MINUTES BUSHNELL CITY COUNCIL REGULAR MEETING 117 EAST JOE P. STRICKLAND, JR. AVENUE MONDAY, NOVEMBER 2, :00 P.M.

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1 MINUTES BUSHNELL CITY COUNCIL REGULAR MEETING 117 EAST JOE P. STRICKLAND, JR. AVENUE MONDAY, NOVEMBER 2, :00 P.M. Meeting was called to order by Mayor Spaude followed by the Invocation and The Pledge of Allegiance. Mayor Spaude welcomed all present and explained the manner in which to be heard during the meeting. ROLL CALL PRESENT: Mayor Bil Spaude Vice-Mayor Bill Durham, Jr. Councilor Karen Davis Councilor Kay McCoy Councilor Dale Swain ALSO PRESENT: Bruce Hickle, City Manager Felix Adams, City Attorney Christina Dixon, City Clerk LT. Pat Breeden, Sumter County Sheriff s Office Denise Lee, Director of Zoning ABSENT Mike Eastburn, Director of Public Works Jody Young, Finance Director Ronda Cason, Utility Program Coordinator Susan Noell, Asst. City Manager of Admin. Services Kelly Marcoux, Director of HR/Asst. City Clerk CONSENT AGENDA 1. APPROVAL OF THE MINUTES FOR THE ELECTRIC FEASIBILITY STUDY PRESENTATION WORKSHOP AND REGULAR MEETING HELD OCTOBER 5, APPROVAL OF THE FINANCIAL REPORTS. Motion made by Councilman Swain and seconded by Vice-Mayor Durham to approve the consent agenda. Motion carried 5/0. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 1

2 GRANT AWARD 1. PRESENTATION TO AWARD A FRDAP GRANT FOR KENNY DIXON & DR. MARTIN LUTHER KING, JR. PARK IMPROVEMENTS. Bill Gruber, Dade Battlefield Park Manager- Mr. Gruber presented the City Council with a $100,000 FRDAP (Florida Recreation Development Assistance Program) check on behalf of the DEP (Department of Environmental Protection) for park improvements to the Kenny Dixon Sports Complex and Dr. Martin Luther King, Jr. Park. CITIZEN S FORUM (LIMITED TO 2 MINUTES PER PERSON.) Sim Cave, First Baptist Church in Bushnell- Mr. Cave requested the street closures, barricade setup, street sign placement, streetlights turned off and police support for traffic during the First Baptist Church Nativity Display on December 19 th and 20 th from 6:30-9:00 p.m. Motion made by Councilman Swain and seconded by Councilwoman Davis to no longer require the First Baptist Church to request street closures etc. for the nativity display. Motion carried 5/0. Priscilla Swaney, 306 N. Jumper Dr. - Ms. Swaney requested that the City install handicap parking spaces in front of the City Hall. Councilman Swain asked if a motion was needed to install the handicap parking in front of City Hall. Mayor Bil Spaude stated that the handicap parking would be taken care of. Alex Patton, Ozean Media, Alachua FL- Mr. Patton stated he was present at the Council Meeting representing the Citizens for Cooperative Power. Mr. Patton stated that nearly 200 signed petitions were turned into the Supervisor of Elections office from an October citizen s initiated petition that was organized by the Citizens for Cooperative Power to amend the City s Charter. Mr. Patton stated that he had received notification from the Sumter County Supervisor of Elections that the signatures were verified. Mr. Patton provided a copy of the proposed Charter amendment to the City Clerk and read the proposed Charter amendment to the Council and citizens present. The proposed Charter amendment Mr. Patton read was as follows: Shall the Charter for the City of Bushnell be amended to require the City to sell the City s Electric Distribution System to SECO Energy on or before December 31, 2017, in order to provide electric service to all City customers, except as extended by court order? Mr. Patton stated that he would like to request that the City of Bushnell Council place the proposed Charter amendment on the March 15 th 2016 Presidential Primary Ballot. Councilwoman McCoy asked Mr. Patton if anyone had approached the City about the proposed Charter amendment petition. Mr. Patton stated that he had met with the City initially but after speaking with the Supervisor of Elections it was their jurisdiction to handle the petition. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 2

3 Assistant City Manager Administration Services, Susan Noell asked Mr. Patton where he resided. Mr. Patton responded that he lives in Alachua County, Florida with his family. Councilwoman Davis asked Mr. Patton if this was the City of Bushnell or the City of SECO. Mr. Patton responded that he was here representing the citizens to give them a vote in this decision. Motion was made by Mayor Spaude to place the proposed Charter amendment on the November 2016 General Election Ballot. Councilman Swain moved to amend Mayor Spaude s motion for the purpose of voting and moved to direct staff to draft an ordinance for a first reading on the next regular scheduled Council meeting to declare a special election to place the proposed Charter amendment on the March 15 th 2016 election ballot to coincide with the Presidential Election. Councilman Swain s amended motion failed for a lack of a second. Councilwoman Davis seconded Mayor Spaude s motion to place the proposed Charter amendment on the November 2016 General Election Ballot. Motion carried 5/0. Paul Remis, 284 NE 1 st Street Webster FL- Mr. Remis stated that he was representing Dade Battlefield Society and wanted to extend an invitation to all members and citizens to attend the wreath laying ceremony on December 28 th at 1:00 p.m. in remembrance of the 180 th Anniversary of the Dade Massacre. Mr. Remis asked for permission to organize a living history display at the downtown park on December 30 th -January 1 st. Mr. Remis also wanted to give a reminder of the Webster Christmas Parade on December 4 th at 7:00 p.m. and the need for toy donations for the children. City Attorney, Felix Adams spoke in regards to the property that is utilized for the over flow parking during the Dade Battlefield Reenactment. Mr. Adams asked Mr. Remis to come to his office to discuss the matter. Dale Barnes, 305 N FL Street- Mr. Barnes stated that the audience in the back of the council chambers could not hear the business that had taken place. Mr. Barnes asked if the Council could repeat the motion. City Attorney, Felix Adams stated that for reconsideration of the motion, it would have to be done by someone who voted in favor of the motion. Mr. Adams asked Councilman Swain if he would like to reconsider the motion. Councilman Swain moved to reconsider the amended motion for the proposed Charter amendment to be placed on the ballot for the March 15 th 2016 election. Councilman Swain stated that he moved for an amendment to Mayor Spaude s motion and it failed for a lack of a second. Members of the audience stated that they could not hear in the back of the room and requested that the Council Members speak into the microphones. Mayor Spaude restated his motion for clarification; he stated the charter amendment would be placed on the November 2016 General Presidential Election Ballot, motion was seconded by Councilwoman Davis. Mayor Spaude also stated that Councilman Swain made an amendment to the motion to have the proposed charter amendment placed on the ballot for the March 15 th 2016 election and it failed for a lack of a second. Mayor Spaude further stated that the motion was passed by all 5 members of the Council. Mr. Barnes asked Mayor Spaude if he NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 3

4 passed the gavel. City Attorney, Felix Adams stated that the Council had adopted Robert s Rules of Order and it was not necessary to pass the gavel. NEW BUSINESS 1. SECO ENERGY ASSESSMENT OF THE WHH ENTERPRISE FRANCHISE PURCHASE OPTION ANALYSIS. Kathryn Gloria, Vice-President of Corporate Communications in Energy Services for SECO Energy- Ms. Gloria gave the PowerPoint Presentation on behalf of SECO Energy to the City Council and the citizens assessing the WHH Enterprise Franchise Purchase Option Analysis. SECO Energy passed out paper copies of the PowerPoint, which did not correspond with the electronic version of the PowerPoint provided by SECO. Ms. Gloria stated to the Council and citizens present that the ongoing dispute between SECO and the City has been unfortunate and unnecessary and hasn t been easy and SECO has stayed the course for all the right reasons, to protect our member s low rates and provide commercial and residential growth opportunities for the Bushnell area. Ms. Gloria also stated that SECO is a not for profit electric cooperative with 200,000 members across Central, FL. and all honesty it would have been so much easier to just hand over our portion of SECO s territory over to the City and not continue with this dispute. SECO feels that even though we would have received fair market value the City would be making a multi-million dollar mistake going into debt and higher rates for our members and likely eliminate jobs in the area. Ms. Gloria further stated that SECO is standing up for these members because it is just the right thing to do for these 500 members and the community financially. Ms. Gloria asked those present to ask yourselves, who you trust to place a value on yourself as members and on the infrastructure that SECO employees designed, built, operated and maintained every day. Ms. Gloria further stated that not only did SECO build the Bushnell substation on 48 to serve this area; SECO also served it from the Sumterville substation and from the Lake Panasoffkee substation. Ms. Gloria further stated that there is a dedicated transmission line that runs down I-75 to the Bushnell substation and not long ago SECO spent 2.4 million dollars to upgrade that transmission line and the wooden poles that were replaced by concrete poles were still in the pasture on Ms. Beville s property. Ms. Gloria further stated that the stretch of line was intended to serve this community for years to come. Ms. Gloria further stated these are long term investments and the sub-stations that dedicated transmission lines are not cheap and have to be fairly valued by an arbitrator and more than anything we feel that the Herrington Electric Feasibility Study now called The Franchise Option Analysis is misleading and inaccurate at best and is financially reckless at worst. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 4

5 Below is the electronic PowerPoint that was presented to the Council and the citizens by Ms. Gloria, SECO Energy. Assessment of WHH Franchise Purchase Option Analysis (aka City of Bushnell s Electric Feasibility Study ) Franchise/Territorial History Agreements expired March 2012 Clause allows City to purchase SECO electric plant and facilities Clause requirement repealed in 1973 but not removed None of SECO s 27 other municipal franchises still have this language Intended to give rights to a City if utility defaults/abandons area 2 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 5

6 WHH Scenarios Three Options 1. Buy SECO s system: keep members at the SECO rate - big loss to City 2. Buy SECO s system: charge city rates - big gain to City 3. Buy SECO s system: buy power on open market City makes $6.1 million 3 WHH Recommendation - Option #3 Claims the return on investment is 21 % Claims the net present transaction value is $12.6 million Claims negative cash flow is zero 4 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 6

7 But what are those claims based on? Significantly flawed cost estimates Plus another $400,000 for another study and legal arbitration 5 What are the flaws? Customer Acquisition Costs- calculation method incorrect Severance and Reintegration Costs - underestimated Stranded Asset Costs significantly underestimated Open market power purchasing is complicated and risky 7 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 7

8 Customer Acquisition Costs Underestimated Problems with WHH s $2,970,000 estimate: 1. Didn t use precedent of RCNLD and going concern 2. Used market value of publicly traded large corporations 3. Underestimated significantly: SECO Energy estimate: $4,750,000 WHH estimate $2,970,000 Difference: $1,780,000 8 Severance and Reintegration Costs - Problems with WHH s $2,400,000 estimate: 1. Assumed 10 miles of distribution line extensions needed. 2. He should have actually measured it s 18.2 miles. 3. Underestimated significantly: SECO Energy estimate: $4,800,000 WHH estimate $2,400,000 Difference: $2,400,000 9 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 8

9 Line Distances Bushnell system in yellow SECO system in red Bushnell s system must reach Substation But WHH study proposes solar for the remote areas Miles Remote Areas Off grid and solar powered? Photo of Froberg property with solar panel photoshopped NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 9

10 What are Stranded Assets? Insert trans line pics from photo shoot Stranded Asset Costs (still need #s) Problems with WHH s $331,000 estimate: 1. Didn t include stranded generation assets - $3,885, Underestimated transmission assets - $?? 3. Didn t include substation assets - $1,381, Underestimated distribution assets - $ 259,900. SECO Energy estimate: $??00,000 WHH estimate $ 331,000 Difference: $??00, NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 10

11 $331,000 $2,970,000 $2,400,000 [VALUE] $5,200,000 $4,800,000 $5,300,000 [VALUE] $16,000,000 $14,000,000 Total Costs Comps Bushnell's Study / SECO Energy Comparison $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 CUSTOMER ACQUISITION COSTS SEVERANCE AND REINTEGRATION COSTS STRANDED ASSET COSTS TOTAL COSTS WHH Franchise Purchase Option Analysis SECO Energy s Estimates 14 Risks of buying power on volatile open market No Florida municipalities doing this successfully Requires 5 year notice to FMPA per the contract WHH estimates built around a stable energy market Clean Power Plan mandates will likely create volatile market Natural gas prices will rise when demand/constraint occur Excess capacity present now will decrease in the coming years Energy prices on the open market will likely rise NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 11

12 Risks of buying power on volatile open market Bushnell under All Requirements Power Contract with FMPA per 3/1985 contract CROD option requires 5-year notice to FMPA - possible start date Jan 2021 Ten-year FRCC power forecast - no excess capacity in the market after 5 years Any non-crod power supply will result in additional transmission and ancillary costs to Bushnell CROD will result in transmission and distribution power losses of 1.34% and 2.34%, respectively Transmission service at distribution voltage will increase cost by $0.72 per kw monthly FMPA refuted CROD WHH option in 2011 letter to Fort Pierce 16 Excerpts from FMEA s assessment of WHH NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 12

13 City s 2011 Evaluation of Acquisition 18 Consultant's previous studies Pull readable quotes from other assessments of his work 19 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 13

14 FMPA Bushnell s power supplier NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 14

15 Residential Comps October rate Commerical Comps October rate NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 15

16 24 Financial Benefits to City of Bushnell Customers bills immediately drop to SECO rates Increase in City annual franchise revenues from $150,000 to approx. $400,000 Larger workforce to respond to outages Improvements in reliability and hardening for storm season Significant reduction of City debt in water and wastewater systems 25 NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 16

17 Congressman Nugent 26 YES to SECO! 27 During the PowerPoint Presentation Ms. Gloria apologized to the Council and the citizens that the presentation was not the most updated version. Ms. Gloria also stated that she didn t know what had happened to the presentation between the office and the City meeting. After Ms. Gloria presented the PowerPoint Presentation she asked those NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 17

18 present in the Council Chambers that say Yes to SECO to please stand. Ms. Gloria closed her presentation with another apology for the PowerPoint mix up and she asked those present if she or any of her collogues could answer any questions. There was a question asked, after heavy winds and power lines go down isn t it SECO that comes in to helps Bushnell get the lines back-up because a lack of a number of people to deal with that kind of emergency? City Manager, Bruce Hickle stated that in his experience that has not happened. Mr. Hickle stated that he has been with the City of Bushnell for 13 years and if the City has received aid prior to that from SECO he was unaware. Mr. Hickle stated that the City has a mutual aid agreement with other cities for any disasters that may occur and if those disasters would require any construction the City would have the support from those surrounding cities. Mr. Hickle also stated that in 2004 there were 3 hurricanes that came through Bushnell and the City s distribution system was damaged by 2 of those hurricanes and in both instances the City s electric utility department had the power restored in less than 24 hours and the City did not receive any mutual aid in this instance from anyone. Susan Noell, Assistant City Manager Administration Services - Ms. Noell discussed the comparison of the rates in the bill examples, between the City and SECO, included in the presentation. Ms. Noell commented that the city's customer charge was lower than SECO, and the rate per kwh was lower than SECO, with SECO using a step rate increased when kwh was over Ms. Noell commented regarding the PCA or power cost adjustment, asking if SECO agreed that this was where the wholesale cost of power changes were reflected. CFO Gene Kanikovsky of SECO agreed to the statements made by Ms. Noell. Ms. Noell further inquired regarding the PCA on the bills, commenting that 3 yrs. ago there was a notice from SECO that residential bills could go up $50 a month of the Coal Power Plan took effect. Mr. Kanikovsky of SECO stated the ruling wasn t adopted yet and that SECO fuel mix was only 45-50% coal. Ms. Noell asked if PCA was the line item that would reflect any changes to cost or increased charges due to the EPA ruling for the Clean Power Plan emissions standards and after brief comments, Gene Kanikovsky, Chief Financial Officer SECO Energy, responded yes. Bruce Hickle, City Manager- Mr. Hickle stated that he would like to thank SECO for their comments and wanted to let Council know what the next steps would be from the City Managers standpoint. Mr. Hickle explained that the City is receiving comments on the feasibility study not only from SECO but from others also. Mr. Hickle stated that the City would be soliciting comments from Florida Municipal Power Agency and other agencies so that the City has a high degree of technical review of the feasibility study. Mr. Hickle further stated that at some point the City will have enough input on the study to reach some conclusion on whether or not the City has a viable scenario or approach to move forward. Mr. Hickle further stated that when that time comes and the City has been NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 18

19 given enough feedback from the experts he would make a recommendation to Council whether or not to proceed with the next step. Mr. Hickle explained the next step would be a business plan that would be a lot more detailed than the information the City currently has. Mr. Hickle further stated that there is the possibility that he might not recommend that the City move forward with the acquisition. Mr. Hickle asked if SECO s technical experts would be available to provide some additional insight on their numbers. Kathryn Gloria, SECO Energy stated that since Mr. Hickle is soliciting input on the study, SECO would like to introduce into the record, the red line version of Mr. Herrington s study. SECO employees passed out the red line copy of Mr. Herrington s study to the Council, Department Heads and citizens present. Motion made by Mayor Spaude and seconded by Councilwoman Davis to read New Business items 2-15 by title only. Motion carried 5/0. 2. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY LOCATED IN THE CITY AS A CATEGORY RSF-2, (SINGLE-FAMILY MODERATE LOW DENSITY RESIDENTIAL) ZONING DISTRICTS FOR PARCELS N21=020, N28=007, N28=012, AND N28=006. Motion made by Councilwoman McCoy and seconded by Vice-Mayor Durham to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 3. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY LOCATED IN THE CITY AS A CATEGORY I-2, (GENERAL INDUSTRIAL) ZONING DISTRICT FOR PARCELS N20=009, AND N21=018. Motion made by Vice-Mayor Durham and seconded by Councilwoman Davis to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 4. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY LOCATED IN THE CITY AS CATEGORY C-1, (NEIGHBORHOOD BUSINESS AND PROFESSIONAL OFFICES) AND AS CATEGORY C-3, (GENERAL BUSINESS ARTERIAL) ZONING DISTRICTS FOR PARCELS N21=110, N21=109, N21=108, AND N20=021. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 19

20 Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 5. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY LOCATED IN THE CITY AS A CATEGORY C-3, (GENERAL BUSINESS ARTERIAL) ZONING DISTRICT FOR PARCEL N21=016. Motion made by Vice-Mayor Durham and seconded by Councilwoman Davis to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 6. SECOND AND FINAL READING OF ORDINANCE , ANNEXING CERTAIN REAL PROPERTY OWNED BY CAROLYN A. BLANTON INTO THE CORPORATE LIMITS, PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 7. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS RVP, (RECREATIONAL VEHICLE PARK) LAND USE FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman Davis to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 8. SECOND AND FINAL READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS A RV PARK, (RECREATIONAL VEHICLE PARK) ZONING DISTRICT FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the second and final reading. Roll call vote: Councilman Swain NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 20

21 Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. 9. FIRST READING OF ORDINANCE , EXTENDING THE CAPACITY RESERVATION FEE MORATORIUM. Motion made by Vice-Mayor Durham and seconded by Councilwoman Davis to pass Ordinance on the first reading. Roll call vote: Councilman Swain Nay, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 4/0. Councilwoman McCoy indicated that she would like to see work done to slowly phase in the Capacity Reservation Charge. 10. FIRST READING OF ORDINANCE , ANNEXING CERTAIN REAL PROPERTY OWNED BY CAROLYN A. BLANTON INTO THE CORPORATE LIMITS, PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/ FIRST READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS RVP, (RECREATIONAL VEHICLE PARK) LAND USE FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/ FIRST READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS A RV PARK, (RECREATIONAL VEHICLE PARK) ZONING DISTRICT FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/0. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 21

22 13. FIRST READING OF ORDINANCE , ANNEXING CERTAIN REAL PROPERTY OWNED BY CAROLYN A. BLANTON INTO THE CORPORATE LIMITS, PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/ FIRST READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS RVP, (RECREATIONAL VEHICLE PARK) LAND USE FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/ FIRST READING OF ORDINANCE , DESIGNATING CERTAIN REAL PROPERTY ANNEXED INTO THE CITY AS A RV PARK, (RECREATIONAL VEHICLE PARK) ZONING DISTRICT FOR PARCEL N04=006. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to pass Ordinance on the first reading. Roll call vote: Councilman Swain Yea, Councilwoman McCoy Yea, Councilwoman Davis Yea, Vice-Mayor Durham Yea, and Mayor Spaude Yea. Motion carried 5/ APPROVAL OF RESOLUTION , AMENDING THE FISCAL YEAR BUDGET. Motion made by Vice-Mayor Durham and seconded by Councilwoman McCoy to approve Resolution , amending the fiscal year budget. Councilman Swain asked questions regarding the amended budget. He questioned why the General Fund Revenues were higher in the amended budget. Finance Director, Jody Young indicated that the General Fund Revenues were higher due to the proceeds from the sale of the old City Hall of approximately $233,000.00, and there were also increased revenues above what was budgeted to be received for the Community Trust Fund Fees. Councilman Swain questioned the administrative salaries and asked why they were less than what was originally budgeted. Ms. Young indicated that they were lower due to new NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 22

23 City Clerk, Christina Dixon not starting until April of Councilman Swain questioned why the Code Compliance Contractual Services were lower than what was budgeted. Ms. Young indicated that the expenses for that department came in lower than what was originally budgeted. Councilman Swain questioned why we spent approximately $26, less in the Street Department. Councilman Swain wanted to make sure that the money would be spent to improve the streets in the City. Mayor Spaude and Public Works Director, Mike Eastburn indicated that there is currently a substantial amount of money budgeted in FY for road improvements in the City. Mr. Swain questioned why the Parks and Recreation Department Budget was approximately $175, less than what was budgeted. Ms. Young explained that this was due to the FRDAP Grant monies not being received or spent in FY and were carried over into FY Councilman Swain questioned the extra $2, that was spent in the Special Events Department. Ms. Young indicated that was due to the extra community events that were held throughout the year such as the Movie in the Park events and the Crafts on the Corner event. Councilman Swain questioned the additional monies expended in the Other Recreation Services (Summer Youth) Department. Ms. Young indicated that the budget was balanced for the Summer Youth Program and the monies collected from the day camp participants were then expended on the children who participated in the program. Councilman Swain questioned the Long Term Debt Service amount and referenced the difference between $69, in the Original Budget and the $382, in the Amended Budget. Ms. Young indicated that this was surplus funds, or an addition to the General Fund Balance, and was not a debt service amount. The only debt service amount was the $218, amount that is reflected in a prior row of the budget. Motion carried 5/0. INFORMATION 1. ANNUAL VETERANS DAY CEREMONY ON WEDNESDAY, NOVEMBER 11, 2015 AT 11:00 A.M AT THE FLORIDA NATIONAL CEMETERY. CITY MANAGER REPORT AND REQUEST CITY CLERK REPORT AND REQUEST 1. REMINDER OF THE CHARTER REVIEW COMMITTEE MEETING ON NOVEMBER 4, 2015 AT 5:15 P.M. City Clerk, Christina Dixon gave the reminder update for the Charter Review Meeting. DEPARTMENT HEAD REPORT AND REQUEST UTILITY PROGRAMS COORDINATOR - RONDA CASON NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 23

24 HR DIRECTOR/ASSISTANT CITY CLERK- KELLY MARCOUX FINANCE DIRECTOR - JODY YOUNG ASSISTANT CITY MANAGER ADMINISTRATION SERVICES- SUSAN NOELL 1. REMINDER OF THE MOVIE FROZEN IN THE PARK ON NOVEMBER 7, Assistant City Manager, Susan Noell gave the update on the movie in the park. 2. UPDATE ON THE HOLIDAY PARADE DECEMBER 12, 2015 AND SANTA IN THE PARK. Assistant City Manager, Susan Noell gave the update on the parade and Santa in the park. 3. UPDATE ON THE USE OF THE COMMUNITY CENTER AS A SENIOR CENTER. Assistant City Manager, Susan Noell gave the update on the senior center and the grand opening ribbon cutting ceremony on November 17, VETERANS CELEBRATION IN THE DOWNTOWN PARK FLYER. Assistant City Manager, Susan Noell gave the update on the Veterans Celebration in the park. DIRECTOR OF PUBLIC WORKS - MIKE EASTBURN 1. REPORT ON THE FALL FESTIVAL. SUMTER COUNTY SHERIFF'S DEPARTMENT - LT. PAT BREEDEN DIRECTOR OF ZONING AND CODE COMPLIANCE - DENISE LEE CITY COUNCIL COMMENTS AND INFORMATION Councilwoman McCoy asked the Council if they would mind if their business cards were placed at the front desk of the City Hall for availability for citizens to access. Everyone agreed. Mayor Spaude gave an update on the Fall Festival and thanked Public Works and everyone for their help to make the Fall Festival a success. CORRESPONDENCE 1. LETTER FROM BRIGHTHOUSE. 2. THANK YOU CARD FROM S.S.H.S. 3. THANK YOU LETTER FROM SCARC. DEPARTMENT REPORTS NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 24

25 ADJOURN Motion made by Mayor Spaude and seconded by Councilwoman McCoy to adjourn the meeting. Motion carried 5/0. If any person decides to appeal any decision of the City Council, with respect to any matter considered at such meeting or hearing, he or she will need a record of such proceeding, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Fla. Stat. Sec Agendas and full City Council packet information can be downloaded from the City's website, If you wish to receive the agenda by , please sign up on the City's homepage under "Agenda List". Contact the City of Bushnell at if you have questions. NOVEMBER 2, 2015 REGULAR MEETING MINUTES Page 25