School Directors Present: Kate Denney Lisa Esler M. Colleen Powell Bernie Seasock Georgia Stone Kevin Tinsley Leon Armour

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1 PUBLIC MEETING OF BOARD OF SCHOOL DIRECTORS PENN DELCO SCHOOL DISTRICT 2821 CONCORD ROAD ASTON, PA Minutes of the Board of School Directors APRIL 25,2018 A special meeting of the Board of School Directors of the Penn-Delco School District convened on Wednesday, April25, 2018, at 7:37p.m. at the District Service Center pursuant to advertisement published in the Delaware County Daily Times. School Directors Present: Kate Denney Lisa Esler M. Colleen Powell Bernie Seasock Georgia Stone Kevin Tinsley Leon Armour School Directors Absent: Catherine Hilferty Dawn Jones Others in Attendance: Dr. George Steinhoff, Superintendent Tracy Marshall, Business Administrator Sean Lilly, Director of Human Resources MINUTES AND MONTHLY REPORTS The Agenda for this meeting is attached hereto as Appendix "1 ". 1. APPROVAL OF MINUTES- Upon considering the draft minutes attached hereto as Appendix "2", it was resolved that the minutes ofthe regular meeting of March 28,2018 as presented, be and are hereby approved. Motion to approve the resolution was made by Mrs. Powell and seconded by Mrs. Denney. The motion was unanimously approved. 2. APPROVAL OF INVOICE LISTING- Upon considering the invoice listing attached hereto as Appendix "3", it was resolved that the invoice listing for March April2018 as presented, be and is hereby approved. Motion to approve the resolution was made by Mrs. Esler and seconded by Mrs. Powell. The motion was approved as follows: Voting Yea: Voting No: All 1

2 MINUTES AND MONTHLY REPORTS - Continued 3. APPROVAL OF TREASURER'S REPORT- Upon considering the draft Treasurer's Report attached hereto as Appendix "4", it was resolved that the Treasurer's Report of March 2018, as presented, be and is hereby approved. Mr. Seasock presented the Treasurer's Report for March Motion to approve the Treasurer's Report was made by Mrs. Stone and seconded by Mrs. Esler. The motion was unanimously approved. 4. BUDGET TRANSFER REPORT MOTION: To approve the Budget Transfer Report for March 2018 Motion to approve the Transfer Report was made by Mrs. Stone and seconded by Mrs. Denney. The motion was unanimously approved. STAFF, STUDENT AND COMMUNITY RECOGNITION Dr. Steinhoff recognized Sun Valley students Hunter Catka and Hannah Kirkell. Hunter, a sophomore, was the first PIAA State Wrestling Champion in Sun Valley's history. He was also named the Delaware County Daily Times Wrestler ofthe Year. Hannah took 3rd Place in the Delaware County Young Poets contest and is a published author. Her book Advocate can be purchased on Amazon. We look forward to her publishing more books in the future. Mr. Tinsley thanked Hunter for always giving back to the community and serving as a role model. He also thanked Coaches Ellis & Barlow for their years of service. SUPERINTENDENT'S REPORT Dr. Steinhoff can't believe that there are only 7 weeks of school remaining. There are a great number of teachers and administrators utilizing social media for relay information. On the agenda this evening are the approval of contracts for upcoming facility upgrades. Dr. Steinhoff introduced Ms. Tracy Marshall, who presented the Proposed Final Budget. STUDENT REPRESENTATIVES REPORT TO THE BOARD Julia Skwirut and Kyra Green commented on the following at Sun Valley with a great start to the school year: Franklin Mint Federal Credit Union honored the Hi-Q Team. National Poem in your pocket day will be celebrated April 26. Arts Alive will be held on May 23rd. Vietnam Veterans presentation was held on April 11th. AP Practice Tests were on April6 1 h & 13 1 h. ACCOUNCEMENTS FOR THE PUBLIC President Armour announced, pursuant to Act 48, prior to the meeting, the Board met in executive session to discuss legal and personnel issues. 2

3 COMMENTS BY MEMBERS OF THE BOARD ITEMS FOR BOARD INFORMATION 8.01 Legislative Council Report- No Report PUBLIC COMMENTS PREPARED AND INFORMAL COMMENTS AND INQUIRES FROM CITIZENS GUIDELINES FOR PUBLIC PARTICIPATION IN BOARD MEETINGS The Board recognizes the value added to school governance by public comment on educational issues, and the importance of involving members of the public in Board Meetings. In order to permit fair and orderly expression of such comments, the Board will provide two periods for public participation during Board Meetings. The presiding officer at each public board meeting will follow these guidelines: Public participation shall be permitted only as indicated on the order of business in the procedures of this Board or at the discretion of the presiding officer on a given issue; Participants must be recognized by the presiding officer and must preface their comments by an announcement of their name, address, and group affiliation; If appropriate all statements shall be directed to the presiding officer; No participant may address or question Board Members individually; The public participation in the beginning of the agenda will be limited to 15 minutes totally and to 3 minutes for individuals; The public participation at the end of the agenda will be limited to 30 minutes totally and to 3 minutes for individuals. The presiding officer may: Interrupt or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant. Approved January 24, 1990 PUBLIC COMMENTS 3

4 ITEMS FOR BOARD ACTION Personnel- Professional (1) Extra Pay- Extended Employment (a) After School and Saturday Detentions Teacher Hours Nicole Armbruster 2.5 Francine Im 3.0 Maureen Irving 1. 0 Kathleen Phelps 3.0 Kristin Prosper 1.5 Nicole Sayre 3.0 Shari Sharp 4.5 (b) GIEP Writing/Conferences Budget Code: Michael McCormick 9.0 Hours (c) Reading Olympics- Sun Valley High School B u d tget C o d e: Name Building Hours Graney, Daniel SVHS 5.00 Smith, Kerry SVHS 5.00 TOTAL 10.0 (2) Appointment (a) Mary McGrenra, Temporary Professional Employee, effective 4/23/18. Education Cert/Assign Indiana University ofpa Special Ed PK-8, Grades PK-4 BS, Education Coebourn- Special Education Professional Experience Salary Kelly Educational Staffing B/1 $47,750 West Chester Area School District Rationale S. Nattress, Resignation (3) Retirements (a) Karen Wells, Reading Specialist at Pennell, adjusted effective 6/19/18. (b) Jayne Lumley, 2nd Grade Teacher at Pennell, adjusted effective 6/19/18. ( 4) Voluntary Transfers (a) Jessica Wooleyhan from 5th Grade Teacher at Coebourn to Title I Math Support Teacher at Northley effective, 8/29/18. (b) Michele Raucci from 3rd Grade Teacher at Pennell to Reading Specialist at Pennell, effective 8/29/18. (c) Deborah Politano from 2nd Grade Teacher at Coebourn to Reading Specialist District Wide, effective 8/29/18. 4

5 ITEMS FOR BOARD ACTION - Continued (5) Involuntary Transfer (a) Gabrielle Mack from full day Kindergarten Teacher at Pennell to Transitional 1st Grade Teacher at Pennell, effective 8/29/18. (b) Megan Snyder from 5th Grade Teacher at Coebourn (Bubble) to 5th Grade Teacher at Coebourn (Permanent), effective 8/29/18. (6) Change of Status (a) Brittany Battinieri from long-term substitute Business, Marketing & Information Systems Teacher at Sun Valley to Business, Marketing & Information Systems Teacher at Sun Valley (Permanent), effective 7/1/18. (7) Leave of Absence (a) Kristen Port, 5th Grade Teacher at Aston, adjusted temporary leave from 4/3/18 through 5/14/18. (b) Ashlyn Marabella, Special Education Teacher at Sun Valley, adjusted FMLA from 4/9/18 through 6/19/18. (8) Extra Duty Pay Assignments for the 2017/2018 school year Rescission: Northley Athletics Justin White.5 Boys 8th Gr. Lacrosse 4.5 $276 $1,242. Appointments: Sun Valley Non-Athletics Andrew Carr Chorus/Touring Chorus 16 Units@ $276 $4,416. Prorated from 2/22118 N orthley Athletics Connor Quinn Justin White Girls 7th Gr. Softball Boys 8th Gr. Lacrosse (9) Extra Duty Pay Assignments for the school year (See Attached) 7 Units@ $276 9 $276 $1,932. $2, Personnel- Classified (1) Appointment (a) JoAnn Robinson, substitute Classroom Assistant@ $11.00/hour, on call as needed, no benefits, effective 4/17/18. (b) Kevin McGonigle, substitute Bus Driver@ $19.75/hour, on call as needed, no benefits, effective 4/17/18. (c) Heather Karpo, Clerical Assistant at Northley (A3, step 1)@ $ll.32/hour, up to hours/week, 221 days/year with part-time benefits in accordance with the PDESPA contract, effective 5/1/18. 5

6 ITEMS FOR BOARD ACTION - Continued (2) Change of Status (a) Marc Thompson from part-time Custodian to substitute Bus Driver@ $19.75/hour, on call as needed, no benefits, effective 4/9/18. (b) Samantha McCann from substitute Bus Aide to regular Bus Aide@ $14.13/hour, up to 25 hours/week, 184 days/year, with part-time benefits in accordance with the PDSSPA contract, effective 3/19/18. (c) Robert Sides from regular Bus Driver to substitute Bus Driver@ $19.75/hour, on call as needed, no benefits, effective 4/19/18. (3) Leave of Absence (a) Richard Lanahan, Bus Aide, temporary leave from 3/13/18 through 3/27/18. (b) Edward Skinner, Bus Driver, temporary leave from 3/12/18 through 4/2/18. (c) Charles Rhoades, Assistant Head Custodian at Northley, FMLA from 4/11118 through 5/21/18. (d) Marjorie Smith, Bus Driver, temporary leave from 4/20/18 through 5/2/18. ( 4) Retirements (a) Patricia Stafford, Paraprofessional at Pennell, effective 6/18/18. References: Penn-Delco Budget ; Act 93 Plans; PDEA Agreement; PDESPA Agreement; PDSSPA Agreement; PA School Code Section 1108B. Administrative Recommendation: To approve all personnel items as presented. Following a motion by Mr. Tinsley and seconded by Mrs. Esler, the above motions were unanimously approved. Voting Aye: VotingNo: All Proposed Final Budget for The Proposed Final Budget is being presented tonight, April25, Passage enables the document to become public and a budget hearing to be scheduled. 2. Approval of Proposed Final Budget. MOTION: To approve the Proposed Final Budget for (PDE-2028) as presented GRASS CUTTING- PROPOSAL MOTION: Award Grass Cutting Agreement to KMC Property Maintenance, LLC of Chester Heights, P A, the lowest responsible, kind, quality and services being equal for an amount not to exceed $1,070 per cut, in accordance with all specifications Preparation and Solicitation of Bids MOTION: Request approval to prepare and solicit bids as follows: 1. Athletic Supplies - Funded by the General Fund 2. Paving Project- Pennell Elementary- Funded by Capital Reserve Fund 6

7 ITEMS FOR BOARD ACTION - Continued Food Services Agreement MOTION: To renew the Chartwells Food Services Agreement for the school year in accordance with RFP received and approved by PDE and Solicitor, effective July 1, This Agreement is renewed by mutual agreement for up to three additional one-year periods Internet Agreement MOTION: To approve the Internet Service Agreement with the DCIU as presented DCIU Agreement MOTION: To approve the agreement with DCIU to provide ESY classroom space as presented Professional Services Agreement MOTION: To approve the professional services agreement with Marotta!Main Architects of Lancaster, PA for Sun Valley High School Classroom/MIC Renovation project as presented, subject to Solicitor's review Special Educational Agreements MOTION: To approve the agreement with Child Guidance Resource Center for Student # and Student #55064, as presented MOTION: To approve the agreement with Pediatric Therapeutic Services as presented MOTION: To approve the agreement with Lindamood-Bell Learning Processes for Student #35215, as presented Election of Intermediate Unit Board Members MOTION: To approve the election of the following individuals to serve as members of the Delaware County Intermediate Unit Board of Directors: Term: July 1, 2018 tltrouglt June 30, 2021 Chichester Edward Cardow Penn-Delco Rose Tree Media Upper Darby Wallingford-Swarthmore M. Colleen Powell Jacyln Clancy Monica Taylor Kelly Wachtman Athletic Facility Improvements MOTION: To award Hummer Turfgrass Systems, Inc. through the Co Stars cooperative purchasing program, all work related to infield and natural grass field renovations for the varsity softball field and similar renovations for the SV varsity baseball field including installation of bullpen mounds for an amount not to exceed $284, Sun Valley High School Math Teaching Position MOTION: To approve the creation of one (1) additional Secondary Mathematics Teaching Position for assignment at Sun Valley High School. Position is necessary to accommodate additional sections of math classes beginning with the school year Organizational Chart MOTION: To affirm the Penn-Delco Policy #008, Organizational Table, as presented. (Superintendent's Note: There are no changes to our current administrative alignment or staffing. This affirmation if for documentation and recordkeeping purposes only). 7

8 ITEMS FOR BOARD ACTION - Continued Disposal of Items MOTION: To approve the disposal of obsolete library books as presented PlanCon Approval MOTION: Accept PDE approval ofplancon A & B for Sun Valley Additions/Alterations as required. Following a motion by Mrs. Powell and seconded by Mr. Tinsley, motions ; ; were unanimously approved. Voting Aye: Voting No: All Athletic Facility Improvements MOTION: To award FieldturfUSA, Inc. through the Keystone Purchasing Network, work related to the new synthetic turf field, resurface all weather running track and associated storm water improvements at the high school stadium. Work also includes new team shelters and fence for the varsity softball field and new bullpens and batting tunnel foundation for the SV varsity baseball field for a total not to exceed $1,893, Following a motion by Mrs. Denney and seconded by Mr. Tinsley, the above motions passes 6-1. Voting Aye: Voting No: Denney, Powell, Seasock, Stone, Tinsley & Armour Esler School Resource Officer MOTION: To authorize the administration to begin negotiations with Aston Township to obtain the services of a School Resource Officer within the following parameters, all of which are subject to change: the costs of the SRO shall be shared by the District and the Township with approximately 75% of the cost being borne by the District and 25% by the township; the SRO will remain a Township employee or contractor; the District shall have input in the selection of the particular officer; the District shall have the ability to reject the selected officer; the District shall have input into the assignment(s) and job responsibilities ofthe officer as SRO. Following a motion by Mrs. Denney and seconded by Mrs. Powell, the above motions was unanimously approved. Voting Aye: VotingNo: All COMMENTS BY MEMBERS OF THE PUBLIC 8

9 COMMENTS BY MEMBERS OF THE BOARD Mrs. Stone commended and thanked the local Police Departments for their presence in our students' lives and our community. Dr. Steinhoff congratulated Nick Pignataro, who attended this meeting, on his recent recognition as a FMFCU Delaware County Excellence in Teaching Award recipient. Mr. Pignataro is the Music teacher at Parkside and Pennell Elementary Schools. ADJOURNMENT Following a motion by Mrs. Stone, seconded by Mrs. Esler, the Board adjourned by unanimous consent at 8:10p.m. Respectfully Submitted, ~d7!f~ Tracy A. Marshall Board Secretary Next Meetings: Wednesday, May 16,2018- Study Session- Service Center-7:30PM Wednesday, May 23, Business Meeting- Service Center- 7:30PM 9