved, seconded by, to approve Item 11 EXPLORE Program A. Appointments 1, 2, and 3. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood B. Change in Assignment Name From: Position/Location To: Position/Location 1. Christine Beck Site Director at Downey ($30.50/hr) Teacher at Downey ($30.50/hr) 2. D Andrea Britton High School Aide at Camp Curtin ($7.35/hr.) High School Aide at Downey ($7.35/hr.) 3. Jacob Collins Activity Leader at Rowland ($15/hr.) Activity Leader at Downey ($15/hr.) 4. Erik K. Healy Teacher at Melrose ($30.50/hr.) Teacher at Rowland ($30.50/hr) 5. Nicole E. Smith Teacher at Melrose ($30.50/hr.) Teacher at Scott ($30.50/hr.) 6. Dawnesha Watson High School Aide at Camp Curtin ($7.35/hr.) Enrichment Aide at Downey ($10/hr.) 7. Allison M. Weller Substitute Teacher ($30.50/hr.) Teacher at Ben Franklin ($30.50/hr.) moved, seconded by, to approve Item 11 EXPLORE Program B. Change in Assignments1-7. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 11

12 11. PERSONNEL ACTIONS-continued EXPLORE PROGRAM-continued C. Correction to Rate of Pay Due to a typographical error, the following high school students were approved 4/11/12 as High School Aides at $7.25 per hour. The correct rate is $7.35 per hour, with a training rate of $7.35 per hour. Name D Andrea Britton Corey Brown Charea Jones Tajai Mebane Ranisha Lawson Dawnesha Watson moved, seconded by, to approve Item 11 EXPLORE Program C. Correction to Pay. There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 12. POLICIES AND PROGRAMS 12.1 FUNDRAISER REQUESTS The Administration recommends approval of the following: GROUP: John Harris High School ACTIVITY: EXPLORE Talent Show DATE: May 11, 2012 May 11, 2012 REASON: Funds will be used to cover expenses of future field trips for afterschool students, not covered by the 21st CCLC grant. COMPANY: N/A PRICE: $5.00 PROFIT: 100% - Student supplied all materials for the event. RESPONSIBLE: Avery Cloud Mr. Thompson moved, seconded by Ms. Whitehead-Myers, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 12

13 12. POLICIES AND PROGRAMS-continued 12.2 OUT OF STATE FIELD TRIP REQUESTS The Administration recommends approval of the following: A. GROUP: Grade 8 Students-Marshall School ACTIVITY: Tour of Holocaust Museum and visits to the Lincoln Memorial, MLK Memorial, and Washington Monument LOCATION: Washington, D.C. DATE(S): May 24, 2012 STUDENTS: 54 Students CHAPERONES: 7 Adult Chaperones ACCOMMODATIONS: None TRANSPORTATION: School Bus PURPOSE OF TRIP: COST: Civics/Science/Humanities Lessons $ for parking permit and transportation to be paid from the building funds B. GROUP: Latino/international Club-SciTech Campus ACTIVITY: Tour of World Trade Center Site/ Ripley's Believe It or Not LOCATION: Times Square NYC DATE(S): May 11th, 2012 STUDENTS: 48 Students CHAPERONES: 7 Chaperones ACCOMMODATIONS: N/A TRANSPORTATION: Baileys Coach Bus Company PURPOSE OF TRIP: To broaden the student's Horizons as they explore the 9/11 site and visit America's famous metropolis-the Big Apple. COST: $2, funds to be paid by Latino/International Club and SciTech students moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 13

14 12. POLICIES AND PROGRAMS-continued 12.3 APPROVAL OF CHILD INTERNET PRIVACY ACT CURRICULUM The Administration recommends approval of the attached Child Internet Privacy Act curriculum. Explanation: In August 2011, the FCC released FCC A that implemented the new online Internet safety requirements in the Protecting Children in the 21 st Century Act. This law was enacted in October 2008 and requires schools to include educating minors about appropriate online behavior in their Internet Safety Policies. ` moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 12.4 REQUEST TO CONSOLIDATE THE BUS STOPS FOR THE NON-PUBLIC AND CHARTER SCHOOL STUDENTS (This item was tabled at the April 16, 2012 meeting.) The Administration recommends approval of the consolidation of bus stops for non-public and charter school students outlined in the attached document. moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood STUDENT EXPULSIONS The Administration recommends approval of student expulsions for the 2011/2012 school year. moved, seconded by Ms. Smallwood, to approve Item requested a copy of the District s expulsion policy. Mr. Thompson commented on the appeal process. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 14

15 12. POLICIES AND PROGRAMS-continued 12.6 APPROVAL OF LINCOLN INTERMEDIATE UNIT NO. 12 MIGRANT EDUCATION PROGRAM SUMMER SCHOOL PROGRAM PARTNERSHIP AGREEMENT The Administration recommends approval of the attached Agreement. The Lincoln Intermediate Unit #12 Migrant Education Program is requesting to Partner with the Harrisburg School District to provide summer school to Migrant Education Students and a limited number of District English Language Learners. moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 12.7 APPROVAL OF SETTLEMENT STIPULATION AND AGREEMENT IN RE: J.N. AND J.R., MINORS LITIGATION moved, seconded by, to approve Item There was no discussion. (8) (0) No (1) Vacancy Motion Carried Ms. Smallwood 12. PUBLIC COMMENT NON-AGENDA ITEMS (time limit of three minutes per person) 1. Shannon Wade th Street-commented on a math teacher. 2. Kelly Winchester-712 S. 25 th St.-commented on the Rally. 3. Rafiyqa Muhammad-1536 N. 5 th St-requested permission to have access to the greenhouse at the William Penn campus for a community project. 4. Sylvia Rigal-609 Curtin St.-commented on Fitness Center grants, the district becoming a member of the Dauphin County Vo-Tech Consortium of schools, reading in the schools, student expulsions, robberies at William Penn, and state takeover. 5. Mikell Simpson-2101 Green St.-Capital Rebirth Day and Stop the Violence City Fair. 13. ADJOURNMENT moved to adjourn at 8:50pm 15

16 Dates for Meetings of the Board of School Directors of the Harrisburg School District All meetings to be held at 6:30pm in the boardroom on the first floor of the Administration Building, 2101 N. Front St., Building #2, Harrisburg, PA Monday, August 1, 2011 Monday, August 15, 2011 Tuesday, September 6, 2011 Monday, September 19, 2011 (September 5 is Labor Day) Monday, October 3, 2011 Monday, October 17, 2011 Monday, November 7, 2011 Monday, November 21, 2011 Monday, December Monday, December 19, 2011 Tuesday, January 3, 2012 (January 2 is New Year s Holiday) Tuesday, January 17, 2012 (January 16 is Martin Luther King holiday) Monday, February 6, 2012 Tuesday, February 21, 2012 (February 20 is President s Day holiday) Monday, March 5, 2012 Monday, March Monday, April 2, 2012 Monday, April 16, 2012 Monday, May 7, 2012 Monday, May 21, 2012 Monday, June 4, 2012 Monday, June 18, 2012 NOTICE Notice is hereby given that the Board of School Directors of the Harrisburg School District will conduct a regular meeting on Monday, May 7, 2012 at 6:30 pm in the first floor board room of the Administration Building located at 2101 N. Front St., Building 2, Harrisburg, PA. The purpose of the hearing is to review and act on regular business that comes before the Board. If you are a person with disabilities or require other accommodations, please contact the Superintendent s Office at Carol L. Kaufmann Board Secretary Insertion Date: June 23,