Newnan City Council Meeting January 24, :30 P.M. A G E N D A

Transcription

1 CALL TO ORDER Mayor Keith Brady Newnan City Council Meeting January 24, :30 P.M. A G E N D A INVOCATION READING OF MINUTES I Minutes from Regular Meeting on January 10, Tab A SWEARING IN CEREMONY I Clay Collins Municipal Court Judge Pro Tem II Rufus Smith Municipal Court Judge Pro Tem REPORTS OF BOARDS AND COMMISSION I 2 Appointments Board of Zoning Appeals 3 Year Terms Expires 8/2019 and 8/2018 II 1 Appointment Newnan Urban Redevelopment Agency 3 Year Term - Expires 4/2018 III 3 Appointments Parks Commission 3 year Terms IV 2 Appointments Tree Commission 3 Year Terms REPORTS ON OPERATIONS BY CITY MANAGER REPORTS AND COMMUNICATIONS FROM MAYOR NEW BUSINESS I Surplus Property Declaration and Disposition... Tab B II Authorization to purchase a Crew Cab ¾ Ton Truck to replace Public Works vehicle... Tab C

2 NEWNAN CITY COUNCIL MEETING AGENDA - January 24, 6:30 P.M.... Page 2 III Agreement between the Newnan-Coweta Historical Society and City of Newnan through the Newnan Cultural Arts Commission to partner in presenting the Robert Burns Dinner & Community Ceilidh on Friday January 27, Tab D IV Request by Vern Wilburn on behalf of Wilburn Signal Company to rezone acres at 55 Millard Farmer Industrial Blvd from General Commercial District to Light Industrial District Refer to Planning Commission... Tab E V Crime Reduction Report related to trip to Johnson City, Tennessee... Tab F UNFINISHED BUSINESS I Participation in the Georgia Department of Transportation s Local Administered Project (LAP) Program... Tab G II 10 Burch Avenue Schedule Public Hearing for 3/28/ Tab H III 79 Spence Avenue Owner to request extension to complete repairs... Tab I IV 136 Spring Street Owner to request extension to repair... Tab J VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS I Request from Casey Anderson for Keris Kares, Inc. to utilize Newnan City Streets for their 5K raising awareness and funds for pediatric cancer... Tab K II Request from Derrick Teagle, Empowered 4 Life (E4L) Due to the success of last year s event, E4L would like to host a second Wrestling Show as a fundraiser to benefit E4L in the Wesley Street Gym on February 25, Tab L EXECUTIVE SESSION LEGAL, PERSONNEL AND REAL ESTATE ADJOURNMENT

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13 City of Newnan, Georgia - Mayor and Council Date: January 24, 2017 Agenda Item: Annual Controlled Assets & 4 th Quarter Fixed Assets Surplus Property Declaration and Disposition Prepared & Presented by: Hasco Craver, Assistant City Manager Submitted by: Ronda Helton, Program Manager Purpose: To obtain Council approval of the disposal of the City s surplus and/or obsolete property per inventory schedules attached. Background: Surplus inventory items submitted by various departments Funding: N/A Recommendation: Staff recommends that Council declare as surplus the equipment listed on the attached Surplus Property Schedule and grant authorization for the disposal of such. Options: 1. Approve the request as submitted 2. Other action as directed by Council Attachments: Surplus Property Inventory Schedule Previous Discussion with Council: N/A

14 City of Newnan, Georgia 4th Quarter Fixed Assets Disposal Request Asset Tag # (required for Disposals) Addition (A), Transfer (T) or Disposal (D)? Asset Description w/vehicle # if applicable Gross Vehicle Weight (GVW) Serial/VIN Number Model Number Actual Cost (Estimated if from Surplus) From Dept # To Dept # Reason for Disposal/Comments D PD Ford Crew Cab FTJW36M5REA13258 F350 $ 2, no longer needed/ high Maintenance D PD Honda U/K 1HGCD563XRA Accord $ 1, Repair exceeds value

15 City of Newnan, Georgia Annual Controlled Assets - Disposal Request Asset Tag # (required for Disposals) Addition (A), Transfer (T) or Disposal (D)? Asset Description w/vehicle # if applicable Model Number From Dept # Reason for Disposal/Comments D HP Color Laser Jet Printer CM2320nfMFP 40 Not Repairable D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Optiplex Disposal through IT D Dell Latitude E Disposal through IT D Security System Modem 50 Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Dell Latitude E Disposal through IT D Hans - G Monitor 40 Disposal through IT D Dell Optiplex Disposal through IT D Dell Latitude E Disposal through IT D Transport 1000 Laptop X Disposal through IT D Sony Vaio Laptop PCG Disposal through IT D Dell Latitude D 610 PP11L 40 Disposal through IT D Fujitsu Lifebook T Disposal through IT D LBT 4210-Fujitsu T Disposal through IT D Dell 17" Monitor 1704FPVs 40 Disposal through IT D Dell 17" Monitor 1704FPVt 40 Disposal through IT D Dell 17" Monitor 1703FPs 40 Disposal through IT D Scottsman Ice Machine CME500AE-1A 61 Broken/Obsolete D Scottsman Ice Bin HTB Broken/Obsolete

16 City of Newnan, Georgia - Mayor and Council Date: January 24, 2017 Agenda Item: Authorization to Purchase a Crew Cab ¾ Ton Truck Prepared by: Michael Klahr, Public Works Director Purpose: To request authorization to purchase a crew cab ¾ Ton truck for use by the Public Works Department Background: This equipment will replace a truck totaled out in an accident A total of four separate sealed bids were received at the office of the City Manager, Tuesday, January 10, 2017 The lowest bid meeting specifications and considering the earliest delivery date was submitted by Southtowne Motors for $35, Options: A. Authorization to purchase equipment from Southtowne Motors for $35, B. Other action as directed by Council Funding: General Fund, FY 2016 CIP Recommendation: Attachments: Option A Bid tabulation and bid tabulation noting earliest delivery time

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22 City of Newnan, Georgia - Mayor and Council Date: January 23, 2017 Agenda Item: Rezoning Request RZ , Wilburn Signal Company for 1.73 ± acres located at 55 Millard Farmer Industrial Boulevard (Tax Parcel #s N57A 081 and N57A 081X) Prepared and Presented by: Tracy S. Dunnavant, Planning Director Purpose: To inform the City Council that RZ is before the Planning Commission for consideration and a recommendation on the requested zoning classification. Background: Vern Wilburn, on behalf of Wilburn Signal Company, has submitted an application for the rezoning of 1.73 ± acres located at 55 Millard Farmer Industrial Boulevard. The request is to rezone the property from CGN (General Commercial District) to ILT (Light Industrial District) for the purpose of accommodating an engineering firm with outdoor storage of light poles. Current Zoning Tax Parcel # Acres Zoning Units/Ac Units N57A ± CGN N/A N/A N57A 081X 0.2± CGN N/A N/A Requested Zoning Tax Parcel # Acres Zoning Units/Ac Units N57A ± ILT N/A N/A N57A 081X 0.2± ILT N/A N/A Attachments: Application for Rezoning Location Map Previous Discussions with Council: None

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52 W AY N H IG H HIGH WAY PD 70 NEWNA N BY PASS W! R HIG HW AY 16 LLS BU PL E A V RO BO AY 34 E HIGHW DR ILT IHV JACKSON ST TE M W HIGHWAY 34 ILT PD IHV ILT GRE ENV ILLE ST 85 CGN ILT CGN CGN ILT WERZ INDUSTRIAL DR CGN CGN IHV OI-1 CGN CHV CGN ILT CGN OI-1 CGN CGN OI-1 ILT OI-1 M IL L CGN A OI-1 F JEF OI-1 ILT R D S ER ON CGN PKW Y OI-1 FA R M ILT ER CGN OI-1 ILT IN D B LV D CHV CGN OI-1 Y CGN TA L PK W CGN PO S OI-1 CGN RML CHV OI-1 OI-1 CGN OI-1 CITY OF NEWNAN CCS CGN Rezoning Request ZONING LEGEND CBD CUN OI-1 RS-15 N CCS IHV OI-2 RU-2 CGN ILT PD RU-7 1:3,000 CHV MXD-1 RMH RU-I CSN OCR RML INTERSTATE CITY OF NEWNAN PLANNING DEPT. 25 LAGRANGE STREET NEWNAN, GEORGIA inch = 250 feet REZONE REQUEST PARCELS CITY LIMITS

53 City of Newnan, Georgia Mayor and Council Date: 1/24/2017 Agenda Item: Overview of Johnson City Trip for Crime Reduction Program. Suggestion for Coordinator Position. Presented by: Douglas L. Meadows, Chief of Police Cleatus Phillips, City Manager Purpose: To go over details of what the programs are and have done for Johnson City in their effort to reduce crime. Officers attended about a 5 hour presentation of their programs and how they came about including funding and scope for all entities involved.. To discuss the creation and funding Crime Reduction Coordinator Position. The cost for this position is approximately $69, annual and this includes benefits and all associated cost. This cost also assumes that the salary will be approximately $45,000 dollars. Background: The City of Newnan hired a consultant to assist in developing a plan of action to reduce crime in the Chalk Level, Rocky Hill and Westgate areas. Options: A. Approve Request B. Mayor and Council Directed Options C. Deny Request Funding: General Fund Recommendation: To consider the creation of a Crime Reduction Coordinator Position. Attachments: Notes and overview of Officer s opinion of the programs in Johnson City. Previous Discussions with Council: N/A

54 JOHNSON CITY TENNESSEE CRIME REDUCTION PROGRAM OFFICER S COMMENTS CREATE A HOT SPOT MAP COMMON CORE CREATED PROBLEMS WITH GETTING INTO THE SCHOOLS

55 MERCHANTS CREATED A CLOSED FACEBOOK PAGE FOR COMMUNICATIONS FROM EACH OTHER FROM TOP DOWN MUST BE DEDICATED TO THE PROGRAMS COMMUNITY BUY IN VERY IMPORTANT PARTNERSHIP WITH POLICE VERY IMPORTANT USING ONLY ONE OF THE ABOVE ELEMENTS, THE PROGRAMS WILL FAIL

56 PARTNERSHIP IS THE CORE ELEMENT CANNOT HAVE TOO MANY PARTNERS: CODE ENFORCEMENT INDUSTRY RETAIL MERCHANTS GOODWILL BEHAVIORAL HEALTH MENTAL HEALTH PLACED LIGHTS IN PRIVATE ALLEYS USE STORE FRONTS TO DISPLAY CHILDREN S ART WORK

57 OFFICER S NOTES: Remove Gang Tagging Immediately Community Leaders and City Officials need to see the programs in Johnson City Need someone to lead the crusade Day Reporting Program VERY Important element Need to attempt to obtain grants to offset any cost to city or partners Recreation Programs Getting Children involved in after school activities Getting grown-ups off of the street and into jobs or at least job training

58 City of Newnan, Georgia - Mayor and Council Date: January 17, 2017 Agenda Item: Consideration of Participation in Georgia Department of Transportation Local Administered Project (LAP) Program Prepared by: Hasco Craver, Assistant City Manager Purpose: Newnan City Council shall consider participating in the Georgia Department of Transportation s Local Administered Project (LAP) Program. Full participation in the LAP program requires a certification to ensure that there exists the resource capacity and ability of a local public agency to successfully manage, administer and execute the policies and procedures for Federal and State compliance. LAP certification results in the local public agency s ability to receive and administer federal funding for transportation projects. Instead of continuing to request the consideration of numerous documents related to the LAP Program Certification, City Staff is seeking approval to fully participate in the program. Full participation includes the submittal of various documents related to staff training and capability, procurement policies and organizational systems. Background: The Georgia Department of Transportation Local Administered Project (LAP) Program is a process designed to allow the GDOT the flexibility to assign some or all of their responsibility to administer and manage transportation projects with federal aid funding to a local government. Local governments, in participating in the LAP Program, must successfully demonstrate an ability to perform tasks associated with: plan development, design, right of way acquisition, utilities, construction, lettings, bid review and awards and project maintenance. Specific City Staff are required to demonstrate proficiency in certain disciplines in advance of receiving LAP certification. In addition, certain processes must be in place, which reveal to the GDOT that a local government is capable of successfully managing a transportation project with federal aid funding. Funding: N/A Recommendation: In an effort to provide efficient project management services, including the acquisition and administration of federal transportation funds, City Staff recommends approval of the request to participate in the LAP Program, thereby granting City Staff the authority to complete all LAP Certification documents as required by the GDOT. Attachments: None Previous Discussions with Council: Newnan City Council adopted an Ordinance to Amend Article VI, Chapter 2 of the Code of Ordinances (Purchasing Policy) in adherence to the Federal Aid Highway Program at the September 26, 2016 meeting. The aforementioned ordinance amendment was requested as part of the LAP Certification process.

59 City of Newnan, Georgia Mayor and Council Date: January 24, 2017 Agenda Item: Prepared and Presented by: 10 BURCH AVENUE Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief Building Official Purpose: To schedule the public hearing concerning the structure located at 10 BURCH AVENUE. Background: Owner: ABDUL SAEED KADER Permits: None Date Sub-Standard housing file was opened: December 28, 2016 Previous inspections by Newnan Building Department have deemed the property to be unsafe. Subsequent to January 17, 2017, information was presented concerning the condition of above mentioned property. Options: 1. Set Public Hearing Date for March 28, Other direction from Council. Funding: Not Applicable Recommendation: Option 1. Previous Discussions With Council: January 17, 2017 Council informed of conditions.

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63 City of Newnan, Georgia - Mayor and Council Date: January 24, 2017 Agenda Item: 79 SPENCE AVE Prepared and Presented by: Shane Pridgen, Code Enforcement Officer Submitted by: Bill Stephenson, Chief Building Official Purpose: Owner to request an extension in order to complete repairs to the structure located at 79 Spence Avenue. Background: Owner: ANDRE SPARKS Date Sub-Standard housing file was opened: February 15, 2013 Does the cost to bring this structure into compliance by means of repair exceed 50% of the structure s assessed tax value? NO On February 15, 2013 the Building Department conducted an inspection of the premises and found the structure to be unsafe, uninhabitable, open and vacant. The structure has been determined to be unsafe as set forth by City Ordinance Section (a), Sub-sections (3, 5, 6, 7, 8, 9, 10). Options: Funding: 1. To approve the owner s request for an extension. 2. Other direction from Council. Not Applicable Recommendation: Staff is requesting Council s approval to proceed with Option 1. Previous Discussions with Council: February 27, 2013 Council informed of conditions. March 14, 2013 Public Hearing was requested. April 23, 2013 Public Hearing was held and Resolution was adopted to repair or demolish within 120 days. Owner informed Council that it would be one year before he could go onto the property. May 27, 2014 Owner requested a 180 day extension. Owner was to foreclose for right of redemption and provide Council with a scheduled list of repairs by August 26, 2014.

64 August 26, 2014 Owner requested a 90 day extension. Owner was to foreclose for right of redemption and provide Council with a scheduled list of repairs by November 25, November 25, Owner requested a 60 day extension. Owner was to foreclose for right of redemption and provide Council with a scheduled list of repairs by January 27, January 27, 2015 Owner did not attend. Cont d until April 14, 2015 meeting. April 14, Day Extension Granted August 11, 2015 Status Report Progress to Exterior September 8, 2015 Status Report Progress to Interior October 27, 2015 Status Report Progress to Interior November 10, Day Extension Granted December 15, 2015 Status Report No Progress January 12, Status Report Progress to Interior February 9, Status Report No Progress March 10, 2016 Status Report No Progress April 26, Day Extension Granted May 10, Status Report No Progress June 21, Status Report No Progress July 19, Status Report No Progress August 9, Status Report No Progress September 13, Status Report No Progress October 11, Day Extension Granted November 8, Status Report No Progress December 13, Status Report Progress to Interior January 10, Status Report No Progress

65 SCHEDULE of REPAIRS RE: 79 Spence Ave Newnan, GA BY COMPLETION Exterior Re-paint exterior of dwelling including 4/28/17 foundation walls. Interior Install remaining lighting fixtures 3/01/17 Install smoke detectors 3/10/17 Complete all touch-up painting 4/28/17 Replace sub-floor in Kitchen & Dining rooms 3/10/17 Air & Water Re-install existing water heater 3/20/17 Test & repair or replace furnace a needed 3/20/17 Bathroom & Hall Replace sub-floor in bath & hall. 3/10/17 Install new bath tub & vanity 3/15/17 Flooring Install new flooring throughout 3/30/17

66 City of Newnan, Georgia - Mayor and Council Date: January 24, 2017 Agenda Item: Prepared and Presented by: Submitted by: 136 EXT SPRING STREET Shane Pridgen, Code Enforcement Officer Bill Stephenson, Chief Building Official Purpose: Background: 180 day extension expired on January 15, Owners to request an extension for completion of repairs to structure located at 136 Spring St. Owner: WILLIE GLEN CLAY ESTATE C/O EMMA CLAY DAVIS Permits: None Date Sub-Standard housing file was opened: October 6, 2014 City staff observed sub-standard housing conditions present at 136 EXT SPRING ST. The structure has been determined to be unsafe as set forth by City Ordinance, Section (a), Sub-sections (4, 5, 6, 7, 8, 9, 10). Options: 1. Grant request for extension. 2. Other direction from Council. Funding: Not applicable. Recommendation: Staff is requesting Council s approval for Option 1. Previous Discussion with Council: November 4, 2014 Council informed of conditions. November 11, 2014 Public Hearing Requested January 27, 2015 Public Hearing Conducted March 13, 2015 Status Report - No Progress April 14, 2015 Status Report - No Progress May 12, 2015 Status Report - No Progress June 9, 2015 Status Report - No Progress August 11, 2015 Status Report - No Progress Owner Requested Extension Cont d Until Sep. 8, 2015 September 8, day extension granted by council. October 27, 2015 Status Report No Progress

67 November 10, Status Report - No Progress December 15, day extension granted. January 12, Status Report No progress to structure. February 9, Status Report No progress to structure. March 10, Status Report No progress to structure. May 10, Status Report No progress to structure. May 23, 2016 Council continued until July 19, 2016 meeting. July 19, Day Extension Granted. August 9, No progress to structure. September 13, No progress to structure. October 11, No progress to structure. November 8, No progress to structure. December 13, No progress to structure. January 10, 2017 Council directed staff to execute resolution.

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70 I am on the board of directors for Keris Kares Inc, we're a nonprofit that supports children and their families facing a pediatric cancer diagnosis. We want to move our 3rd annual 5k to downtown Newnan and I wanted to see how we are placed on the schedule to present to the City Council. We were hoping for the 01/24 meeting? Any help and direction would be SO appreciated!!!! Casey Anderson Insurance Account Representative State Farm

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72 Viewing Sample #3 5k MapMyRun Page 1 of 2 1/10/2017 Choose map location Address or Zip/Postal C SEARCH Route Genius for fresh local routes of your target distance! (/maps/auto_route/) COPY(/ROUTES/COPY/ /) CLOSE Import(/workout/import/dashboard/) SAMPLE #3 5K DISTANCE 3.1 MI Begins in: Newnan, GA, United States Creator: Dee (/profile/ /) This is a 3.1 mi route in Newnan, GA, United States. This map was created by Dee (/profile/ /)on 01/10/2017. View other maps(/profile/ /)that Dee has done or find similar maps in Newnan(/routes/? location=newnan) 1 3 Distance Markers Units Imperial 1 mi Metric Elevation Traffic Bicycle Paths Scroll to Zoom Directions / Notes (/routes/print/ /) 2 Go MVP( Advertisements ( Report a error ( Map 2017 ( Google

73 NEWNAN CITY COUNCIL REQUEST JANUARY 24, 2017 From: Derrick Teagle Sent: Tuesday, January 17, :22 PM To: Libby Winn Subject: February 25th Wrestling Event Empowered 4 Life wanted to do one more benefit wrestling event. Our last event in October basically took care of the E4L remaining fees and projects for We really want to do more community projects for this year so we are asking the City for using the gym as a fundraiser event. The last wrestling show was great and actually had some local leaders as well as a surprised involvement of the Newnan Police Department. This event which we named "Headbutts and Heartaches" will once again have the same setup as the last event. This event will be choreographed as well which give us a opportunity to bring a clean but exciting community event. The Gym will be clean spotless just like last time and the floors will be protected by pads. This event will also give us a chance to give back as we will be doing a Coat Drive and all of the coats will be donated to Bridging The Gap. We are prepared with several adults/students volunteers to make sure this event happen. Thank You God Bless Derrick A Teagle

74 Motion to Enter into Executive Session I move that we now enter into closed session as allowed by O.C.G.A and pursuant to advice by the City Attorney, for the purpose of discussing And that we, in open session, adopt a resolution authorizing and directing the Mayor or presiding officer to execute an affidavit in compliance with O.C.G.A , and that this body ratify the actions of the Council taken in closed session and confirm that the subject matters of the closed session were within exceptions permitted by the open meetings law. Motion to Adopt Resolution after Adjourning Back into Regular Session I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating that the subject matter of the closed portion of the council meeting was within the exceptions provided by O.C.G.A (b).