Newnan City Council Meeting May 22, :30 pm A G E N D A

Transcription

1 Newnan City Council Meeting May 22, :30 pm A G E N D A CALL TO ORDER Mayor Keith Brady INVOCATION READING OF MINUTES I Minutes from Special Called Work Session May 7, Tab A II Minutes from Regular City Council Meeting May 7, Tab B REPORTS OF BOARDS AND COMMISSION I 1 Appointment Keep Newnan Beautiful Unexpired 3 Year Term II 1 Appointment Newnan Youth Activities Commission 3 Year Term III 1 Appointment Tree Commission 3 Year Term REPORTS ON OPERATIONS BY CITY MANAGER REPORTS AND COMMUNICATIONS FROM MAYOR NEW BUSINESS I Special Election Resolution Notice of Call of Special Election 2018 and Qualifying Requirements... Tab C II Ordinance to Amend the 2017 Budget... Tab D III Newnan Utilities Amendment to the Power Sales Contract from MEAG... Tab E IV NCAC Performance Artist Agreement with Matthew Connolly and London Broil for May 24, 2018 Performance at the Wadsworth Auditorium... Tab F V NCAC Performance Artist Agreement with Christopher Leidenfrost of Never Told Productions, Inc. for May 24, 2018 Performance at the Wadsworth Auditorium... Tab G

2 NEWNAN CITY COUNCIL MEETING AGENDA May 22, :30 P.M.... Page 2 VI NCAC Performance Artist Agreement with Robin Latimore and Friends for June 8, 2018 Jazz in the Park Event... Tab H VII NCAC Sound System Vendor Agreement with The Show Business Sound and Lighting Inc. for June 8, 2018 Jazz in the Park Event... Tab I VIII Consideration of Resolution Dedicating SPLOST 2013 Funds, Impact Fees and Unassigned Fund Balance for Use to Construct LINC Section #4... Tab J IX Contract Award Consideration for Construction of Fire Station #4... Tab K X Consideration of Contract Award for Construction of Human Resources Department Office Suite at Newnan City Hall... Tab L XI Information Only Request by Brandon Holt on behalf of Houghston Homes to rezone acres located at 255 Mary Freeman Road from RS-15 (Suburban Residential Single-Family Dwelling District Medium Density to R-U7 (Urban Residential Single-Family Dwelling District High Density Planning Commission... Tab M XII Information Only Request by Melissa Griffis on behalf of Cornerstone Commercial Contractors to rezone acres located on Powell Street, Greenville Street and LaGrange Street from RU-I (Urban Residential Dwelling District-Historical and infill and CUN (Urban Neighborhood Commercial) to RU-I with conditions Planning Commission... Tab N UNFINISHED BUSINESS I Ordinance Amendment to Chapter 2, Administration, Article VI Purchasing, Division 5 Contracting Requirements, Section Performance and Payment Bonds of the Code of Ordinances of the City of Newnan, Georgia... Tab O VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS I Request to hold the NHS Student-Vet Connect Race Event beginning at 8:15 am on Saturday November 17, 2018 on the same route as in the past... Tab P EXECUTIVE SESSION LEGAL, PERSONNEL AND REAL ESTATE ADJOURNMENT

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9 SANDERS, HAUGEN & SEARS P.C. ATTORNEYS AT LAW 11 PERRY STREET P. O. BOX 1177 NEWNAN, GEORGIA (770) FAX (770) C. Bradford Sears, Jr. WALTER D. SANDERS ( ) WILLIS G. HAUGEN ( ) TO: FROM: Mayor and City Council Mr. Cleatus Phillips, City Manager City of Newnan C. Bradford Sears, Jr., City Attorney DATE: May 15, 2018 RE: 2018 Special Election for Election District 1 Post A MEMORANDUM At your request, this is to provide you with the information and time schedules for the Special Election for Election District 1 Post A in conjunction with November 6, 2018, General Election. O.C.G.A. Section provides that each candidate or his designee shall file a notice of his or her candidacy at the office of the Assistant Election Superintendent during the qualifying period of 2 ½ days to start on Monday, August 6, 2018 at 8:30 a.m. and closing on Wednesday, August 8, 2018 at 12:00 noon. In keeping with City custom, the above dates are for the three (3) day period as authorized by law. O.C.G.A. Section provides that the registration books be closed on the 5 th Monday prior to the election unless the Monday is a recognized holiday, then on the next Tuesday. This year that will be Tuesday, October 9, 2018 at 4:30 p.m. I call your attention to O.C.G.A. Section (a)(1) providing for the setting of qualification fees. The fees are set by law at three percent (3%) of the annual salary of the office, in the case of Councilmembers said fees shall be $ I am enclosing herewith a resolution setting the opening and closing dates of the qualification of candidates and a copy of the Notice of Call of Election for the Special Election for Election District 1 Post A. Please note that the resolution authorized the voting by those electors registered to vote in Election District 1 Post A to vote at their normal polling place(s) for the County, State and Federal November 6, 2018 Election.

10 NOTICE OF CALL OF SPECIAL ELECTION AND QUALIFYING REQUIREMENTS Notice is hereby given that the City of Newnan, Georgia, will hold a Special Election Tuesday, November 6, 2018 to elect a Councilmember for Election District 1, Post A, for the City of Newnan to fill the unexpired term of said Councilmember who has resigned his seat, which term expires at the first meeting in January 2020 for which the qualifying fee will be One Hundred Sixty Five and No/100 Dollars ($165.00). Candidates desiring to qualify may do so from Monday, August 6, 2018 at 8:30 a.m. to 4:30 p.m. through Wednesday August 8, 2018 at 12:00 noon by filing a notice of his or her candidacy and paying the qualifying fee to Della Hill, City Clerk and Assistant Election Superintendent, in the Office of the Assistant Election Superintendent (the Office of the City Clerk), Newnan City Hall, 25 LaGrange Street, in the City of Newnan, Georgia. Registration books are now open to register any voters and will remain open through Tuesday, October 9, 2018 at 4:30 p.m. at the office of the Coweta County Registrar, Coweta County Administration Building, 22 East Broad Street, Newnan, Georgia or the office of the City Clerk of the City of Newnan, Newnan City Hall, 25 LaGrange Street, Newnan, Georgia, or at all places where registration is permitted by law. The polling places for the Special Election for those electors registered to vote in Election District 1 Post A will be those polling places at which said electors would vote in the November 6, 2018, General Election for County, State and federal Elections and the polls will be open from 7:00 o clock a.m. to 7:00 o clock p.m. A runoff election, if necessary would be held on Tuesday, December 4, As set forth in the American with Disabilities Act of 1992, the City of Newnan does not discriminate on the basis of disability and will assist citizens with special needs, as provided by law. For information please call (770) This 26 th day of July, Jane Scoggins Election Superintendent

11 SPECIAL ELECTION RESOLUTION WHEREAS, due to the resignation of the Councilmember representing Election District 1 Post A, a vacancy has occurred for the office of the Councilmember representing Election District 1 Post A; and WHEREAS, the Charter of the City of Newnan, Georgia, provides for a Special Election to be held to fill the unexpired term of a Councilmember whose office becomes vacant; and WHEREAS, O.C.G.A designates that the Special Election be held on certain dates to elect a Councilmember for Election District 1 Post A for the City of Newnan to fill the unexpired term, which term ends at the time of the first meeting in January Due to 2018 being an even numbered year and there being a general election on November 6, 2018, at which time a Special Election may be held in conjunction with the November 6, 2018, General Election; and WHEREAS, the County Elections Office has notified the City that it would be able to hold the City s Special Election in conjunction with the November 6, 2018 General Election. THEREFORE, BE IT RESOLVED that a Special Election be held on Tuesday, November 6, 2018 for the purpose of electing a Councilmember for Election District 1 Post A for the City of Newnan, to fill the unexpired term, which term ends at the time of the first Council meeting in January, BE IT FURTHER RESOLVED that the period for candidates desiring to qualify may do so from Monday, August 6, 2018 at 8:30 a.m. to 4:30 p.m. through Wednesday, August 8, 2018, at 12:00 noon by filing a notice of his or her candidacy and paying the qualifying fee to Della Hill, Assistant Election Superintendent, in the Office of the assistant Election Superintendent (the Office of the City Clerk), Newnan City Hall, 25 LaGrange Street, in the City of Newnan, Georgia. BE IT FURTHER RESOLVED that the fee for qualifying for election of a Councilmember to fill the unexpired term for Election District 1 Post A for the City of Newnan shall be One Hundred Sixty Five and No/100 Dollars ($165.00). Registration books are now open to register any voters and will remain open through Tuesday, October 9, 2018 at 4:30 p.m. at the office of the Coweta County Registrar, Coweta County Administration Building, 22 East Broad Street, Newnan, Georgia or the office of the City Clerk of the City of Newnan, Newnan City Hall, 25 LaGrange Street, Newnan, Georgia, or at all places where registration is permitted by law.

12 The polling places for the Special Election for those electors registered to vote in Election District 1 Post A will be those polling places at which said electors would vote in the November 6, 2018, General Election and the polls will be open from 7:00 o clock a.m. to 7:00 o clock p.m. BE IT FURTHER RESOLVED by the Mayor and City Council of the City of Newnan, Georgia and it is hereby resolved by the authority of same that Jane Scoggins is hereby appointed Election Superintendent for the November 6, 2018, Special Election and Della Hill is hereby appointed Assistant Election Superintendent for the Special Election. Special Election Superintendent and Assistant Election Superintendent shall conduct the Special Election in accordance with the Georgia Election Code and who shall have such powers and shall perform such duties as set forth therein ADOPTED in open session regularly assembled this day of, ATTEST: Della Hill, City Clerk REVIEWED AS TO FORM: Keith Brady, Mayor Cynthia Jenkins, Mayor Pro-Tem C. Bradford Sears, Jr., City Attorney George Alexander, Councilmember Cleatus Phillips, City Manager Ray DuBose, Councilmember Rhodes Shell, Councilmember (Vacant), Councilmember Dustin Koritko, Councilmember

13 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Prepared By: Presented By: Ordinance to Amend 2017 Budget Katrina Cline, Finance Director Katrina Cline, Finance Director Purpose: To obtain Council approval to amend the 2017 Budget, per the attached list. The General Fund Expense budget is being amended by $2,775,359. Additionally, the Confiscated Assets Fund, Hotel/Motel Tax Fund and Rental Motor Vehicle Fund Budgets require an amendment for 2017, as shown by the attached Budget Amendment Request. Background: This Budget Amendment will not change the actual expenditures for This is a requirement of GASB - to ensure that Council has approved all appropriations for the year indicated, regardless of the funding source. The General Fund Expense Budget amendments total $2,775,359 and include the expenditure of funds reserved for the Municipal Auditorium building renovations, repayment of the UWG debt, and various other expenditures related to operations and council approved projects during the year. The special revenue fund budgets being amended include revenue and expenditure amendments due to actual operations and revenue collections during the year, which increased for Funding: N/A. Recommendation: N/A. Options: 1. Approve the 2017 Budget Amendment as submitted. 2. Other action as directed by Council. Attachments: 2017 Budget Amendment Request by fund, department and account. Previous Discussion with Council: N/A.

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16 ATTEST: Della Hill, City Clerk REVIEWED AS TO FORM: C. Bradford Sears, Jr., City Attorney Keith Brady, Mayor Cynthia Jenkins, Mayor Pro Tem George Alexander, Councilmember Cleatus Phillips, City Manager Ray DuBose, Councilmember Rhodes Shell, Councilmember Dustin Koritko, Councilmember Vacant, Councilmember

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47 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Consideration of Resolution Dedicating SPLOST 2013 Funds, Impact Fees and Unassigned Fund Balance for Use to Construct LINC Section #4 Prepared and Presented by: Hasco Craver, Assistant City Manager Purpose: Newnan City Council may consider a resolution dedicating SPLOST 2013, Impact Fees and Unassigned Fund Balance to LINC Section #4 project. Background: Newnan City Council, at the May 7, 2018 Capital Projects Work Session, suggested that City Staff present a project budget to construct LINC Section #4 utilizing SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements), Impact Fees (East Side Park) and Unassigned Fund Balance, in addition to certain funds already allocated to the project. The City of Newnan released a Request for Proposals for the Construction of LINC #4 on February 26, The City of Newnan received five (5) proposals from qualified firms. The lowest qualified and reliable bidder was Lewallen Construction Company, Inc. Lewallen Construction Company, Inc s proposal set a base bid of $2,889, Newnan City Council, at the May 7, 2018 meeting, awarded the LINC Section #4 Construction Contract to Lewallen Construction Company, Inc. City staff, in preparing a project budget included additional expense activities such as design and construction management, legal, acquisition, appraisal services and owner contingency. The following table represents a total project budget: Project Budget Construction (Base Bid Amount) $ 2,889, Legal $ 20, Design & Const. Management $ 179, Acquisition $ 210, Appraisal Services $ 8, Owner Contingency $ 50, Total $ 3,357, In June 2017, Newnan City Council assigned Impact Fees (East Side Park) as a source of funds for the construction of LINC Section #4. The following table represents coast incurred to date: 2017 Impact Fee Allocation Original Impact Fee Allocation $ 1,800, Design & Const. Management $ (179,694.28) Appraisal Services $ (8,325.00) Legal Fees $ (3,276.00) Total $ 1,608,704.72

48 The following table represents outstanding project activity items (costs) against the project budget: Outstanding Project Activities (Costs) Construction $ 2,889, Legal $ 16, Acquisitions $ 210, Design & Construction Mgmt. $ 0 Appraisal Services $ 0 Owner Contingency $ 50, Total $ 3,166, The following table represents outstanding costs, available funds from 2017 allocation and the difference: Currently Available Funds vs Cost Available Funds (2017 Impact Fees) $ 1,608, Total Estimated Project Cost $ 3,166, Difference $ (1,557,536.73) As evidenced above, the construction of LINC Section #4 is achievable only with the use of additional funds. Newnan City Council, at the May 7, 2018 Capital Projects Work Session, directed City staff to prepare a project budget and accompanying resolution dedicating certain SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements), Impact Fees (East Side Park) and Unassigned Fund Balance appropriations towards the construction of LINC Section #4. The tables below illustrate a project budget utilizing certain funding sources as directed by Newnan City Council: Currently Available Funds 2017 Impact Fees Available $ 1,608, Total Estimated Outstanding Project Cost $ 3,166, DEFICIT $ (1,557,536.73) Additional Sources of Funds 2018 Impact Fees $ 330, SPLOST 2013 $ 758, Unassigned Fund Balance $ 469, Total $ 1,558, City Staff believes that the above-listed allocation of additional funding sources will not adversely affect the City of Newnan, its infrastructure or its ability to provide quality services to residents and visitors. Please note that the use of Impact Fees (East Side Park) will require a modification of the Capital Improvements Element (portion of the City of Newnan Comprehensive Plan) at a future meeting (City staff annually presents the CIE for consideration and adoption). City staff encourages Newnan City Council to consider renaming certain items within the Capital Improvement Element (CIE) to reflect its desire to continue utilizing recreation impact fees for the construction of a Linear Park (LINC). Funding: SPLOST 2013, Impact Fees, Unassigned Fund Balance

49 Recommendation: In an effort to allow for the timely construction of LINC Section #4, City staff recommends that the Newnan City Council authorize the execution of the resolution dedicating SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements), Impact Fees (East Side Park) and Unassigned Fund Balance towards the project. Attachments: 1. Resolution to Authorize the Commitment of Funds from SPLOST 2013, Impact Fees, Unassigned Fund Balance for the Construction of LINC Section #4 Previous Discussions with Council: Newnan City Council, beginning in 2016, discussed their desire to fund, locate and construct a multiuse path system within the City of Newnan. Numerous additional meetings have taken place over time to actualize the construction of the LINC.

50 A RESOLUTION TO AUTHORIZE THE COMMITMENT OF FUNDS FROM SPLOST 2013, IMPACT FEES AND GENERAL FUND UNASSIGNED BALANCE FOR THE CONSTRUCTION OF THE LINC SECTION #4 WHEREAS, the City of Newnan Mayor and Council and the City Manager have discussed the prioritization of capital projects and project funding for the construction of LINC Section #4; and WHEREAS, the City of Newnan is in an excellent financial position to consider committing a specific portion of SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements), Impact Fees (East Side Park) and General Fund Unassigned Balance to the General Fund Committed Balance to fund said prioritized capital project; and WHEREAS, the City of Newnan has in the past, only when beneficial to the community and without creating financial hardship for necessary operational funding, committed fund balance for capital projects; and WHEREAS, the said project construction estimates require $758, in SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements) funds, $330, in Impact Fee (East Side Park) funds and $469, of the General Fund Unassigned Balance to cover the funding deficit; and NOW, THEREFORE BE IT RESOLVED that the Mayor & Council of the City of Newnan hereby authorize the Finance Director to commit funds in the amount of $758, in SPLOST 2013 (Street, Intersection, Sidewalk & Parking Improvements) funds, $330, in Impact Fee (East Side Park) funds and $469, of the General Fund Unassigned Balance to fund the deficit of the prioritized project (LINC Section #4); and DONE, RATIFIED AND PASSED in regular session, this the day of, ATTEST: Della Hill, City Clerk REVIEWED AS TO FORM: Keith Brady, Mayor Cynthia Jenkins, Mayor Pro Tem C. Bradford Sears, Jr., City Attorney George Alexander, Councilmember Cleatus Phillips, City Manager Ray DuBose, Councilmember Rhodes Shell, Councilmember Dustin Koritko, Councilmember Vacant, Councilmember

51 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Contract Award Consideration for Construction of Fire Station #4 Prepared and Presented by: Hasco Craver, Assistance City Manager Purpose: Newnan City Council may consider and award a contract for a qualified firm to construct Fire Station #4. Background: Identified as a priority on the 2013 SPLOST project list, the construction of Fire Station #4 is designed to enable the City of Newnan Fire Department to better serve its citizenry, visitors and commercial investors with enhanced fire services. Relieving pressure from existing stations as well as providing an opportunity for the deployment of additional fire service and associated emergency services, Fire Station #4 will undoubtedly create an environment of increased safety and fire protection. A comprehensive study led by a member of the Newnan Fire Department determined that the preferred location of Fire Station #4 was north of the historic commercial downtown area. Thereafter, Newnan City Council instructed staff to identify and prepare for the acquisition of an adequate facility site. The current site, 2.2+/- acres located at 3 Farmer Commercial Park Drive, was acquired in May On April 28, 2015 the City of Newnan entered into a contract with Goodwin Mills Cawood for professional services related to the design of Fire Station #4. Upon program confirmation with Newnan Fire Department officials, a final design was prepared. The City of Newnan, on February 26, 2018, released a request for Competitive Sealed Proposals for Professional Firm Fire Station #4 Construction. As with similar projects of type and size, addendums were issued in order to provide clarification to interested firms. Providing additional information to all interested firms through an addendum is a common practice utilized by local governments interested in confirming a project s scope as well as unique owner requirements (i.e. alternate items, schedule, warranty, proposal format, State and Federal requirements, bonding requirements, etc.). Please find a copy of the City of Newnan s Addendum #1, #2, #3 attached herein. The City of Newnan received proposals from five (5) firms. Please see the list of responding firms below: J & R Construction & Development, Inc. 281 Tom Reeve Drive Carrollton, Georgia BMK Construction & Engineering Lewis Braselton Blvd. Building A, Suite 110 Braselton, Georgia Headley Construction 44 East Washington Street Newnan, Georgia 30264

52 Sunbelt Builders, Inc Highway 36 Covington, Georgia SG Contracting 1760 Peachtree Street, Suite 100 Atlanta, Georgia Upon receipt of proposals, City staff performed a detailed investigation of each firm s wherewithal, project understanding, and previous and similar project experience and proposal responsiveness. In addition, City staff solicited the assistance of project architect, Goodwin Mills Cawood. While carefully considering all proposals, an irregularity appeared. More specifically, responding firms were unclear as to how they should show pricing for Alternate 1 (storage building, generator, trash and pad) within their proposal. The apparent conflict is a result of a lack of clarity between design documents and an answer given as a part of addendum #3. Essentially, the design documents show the need for a generator as part of the project. However, an answer given in addendum #3 states that the generator should be considered as an alternate. It is the opinion of the project team addendum #3 clearly stated that the costs associated with the installation of a generator and accompanying architecture was to be included as an alternate. Newnan City Council, at the April 24, 2018 meeting, entered into a contract with Comprehensive Program Services for the purposes of providing program management services in support of the Fire Station #4 construction project. Comprehensive Program Services was engaged to assist City staff with developing a recommendation for contract award. In an effort to provide greater clarity in advance of recommending contract award, Comprehensive Program Services, as well as certain members of the design team and City staff, hosted interviews with the two lowest bidders (J & R Construction & Development, Inc. and Headley Construction). Interviews were conducted on Wednesday, May 9, Newnan City Council, at the May 7, 2018 Capital Project Work Session, was presented with an estimated project budget of $2,890,000. Additionally, City staff mentioned that there currently exists $1,860,000 in available funds (SPLOST 2013 and Impact Fees). Please note that there exists a funding challenge. Discussed during the May 7, 2018 Capital Projects Work Session, City staff recommended that a contractor be selected and the project team would then perform an exercise that may include a modification of scope that may identify potential costs savings. Thereafter, It is anticipated that the project team will present a final project design and budget as well as any necessary funding recommendations. Funding: Impact Fees and SPLOST 2013 Please note that City staff, including members of the design team and program managers, will conduct a thorough investigation of potential project and construction activities that may result in cost savings. Newnan City Council, at a future meeting, will be presented with a recommendation to utilize certain funding sources for the completion of Fire Station #4.

53 Recommendation: Please find a recommendation letter from Comprehensive Program Services attached herein. Attachments: 1. Bid Tabulation 2. Recommendation Letter from Comprehensive Program Services (Program Manager) Previous Discussions with Council: The Newnan City Council, beginning in 2012, discussed their desire to fund, locate and construct Fire Station #4. Numerous additional meetings have taken place over time to actualize the construction of Fire Station #4.

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56 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Consideration of Contract Award for Construction of Human Resources Department Office Suite at Newnan City Hall Prepared and Presented by: Hasco Craver, Assistance City Manager Purpose: Newnan City Council may consider and award a contract for a qualified firm for construction of a Human Resources Department Office Suite and Newnan City Hall. Background: The construction of a Human Resources Office Suite in the ground floor of Newnan City Hall has been identified as a worthwhile use of existing SPLOST 2007 funds, which were originally dedicated to making improvements to Newnan City Hall. The numerous functions and activities managed within the Human Resources Department oftentimes require dedicated and isolated work space. City staff, working in consultation with an architect, developed a set a design documents that were released in an Invitation to Bid on Wednesday, April 11, Four (4) proposals were received from qualified firms. Please see the list of responding firms below: Lewis General Contracting P.O. Box 1062 Tyrone, Georgia Tomco Construction, Inc Sullivan Road Newnan, Georgia J & R Construction & Development, Inc. 281 Tom Reeve Drive Carrollton, Georgia Principal Williams Construction, Inc. 51 New Hutchinson Mill Road LaGrange, Georgia Upon receipt of proposals, City staff performed a detailed investigation of each firm s wherewithal, project understanding, and previous and similar project experience and proposal responsiveness. An interview was held with Lewis General Contracting to confirm the project s scope. Funding: SPLOST 2007 Recommendation: As a result of reviewing the submitted proposals, including all additional supportive information, City Staff is recommending that the Newnan City Council award a contract to Lewis General

57 Contracting in the amount of $75,375 for the construction of a Human Resources Office Suite at Newnan City Hall. The recommendation herein is primarily based upon the following elements: Firm s responsiveness; and Firm s experience constructing similar facilities; and Firms submitted price Attachments: 1. Bid Tabulation Previous Discussions with Council: Beginning in 2007, Newnan City Council dedicated funds for certain improvements to Newnan City Hall.

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59 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Rezoning Request RZ , Houghston Homes for ± acres located at 255 Mary Freeman Road (Tax Parcel # ) Prepared and Presented by: Tracy S. Dunnavant, Planning Director Purpose: To inform the City Council that RZ is before the Planning Commission for consideration and a recommendation on the requested zoning change. Background: Brandon Bolt, on behalf of Houghston Homes has submitted an application for the rezoning of 16.58± acres located at 255 Mary Freeman Road. The request is to change the zoning designation from RS-15 (Suburban Residential Single-Family Dwelling District Medium Density) to R-U7 (Urban Residential Single-Family Dwelling District High Density) for the purpose of developing a 44 unit residential subdivision. Current Zoning Tax Parcel # Acres Zoning Units/Ac Units ± RS Requested Zoning Tax Parcel # Acres Zoning Units/Ac Units ± RU Attachments: Application for Rezoning Location Map Previous Discussions with Council: None

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73 Poplar Rd VANDERBILT PKWY Mary Freeman RD 3 0 AVONDALE CIR Lower Fayettevile Rd SITE Parks Rd 2 VANDERBILT PKWY MARY FREEMAN RD FOX RIDGE DR BRIANDWOOD DR SOUTH YORK DR ASHTON PL COLLETTE COVE CITY OF NEWNAN Project Location CITY OF NEWNAN PLANNING DEPT. 25 LAGRANGE STREET NEWNAN, GEORGIA N 1:2,300 1 inch = 192 feet LEGEND Project Location PARCELS CITY LIMITS ADDRESS 255 MARY FREEMAN NEWNAN GA

74 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Rezoning Request RZ , Cornerstone Commercial Contractors, Inc. for ± acres located on Powell Street, Greenville Street, and LaGrange Street (Tax Parcel #s N ; N ; N ; N ; N ; N ) Prepared and Presented by: Tracy S. Dunnavant, Planning Director Purpose: To inform the City Council that RZ is before the Planning Commission for consideration and a recommendation on the requested zoning change. Background: Melissa Griffis, on behalf of Cornerstone Commercial Contractors has submitted an application for the rezoning of ± acres located on Powell Street, Greenville Street and LaGrange Street. The request is to change the zoning designation from RU-I (Urban Residential Dwelling District Historical and Infill) and CUN (Urban Neighborhood Commercial) to RU-I with conditions for the purpose of developing 35 fee simple townhomes. Current Zoning Tax Parcel # Acres Zoning Units/Ac Units N ± CUN N/A N/A N ± RU-I Average 0 N ± RU-I Average 2 N ± RU-I Average 1 N ± CUN N/A N/A N ± CUN N/A N/A Requested Zoning Tax Parcel # Acres Zoning Units/Ac Units All Parcels 2.152± RU-I with Conditions Attachments: Application for Rezoning Location Map Previous Discussions with Council: None

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106 L1 Course Bearing Distance L1 N 39 40'53" W 20.44' L2 N 07 22'36" E 11.57' L2 1 OF 1

107 SITE DATA CENT RAL OF G CITY OF NEWNAN COWETA COUNTY, GEORGIA LL 8, 5th DISTRICT EXISTING ZONING: RU-1 & CUN PROPOSED ZONING: RU-1 EORG IA RA ILRO AD ACREAGE: USE: TOTAL NUMBER: DENSITY: MIN. LOT SIZE: SETBACKS: FRONT: SIDE: SIDE STREET: REAR: MIN. BUILDING WIDTH: MIN. LOT DEPTH: MIN. BUILDING SF: MAX BUILDING HT: MAX LOT COVERAGE: MIN. DIST. B/T BUILDING: OPEN SPACE: MIN. DRIVEWAY LENGTH: TOWNHOMES UNITS/AC 1150 sf 0' 0' 0' 5' 15' 60' 2000 sf 45' 72% 20' 13,154 sf 19' LaGRANGE EET E STR STREET NVILL GREE POWELL STREET PRELIMINARY SITE PLAN NORTH Warm Springs Circle Roswell Georgia NEWNAN VIEWS PROJECT INFORMATION PROJECT NO.: DATE: , rev SCALE: 1" = 20' NEWNAN, GEORGIA FILE NAME: GREENVILLE ST P09.dwg DESIGN/DRAWN: sch

108 27 UV 34 UV SAVANNAH ST 44 SITE 1 LAGRANGE ST GREENVILLE ST BUCHANAN ST POWELL ST CITY OF NEWNAN Project Location CITY OF NEWNAN PLANNING DEPT. 25 LAGRANGE STREET NEWNAN, GEORGIA N 1:1,100 1 inch = 92 feet LEGEND Project Location PARCELS CITY LIMITS ADDRESS Powell Lagrange St NEWNAN GA

109 City of Newnan, Georgia - Mayor and Council Date: May 22, 2018 Agenda Item: Consideration of Ordinance Amendment to Chapter 2, Administration, Article VI Purchasing, Division 5 Contracting Requirements, Section Performance and Payment Bonds of the Code of Ordinances of the City of Newnan, Georgia. Prepared and Present by: Hasco Craver, Assistant City Manager Purpose: Newnan City Council may consider an amendment to Chapter 2, Administration, Article VI Purchasing, Division 5 Contracting Requirements, Section Performance and Payment Bonds of the Code of Ordinances of the City of Newnan, Georgia to provide regulations for the requirement of performance and payment bonds for certain public works and construction projects. Background: Newnan City Council, at the May 7, 2018 Meeting, waived the performance and payment bond requirement for a construction project to be performed at the CAFI building due to a conflict with State regulations. The subject contract was valued at $ The Code of Ordinances of the City of Newnan requires a performance and payment bond for all public works and construction projects when the contract award exceeds $50,000. City staff was made aware of a conflict between State law governing certain requirements for public works and construction projects. In particular, similar State regulations require that performance and payment bonds need only by required for public works and construction projects when the contract award exceeds $100,000. The current Code of Ordinance of the City of Newnan outlines the following: Sec Performance and payment bonds. Prior to execution of a contract for public works or construction projects, performance and payment bonds shall be delivered to the city as set forth below: (1) When required. Performance and payment bonds shall be required for all public works and construction projects when the contract award exceeds $50, Performance bonds shall be conditioned upon the bidder's faithful performance of the terms of the bid or proposal and the contract executed in connection therewith. Payment bonds shall be executed for the benefit of all persons supplying labor, materials, machinery and equipment in the prosecution of the work provided for in the contract. All sureties must be licensed to do business in the State of Georgia and listed in the Department of the Treasury's publication of companies holding certificates of authority as acceptable reinsuring companies, Circular 570. (2) Amount of performance and payment bonds. Both performance and payment bonds shall be in an amount equal to at least 100 percent of the total contract price. (3) Authority to require additional bonds. Nothing in this section shall be construed to limit the authority of the city to require a performance bond or other security in addition to those bonds, or in circumstances other than specified in subsection (a) of this section. (Ord. No. 12-7, I, ) Funding: N/A

110 Recommendation: Newnan City Council may adopt the amended ordinance as presented. Attachments: 1. Ordinance to Amend Chapter 2, Administration, Article VI Purchasing, Division 5 Contracting Requirements, Section Performance and Payment Bonds of the Code of Ordinances of the City of Newnan, Georgia. Previous Discussions with Council: Newnan City Council, at the May 7, 2018 Meeting, suggested that City staff present an ordinance amendment to make the performance and payment bond minimum contract award amount concur with similar State regulations.

111 AN ORDINANCE TO AMEND SECTION PERFORMANCE AND PAYMENT BONDS OF CHAPTER 2, PURCHASING, ARTICLE VI, DIVISION 5 CONTRACTING REQUIREMENTS; OF THECODE OF ORDINANCES OF THE CITY OF NEWNAN; AND FOR OTHER PURPOSES WHEREAS, the City Manager of the City of Newnan has determined that an amendment to Chapter 2, Article VI, Purchasing, Division 5 Contracting Requirements, of the Code of Ordinances is desirable to provide for the orderly management of the City s contracts; and WHEREAS, the City s current ordinance required performance and payment bonds on all public works and construction project contracts exceeding $50,000.00; and WHEREAS, State law has been amended raising the threshold on public works and construction project contracts for which performance and payment bonds are required to $100,000.00; and WHEREAS, the City Council of the City of Newnan, upon recommendation of the City Manager, has determined that said amendment to the City s ordinance is in the best interest of the health and welfare of the City s residents and orderly management of the City s public works and construction project contracts to raise the amount on which performance and payment bonds are required for public works and construction project contracts to $100, NOW THEREFORE BE IT ORDAINED by the Mayor and Council of the City of Newnan and it is hereby ordained by authority of the same that Section of Chapter 2, Purchasing, Article VI, Division 5 Contracting Requirements, be and is hereby amended to read as follows: 1

112 SECTION I: Sec Performance and payment bonds. (1) When required. Performance and payment bonds shall be required for all public works and construction projects when the contract award exceeds $100, Performance bonds shall be conditioned upon the bidder s faithful performance of the terms of the bid or proposal and the contract executed in connection therewith. Payment bonds shall be executed for the benefit of all persons supplying labor, materials, machinery, and equipment in the prosecution of the work provided for in the contract. All sureties must be licensed to do business in the State of Georgia and listed in the Department of the Treasury s publication of companies holding certificates of authority as acceptable reinsuring companies. Circular 570. (2) Amount of performance and payment bonds. Both performance and payment bonds shall be in an amount equal to at least 100 percent of the total contract price. (3) Authority to require additional bonds. Nothing in this section shall be construed to limit the authority of the city to require a performance bond or other security in addition to those bonds, or in circumstances other than specified in subsection (a) of this section. SECTION II: All ordinances or parts of ordinances inconsistent or in conflict with this ordinance are hereby repealed. SECTION III: The effective date of this ordinance shall be upon adoption. 2

113 DONE, RATIFIED AND PASSED by the Mayor and City Council of the City of Newnan, Georgia, this day of, 2018, in regular session assembled. ATTEST: Della Hill, City Clerk REVIEWED AS TO FORM: Keith Brady, Mayor Cynthia Jenkins, Mayor Pro-Tem C. Bradford Sears, Jr., City Attorney George Alexander, Councilmember Cleatus Phillips, City Manager Ray DuBose, Councilmember Rhodes Shell, Councilmember Dustin Koritko, Councilmember Vacant, Councilmember 3

114 REQUEST TO HOLD STUDENT-VET CONNECT (RUN FOR VETERANS) EVENT ON THE CITY STREETS OF NEWNAN ON NOVEMBER 17, 2018 BEGINNING AT 8:15 AM / SAME ROUTE AS IN PAST From: Henderson, Frank Sent: Monday, May 14, :36 AM To: Libby Winn Subject: NHS 5k Thanks so much for helping with this event. We are moving the event to November this year and need approval for November 17th as a race day same route and same times as always thanks -- Frankey Henderson, Ed.S AP European History/Advanced World War 2 Varsity Girls Soccer Head Coach Pride, Professionalism, Teamwork

115 5th Annual Newnan High School Student-Vet Connect Veterans Relief Fund 5k and 1mile fun run and dog walk When : Saturday November 17th, 2018 beginning at 8:15 am Where : Newnan High School on Armory Road Run route : This year we will start and finish at the Newnan High School Armory Road location next to the National Guard Armory. The run will travel past historic Newnan homes and the Coweta County Veterans Memorial park. Details: NHS students $20.00 all other participants $25.00 (fun run is free) All money will directly benefit local Coweta County Veterans through the local VFW, American Legion Veterans Relief fund and Newnan High School Student Vet Connect. All participants who register either on Active.com or by mail will receive a Run T-shirt and packet. T-shirts and packets can be picked up on Friday November 16th at the Newnan High located on Armory Road between 5:30-7:00 pm. Those that register the day of the event may not receive a T-shirt. Shirts will not be reordered. RUNNERS MEDALS WILL BE AWARDED TO TOP THREE FINISHERS IN THESE AGE GROUPS BY GENDER: 12 and under, 13-19, 20-29, 30-39,40-49, 50-59, 60-69, 70-79, 80+ Water and snacks will be provided as well as event day activities for kids and adults. Sponsors: All race sponsors will be represented on race day banner and shirts Medal of Honor Sponsor : Will co-host the event and receive their name and logo on the shirts, 4 race entries, can place materials in race day packet, will be given a race day table and place on race day banner. Silver Star Sponsors : Will receive large recognition on all event promotions, 3 race day entries, can place items in race day packet and will be given a table on race day. Bronze Star Sponsors : Will receive recognition on all event promotions, 2 race day entries, can place items in race day packet and will be given a table on race day. Enlisted Sponsors : will receive recognition on t-shirts, 1 race day entry; can place items in race day packet

116 Course Description The 5-kilometer (3.1 mile) loop course starts and finishes at the Newnan High School Armory. The course will take you through some beautiful parts of old Newnan. Entry Fee and Awards Entry fee will be for non-nhs students. Student fee is (there is no charge for the fun run) T-shirts will be provided to all who pre-register by November 9th. You may also purchase a shirt on the day of the event for 15.00$. (Limited number available)the entry fee is non refundable. Proceeds benefit the Veterans Relief Fund of Coweta Co. Awards will be given to top three finishers male and female based on age group. Registration and Packet Pick Up At Newnan High School on Armory Road on Friday, November 16th from 5:30 to 7:00 p.m. and on race day from 7:00 am to 7:45 am. Races will begin at 8:15. Parking Will be available all around the Newnan High Campus and is free of charge. Plenty of parking is available. OFFICIAL RACE ENTRY FORM Enter all information below, including shirt size, and sign waiver, which is required to participate. Name Age Male [ ] Female [ ] Address City/State/ ZIP Date address: I am registering for the: 5K Run Dog YES NO Shirt Size: youth sizes ENTRY FEE ENCLOSED: $ I would like to make an additional tax-deductible donation to the Veterans Relief fund in the amount of $. Mail Entry To: Newnan High School History Dept. C/O Veterans 5k 190 Lagrange St. Newnan, GA or drop off at main office. Make checks payable to : NHS Social Studies Dept. C/O Veteran s 5K for more information: frank.henderson@cowetaschools.net Website: RACE WAIVER PLEASE READ AND SIGN TO PARTICIPATE I know that running a road race is a potentially hazardous activity. I should not participate unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete the event. I assume all risks associated with running this event, including, but not limited to, falls, contact with other participants, the effects of weather, traffic, and conditions of the road, all such risks being known and understood by me, having read this waiver and knowing these facts and in consideration of accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release Newnan High School and the Coweta County Board of Education and all, sponsors and agencies and municipalities, their representatives, and successors for all claims or liability of any kind arising out of my participation in this event. I grant permission to all of the foregoing to use any photographs, motion pictures, recordings or any other record of this event for any legitimate purpose. Signature of participant Signature of parent/guardian of participant under 18

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118 Motion to Enter into Executive Session I move that we now enter into closed session as allowed by O.C.G.A and pursuant to advice by the City Attorney, for the purpose of discussing And that we, in open session, adopt a resolution authorizing and directing the Mayor or presiding officer to execute an affidavit in compliance with O.C.G.A , and that this body ratify the actions of the Council taken in closed session and confirm that the subject matters of the closed session were within exceptions permitted by the open meetings law. Motion to Adopt Resolution after Adjourning Back into Regular Session I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating that the subject matter of the closed portion of the council meeting was within the exceptions provided by O.C.G.A (b).