Newnan City Council Meeting March 22, :30 P.M. A G E N D A

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1 Newnan City Council Meeting March 22, :30 P.M. A G E N D A CALL TO ORDER Mayor Keith Brady INVOCATION READING OF MINUTES I Minutes from Regular Meeting March 10, Tab A REPORTS OF BOARDS AND COMMISSION I 1 Appointment to Newnan Youth Activities Commission Unexpired 3 Year Term Expires April 2016 II 1 Appointment Christmas Commission 3 Year Term III 2 Appointments - Keep Newnan Beautiful 3 Year Terms Expire June 2016 and June 2017 IV 1 Appointment Steering Committee for the Comprehensive Plan Update Process REPORTS ON OPERATIONS BY CITY MANAGER REPORTS AND COMMUNICATIONS FROM MAYOR NEW BUSINESS

2 NEWNAN CITY COUNCIL MEETING AGENDA March 22, 6:30 P.M.... Page 2 I Termination of Memorandum of Understanding between the City of Newnan and YMCA... Tab B II Agreement between the Newnan Community Theatre Company, Inc., The City and the City of Newnan Cultural Arts Commission for the play Flies at the Well... Tab C III Request by owner Jean Bowen to annex approximately.92+ acres located at 27 Kent Drive into the city limits Refer to Planning Commission... Tab D IV Consider Contract Change Order to extend Comprehensive Program Service s Program Management current contract to include program management services for the Municipal Building Reuse Project... Tab E V Consider Component Change Order (CCO) #1 for demolition and abatement services of the Howard Warner Renovation Project... Tab F UNFINISHED BUSINESS I 7 Landers Street Owner to request extension to complete repairs to structure... Tab G II 121 Pinson Street Owner to request an extension for repairs to structure... Tab H III 286 W. Washington Street Owner to request an extension to complete repairs as noted in repair schedule... Tab I VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS I Request to hold annual 5K walk to benefit the Suicide Prevention Action Network-Georgia on Saturday, September 10, 2016 beginning and ending at Carl Miller Park... Tab J II Request from Scott Cosby on behalf of SummerGrove POA to post signs and banners throughout 2016:... Tab K 4/23 5/2 Neighborhood Yard Sale signs at each entrance 5/22 5/31 Graduating Seniors banner-shenandoah entrance 5/25 6/8, 7/1 7/8 & 11/6 11/13 Thank You Military Heroes Banner- Shenandoah entrance 8/21 8/29 Neighborhood Yard Sale signs at each entrance

3 NEWNAN CITY COUNCIL MEETING AGENDA March 22, 6:30 P.M.... Page 3 III Annie B. Gibbons Assembly No 367 A Order of the Golden Circle requests use of the Wesley Street Gym on Saturday July 23, 2016 for yearly Back to School Festival to distribute book bags and school supplies / Agreements for Saturday gym usage is on file for Empower 4 Life, Positive U Inc., and Saving our Neighborhood with stipulation to give two weeks notice to those organizations if request is approved... Tab L IV Request from Rock Back Pizza for partial refund of alcohol license paid in December due to closing business... Tab M V Request from Kai Thorup, Location manager for Paramount Worldwide Productions, Inc., to film from four to ten days at various locations still in the planning stages within the City of Newnan during April and early May... Tab N EXECUTIVE SESSION LEGAL, PERSONNEL AND REAL ESTATE ADJOURNMENT

12 TERMINATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NEWNAN AND YMCA This Termination of Memorandum of Understanding dated this day of, 2016 is between the City of Newnan ( City ) and the YMCA ( Partner or YMCA ), a non-profit corporation of the State of Georgia, ( collectively the Parties, or singularly the Party ). WHEREAS, the Parties entered into that certain Memorandum of Understanding dated November 3, 2014 ( MOU ), for certain renovations by the City to the Howard Warner Building on Savannah Street in the City of Newnan(the Center ) for YMCA to provide a Program as defined in the MOU; and WHEREAS, due to existing conditions and circumstances, the Parties are desirous of terminating the MOU. NOW THEREFORE, in consideration of the mutual consent of the Parties, the Parties hereby agree that the MOU is hereby terminated and the Parties hereby release each other from any and all responsibilities and obligations each may have to the other under the terms and conditions of the MOU. Neither Party shall make any claim against the other for any expenses or costs incurred by the other Party during the term of the MOU. IN WITNESS WHEREOF, the City and YMCA have caused this Termination of Memorandum of Understanding to be executed by their duly authorized officials, the day and year first above written. Sworn to and subscribed before CITY OF NEWNAN me this day of By: Mayor Notary Public Attest: My Commissioner Expires: City Clerk APPROVED AS TO FORM: By: City Attorney SIGNATURES CONTINUED ON NEXT PAGE 1 P age

13 YMCA Sworn to and subscribed before me this day of By: President & CEO Notary Public My Commission Expires: Attest: Secretary 2 P age

City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: Annexation Request - Annex2016-01 Prepared and Presented by: Tracy S Dunnavant, Planning Director Purpose: To consider a

39 City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: Annexation Request - Annex Prepared and Presented by: Tracy S Dunnavant, Planning Director Purpose: To consider a request by Jean Bowen to annex Tax Parcel # 87A 035 into the city limits. The parcel contains approximately.92 acres and is located at 27 Kent Drive. Land Owner Tax ID Number Acreage Location Jean Marie Bowen and James Bowen 087A ± acres 27 Kent Drive Background: The owner is petitioning the Council to annex a total of.92 acres located at 27 Kent Drive into the city limits. The parcel is the site of a single-family residence and is basically surrounded on three sides by land already located within the city limits. The petitioner is requesting a rezoning of her land from RC (Rural Conservation) to RU-7 (Urban Single Family Residential Dwelling District High Density) for the purpose of being served by City sewer. The property owner has indicated that her septic system has failed three times and she would like to be served by City sewer in lieu of continuously having to bear the cost of repairing the system. If annexed, the property will continue to be used as a single-family residence. If Council decides to pursue annexation and zoning of these tracts, Staff will contact Coweta County to begin the required mitigation procedures. Options: A. Act to Pursue Annexation/Rezoning B. Deny the Annexation/Rezoning petition Funding: N/A Recommendation: Should Council decide that the annexation is in the best interest of the City of Newnan, this request should be forwarded to the Planning Commission for a zoning recommendation. Otherwise the application should not be considered. Attachments: Letter of Intent Location Map Application for Annexation Deed and Survey of Property Previous Discussions with Council: None

47 City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: Contract Change Order for Additional Program Management Services Municipal Building Reuse Prepared & Presented by: Cleatus Phillips, City Manager Submitted by: Cleatus Phillips, City Manager Purpose: To request approval of Contract Change Order to extend Comprehensive Program Service s Program Management current contract to include program management services for the Municipal Building Reuse Project. Background: The contract for the Howard Warner Project s Program Management Services was awarded to Comprehensive Program Services through the competitive bid process. The RFP for the Howard Warner Project included a reservation of rights for the City to award additional program management services using the base rates as established within accepted proposal for the Warner Project. We have requested a proposal for Program Management Services under Comprehensive Program Services current contract pricing as their prices was by far lower than other proposals received through the bid process. The proposal came in at $75,600. Staff believes that utilization of an existing contract price is the best method to deliver this project due to the size and scope and recent bid trends. Funding: General Fund Recommendation: Staff recommends that Council approves the following contract change order: Comprehensive Program Services in the amount of $75,600. OR Other action as directed by Council Attachments: 1. Contract Change Order. Previous Discussion with Council: N/A

61 City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: Prepared and Presented by: Submitted by: 7 Landers Street Shane Pridgen, Code Enforcement Officer Bill Stephenson, Chief Building Official Purpose: Owner to request an extension to complete repairs to structure located at 7 Landers St. Background: Owner: Dwight Bailey Permits: February 15, 2006 and February 1, 2013 Date Sub-Standard housing file was opened: March 14, 2005 Does the cost to bring this structure into compliance by means of repair exceed 50% of the structure s assessed tax value? YES General Repair Permit Issued: February 15, st Public Hearing and Resolution to Repair or Demolish was Adopted: March 28, 2006 Resolution Adopted to Demolish: February 26, 2008 Resolution released due to substandard housing violations corrected: October 4, nd Public Hearing and Resolution to Repair or Demolish was Adopted: October 25, 2011 City to execute demolition due to lack of repairs after extensive fire damage: April 26, 2012 Resolution Released: No Building Permit Issued: February 1, 2013 Options: 1. Grant extension request. 2. Other direction from Council. Funding: Not applicable. Recommendation: Staff is requesting Council s approval for Option 1.

62 Previous Discussion with Council: February 25, 2014 Owner requested 180 Day Extension - Cont d Until March 13, 2014 March 13, Status Report No Progress Council Granted 180 day Extension April 3, Status Report Minor Progress to Interior May 13, Status Report Minor Progress to Interior June 19, Status Report No Progress August 12, Status Report No Progress September 9, Status Report Minor Progress to Exterior October 14, Status Report Minor Progress to Exterior November 11, Status Report Minor Progress to Exterior December 16, Status Report Minor Progress to Exterior January 27, 2015 Status Report - No Progress February 10, 2015 Status Report - No Progress Owner Requests Extension Council Cont d until February 24, 2015 Council Meeting February 24, 2015 Status Report - No Progress - Council Approved 90 Day Extension March 13, Status Report Minor Progress to Exterior April 14, 2015 Status Report - Minor Progress to Exterior April 28, 2015 Status Report - Minor Progress to Exterior Owner Requests 90 Day Extension May 12, 2015 Status Report No Progress - Cont d until May 26, 2015 May 26, 2015 Council Granted Owner a 120 Day Extension June 9, 2015 Progress Some Exterior Repairs August 11, 2015 Progress Some Exterior Repairs September 8, 2015 Progress Exterior Paint Applied October 21, Day Extension Granted November 10, 2015 Council denied request for extension. December 15, 2015 Council requested schedule of repairs before extension was granted January 12, 2016 Council Granted Owner a 90 Day Extension February 9, 2016 Progress to Interior March 10, 2016 No Progress

City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: 121 PINSON ST Prepared and Presented by: Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief

63 City of Newnan, Georgia - Mayor and Council Date: March 22, 2016 Agenda Item: 121 PINSON ST Prepared and Presented by: Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief Building Official Purpose: Owner to request an extension for repairs to the structure located at 121 PINSON ST. Background: Owner: JARVISS BALLARD & MARCUS BEASLEY Date Sub-Standard housing file was opened: March 21, 2013 Does the cost to bring this structure into compliance by means of repair exceed 50% of the structure s assessed tax value? YES Options: On March 21, 2013 the Building Department conducted an inspection of the premises and found the structure to be unsafe, uninhabitable, open and vacant. The structure has been determined to be unsafe as set forth by City Ordinance Section (a), Sub-sections (3, 4, 5, 6, 8, 9, 10). 1. Grant request from owner. 2. Other direction from Council. Funding: Not Applicable Recommendation: Staff is requesting Council s approval to proceed with Option 1. Previous Discussions with Council: August 2, 2013 Council informed of conditions. August 13, 2013 Public Hearing was requested. September 23, Public hearing was closed and the resolution was to be continued until due to the time restrictions for properties purchased in a tax sale. February 10, day extension granted in order for owner to foreclose on property. August 21, day extension request granted in order for owner to foreclose on property.

64 September 8, 2015 No Progress October 15, 2015 No Progress November 10, 2015 No Progress December 15, 2015 No Progress January 12, 2016 No Progress February 9, 2016 No Progress March 10, 2016 No Progress

City of Newnan, Georgia Mayor and Council Date: March 22, 2016 Agenda Item: Prepared and Presented by: 286 W WASHINGTON ST Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief

65 City of Newnan, Georgia Mayor and Council Date: March 22, 2016 Agenda Item: Prepared and Presented by: 286 W WASHINGTON ST Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief Building Official Purpose: Owner to request extension to complete repairs at 286 W WASHINGTON ST. Background: Owner: IRVIN JONES Permits: None Date Sub-Standard housing file was opened: December 4, 2014 City staff was contacted by the tenants residing at two separate apartments located at 286 W. Washington St. to conduct a property maintenance inspection. Upon inspection, City staff noted violations existing in the two apartments and the interior and exterior of other separate structures located on the property as well. The structure has been determined to be unsafe as set forth by City Ordinance, Section (a), Sub-sections (3, 4, 5, 6, 8, 9, 10). Options: Funding: 1. Grant extension request. 2. Other direction from Council. Not Applicable Recommendation: Option 1. Previous Discussions With Council: December 8, 2014 Council informed of conditions. December 16, 2014 Public Hearing Requested February 24, 2015 Public Hearing Conducted April 14, 2015 Progress May 12, 2015 Progress June 9, 2015 No Progress

66 August 11, 2015 No Progress Owner Requesting Extension August 25, 2015 No Progress - Extension Request Cont d until September 8, 2015 September 8, No Progress - Extension Request Cont d until September 21, 2015 September 21, No Progress - Extension Request Cont d until October 15, 2015 October 15, 2015 No Progress 180 day extension granted. November 10, 2015 No Progress December 15, 2015 Progress January 12, 2016 No Progress February 9, 2016 No Progress March 10, 2016 No Progress

72 SPENCE AVE WOODBINE CIRCLE WOODBINE DR. 478 CARL MILLER PARK SEWELL RD. 435 High School XXX REESE ST. ALPINE DR. FIRST SECOND SIXTH ST. HOLLIS HGTS. CONNER DR Sunny South BOONE DR POWELL BUCHANAN SALBIDE AVE LONG ST FOURTH ST GILBERT SPRING ST WEST BROAD WEST WASHINGTON ST. CLAIRE ST. TEMPLE AVE MADISON STREET WESLEY STREET JACKSON STREET COLLEGE ST KELLOGG PL DENT ST COLONIAL DR. FIFTH ST. THE AMERICAN FOUNDATION OF SUICIDE PREVENTION WALK SATURDAY SEPT. 10 th. CITY PARK 2016 BE ON POST BY 8:45 AM WALK 9:00 AM Square BROWN ST 427 = LEAD 440 = FOLLOW Park / Fountain PICKET FIELD RICHARD ALLEN DR. CAVENDER ST Papp Clinic CARMICHAEL ST. CLARK STREET

73 NEWNAN CITY COUNCIL AGENDA MARCH 22, 2016 From: Scott Cosby Sent: Thursday, March 10, :32 PM To: Cleatus Phillips Cc: 'Darcy Beardsley Subject: Sign/Banner Approval for SummerGrove POA Importance: High Hey Cleatus, SummerGrove POA is needing city approval for the posting of the following signs and banners: April 23rd - May 2nd - Posting "Neighborhood Yard Sale" signs at each of our entrances. May 22nd - May 31st - Posting "Congratulations Graduating Seniors" banner at Shenandoah entrance May 25th - June 8th - Posting "Thank you to our Military Heroes" banner at Shenandoah entrance July 1st - July 8th - Posting "Thank you to our Military Heroes" banner at Shenandoah entrance August 21st - August 29th - Posting "Neighborhood Yard Sale" signs at each of our entrances. November 6th - November 14th - Posting "Thank you to our Military Heroes" banner at Shenandoah entrance Thanks Scott Cosby The Cosby Team scott.cosby@metrobrokers.com cell: Realtor of the Year Top Producer

74 March 3, 2016 City Manager Attention: Ms. Libby Winn Annie B. Gibbons Assembly No. 367 A Order of the Golden Circle A non-profit organization sponsors a Back to School Festival every year as a Community Service in the Community. We provide school supplies for the children in the community. This year I made a proposal to our organization that we give the Back to School Festival Outreach in memory of Mr. Willie Pritchett. They accepted it and thought it was a great proposal. Since he was a great community leader as well as a giant in the community, with a great passion for people especially children and the elderly, and gave so much of his time and talent in many capacities. I am asking to have use of the Gym on July 23, 2016 to sponsor this great event. We would like to have use of the gym to distribute school supplies and book bags to children of all grade levels which consist of Elementary, Middle, and High School Students. My goal is to give away five hundred plenished book bags in memory of Willie Pritchett and also present a community service award in his honor to his wife and family. We will also have food, games and lots of fun for the children as well as adults at Lynch Park and the Baseball field. We will also have motivational speakers from the community to speak on positive results for our community as well. In the past, we have held this event on Boone Drive behind the housing projects. Mr. Pritchett was President of the Housing Authority Board and he met with others on the board and made sure we had use of that facility. There is not enough parking & space over in that area and this year by hosting this in his honor, we need more space. The gym would be the ideal place for us to distribute the school supplies and book bags. I will make sure along with my committee that all rules are enforced and followed for the use of this facility. Thanking you in advance if we are permitted to have use of the Gym. If you have any other questions or concerns please call me at Work (770) or Cell (404) Sincerely, Janice Walton Committee Chairperson

77 WHEN THE STREET LIGHTS GO ON Paramount Worldwide Productions, Inc. 175 Lakewood Way, SW, Atlanta, GA I respectfully request to be added to the City Council Agendas for March 22 nd and April 12 th in order to present a proposal requesting permission to film a television pilot in the City of Newnan. WHO: I am the location manager for the show, When the Street Lights Go On, for Paramount Worldwide Productions, Inc. and a resident of Newnan, Georgia. WHAT: Street Lights is a pilot for a series to be aired on HULU. The story is set in 1983 in the suburbs outside of Chicago, IL. Newnan has been chosen as our hero town for the series. WHEN: Street Lights will be filmed over the course of fourteen days from Wednesday, April 13 th through Monday, May 2 nd, with possible additional camera test days on Monday and Tuesday, April 4 th and 5 th. We are still scouting locations, so the number of days in Newnan has not yet been determined, but it appears we would possibly film between 4 and 10 days in town. WHERE: Locations of interest include Newnan High School, The Alamo, Newnan Square, Newnan Library and the warehouse at 57 East Broad Street. We are still looking for two residences, a police station, city hall and reservoir. We have also been reaching out to several businesses and churches in the area to secure parking of production equipment, vehicles and catering for crew. PLAN: I have been in touch with Chief Douglas Meadows of the Newnan Police Department and I am actively negotiating arrangements with the various locations to secure permissions for filming, parking and basing. At this early stage, our schedule is in flux and the final locations have yet to be determined. I will continue to work with Chief Meadows and on March 22 nd, I will present a broad strokes plan for the work we would like to do in town. With the council s input, I will continue preparations and return on April 12 th, to communicate a more detailed plan on the heels of our proposed April 14 th start date. As a resident of Newnan, I am excited to play a role in landing this series in Newnan with the positive economic impact it s sure to bring to the community. Thank you in advance for your consideration. Kai Thorup Location Manager When the Street Lights Go On Paramount Worldwide Productions, Inc.

78 Motion to Enter into Executive Session I move that we now enter into closed session as allowed by O.C.G.A and pursuant to advice by the City Attorney, for the purpose of discussing And that we, in open session, adopt a resolution authorizing and directing the Mayor or presiding officer to execute an affidavit in compliance with O.C.G.A , and that this body ratify the actions of the Council taken in closed session and confirm that the subject matters of the closed session were within exceptions permitted by the open meetings law. Motion to Adopt Resolution after Adjourning Back into Regular Session I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating that the subject matter of the closed portion of the council meeting was within the exceptions provided by O.C.G.A (b).

Newnan City Council Meeting April :30 P.M. A G E N D A

Newnan City Council Meeting April 25 2017-6:30 P.M. A G E N D A CALL TO ORDER Mayor Keith Brady INVOCATION READING OF MINUTES I Minutes from Regular Meeting on April 11, 2017... Tab A REPORTS OF BOARDS