BOARD OF TRUSTEES MEETING MINUTES THURSDAY, April 21, :30 PM

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1 BOARD OF TRUSTEES MEETING MINUTES THURSDAY, April 21, :30 PM I. CALL TO ORDER The meeting was called to order at 6:52 pm. II. Open Public Meetings Act The New Jersey Open Public Meetings Act was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Paulo Freire Charter School Board of Trustees has caused notice of the date, time, and place of this meeting to be published in the August 19, 2015 Star Ledger newspaper. III. ROLL CALL Quorum requirement is 4 PRESENT ABSENT, President arrived 8:19 pm via teleconference, VP via teleconference; left 7:36 pm; returned 8:05 pm, Trustee, Trustee via teleconference, Trustee, Trustee arrived 7:03 pm via teleconference SUPPORT PERSONNEL PRESENT ABSENT Tauheedah Baker, ED, Chief Academic Officer Demond Jones, Chief Operations Officer Gail Long, Business Administrator/Board Secretary Chambers, Resident Principal James Bond, Treasurer David Edward, Assoc. Dir. of College Placement IV. APPROVAL OF AGENDA Be it Resolved that the Board approve the meeting agenda for the April 21, 2016 meeting as amended to remove all items in the Board Secretary section until the next board meeting so they can be reviewed by the Finance Committee prior to Board approval. PFCS 4/21/2016 Board Meeting Minutes Page 1 of 12

2 Motion: Mr. Second: Ms. Vote: 4 0 V. APPROVAL OF MINUTES Be it Resolved that the Board approve the regular minutes from the March 17, 2016 and March 30, 2016 meeting Motion: Mr. Second: Ms. Vote: 4 0 VI. SCHOOL LEADER REPORT ON ACADEMICS A. College Week & Atlanta College Tour B. Tribeca Film Festival C. PARCC & Remediation Plan D. Emote PFCS 4/21/2016 Board Meeting Minutes Page 2 of 12

3 E. Anti-Bullying Fashion & Talent Show: April 22, 6:00 pm at Paulo Freire F. Toast Off: May 26, 6:00 pm at Paulo Freire G. Senior Prom: May 26, 7:00 pm at The Bethwood H. Senior Awards Banquet: June 15, 7:00 pm at The Bethwood I. Graduation & Reception: June 24, 6:30 pm at NJIT VII. RECOMMENDATIONS OF THE CHIEF ACADEMIC OFFICER Be it Resolved, upon the recommendation of the Chief Academic Officer, that the Board of Trustees approves the following resolutions: Motion to approve Paid Time Off for the following individuals: Miriam Read, Sick Day: 4/7/2016 Fred Givens, Personal Day: 4/6/2016 Fred Givens, Early Departure: 4/20/2016 Angel Solis, Sick Day: 4/4/2016 Haneefah Holmes, Sick Day(s): 4/11/2016 & 4/18/2016 Daphene Malbrough, Sick Day: 4/20/2016 Motion to approve the 4/27/2016 revised school calendar Motion to approve purchase of AMC movie tickets & gift cards as Honor Roll and Positive Behavioral Incentives, cost not to exceed $1,500 Motion to approve contracting with the New Jersey Institute of Technology for 2016 Senior Graduation Ceremony & Reception on June 24, 2016, cost not to exceed $4,000 Motion to approve the following field trips Title of Trip Destination Number of Number of Date(s) of Cost(s) PFCS 4/21/2016 Board Meeting Minutes Page 3 of 12

4 Students/ Grade Level(s) Chaperones Trip Senior Class Trip Richmond, VA 50 12th 5 5/27/2016 through 5/30/2016 Not to Exceed $16,000 Mohican Camping Trip Appalachian Mountains New York, NY /29/2016 through 4/30/2016 Not to Exceed $1,600 NCAC Northeast Regional College Fair IZOD Center Meadowlands, NJ 50 11th 5 4/21/2016 Not to Principal Honors 3 rd Term Broadway Trip to Eclipse Golden Theatre New York, NY /4/2016 Not to Exceed $3,500 Habitat for Humanity Cerebral Palsy of North Jersey Park Crescent Nursing Home Newark, NJ Livingston, NJ East Orange, NJ /20/16 Not to 4 5/20/16 Not to 2 5/20/16 Not to SWAG Project Newark, NJ /20/16 Not to PFCS 4/21/2016 Board Meeting Minutes Page 4 of 12

5 Ironbound Community Center Newark Parks and Recreation Montclair Animal Shelter Newark, NJ Newark, NJ Montclair, NJ /20/16 Not to 3 5/20/16 Not to 5 5/20/16 Not to Motion: Mr. Second: Ms. Vote: 4 0 Motion to approve/accept the following applications of School Business/Professional Development Requests: Name Position Conference/PD & Location Dates Cost(s) Funded By Chambers, Resident Principal National Charter School Conference in Nashville, TN 6/25/2016 through 6/30/2016 Not to exceed $4,000 NCLB Edwards, Assoc. Director of National Charter 6/25/2016 Not to NCLB PFCS 4/21/2016 Board Meeting Minutes Page 5 of 12

6 David College Placement School Conference in Nashville, TN through 6/30/2016 exceed $4,000 Motion: Mr. Second: Ms. Vote: 4 0 VIII. RESIDENT PRINCIPAL EOY BOARD PRESENTATION- S. CHAMBERS Ms. Chambers presented her philosophy and plans to move the school forward during the next fiscal year. I. SCHOOL LEADER REPORT ON OPERATIONS a. General Report on Operations i. Enrollment: 276 students ii. Facilities The two facilities that the school is considering are: 200 Washington Street OR 201 Bergen Street iii. CEP. RECOMMENDATIONS OF THE CHIEF OPERATIONS OFFICER 201. Motion to Approve the Comprehensive Equity Policy # 9899 in the Critical Policy Manual 202. Motion to Approve the Comprehensive Equity Plan for PFCS 4/21/2016 Board Meeting Minutes Page 6 of 12

7 203. Motion to Approve Demond Jones as the Affirmative Action Officer 204. Motion to Approve the Paypal purchase of five (5) multi-outlet power units, not to exceed $100 each, plus shipping and handling: Motion: Mr. Second: Mr. Vote: 4 0 I. II. BUSINESS ADMINISTRATOR REPORTS The Finance items will be discussed at the Finance Committee Meeting next month and presented to the Board for Approval at the next meeting PUBLIC SESSION Members of the public will be given the opportunity to address the board. Comments should be limited to 3 minutes. III. EECUTIVE SESSION: Motion to adjourn into closed session at Motion to return to open public session at IV. PERSONNEL PFCS 4/21/2016 Board Meeting Minutes Page 7 of 12

8 301 Approval of Suspension Without Pay for the following staff members: Staff Member Responsibilities Date(s) Holley, Jerry Instructional Manager 3/10/2016 through 3/17/ Approval of the following Staff Separations: Staff Member Responsibilities Reason Date Holley, Jerry Instructional Resignation 4/4/2016 Managers 303 Approval of Stipends for Teachers for additional responsibilities: Staff Member Responsibilities Period Stipend Amount Chambers, Superintendent 3/30 & 3/31/16 1 day s pay $ Meeting with PARCC Chambers, Chambers, Mtg. with NPS Lesson planning & summative updates in ELA for 75 Freshman & 40 Sophomores (for J. Holley s class) ELA PARCC Prep Curriculum Development 4/9 & 4/10/16 1 day s pay $ to be paid 5/6/2016 4/4/16 5/9/16 $2,000 to be paid upon receipt of invoice and curricula materials. To be funded by Title I Baker-Jones, Tauheedah Math PARCC Prep Curriculum Development 4/4/16 5/9/16 $2,000 to be paid upon receipt of invoice and curricula materials. To be funded by Title I PFCS 4/21/2016 Board Meeting Minutes Page 8 of 12

9 Baker-Jones, Tauheedah Chambers, Chambers, Edwards, David ELA Unit Plan, Lesson Plan, & Final Project Development ELA Grading and Student Information Systems Management Saturday & Sunday Home Instruction PARCC Administration Saturday & Sunday Home Instruction PARCC Administration 5/9/16 6/24/16 $3,000 to be paid upon receipt of invoice and curricula materials. To be funded by Title I 4/4/16 4/29/16 Amount Equivalent to 1 Full Days Pay Rate, $ paid on 5/6/16 5/14/16 5/15/16 1 day s pay $ on 5/20/16 5/14/16 5/15/16 Amount Equivalent to ½ Day Pay Rate, $ paid on 5/20/ Approval of Stipends for Teachers providing After School Intervention for Title I Students Staff Member Responsibilities Stipend Amount Malbrough, Daphne Math $50/hr; not to exceed $2,000 (replacing Fequiere, W.) 305 Approval of support salaries split funded between Title I and General Fund for Saturday Academy - Intervention 2015/2016 Staff Position/ Function Title I Funding Funding Abraham, Operations Suppport $2,400 4% Title I/ 96% General Fund PFCS 4/21/2016 Board Meeting Minutes Page 9 of 12

10 Shannon Baker, Tauheedah Program Adm. Exec. $5,400 4% Title I/ 96% General Fund Bankston, Phylisha Chambers, Griffin, Michele Jones, Todd Program Adm. Clerical $2,280 4% Title I/ 96% General Fund Program Adm. Leadership Food Svcs. For Students attending Sat. Intervention Tech. for programs used in Sat. Intervention Prg. $3,600 4% Title I/ 96% General Fund $800 4% Title I/ 96% General Fund $2,080 4% Title I/ 96% General Fund 306 Correction of resolution # 302 approved 3/17/2016 for Ms. Chambers: Staff Member Responsibilities Period Stipend Amount Chambers, PARCC Intervention: ELA Portfolio Svcs for Seniors who need it to earn a NJ HS diploma 2/20/2016 4/16/2016 $2,240 stipend to be paid in 2 equal parts on 3/23/16 & 4/22/16 to be funded by Title I Grant 307 Correction of resolution # 301 approved 2/18/2016 for Mr. Mark Perry: Staff Member Responsibilities Reason Date Perry, Mark Social Studies Tchr Terminated eff 2/24/16 Pay thru 3/11/ Approval of Contracted Security Services with Mr. Rhahjon A. Watson serving as the school s Interim Safety Coordinator from 3/31/16 through 6/30/2016 at a cost of $17.00 per hour. Total contract shall not exceed $12, PFCS 4/21/2016 Board Meeting Minutes Page 10 of 12

11 309 Approval of promotional staff renewal for the 2016/2017 school year: Staff Position Salary Start Date Chambers, Principal $105,000 7/01/2016 Motion: Mr. Second: Ms. Vote: 5 0 V. APPROVAL OF NET BOARD MEETING DATE, LOCATION, & TIME 401 Motion to approve the next board meeting at Thursday, May 19, 2016 at 6:30 pm at 28 Burnet Street, Newark, NJ Motion: Mr. Second: Ms. Vote: 5 0 PFCS 4/21/2016 Board Meeting Minutes Page 11 of 12

12 VI. ADJOURNMENT 402 A motion was made by Mr. to adjourn the meeting. The motion was seconded by Ms. and the meeting was adjourned at 8:40 pm. Respectfully submitted, Gail Long SBA/ Board Secretary PFCS 4/21/2016 Board Meeting Minutes Page 12 of 12