3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Carson Bergstrom Abraham Mendoza Juan Mojica

Transcription

1 PASCO SCHOOL DISTRICT NO. 1 Board of Directors Regular Meeting Tuesday, November 24, 2015, 6:30 p.m. C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA A G E N D A STUDY SESSION 4:30 SCHOOL IMPROVEMENT PLANS SBAC Data Ms. Glenda Cloud Mr. Mark Garrett REGULAR BOARD MEETING 1. CALL TO ORDER Mr. Scott Lehrman 2. FLAG SALUTE Student Board Representatives Carson Bergstrom, Abraham Mendoza and Juan Mojica 3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Carson Bergstrom Abraham Mendoza Juan Mojica 4. ADMINISTER OATH OF OFFICE TO NEW BOARD MEMBER Aaron Richardson Ms. Michelle Whitney 5. SPECIAL RECOGNITION 6. APPROVAL OF MINUTES Regular Meeting of November 10, ANNUAL ELECTION OF BOARD OFFICERS Mr. Scott Lehrman 8. AGENDA REVIEW 9. AUDIENCE COMMENTS 10. COMMUNICATIONS 11. REPORTS/DISCUSSION A. WSSDA Annual Conference Student Report Carson Bergstrom, Abraham Mendoza, Juan Mojica, Alex Wilson, Brenda Yepez B. TPEP Implementation Update Ms. Robin Hay/Ms. Susan Sparks 12. ACTION ITEMS A. Resolution 912: Acceptance of the 2015 Portables Project Mr. Randy Nunamaker B. Resolution 913: Acceptance of Marie Curie STEM Elementary Mr. Randy Nunamaker School Project Building Commissioning C. Resolution 914: Acceptance of the Marie Curie STEM Elementary School Project Mr. Randy Nunamaker 13. CONSENT AGENDA A. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. Approval of Four Double Portable Classrooms Mr. Randy Nunamaker D. Overnight Student Travel Pasco High School Speech and Debate Club to Ms. Glenda Cloud Speech and Debate Competition in Mead, WA E. Out of State Student Travel Chiawana High School Girls Basketball Team to Ms. Glenda Cloud Lewiston High School in Lewiston, ID F. Out of State Student Travel Chiawana High School Girls Basketball Team to Ms. Glenda Cloud Post Falls High School in Post Falls, ID 14. FUTURE AGENDA ITEMS 15. EXECUTIVE SESSION - RCW ADJOURNMENT

2 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 4 BOARD MEETING DATE: November 24, 2015 TOPIC: Administer Oath of Office to New Board Member Aaron Richardson X CABINET ADMINISTRATOR: Michelle Whitney PRESENTER: Michelle Whitney REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To swear in Aaron Richardson as the new board member for Position #2. BACKGROUND: (Pertinent past action/events) Mr. Richardson was elected to Position #2, replacing Ryan Brault in the November 2015 election. Deputy/Successor Superintendent Michelle Whitney will administer the oath of office. POSSIBLE ALTERNATIVES: NA PROJECTED COSTS: SUGGESTED MOTION: NA BUDGET CODE: NEXT STEPS: NA Revised

3 Pasco School District No. 1 Board of Directors Regular Meeting Tuesday, November , 6:30 p.m. C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA M I N U T E S STUDY SESSION 4:30 P.M. Legislative Priorities Mr. Steve Christensen CALL TO ORDER Mr. Brault called the meeting to order at 6:33 p.m. FLAG SALUTE Mr. Brault introduced McLoughlin Middle School Principal Dominique Dennis who introduced Sara Bagley, Kristi Kucheryavaya, Brisa Hernandez and Hannah Easterday. She also introduced FCCLA Advisor Maria Bice. These students are officers of local and state chapters of FCCLA and exemplify the ideals of FCCLA and are positive role models at McLoughlin and provide service to the community. The students then led the flag salute. Student Representatives Bergstrom, Mendoza and Mojica presented each student with a Pride of Pasco pin and Ms. Dennis introduced family members who were present supporting their students. Mr. Brault made his opening statement on policy and procedure. PRESENT Board of Directors Ryan Brault, President Scott Lehrman, Vice President Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative Administrators Saundra Hill, Superintendent (excused) Glenda Cloud, Deputy Superintendent Liz Flynn, Assistant Superintendent Sarah Thornton, Assistant Superintendent Michelle Whitney, Deputy Superintendent Audience Mark Rudeen Leslee Caul Lawrence Elfering Tom Hitt Aaron Richardson Jamie Southworth Debbie Kibling Gloria Matz KC Flynn Alma Duran Carmen Gonzalez Pedro Gonzalez Carolina Hernandez Brisa Hernandez Jamie Chavez Serey Gorbatyuk Jennifer Collins Seth Johnson Megan Nelson Brian Howard Hannah Easterday Baylee Easterday Brenda Wilson Alex Wilson Sara Bagley Chriselda Beraza Susan Sparks Maria Bice Brian Leavitt Jeremy Fox Christy Jones Dominique Dennis Steven Bagley Katherine Hohimer Mike Miller Emily Maloney Kristi Kucheryavaya Valentina Kuchly Bruce Davison Tim Sullivan Courtney Stenson Jolaine Joseph Howard Roberts Lance Dever Jamie Brault Greg Olson Deb Thurston Marie Sullivan Board Meeting Minutes November 10,

4 Robin Hay Randy Nunamaker SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized PSD s school psychologists and thanked Board President Ryan Brault for his service to the students and employees of the Pasco School District and to our community through his volunteer service. The board took a brief recess to acknowledge Mr. Brault with cake and punch while a PowerPoint presentation with photos and quotes from board and staff played in the background. Board members all expressed their appreciation for Mr. Brault s dedication and service to our students and the district. Comments included what a great ambassador he is for the district and how he cares about each and every child. He is spoken of highly from those who have worked with him, putting the best interest of students first and is a considered a great example of community leadership and being willing to step up and make difficult decisions. He will be greatly missed as a board member. Mr. Brault shared what an honor it has been to serve in this position and expressed his appreciation for the kind words. He also introduced and congratulated Dr. Richardson and wished him well in his role as board member and a part of this team. He pointed out there are a lot of great things happening in the district that we can continue to build on, and there is still more work to do that will require all of us working together. The board returned to open session at 7:08 p.m. with Vice President Lehrman running the meeting while Mr. Brault stepped out to skype with Taiwan where he got to speak with his prospective adoptive daughter. APPROVAL OF MINUTES Ms. Lancon moved to approve the minutes of the regular meeting of October 27, 2015 as presented. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen Yes Mr. Lehrman Yes Ms. Lancon Yes Ms. Phillips Yes AGENDA REVIEW Ms. Whitney pointed out that Item 11A Personnel Actions/Certificated staff had been updated and changes are highlighted in red. The board will also be asking for an executive session. AUDIENCE COMMENTS Mike Miller, who served as the chair for the bond and levy committee for over 25 years introduced the new chair Jamie Southworth and officers Emily Maloney and Courtney Stenson. He shared that it was a privilege for he and Valerie Moffitt to serve on the committee but is happy to be passing the responsibility on to a new slate of officers. Ms. Southworth reported that they had their first meeting last night and are excited for the committee to get to work and get the levy passed next February. COMMUNICATIONS All board members attended the McClintock dedication for the 3 rd and final STEM dedication and had high praise for the event. Mr. Lehrman commented on the marimbas that the kids played which were made by one of the fathers out of hardwood, combining science and engineering with music and arts. Ms. Phillips and Ms. Lancon expressed their appreciation for our school psychologists and the work they do. Mr. Christensen participated in Mock interviews at Chiawana High School. Board Meeting Minutes November 10,

5 Mr. Mojica participated in the STEM Family Night and attended the state cross country championships as a volunteer assisting runners. He congratulated the girls soccer team for qualifying to complete at state. He also took SATs with Abraham and is finishing college applications. Mr. Mendoza thanked veterans who are serving or have served. He is participating in Natural Helpers new program Winter Wishes, where students help Pasco students with shoes or anything else they may need. Donations can be made by contacting PSD social studies teacher Cindy Janett, November through December 20. He took SATs and had his interview with Harvard. Mr. Yegge will be advocating on his behalf. Mr. Bergstrom attended a Veterans Day program at PHS. He reported that it was a great program that really hit home. He also thanked veterans for their service. He is really looking forward to attending the WSSDA Conference in Bellevue, November Mr. Lehrman attended the STEM Family Night with his children. He participated in CHS Mock interviews and was very impressed with students. He also participated in a field trip with his 4 th grade daughter to McNary Dam. Students are excited about completing their science units on salmon activity. He thanked veterans that have served and are currently serving and thanked the school psychologists for their contribution to our students, another important role that is funded by local dollars. Ms. Whitney, thanked veterans and celebrated the 240 th Marine Corp birthday with her father who served. She attended the cross country tournament and commented on how impressive the community involvement is in Pasco. She shared that John Crawford, who has taken the lead in this endeavor is being inducted into to WIAA Hall of Fame which is a great testament to his commitment to kids and the community of Pasco. REPORTS/DISCUSSION Curriculum Review Committees Update - Ms. Michelle Whitney provided an outline of the ELA and Mathematics Curriculum Committees work to date including a summary of the work done at each meeting. Discussion followed. Ms. Whitney recognized Brenda Wilson and Greg Olson who were in attendance, and the Curriculum and Development staff who are working hard towards positive outcomes. ipal Online Learning Program Update Ms. Cloud introduced Ms. Deb Thurston who provided an update of the K-12 Online internet Pasco Academy of Learning (ipal). The board approved the expansion of the online program last May. The program was serving students from grades 6-12, with expansion to K-12. Beginning this fall, ipal hired a K-8 teacher and moved the program to the McLoughlin campus in a larger facility previously known as the Blue Gym. This expansion provides another public school option for Pasco families. Discussion followed. Mr. Brault returned to open session at 7:42 p.m. and took over running of the remainder of the meeting. Student Travel Procedures Ms. Cloud reported that at the October 27, 2015 board meeting information regarding student travel protocols related to weekend trips was presented. Input from the board at that meeting was used to develop the procedures that are being presented. Board Policy 3700, Student Travel, requires that travel which takes students out of state or is planned to keep students out of district overnight must be approved in advance by the Board of Directors. Procedures are being recommended that will be used in the future. The general consensus was that a little wordsmithing take place, and the message should be that students should return the same day when Board Meeting Minutes November 10,

6 possible, especially when arrival home can happen prior to midnight. The procedures also list other considerations that should be used when making the decision. ACTION ITEMS Resolution 909: Replacement of Expiring Maintenance and Operation Levy Mr. Roberts requested board approval of Resolution No. 909 to submit to the voters on February 9, 2016, a proposition for a replacement maintenance and operations levy. The proposition authorizes tax collections of $23,950,000 in 2017 and $24,800,000 in 2018 at an estimated rate of $4.50 per thousand dollars of assessed value, the same advertised rate as the 2014 levy. At its October 27, 2015 meeting the board directed staff and special counsel to prepare a replacement levy resolution using the above levy collection amounts and estimated levy rate. Mr. Christensen moved to approve Resolution No. 909, Replacement of Expiring Maintenance and Operation Levy, as presented. Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes Resolution 910: Appointment of Agents Ms. Thornton updated the district s appointment of agents authorized to receive notices of claims for damages. RCW requires the governing body of each local government entity to appoint an agent to receive any tort claim for damages. The district is also required to post a standard tort claim form on its website. The appointment of agents needs to be updated to reflect the roles of current district staff. Mr. Christensen moved to approve Resolution 910 as presented, appointing Saundra Hill, Michelle Whitney and Glenda Cloud as agents authorized to receive notice of claims for damages. Mr. Lehrman seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes Resolution 911: WSSDA Annual Conference Attendance Ms. Thornton explained that this resolution authorizes newly elected school board members to attend the upcoming WSSDA Conference, and that expenses of the representatives will be covered by the district. Mr. Lehrman moved to approve Resolution 911 as presented. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes Pasco School District Board of Directors 2015 Legislative Priorities Mr. Christensen presented the 2016 legislative priorities as discussed with Marie Sullivan, Legislative Advocate. After discussion it was determined that only one priority would be put forward at this time and that others will be discussed at a later date. Mr. Christensen asked that the board approve the following priority to go to the legislature. Priority 1: Funding for a Pre-K Facility. Board Meeting Minutes November 10,

7 Mr. Christensen explained that property has been identified and current negotiations are underway to renovate a building into 10 to 15 classrooms of 20 students each in order to serve approximately 400 students. This is a cost reduction from what was being asked last year. The total cost would be approximately $5M with a request for $2.5M from the state. This would allow Pasco School District to take advantage of funds that the legislature has set aside for Pre-K that we cannot access without a building. We will finalize legislative priorities at a future meeting. Discussion followed. Ms. Phillips moved to approve the priority of requesting funding for a Pre-K facility. Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes CONSENT AGENDA Ms. Lancon moved to approve the Consent Agenda as amended. Mr. Christensen seconded the motion. A roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes Approved Consent Agenda items include: Personnel approval of routine personnel items as amended Warrants Warrant Date: October 23, 2015 General Fund warrants numbered in the amount of $840, Capital Projects Fund warrants numbered in the amount of $215, Associated Student Body Fund warrants numbered in the amount of $78, Warrant Date: October 30, 2015 Payroll Fund warrants numbered in the amount of $119, Warrant Date: October 30, 2015 General Fund warrants numbered in the amount of $7,365, Capital Projects Fund warrants numbered in the amount of $32, Associated Student Body Fund warrants numbered in the amount of $15, nd Reading Policies: Update and Consolidation of Policy 2120, 2121, 2310, and 2311 Acceptance of the Pasco Facility Task Force Report Overnight Student Travel-Chiawana High School Speech and Debate Club to the Central Valley Bear Brawl Competition in Spokane, WA FUTURE AGENDA ITEMS Ms. Whitney stated that the next meeting is scheduled for November 24 and will include a study session on school improvement plans and SBAC. The regular meeting will include students reporting on their experience at the WSSDA Annual Conference and reports on Risk Management and TPEP implementation, as well as board reorganization and swearing in of newly elected board member Dr. Aaron Richardson. EXECUTIVE SESSION The board went into executive session at 8:23 p.m. according to RCW (1)(g). The session is expected to take approximately 10 minutes and will include no action. General Counsel Sarah Thornton was in attendance. Board Meeting Minutes November 10,

8 ADJOURNMENT The Board of Directors adjourned at 8:35 p.m. President of the Board Secretary of the Board Board Meeting Minutes November 10,

9 CERTIFICATE OF APPOINTMENT OF SCHOOL DISTRICT DIRECTOR This portion of the form is to be completed whenever a person is appointed or elected to the board of directors of a school district. DIRECTOR'S OATH OF OFFICE This oath or affirmation must be taken before a school district or educational service district superintendent, notary public, or another official authorized to administer oaths prior to assuming the office of school director. CERTIFICATE OF DIRECTOR'S SIGNATURE Every school district director and school district superintendent shall have his/her signature certified and on file in the office of the county auditor. DISTRIBUTION: School Districts Submit the original and two copies of completed form to the Educational Service District Superintendent Educational Service District Send: Original County Auditor Copy Administrative Resource Services Office of Superintendent of Public Instruction Old Capitol Building PO BOX OLYMPIA WA A reminder that all sections must be filled out in its entirety in order for Administrative Resource Services to update the information. The pertinent information is who the school board member replaced (if applicable) or if they were re-elected for another term. The new board member's address is needed as well. FORM SPI 282 (Rev. 7/03) Page 2

10 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 7 BOARD MEETING DATE: November 24, 2015 TOPIC: Annual Election of Board Officers CABINET ADMINISTRATOR: NA PRESENTER: Scott Lehrman and Newly Elected President REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To elect board officers. This outlines procedures for the election of president and vice president. The same procedure will be used to elect the Legislative Representative and WIAA representative. The president, vice president, legislative representative and WIAA representative positions are up for vote at this meeting. The board s legislative representative, Steve Christensen s term, runs through June Re-election is held tonight for the term beginning July 1, Scott Lehrman was selected to serve as the FRN representative. BACKGROUND: (Pertinent past action/events) Please see the attached policy to guide election procedures. Offices will be elected in the following order president, vice president, legislative representative and WIAA representative. The terms of office for president, vice president, and WIAA representative are for one year. The term for legislative representative is two years beginning July POSSIBLE ALTERNATIVES: NA PROJECTED COSTS: NA BUDGET CODE: NA SUGGESTED MOTION: See attached policy. Nominate and vote on each office before proceeding to the next. NEXT STEPS: Notify agencies as required and follow through with the duties of office. Revised

11 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 11A BOARD MEETING DATE: November 24, 2015 TOPIC: WSSDA Annual Conference Student Report CABINET ADMINISTRATOR: Michelle Whitney PRESENTERS: Students Carson Bergstrom, Abraham Mendoza, Juan Mojica, Brenda Yepez REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: Students and Brian Torrence and Angie Sessions, their chaperones, who attended the WSSDA Conference will report on their experience. BACKGROUND: (Pertinent past action/events) The board and students from each high school attend this annual conference each year to hear updates on a variety of board and school related topics. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: BUDGET CODE: NEXT STEPS: Revised

12 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 11B BOARD MEETING DATE: November 24, 2015 TOPIC: TPEP Implementation Update CABINET ADMINISTRATOR: Michelle Whitney/Glenda Cloud PRESENTER: Susan Sparks/Robin Hay X REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To provide the board with an update of the Teacher Principal Evaluation Project implementation in the Pasco School District. BACKGROUND: (Pertinent past action/events) Updates have been provided to the board during workshops over the past several years. This year we are at full implementation with classroom teachers. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: BUDGET CODE: NEXT STEPS:

13 Teacher Principal Evaluation Project TPEP Update November 24, 2015

14 Washington State Law WAC A-010 Authorization to the Superintendent of Public Instruction RCW 28A Minimum criteria, procedures and implementation

15 New Evaluation System Four-level rating system Teacher and principal evaluation themes overlap Rubrics for teachers and principals guide and track progress and growth Student growth goals

16 TPEP Criteria Themes

17 Evaluation Models Building administrators are evaluated on the Association of Washington School Principals Model (AWSP) Classroom teachers are evaluated on the Charlotte Danielson Instructional Framework

18 Who is evaluated on each model? Classroom Teachers Certificated Classroom Teachers Special Education Teachers Specialists; PE, Music, Art, Technology Career and Technical Education Teachers Non-classroom Teachers Instructional Coaches School Counselors Nurses Librarians Teachers on Special Assignment (TOSAs) Speech and Language Pathologists

19 Implementation Schedule 2013/2014-Provisional teachers and new administrators began the comprehensive evaluation model 2014/2015-New provisional teachers and new administrators 2015/2016-ALL classroom teachers, principals and assistant principals

20 Professional Development is Key Office Superintendent of Public Instruction continues to support the following aspects of TPEP through grants: 1. Continued evaluator training 2. Instructional Framework training for all classroom teachers 3. Student growth district training 4. Instructional Criteria and Framework Feedback Specialist Trainer

21 PSD Training Opportunities 2015/2016-all veteran teachers Seven 2-day trainings (June, July, August) 458 teachers attended Day 1-Charlotte Danielson Framework Day 2-Pasco School District Evaluation Process Saturday 1-day Instructional Framework Training 25 teachers attended

22 On-going Training 162 new teachers trained during New Teacher Training Six-1 ½ hour process trainings in September and October Additional support provided as requested: one-on-one, small groups and support for Reading Recovery teachers

23 Administrator Support Leadership Academy eval Training Monthly administrator s professional development Additional trainings in January and February for both teachers and administrators

24 After 30 years of doing such work, I have concluded that classroom teaching is perhaps the most complex, most challenging, and most demanding, subtle, nuanced, and frightening activity that our species has ever invented The only time a physician could possibly encounter a situation of comparable complexity would be in the emergency room of a hospital during a natural disaster. Lee Shulman Stanford University

25 QUESTIONS?

26 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO.: 12A BOARD MEETING DATE: November 24, 2015 TOPIC: Resolution 912: Acceptance of the 2015 Portables Project CABINET ADMINISTRATOR: Randy Nunamaker PRESENTER: Randy Nunamaker REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To obtain formal board approval of Resolution No. 912 which is official acceptance of the 2015 Portables Project. BACKGROUND: (Pertinent past action/events) Pasco School District staff recommends the acceptance of the 2015 Portables Project as final and complete. Attached is a letter by CKJT Architects, the architectural firm of record, recommending acceptance of the project as complete. Acceptance by the board begins the final process to release retainage in the amount of $38, which includes state and local sales tax. POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution 912 to accept the Portables 2015 work as final and complete. NEXT STEPS: Revised

27 RESOLUTION NO. 912 Acceptance of 2015 Portables Project A RESOLUTION accepting the 2015 Portables Project. WHEREAS, Pasco School District received written notification from CKJT Architects, the prime designer for the 2015 Portables Project, that the work is acceptable and complete under the terms of the contract; NOW, THEREFORE, BE IT RESOLVED that on behalf of the District, the Board of Directors, having been recommended acceptance of the work performed by the prime designer, and upon their review of the project, find the work is acceptable and complete under the terms of the contract. ADOPTED the 24 th day of November, 2015 at a regular meeting of the Board of Directors of Pasco School District No. 1. BOARD OF DIRECTORS: Scott Lehrman, Member Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member Aaron Richardson, Member ATTEST: Saundra L. Hill Superintendent & Secretary of the Board

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29 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO.: 12B BOARD MEETING DATE: November 24, 2015 TOPIC: Resolution 913: Acceptance of Marie Curie STEM Elementary School Project Building Commissioning CABINET ADMINISTRATOR: Randy Nunamaker PRESENTER: Randy Nunamaker REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To obtain board approval of Resolution No. 913 to accept the Marie Curie STEM Elementary Project Building Commissioning. BACKGROUND: (Pertinent past action/events) Marie Curie STEM Elementary School is a state match project, per Washington Administrative Code (WAC) , board approval of commissioning reports is required on state match projects. Engineering Economics, Inc. provided the commissioning services for this project. District staff and the district commissioning consultant (Absolute Engineering) have inspected the documents for completeness and recommend that the board approves the commissioning documents as presented. The commissioning report is available in the Superintendent s office for your review. POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution 913 as presented. NEXT STEPS: Revised

30 RESOLUTION NO. 913 Acceptance of Marie Curie STEM Elementary School Project Building Commissioning WHEREAS, the Board of Directors of Pasco School District No. 1 has received the final Building Commissioning Report from Engineering Economics, Inc. regarding the Marie Curie STEM Elementary School Project; NOW, THEREFORE, BE IT RESOLVED by the Pasco School District No. 1 Board of Directors that the Building Commissioning for the Marie Curie STEM Elementary School Project is approved as required by WAC ADOPTED the 24 th day of November, 2015 at a regular meeting of the Board of Directors of Pasco School District No. 1. BOARD OF DIRECTORS: Scott Lehrman, Member Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member Aaron Richardson, Member ATTEST: Saundra L. Hill Superintendent & Secretary of the Board

31 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO.: 12C BOARD MEETING DATE: November 24, 2015 TOPIC: Resolution 914: Acceptance of the Marie Curie STEM Elementary School Project CABINET ADMINISTRATOR: Randy Nunamaker PRESENTER: Randy Nunamaker REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To obtain formal board approval of Resolution 914 for the official acceptance of the Marie Curie STEM Elementary School project as final and complete. BACKGROUND: (Pertinent past action/events) Pasco School District staff and Design West Architects recommend the acceptance of the Marie Curie STEM Elementary School project as final and complete (see attached). Acceptance by the board initiates the final process with OSPI to declare the project certified as closed. Acceptance by the board also initiates the final process to release Chervenell Construction s retainage in the amount of $894, which includes state and local sales tax. POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: $894, (includes state and local sales tax) Capital Projects SUGGESTED MOTION: I move to approve Resolution 914 to accept the Marie Curie STEM Elementary school project as final and complete. NEXT STEPS: Revised

32 RESOLUTION NO. 914 Acceptance of Marie Curie STEM Elementary Project A RESOLUTION accepting the Marie Curie STEM Elementary Project. WHEREAS, Pasco School District received written notification from Design West Architects, the prime designer for the Marie Curie STEM Elementary Project, that the work is acceptable and complete under the terms of the contract; NOW, THEREFORE, BE IT RESOLVED that on behalf of the District, the Board of Directors, having been recommended acceptance of the work performed by the prime designer, and upon their review of the project, find the work is acceptable and complete under the terms of the contract. ADOPTED the 24 th day of November, 2015 at a regular meeting of the Board of Directors of Pasco School District No. 1. BOARD OF DIRECTORS: Scott Lehrman, Member Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member Aaron Richardson, Member ATTEST: Saundra L. Hill Superintendent & Secretary of the Board

33 November 4, 2015 Pasco School District No. 1 Kim Marsh, Director of Capital Projects 1215 West Lewis Street Pasco, WA RE: Elementary School #15 (Marie Curie STEM Elementary) DWA Project Number Dear Mr. Marsh, Design West Architects have reviewed the project documents. A final walk through has been completed by Brandon Wilm of Design West Architects and Jerry Marsh, Pasco School District Construction Manager. At this time we recommend final acceptance of this project as complete. The Pasco School District has construction a new one and two-story elementary school located at 715 North California Ave. in Pasco, Washington. In addition, thank you Pasco School District for the opportunity to work on this project. Sincerely, Brandon Wilm, AIA Design West Architects PULLMAN, WASHINGTON KENNEWICK, WASHINGTON MERIDIAN, IDAHO DESIGN WEST ARCHITECTS, P.A W KENNEWICK AVE STE D KENNEWICK, WA TEL FAX designwest@designwestpa.com

34 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 13A BOARD MEETING DATE: November 24, 2015 TOPIC: Personnel Actions CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Robin Hay REPORT 1 ST READING DISCUSSION 2 ND READING X ACTION REQUIRED OBJECTIVE: Board approval of personnel actions as presented in the packet. BACKGROUND: (Pertinent past action/events) POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet. NEXT STEPS:

35 PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS November 24, 2015 CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS 11/6/15 11/19/15 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators. NAME POSITION ACTION TAKEN EFFECTIVE DATE Becker, Kippy Nurse Leave of absence 12/1/15 1/22/16 Chess Berrett, Khylee Kindergarten Leave of absence 1/4/16 4/15/16 Chess Brindle, Tristyne 3 rd Grade Leave of absence 5/6/16 6/17/16 Chess Camacho-Barragan, Damaris 1 st Grade Leave of absence 1/4/16 3/7/16 Longfellow Cortinas, Blanca Counselor Hired 11/19/15 Longfellow (noncontinuing contract) Delgado Castillo, Jesus Itinerant Teacher Hired 11/19/15 District (noncontinuing contract) Gelston, Robert Itinerant Teacher Hired 11/19/15 District (noncontinuing contract) Goodenough, Rebecca 1 st Grade Leave of absence 1/4/16 4/15/16 Captain Gray Grade, Susan Itinerant Teacher Hired 11/19/15 District (noncontinuing contract) Hernandez, Lorena Science Leave of absence 12/19/15-unknown Chiawana Hill, Saundra Superintendent Leave of absence 11/16/15-unknown Booth Jenkins, Julie Music Leave of absence.2 FTE 11/4/15 12/23/15 Longfellow Lee, Rosantina TOSA Retired 1/12/16 Booth Lopez, Daisy 3 rd Grade Leave of absence 1/4/16 4/11/16 Whittier McFadden, Kevin Itinerant Teacher Hired 11/19/15 District (noncontinuing contract) Mejia, Marissa 1 st Grade Leave of absence 12/10/15 3/7/16 Longfellow Meyer, Marlene Music Leave of absence 12/21/15 2/19/16 Robinson

36 NAME POSITION ACTION TAKEN EFFECTIVE DATE Rapp, Michelle 3 rd Grade Leave of absence.5 FTE 2/3/16 4/1/16 Markham Reyes, Roberto 1 st Grade Leave of absence 1/4/16 2/1/16 Angelou Rose, Angela 3 rd Grade Leave of absence 1/15/16 4/8/16 Angelou Rose, Jack Math Leave of absence 1/15/16 1/22/16 Pasco High Rose, Jack Math Leave of absence 4/11/16 4/18/16 Pasco High Sandy, Lori Kindergarten Leave of absence 11/2/15 12/23/15 Whittier Tamez, Andrea Kindergarten Leave of absence 1/4/16 4/18/16 Chess Vanaman, Kristina PE Leave of absence 11/30/15 12/11/15 Robinson

37 PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS November 24, 2015 CLASSIFIED PERSONNEL ACTIONS November 5-18, 2015 Request Board approval of the following personnel actions: NAME POSITION ACTION TAKEN EFFECTIVE DATE Atwood, Keith D Bartlett, Kaylee C Boyer, Shannon Cobian, Lucio De Albuquerque, Marina B Fisher, Martha L Garcia Rodriguez, Rosalinda Granillo, Wionnia A Hernandez, Mariaelena D Lamb, Tricia R Leon, Adrian A Logozzo, Rietta L Luna, Armando Pitzer, Aubrey Stover, Jonathan B Terrazas, Maira A Bus Driver Substitute Parareducator McClintock Paraeducator Ochoa Night Custodian Chiawana Paraeducator Robinson Paraeducator Frost Paraeducator, Bilingual Whittier Paraeducator Frost Paraeducator McGee Paralegal/Legal Assistant Booth Paraeducator Ochoa Library Clerk CHS Paraeducator PHS Safety Risk Manager Operations Security Specialist CHS Paraeducator Livingston Resigned 11/20/15 Hired 10/21/15 Hired 11/9/15 Retired 12/22/15 Hired 11/6/15 Hired 11/10/15 Resigned 11/9/15 Hired 11/9/15 Hired 11/6/15 Hired 11/16/15 Resigned 11/13/15 Hired 11/9/15 Hired 10/29/15 Hired 11/9/15 Hired 11/2/15 Hired 10/28/15

38 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 13B BOARD MEETING DATE: November 24, 2015 TOPIC: Approval of Warrants CABINET ADMINISTRATOR: Howard Roberts, Jr. PRESENTER: Howard Roberts, Jr. REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: Obtain Board approval of accounts payable warrants for General, Capital Project, Associated Student Body, and Transportation Vehicle funds. BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim. POSSIBLE ALTERNATIVES: N/A PROJECTED COSTS: N/A BUDGET CODE: N/A SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: November 30, 2015 Payroll Fund warrants numbered in the amount of $6, Warrant Date: November 6, 2015 General Fund warrants numbered in the amount of $511, Capital Projects Fund warrants numbered in the amount of $119, Associated Student Body Fund warrants numbered in the amount of $4, Warrant Date: November 13, 2015 General Fund warrants numbered in the amount of $339, Capital Projects Fund warrants numbered in the amount of $1,033, Associated Student Body Fund warrants numbered in the amount of $22, NEXT STEPS: Revised

39 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO.: 13C BOARD MEETING DATE: November 24, 2015 TOPIC: Approval of Four Double Portable Classrooms CABINET ADMINISTRATOR: Randy Nunamaker PRESENTER: Randy Nunamaker REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To obtain board authorization to utilize district funds to purchase 4 double portables (8 classrooms). BACKGROUND: (Pertinent past action/events) Due to increased student enrollment the district needs to purchase the following portables for the school year. Three double portables (6 classrooms) at Franklin STEM Elementary School. One double portable (2 classrooms) at Livingston Elementary School. The portable units will be purchased at a cost of $612, which will include state and local sales tax. $564, Tax 48, $612, POSSIBLE ALTERNATIVES: PROJECTED COSTS: $612,688,66(includes state and local sales tax) BUDGET CODE: Capital Projects SUGGESTED MOTION: I move to approve the purchase of four double portables at a cost of $612, which includes state and local sales tax. NEXT STEPS: Revised

40 Pasco School District 28x64 Classroom 11/17/2015 Pasco SD 26x Mike O'Brien Pacific Mobile Structures, Inc. is pleased to offer the following pricing in conjunction with our KCDA contract requirements. Contract # Portable & Modular Buildings Conditions: Pricing is based on site being flat, level, and truck accessible. Ground compaction to be no less than 2000 PSF. All utility connections are by the customer (i.e. water, sewer, electrical.). All plumbing connections from bottom of floor joist to service connection are by the customer. All local permits that are required by local inspection agencies are the responsibility of the customer. Foundations (unless specified otherwise) are pressure treated wood pony walls set above grade. Deviations from the stated conditions above and /or unusual site conditions will require review for additional cost and/or special requirements. Payment terms will be based on a Pacific Mobile Structures schedule of values. Progress payments will be billed accordingly. All Buildings will be invoiced for the "Factory Complete" amount when the Modules are completed in the factory. Ramp length on proposal is based on a typical installation on flat, level building pad. Minor adjustments may be required during installation due to site conditions and will be addressed via change order. Mike O'Brien mikeo@pacificmobile Page 1

41 Pasco School District 28x64 Classroom 11/17/2015 WA Cat # Description Takeoff Quantity Unit Price Grand Total KCDA Pricing WCC2 28'x64' Double Modular Classroom Without Restroom 4.00 Ea 94, , WCB2 Delivery 28'x64' Double Mile , WCE5 Handicap Restroom for 28'x64' Double Classroom 4.00 Ea 8, , WCE44 Add 28 oz Nylon Carpet with Base, Installed to: 28'x64' Double Classroom 4.00 Ea 5, , WCE8 6'x4' Vinyl Window with Mini-blind Ea 1, (8,658.80) WCE16 2'x4'x7' Plastic Laminate Teacher's Cabinet 8.00 Ea 1, , WCE18 8'x4' White Board with Chalk Tray Ea , WCE9 J-box Raceway, stub up and down Ea , WCE19 Duplex Receptacle 8.00 Ea WCE74 Standard 28' offset ramp w/flush end transition: 15'x5' Landing w/28' Ramp Double 4.00 Ea 7, , WCE91 Installation for Aluminum Ramps and Landings: Standard 5'x15' Landing with 28' or 30' Ramp 4.00 Ea 1, , WVK1 Aluminum Welcome Ramp Installation Outside of Snohomish, King, Pierce, Thurston Counties Mile , per mile , KCDA Pricing 523, Means Pricing is for 4 Buildings Increase Roof to 3:12 Slope 2, Upgrade Rooging to 40 Year Architectural Shingles 5, Add 2 Hr Fire Barrier 29, Delete 2 exterior Doors Delete 4 each 6020 Windows (18,639.37) (8,120.91) Add 1 each 2" Conduit From Below Floor to Above Grid Add 30 amp Dedicated Receptacle 1, Add 5 Lft. Base Cabinet, 15x15 Sink, and Bubbler 10, Add 5 Lft. Base Cabinet, 15x15 Sink, Water Heater, and bubbler 11, Add for Peep Holes at Exterior Doors, Delete 4 Each View Lites (2,067.50) Add Projection Screens and Required Backing 2, A Heat Trace Receptale for Under Floor Plumbing 1, Add 3 each Dbl Gang J-Boxes w/ 2" Conduit (Stubbed Up) 1, Delete Daylight Sensor and Progressive Dimming Lighting Controls (8,178.38) Means Pricing is for 4 Buildings 29, Estimate Totals Description Amount Totals Mike O'Brien mikeo@pacificmobile Page 2

42 Pasco School District 28x64 Classroom 11/17/2015 Estimate Totals Bond - 2% 11, Total 564, We agree to do the above estimated work. Signature Print Name Date

43 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 13D BOARD MEETING DATE: November 24, 2015 TOPIC: Overnight Student Travel-Pasco High School Speech and Debate Club to Speech and Debate Competition in Mead, WA CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To secure board approval for overnight student travel. BACKGROUND: (Pertinent past action/events) Sara Leiva, Pasco High School Speech and Debate Club Advisor, is seeking permission for overnight travel for PHS students involved with the Speech and Debate competition in Mead, WA occurring on December 4-5, PROJECTED COSTS: $ Per Event SUGGESTED MOTION: BUDGET CODE: Academic Competition I move the overnight travel for PHS students involved with the Speech and Debate competition in Mead, WA occurring on December 4-5, 2015 be approved as presented. NEXT STEPS: Revised

44 PASCO SCHOOL DISTRICT NO. 1 Trips with Students Name of School, Group and Advisor: Pasco High School; Speech and Debate Team; Advisor Sara Leiva Date of Trip: Friday and Saturday, December 4-5, 2015 Method of Transportation: (If staff member is driving, provide proof of Type II license) School Bus Purpose of Trip: Attend Speech and Debate Competition Location of Event (include venue) Mt. Spokane High School; 6015 E. Mt. Spokane Park Drive, Mead, WA Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Sara Leiva, Andrea Stevens, Melissa Strobridge (Sat. only) Robert Dresdow Cost Detail: Transportation Lodging (driver, chaperones and students) Registration Meals (15 students and chaperones per diem) Other (specify) Total cost entire event per student $ $ $ $ $ Budget Responsibility (club, students, fund-raisers, etc.) Academic Competition budget Hotel Name, Location and Phone Number La Quinta 9601 N. Newport Hwy Spokane, WA (509) Emergency Contact Phone Number(s) Sara Leiva, cell ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) December 4, :10 PM Depart Pasco High School (end of 4 th period, beginning of 2 nd lunch) 3:00 PM Arrive at Mt. Spokane High School for registration and events 8:30 PM Event ends, depart for hotel 9:00 PM Check into hotel for the night December 5, :45 AM Depart to Mt. Spokane High School 7:00 AM Schools Register at Mt. Spokane High School 8:00 PM Debate Finals for CX / Event ends (approximately) 8:15 PM Bus departs from Mt. Spokane High School, stop for dinner on Division St. 11:00 PM Arrive at Pasco High School Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip. Submitted by: Approved by: Sara Leiva 11/3/15 Raul Sital 11/13/15 Name/Date Name/Date Mt. Spokane Speech and Debate Tournament Revised

45 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 13E BOARD MEETING DATE: November 24, 2015 TOPIC: Out of State Student Travel Chiawana High School Girls Basketball Team to Lewiston High School in Lewiston, ID CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud/Tim Sullivan REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To secure board approval for overnight student and staff travel. BACKGROUND: (Pertinent past action/events) Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for out of state travel for CHS girls basketball team students and staff to participate in the girls basketball game at Lewiston High School located in Lewiston, ID on December 5, POSSIBLE ALTERNATIVES: PROJECTED COSTS: $ Per Event BUDGET CODE: CHS Athletic Budget SUGGESTED MOTION: I move the out of state travel for CHS girls basketball team students and staff to participate in the girls basketball game at Lewiston High School located in Lewiston, ID on December 5, 2015 be approved as presented. NEXT STEPS: Revised

46 PASCO SCHOOL DISTRICT NO. 1 Trips with Students Name of School, Group and Advisor: Chiawana High School, Girls Basketball Steve Davis Date of Trip: December 5, 2015 Method of Transportation: District Bus Purpose of Trip: Basketball game vs Lewiston High School Location of Event (include venue) Lewiston High School th Ave. Lewiston, ID Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Steve Davis, Scott Bond, Pat Kaelber, Dave Wilson Cost Detail: Transportation Lodging Registration Meals Other (specify) Total cost entire event per student $ $ Budget Responsibility (club, students, fund-raisers, etc.) Chiawana Athletics Travel: Hotel Name, Location and Phone Number N/A Emergency Contact Phone Number(s) Steve Davis: / John Cazier: ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Depart CHS 11:00 am Arrive Lewiston High School 1:30 pm Depart Lewiston High School 8:00 pm Stop for dinner (to go) Arrive CHS 10:30 pm Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip. Submitted by: Approved by: John Cazier, 11/17/15 Tim Sullivan, 11/17/15 Name/Date Name/Date Revised

47 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 13F BOARD MEETING DATE: November 24, 2015 TOPIC: Out of State Student Travel Chiawana High School Girls Basketball Team to Post Falls High School in Post Falls, ID CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud/Tim Sullivan REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To secure board approval for overnight student and staff travel. BACKGROUND: (Pertinent past action/events) Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for out of state travel for CHS girls basketball team students and staff to participate in the girls basketball game at Post Falls High School located in Post Falls, ID on December 15, POSSIBLE ALTERNATIVES: PROJECTED COSTS: $1, Per Event BUDGET CODE: CHS Athletic Budget SUGGESTED MOTION: I move the out of state travel for CHS girls basketball team students and staff to participate in the girls basketball game at Post Falls High School located in Post Falls, ID on December 15, 2015 be approved as presented. NEXT STEPS: Revised

48 PASCO SCHOOL DISTRICT NO. 1 Trips with Students Name of School, Group and Advisor: Chiawana High School, Girls Basketball Steve Davis Date of Trip: December 15, 2015 Method of Transportation: (If staff member is driving, provide proof of Type II license) District Bus Purpose of Trip: Basketball game vs Post Falls High School Location of Event (include venue) Post Falls High School 2832 E Poline Ave. Post Falls, ID Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) Steve Davis, Scott Bond, Pat Kaelber, Dave Wilson Cost Detail: Transportation Lodging Registration Meals ($5 breakfast, $5 lunch, $8 dinner) Other (specify) Total cost entire event per student $1, $1, Budget Responsibility (club, students, fund-raisers, etc.) Chiawana Athletic Travel Hotel Name, Location and Phone Number N/A Emergency Contact Phone Number(s) Steve Davis / John Cazier ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) December 15, 2015 Depart CHS 12:00 pm Arrive at Post Falls High School 2:45 pm Depart Post Falls High School 9:15 pm Stop for dinner (to go) December 16, 2015 Arrive CHS 12:00 am Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip. Submitted by: Approved by: John Cazier, 11/17/15 Tim Sullivan, 11/17/15 Revised