Student Organization Resource Fee (SORF) Board Thursday, November 8th, 2018 Illini Union, Room 405

Transcription

1 Student Organization Resource Fee (SORF) Board Thursday, November 8th, 2018 Illini Union, Room 405 Pre-Meeting Minutes Chairman Noah Gilbert, Presiding 5:00 PM a. RSO Presentations 1. Combat Robotics i. The Fall 3 request was zero-funded because Combotics 2021 is no longer a registered organization. Combotics 2021 existed last year but not this semester. The treasurer of the organization appealed on moving the Fall 3 period request to be under the organization Combat Robotics instead. 2. Champaign-Urbana Business & Engineering Consulting i. The organization attends a conference in Atlanta every year. The representative asked for adjustments on the number of attendees (10-9 persons), airfare fee ($180-$175/person), the registration fee ($60-$80), the lodging fees(reduction). 3. Minorities in Pre-Medicine i. The representative is going to a conference this weekend. The travel method indicated in the Fall 3 request was to use zip-car. However, using zip-car has the age limit as 21-year-old. The organization decided to take Amtrak instead. b. Introductions & Dinner c. Illinois Leadership Center Presentation (5:30) d. Pre-Meeting/Informal Discussion on Items 1. Call to Order 1. 6:03 PM 2. Roll Call a. Noah Gilbert, Here b. Roger Erickson, Here c. David Hanley, Here d. Xavier Morgan, Here e. Adam Peterson, Here f. Ana Galdamez, Here g. Doris Zhao, Not Here h. Yitian Huang, Here Fall 4 Allocation Meeting Agenda Chairman Noah Gilbert, Presiding 6:00 PM

2 i. Terry Free, Here j. Nicholas Singer, Here k. John Brown, Here l. Seren Liu, Secretary, Here m. Venisa Sinha, Web Designer, Here n. Amy Meltzer, Marketing Specialist, Not Here o. Dementro Powell, Director of The Office of Registered Organizations, Here p. David Mizell, SORF Program Advisor, Here 3. Approval of the Agenda a. (John) Motion to approve the agenda, Nick seconded, vote 9-0-1, passed. 4. Approval of the Minutes a. Meeting of October 18th, 2018 a. (Dave) Motion to approve the minutes of meeting of October 18th, 2018, Xavier seconded, vote 9-0-1, passed. 5. Consideration of Appeals and Presentations a. Combat Robotics. a. The Fall 3 request was zero-funded because Combotics 2021 is no longer a registered organization. Combotics 2021 existed last year but not this semester. The treasurer of the organization appealed on moving the Fall 3 period request to be under the organization Combat Robotics instead. i. (Dave)Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $1, b. Champaign-Urbana Business & Engineering Consulting. a. The organization attends a conference in Atlanta every year. The representative asked for adjustments on the number of attendees (10-9 persons), airfare fee ($180-$175/person), the registration fee ($60-$80), and lodging fees (reduction). i. (Dave) Motion to fund at standard, Xavier seconded, vote 9-0-1, passed, $1, c. Illinois Lacrosse Club. a. The organization needs more money than requested. i. (Dave) Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $4, d. Minorities in Pre-Medicine. a. The representative is going to a conference this weekend. The travel method indicated in the Fall 3 request was to use zip-car. However, using zip-car has the age limit as 21-year-old. The organization decided to take Amtrak instead. i. (Terry) Motion to fund at standard, Nick seconded, vote 9-0-1, passed, $ e. Illinois Men's Ultimate Frisbee Team. a. The organization s president, not the treasurer was the person who received request information and thus was unable to provide prompt communication with SORF. The organization is requesting for gas, registration and lodging fees and has provided needed information on that.

3 i. (Dave) Motion to fund at standard, Adam seconded, vote 9-0-1, passed, $1, Consideration of Standard Funding Requests ID On Behalf Of SORF Funded Pre- Amount Reviewer Eco Illini Supermileage $ 5, Adam Hive Society Improv $ Adam Prospanica $ Adam Prospanica $ Adam ACES IlliniTech $ Adam Illini Swim Club $ Adam Climbing Club at UIUC $ 1, Adam Illini Dancesport $ Adam Habitat for Humanity Campus Chapter $ 1, Ana Habitat for Humanity Campus Chapter $ 1, Ana Illini Women's Soccer Club $ 1, Ana Illinois Sailing Club $ 1, Ana Illinois Men's Soccer Club - Blue $ 1, Ana Illinois Men's Soccer Club $ 1, Dave Illinois Women's Rowing Club $ 1, Dave Off-Road Illini $ 1, Dave Illinois Trial Team $ Dave Illinois Trial Team $ 1, Dave Illinois Trial Team $ 1, Dave flor poetry $ Doris Lambda Phi Epsilon $ Doris Haus of Chiefs $ Doris Haus of Chiefs $ Doris Haus of Chiefs $ Doris Korean American Student Association $ 1, Doris Illini Handball Club $ Doris Illini Handball Club $ Doris Student Space Systems $ 2, Roger Robobrawl $ 1, Roger Illini Awaaz A Cappella $ Roger irobotics $ Roger Combat Robotics $ 1, Roger Illinois Robotics in Space $ Roger Illini Awaaz A Cappella $ 1, Roger Student Space Systems $ Roger Illinois Space Society $ Roger irobotics $ Roger

4 39614 Gamma Phi Omega International Sorority, Inc. $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier Illinois Hockey Club $ Xavier DDRIllini $ Xavier Muslim Students Association $ 1, Yitian Illinois Synchronized Skating $ 1, Yitian Groove Daze $ 2, Yitian Groove Daze $ 1, Yitian Illinois Student Association of Music Scholars $ 1, Yitian Out in Science, Technology, Engineering and Mathematics $ 1, Yitian Engineers Volunteering in STEM Education $ Yitian Engineers Volunteering in STEM Education $ Yitian $ 49, a. (Terry) Motion to approve standard funded requests, Nick seconded, vote 9-0-1, passed. 7. Consideration of Non-Standard Funding Requests a. Requests that need to be discussed i Rube Goldberg Society. The organization did not provide enough information and did not respond in a prompt manner. (Adam) Motion to zero fund, Dave seconded, vote 9-0-1, passed, $0. ii Illini Mens' Water Polo Club. The purchase date was out of funding period. (Adam) Motion to zero fund, Dave seconded, vote 9-0-1, passed, $0. iii College of ACES Student Advancement Committee. What can be considered as uniforms needs discussion. SORF still needs more communication with ACES. (Dave) Motion to postpone the decision, Adam seconded, vote 8-0-2, passed, N/A. iv Illinois Women's Volleyball Club. The event is out of funding period. (Ana) Motion to zero fund, Adam seconded, vote 9-0-1, passed, $0. v Habitat for Humanity Campus Chapter. The organization has already rented the storage and has already made the purchase on October 6 th, Yet, the payment has not been posted to the student account.

5 (Nick) Motion to fund at standard, Dave seconded, vote 9-0-1, passed, $ vi Illini Smite Club. The event is out of period.(ana) Motion to zero fund, Terry seconded, vote 9-0-1, passed, $0. vii Club Tennis. The organization has already paid for the rental. (Ana) Motion to fund at prorated rate for the periods within funding period, Dave seconded, vote 9-0-1, passed, $3, viii Student Legal Relief. University legal counsel is providing further information regarding if the organization event is allowed under SORF standards and restrictions. (Terry) Motion to postpone, Dave seconded, vote 9-0-1, passed, N/A. ix Orthodox Christian Fellowship. The organization requested for organization apparel. The organization says this will show diversity across the campus, advertise, and raise awareness for their organization by having the uniform. SORF is in discussions on how to define uniform. The organization will not purchase the uniform until next march. (Terry) Motion to move the request to Fall 5 when SORF will provide more clarification on policy regarding the uniforms, Roger seconded, vote , passed, N/A. x Orthodox Christian Fellowship. SORF does not fund websites. (Dave) Motion to fund, Adam seconded, vote 9-0-1, passed, $0. xi Orthodox Christian Fellowship. The organization did not provide enough information regarding the request and did not respond in a prompt manner. (Dave) Motion to zero fund, Roger seconded, vote 9-0-1, passed, $0. xii Students for Justice in Palestine. The application is considered together with Arab Student Association as one event. (Dave) Motion to standard (half of the requested at standard), Nick seconded, vote 9-0-1, passed, $1, xiii Arab Student Association. The application is considered together with Students for Justice in Palestine as one event. (Dave) Motion to standard (half of the requested at standard), Nick seconded, vote 9-0-1, passed, $1, xiv Penny Dreadful Players. The event is out of funding period. (Yitian) Motion to zero fund, Roger seconded, vote 9-0-1, passed, $0. xv Alpha Tau Omega: Gamma Zeta. The organization responded with enough information when communicating with the board member. (Yitian) Motion to fund at standard, Terry seconded, vote 9-0-1, passed, $4, xvi Illinois Sailing Club. The organization wants to use the trademark of the university ( Block I ). SORF has communicated with the organization about this, and they are aware and in agreement that they cannot use the university trademark on the sail. (Dave) Motion to fund pending approval of the design. Adam seconded, vote 8-0-2, passed, $7,

6 xvii Engineers Volunteering in STEM Education. (Yitian) Motion to zero fund the food(eggs), fund the remaining at standard, Dave seconded, vote 8-0-2, passed, $ New Business a. Board Chair Address b. Marketing Update 9. Advisor Notes a. Board Pictures (6:15 PM) b. Board Communication c. Spring Training in January d. Financial Update e. Outreach Board Meeting (Fall 5) 10. For the good of the order 11. Adjournment 1. 8:00 PM