LEAP ACADEMY CHARTER SCHOOL February 21, 2019 MINUTES

Transcription

1 LEAP ACADEMY CHARTER SCHOOL February 21, 2019 MINUTES Meeting called to order by Dr. Gloria Bonilla-Santiago at 6:05 pm Attendance: Present: Dr. Gloria Bonilla-Santiago Héctor Nieves Christine Karlsson Cal Maradonna Marlon Munoz Brenda Ortiz Dr. Horacio Sosa Marianne Taylor Dr. Lori Vermeulen Excused: Mathew Goodwin John Hall Gladys Novoa Brenda Ortiz Dr. Michael Palis Jennifer Young Omar Samaniego Margo Venable Staff Present Manny Delgado Kathleen Jackson Wanda Garcia, Board Liaison I. Welcome/Declaration of Compliance with Open Public Meetings Act: Dr. Santiago opened the meeting by welcoming trustees, staff and members of the public. She indicated that the meeting was announced and advertised in accordance with the Public Meetings Act. A Public Notice was published in the Courier Post. Further, she indicated that a period for public comment would be provided at the end of the business portion of the meeting. II. Approval of Minutes of January 24, : Christine Karlsson presented a motion to approve the minutes of January 24, 209 as presented by Wanda Garcia, Board Liaison. Seconded by Marianne Taylor. A: 9 NAYS: 0 ABS: 0 1

2 III. Chairperson s Report A. Presentation of Annual Financial Audit: Scott Baron and Maryanne Holloway presented the Financial Audit and provided an overview of key financial highlights. They resented an unqualified opinion with no findings. They acknowledged the great work of the Fiscal Office and the stellar work of the school and its Board in ensuring financial clarity and compliance. Hector Nieves presented the following resolution: 2: Resolved that the Board accept the Annual Audited Final Report for year ending June 30, 2018 as presented by the auditing team of Bowman and Company. Further resolved that the Board acknowledges the exemplary work of Business Office staff team and Ken Verrill, former SBA that resulted in an unqualified audit with no reportable findings. Further resolved that the Board approve a modification in the operational budget to reflect opening general fund balance of $913,423 per audited CARF results. Seconded by Christine Karlsson. Dr. Gloria Bonilla-Santiago Christine Karlsson Cal Maradonna Marlon Munoz Hector Nieves Brenda Ortiz Marianne Taylor Dr. Lori Vermeulen 2 B. Charter Amendment: Brenda Ortiz presented item 3 for Board approval: 3: Resolved that the Board amends its charter amendment request as follows and authorizes resubmittal to the NJDOE: Amendment I: 1) School Calendar: While keeping a 200-day school calendar, instructional days for students in grades K-11 will be 190 and 10 full PDI days will be required for professional development for all teachers and staff. 2

3 Amendment II: 2) Expansion: In light of the large waiting lists in the early grades, request for enrollment expansion in the amount of 80 students per grade level beginning with the entering Kinder cohort in the school year. Seconded BY Dr. Lori Vermuelen Roll Call: Dr. Gloria Bonilla-Santiago Christine Karlsson Cal Maradonna Marlon Munoz Hector Nieves Brenda Ortiz Marianne Taylor Dr. Lori Vermeulen 3 C. LEAP Case Study Video: Dr. Santiago showed the new video of the LEAP Case Study. She acknowledged Matt Closter s work coordinating this effort. IV. Chief Operations/Lead Person Report A. COO Report Enrollment Update - Manny reported that the school was fully enrolled at 1560 students. Student Attendance Report A report was provided. The Board requested for future reports to reelect comparative attendance data with national rates. Health Center Update A report was provided. Fire Drills Reports were provided. Student Discipline/HIB Reports Reports were provided. Uniform State Memorandum of Agreement Between Education and Law Enforcement Officials 2019 : Christine Karlsson presented the following resolution: 4: Resolved that the Board approves the Uniform State Memorandum of Agreement Between Education and Law Enforcement Officials for 2019 as provided by the NJ Department of Education and the Attorney General and authorizes the Board Chair and Lead Person to sign on behalf of the LEAP academy. Further resolved that the Board charges the Lead Person and COO with implementation of the Agreement and directs Mr. Delgado to ensure that the school participates in all mandated training and all personnel is briefed and trained on the specific provisions and mandates contained in the agreement. Seconded by Hector Nieves. A: 9 NAYS: 0 ABS: 0 3

4 V. Finance Committee Actions: Hector Nieves presented items 5 16 for Board approval: A. LEAP Cramer Hill LLC Financials 5: Resolved that the Board approve the Financial Reports for the LEAP Cramer Hill LLC for the month of December 2018 as provided by the Chief Operations Officer. Resolved that the Board authorize the following payments under the LEAP/Cramer Hill, LLC: VENDOR AMOUNT Upstage Right Productions, Inc. $ 4, Merchant Services $ United States Treasury $ 0.15 B. Approval of Contracts 6 Resolved that the Board approve the following contracts: Vendor Purpose Amount Account 20/20 Visual Media Video of LEAP Case Study $3, LEAP/Cramer Hill, LLC C. Financial Resolutions/LEAP Academy 7: Approval of Board Line Status Report Whereas, the members of the LEAP Board of Trustees, voting on this resolution, have reviewed the Board Secretary s and Monthly Financial Reports for the following month of December 2018 and have consulted with the Chief Financial Officer/SBA as deemed appropriate. Now, therefore, be it resolved, that the members of this Board of Trustees voting (By recorded Roll call) on this Resolution do hereby certify that based on the monthly certification of the Board s Secretary concerning Budgetary Line Status N.J.A.C. 6A: (c) 3 no major account or fund has been over expended in violation of N.J.A.C. 6A: (a) 3 and based on such report and the status of budgetary amount and expenditures as of the date of the adoption of this Resolution there appears to be at this time sufficient funds available to meet the School s financial obligations for the remainder of the fiscal year. D. Approval of Budget Transfers 8: Resolved that the Board approve budget transfers for December 2018 as provided by the Chief Financial Officer/SBA. 4

5 E. Approval of Expenditure Report/Bill List 9: Whereas, the Business Administrator certifies that there are sufficient funds to pay bills and payroll for January Therefore, be it resolved that the LEAP Academy University Charter School Board of Trustees authorize payment of vouchers and payroll as provided by the Chief Operations Officer. F. SHIF Dividend 10: Resolved that the Board accept the dividend generated from the SHIF (School Health Insurance Fund) for $90,782. Further resolved that the Board authorize to apply these funds to the December 1, 2018 invoice. G. Release of RFP s 11: Resolved that the Board authorize release of RFP for Primary STEM Program not to exceed $46,295. H. Option to Purchase Approval 12: Resolved that the Board authorize the administration to exercise the option to purchase the scrubbers from All Line Leasing at the end of the contract on 2/15/2019 for $1.00. I. Option to buy out approval 13: Resolved that the Board authorize to exercise the buyout option for lease # for computers for $1.00 at the end of the lease with Elex Group on December Further resolved that the Board direct the administration to replace these computers with new ones and budget accordingly for this purpose. J. Budget Modifications ESSA 14: Resolved that the Board approve budget modifications as follows: Title IA: Reallocation of Unexpended Funds Title IIA: Carry Over of $7,878 Title III: Carry Over of $7,880 Title IC: Carry Over of $4,335 K. Resolution for Member Participation in Cooperative Pricing System 15: Resolved that the Board agree to participate in the Cooperative Pricing System of the Camden County Educational Service Commission. 5

6 L. Contract Modification 16: Resolved that the Board authorize a modification of the contract with Rutgers CLC for Administrative Support and coordination of special programs by increasing the total amount by $30,000 for a new contract amount of $313,688 through June 30, Seconded by Marlon Munoz. Roll Call: Dr. Gloria Bonilla-Santiago Abs on payments to Rutgers and Metz Christine Karlsson Cal Maradonna Abs on payments to Rutgers Marlon Munoz Hector Nieves Brenda Ortiz Abs on payments to Rutgers Dr. Horacio Sosa Marianne Taylor Dr. Lori Vermeulen VI. Curriculum Committee A. Academic Report i. MAP Report: Veronica Gbesi to present an update report at the March Meeting. ii. Makers Day Plan: Copies of the program and announcement were presented by Ricardo Miranda. B. College Access/Early College Report: Khary presented an update report. Lori Vermuelen presented items 17 and 18 for Board approval: C. Field Trips: 6

7 17: Resolved that the Board authorize the following field trips: FIELD TRIPS REQUESTOR DEPARTURE & RETURN TIME Michael Hoover Math Hoops-Kroc Center 1 Banner Way Camden, NJ William Skipper Gordon Theater- Clayborn Park Actor Discussion 314 Linden Street Camden, NJ Amir Ayres Rutgers-Gordon Theater 314 Linden Street Camden, NJ GRADE LEVEL DATE OF TRIP COST PURPOSE OF THE TRIP 6 th -8 th 1/30/19 $0 Our students have been selected to take part in a regional tournament at the 76ers training facility in Camden. NUMBER OF STUDENTS ATTENDING 11th 2/15/19 $0 120 Jr. HS 2/19/19 $0 Rutgers Future Scholars Javier Van Tull Capital Philharmonic of NJ 1 Memorial Drive Trenton, NJ Manuel Delgado Merriam Theater- Shen Yun 250 S. Broad St. Philadelphia, PA Marchelle Roberts FEMA Teen Cert. Multi- Hazard Training 200 Bell Road Mt. Ephraim, NJ rd & 8 th 2/24/19 $0 Students will engage in active discussion about the artwork they see using visual art as alternative informational texts and primary source objects Multiple grades HS 3/22/19 3/23/19 3/24/19 2/28/19 $3, students rewarded for excellent academic performance. $0 Community preparedness and teen engagement for first response training in multihazard conditions. The students will be empowered to provide assistance to family and community in case of a variety of emergencies and assist first respondents with vital information in order to save lives D. Placement of Teaching Prep Students 18: Resolved that the Board authorize placement of the following Rutgers students for teaching Observations as part of the coursework: Lyndsey Marter Shanaly Murt 7

8 Seconded by Hector Nieves. A: 9 NAYS: 0 ABS: 0 VII. Personnel Committee: Marianne Taylor presented items for Board approval A. New Appointments 19: Resolved that the Board approve the following appointments: Name Position/Building Location Contract/Start Date Salary Account Numbers Rashay School Nurse 3/7/2019 $ 60, Cooper Julianna Perez English Teacher 8/28/2019 $ 75, Alexandra Sarno Substitute Teacher 2/19/2019 $ 110/day SB-043 Alexandra Science Teacher 8/28/2019 $ 55, Sarno Part-Time Juan Colon Custodian 2/25/2019 $ PT Ashley Lewis Custodian 2/25/2019 $ PT-066 B. Modified Positions/Salaries 20: Resolved that the Board approve the following internal position modifications and salaries for Name Position Effective Date Salary FLSA- Grade Change Samantha Rodriquez Education Safety Monitor (Part Time) 2/19/2019 $10 per hour OP-066 Rafael Miranda Director of PRACC 2/11/2019 $ 55, PR-066 Javier VanTull Supervisor of Arts Instruction/Music Teacher 2/11/2019 $ 65, Matthew Steen salary adjustment for additional Teacher $ 2,

9 Name Position Effective Date Salary FLSA- Grade Change credits BA + 15 credits C. Stipends/Co-Curricular Appointments 21: Resolved that the Board approve the following stipends: NAME POSITION/BUILDING LOCATION CONTRACT/START DATE HOURLY RATE ACCOUNT NUMBERS Shamira Pride Student Fellow 2/4/2019 $ D. Terminations/Resignations/Retirement 22: Resolved that the Board approve the following resignations and separations: Resignations - add reason code Position Effective Date Laura Lanzelotti School Nurse 2/22/2019 E. Leaves of Absence 23: Resolved that the Board approve the following leaves of absence: Name Position Dates Sherry L. Golden Lee Teacher HS ESL K-12 02/22/2019-8/28/2019 Samantha McAdams School Nurse Continuous - 3/27/2019-4/22/2019 Tonya Mc Fadden Instructional Assistant 01/10/ /04/2019 Joan Rodriguez (Amended return-to-work date) Instructional Assistant 3/4/2019-3/20/2019 F. Approval of Participation in Specialized Training 24: Resolved that the Board approve participation of selected staff on the following PD opportunities: 9

10 NAME Shannon Covington Maurice Whittington Tugba Hoguet Sonia Chugh Dallas Cheston Morgan O Brien NAME OF WORKSHOP/SEMINAR Instructor CPR Recertification SORA Re-certification NJ TESOL Convention LOCATION DATE (S) & TIME COST Fairfield, NJ 3/14/19 $ Executive 2/8/19 $0 Protection Cherry Hill, NJ Hyatt Regency New Brunswick, NJ 5/29, 5/30 & 5/31 $1,116 Registration $608 Travel Reimbursement $376 Travel Title III Seconded by Christine Karlsom Roll Call: Dr. Gloria Bonilla-Santiago Christine Karlsson Cal Maradonna Hector Nieves Brenda Ortiz Dr. Horacio Sosa Maryann Taylor Dr. Lori Vermeulen VIII. Public Comment 25: Hector Nieves presented a motion to open the meeting for public comment. Seconded by Brenda Ortiz. A: 9 NAYS: 0 ABS: 0 There were no comments from the public. IX. Adjournment 26: Dr. Horacio Sosa presented a motion to adjourn. Seconded by Christine Karlsson. A: 9 NAYS: 0 ABS: 0 10

11 Meeting adjourned at 7:40 pm. Respectfully Submitted, Wanda Garcia Board Liaison 11