Wilton Public School District #1 PO Box 249 Wilton, North Dakota Ph: (701) Fax: (701)

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1 Date: June 26, 2017 Wilton Public School District #1 PO Box 249 Wilton, North Dakota Ph: (701) Fax: (701) Present were: Bill Harris Jr., Angela Riehl, Misty Schafer, Nicole Schurhamer, Lodee Arnold, Superintendent Kady, and Business Manager Kirchmeier, Principal Meier. Other attendees Vicky Bender, Brent Earsley, Richard Koski, Amanda Fetzer, Elizabeth Buck, John Mehlhoff, Kelly Erlandson. Regular Board Meeting: The Regular Board Meeting was called to order at 6:00pm with the Pledge of Allegiance. Approval of Agenda: Schurhamer/Riehl moved to approve the agenda with the additions under new business of O. School Calendar. All in favor. Approval of Consent Agenda: The Consent Agenda includes the minutes of previous meetings (Regular Meeting March 15, 2017; Special Meetings March 15, 22, 30, 31, April 3, 5, 10, 12) the presentation of bills, and the financial reports. Schurhamer/Harris moved to approve the consent agenda. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. Presentation of Bills: 1076 TOWING AND RECOVERY LLC ; ACT ; ADVANCED BUSINESS METHODS 1,953.72; AFLAC 1,148.04; AMAZON.COM 9.99; ANDERSON, SHARON ; ARLAN'S CARPENTRY 21.47; BAYMONT INN AND SUITES ; BEK COMMUNICATIONS ; BENCHMARK BEHAVIORAL HEALTH 1,650.00; BENTZ, RUSSEL 11.15; BHG, INC ; BSN/PASSION'S/GSC CONLIN SPORT 1,390.92; C'MON INN ; CAPITAL TROPHY 75.00; CENEX CREDIT CARD DEPT ; CITY OF WILTON ; DACOTAH PAPER CO ; DAKOTA AWARDS, INC ; DEAN FOODS NORTH CENTRAL, INC ; ELL, ROBERT ; FARMER'S UNION OIL CO 3,106.28; FLINN, JULIE ; FOLLETT SOFTWARE COMPANY ; FRANCA, THAIS 1,500.00; FRONT STREET MILWORK AND LUMBER, ; FRONTLINE TECHNOLOGIES GROUP LLC 1,747.56; GREFF, MICHAELA ; GROUP TRAVEL PLANNERS ; HARLOW'S BUS SALES INC 5,564.61; HAUSAUER, JEN 37.74; HAUSAUER, KATHY 95.09; HAZEN BOOSTER CLUB ; HELGESON, CHRISTIAN 40.00; HOFFMAN AUCTION SERVICE 8,600.00; JAVA ROSE ; JPMORGAN CHASE BANK 1,163.58; KAISER, KATHLEEN 53.00; KIM'S APPLIANCE SERVICE INC ; KRAUSE'S SUPER VALUE 89.60; LEARNING A-Z ; LEIDY, DARLA 61.04; LINCOLN ELECTRIC ; LINDTECH SERVICES INC ; MARCO 12,117.85; MEIER, AMANDA ; MENARD'S ; METZ, RON ; Mid Atlantic Trust Company - FBO Wilton 3,650.00; MONTANA DAKOTA UTILITIES CO ; NATIONAL FFA ORGANIZATION ; ND DEPT OF TRANSPORTATION 10.00; ND SCHOOL BOARDS ASSOCIATION 3,153.32; NDPERS 4,737.25; NELSON, CANDACE 17.53; NORTH DAKOTA INSURANCE DEPARTMENT 2.28; NORTH DAKOTA SCHOOL BUSINESS MANAGER CERTIFICATION PROGRAM ; NORTH DAKOTA SMALL ORGANIZED SCHOOLS ; NORTH DAKOTA UNITED 1,178.20; NORTHERN TROPHY ; OCHSNER, LEANN 36.35; OTTER TAIL POWER CO 2,255.35; PAN- O-GOLD ; PEARCE & DURICK 1,750.00; PEARSON, SUMMER 50.00; PEPSICO ; PETERSON, SANDY 4.55; POSTMASTER ; PREBLE MEDICAL SERVICES ; PULLEY, KATIE ; QUILL CORPORATION ; RENAISSANCE LEARNING INC 2,415.00; SANFORD HEALTH 19,128.13; SCHAFER, LINDA ; SCHEEL'S 86.27; SCHONERT, TERRI 3.30; SCHOOL SPECIALTY INC. 1,077.34; SCHROEDER,

2 TODD 14.30; SHILOH CHRISTIAN SCHOOL ; SKEEL'S ELECTRIC CO ; SOFTWARE UNLIMITED INC. 3,000.00; SOURIS VALLEY SPECIAL SERVICES 51,749.14; SUPERIOR WINDSHIELD REPAIR 65.00; TEAM LABORATORY CHEMICAL ; TIE 1,100.00; TIME FOR KIDS ; UARY GIRLS BASKETBALL CAMP ; UNIVERSITY OF JAMESTOWN ; UNIVERSITY OF MARY ; US FOODSERVICE, INC. TM 3,786.85; VISA 1,541.05; WAGON WHEEL LUMBER 16.66; WAL-MART COMMUNITY/GEMB ; WARREN'S LOCKS KEYS 48.25; WASHBURN HIGH SCHOOL Standing Reports: A. Athletic Report: Track results since the May meeting the boys took 2 nd at the regional meet. Coach Tweeten was boy s coach of the year. Girls took 3 rd at regionals. We had no one place at the state meet. Softball results we took 3 rd at the west region softball tournament. All region players were Mckenna Weisnburger, Karlee Arnold, Sarah Selle and honorable mention went to Erin Thompson. McKenna Weisenburger was senior athlete of the year for the west region. Coach Yetterboe was regional Coach of the Year. We went on to play at the state tournament in Jamestown, we finished with 6 th place. All state honors went to McKenna Weisenburger and Karlee Arnold. Coach Yetterboe was honored with the state fast pitch softball coach of the year award. He will receive his award this summer at coaches convention. McKenna Weisenburger was also nominated and participated in the inaugural Scheels all-star softball game. Coach Yetterboe was also nominated and voted to coach the west team in the all-star game. The games took place June 5 and 6 in Mandan and Fargo respectively. Regional baseball the team was eliminated and did not move on to the state tournament. We have some changes in coaching assignments and new hires. With the resignation of Alison Smith, we have assigned Carissa Steinert and Ivy Rath as cohead volleyball coaches. Some football changes will see Trevor Yetterboe moving back up to varsity and Christian Helgeson moving down to JH. With the resignation of Trevor Yetterboe as head varsity boys basketball we have filled that position with Brad Brekke. FFA went to state convention in June and they will attend the State Fair in Minot in July. B. Technology Report: Mr. Thompson has been cleaning up the website. All the new computers are here. Mr. Thompson will be attending the 2017 High Octane Technology Conference. C. Principal Report: Summer School starts on July 24 th there are 18 students signed up. Wellness Plan Review and Update, a group attending the Health conference in Medora in May. Wilton has 9 kids signed up for the Close-Up trip. Methods Test prep information follow-up from the Board Retreat. Strategic Plan will be discussed later in meeting. Mrs. Seiler attended Trauma Sensitive Train the Trainer. Working on the before school program that will start at 7:30am. The reading core para/coach will be attending a training. D. Superintendent Report: Gym light project is complete. Ms. Kady is working on the PK Grant Application. REAP Application flexibility of Title I and Title II, this needs to be submitted by Friday. Foster Grandparent Program Grant Application also needs to be submitted by Friday. Ms. Kady went over the key points of the Enrollment Study. Special Committees: A. Building Level Committee: Climate and Culture Committee have been working on calendar and compiled a district calendar.

3 B. School Board Committees: Strategic Planning Committee completed the strategic plan. Schurhamer/Schafer approve the adoption of the Wilton Public School District #1 Strategic Plan. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. Unfinished Business: A. Security Cameras: We are working on updating the quotes as the ones we have are 2 months old and do not include installation. New Business: A. Coaching Positions: Mr. Koski presented some information in relation to the hiring of the Head Boy s Basketball coaching position. The co-op will have a meeting in the upcoming months to discuss the hiring process. B. Personnel: a. Resignations: i. Alison Smith, Math and Business Teacher: Business Manager Kirchmeier read Alison resignation letter. Schafer/Riehl moved to accept the resignation of Alison Smith, with appreciation for her service to the district as Business and Math Teacher and Head Volleyball Coach. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. ii. Trevor Yetterboe, Boys Basketball Head Coach: Mr. Yetterboe has resigned his position as Head Boys Basketball Coach, he has been coaching 3 sports, and feels stepping down from this position will provide additional preparation time for his teaching duties. Brad Brekke was hired for this position. b. New Staff: i. Lacy Greff has been offered the sixth grade teaching position. Riehl/Harris moved to approve the teaching contract for Lacey Greff, starting with the school year. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. c. Staff Vacancies: i. Business Math, grades 7-12 ii. FACS iii. Bus Drivers 2 positions C. School Board Election Canvas: Rural Seat for a Three Year Term Lodee Arnold 39,Steve Kassian 4, Jarrod Kassian 1, Kelly Erlandson 3, Duane Johnson 2, Veronica Peterson 1, Mark Hakanson 1, Invalid Votes 2. City Seat for a Three Year Term - Duane Johnson 31, Kelly Erlandson 18, Invalid Vote 4. The voters will again vote yes or no for whether the school minutes shall be published in the local newspaper of general circulation. Yes 44 votes, No 5 votes, Blank 4. Roll Call Vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. D. Board Member Appreciation/Recognition: Thank you Bill Harris for your commitment to the district. His knowledge and insight have been a valuable asset to school district operations. You are appreciated! E. School Board Professional Development: School Board Self Evaluation results

4 F. Business Manager Evaluation: Riehl/Schafer moved to approve the Business Manager Evaluation as satisfactory. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. G. Open Enrollment: Lora Jundt has applied for open enrollment for a grade 10 student for the school year. Schafer/Schurhamer moved to approve the open enrollment application for the school year. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. H. Western Corp of Discovery Agreement: During discussion the board stated that they want a list of products/machines used, how many students, and what they do with them this year. Schurhamer/Riehl moved to approve the Western Corp of Discovery annual fee of $9500 for the school year. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. I. School Board Policy Review: Riehl/Schurhamer moved to approve the 2 nd readings of the following policies with the changes as indicated on the copy of existing policies AAB District Goals and Objectives, FFIA IPad Policy and Information, AAC Nondiscrimination & Anti- Harassment Policy, AAC-BR Discrimination & Harassment Grievance Procedure, ACEA Bullying Policy, DHBA Professional Development Plan, FDB Education of the Homeless Students. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. J. Maintenance/Repair Projects: Superintendent Kady presented a list of quotes that have been received for projects that need to be done soon or in the future. The board would like 2 quotes for projects and if 2 quotes are not obtainable then a list of who was contacted to get quotes. After discussing the list the following projects/items were approved. Schafer/Riehl moved to approve Dishwasher not to exceed $5000 form Steins, Booster Heater for Dishwasher for $1600 and up to $2500 with Installation, Masonry Repair $3000. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. K Preliminary Budget: A preliminary budget needs to be submitted to the county auditor by August 10 th, we will bring updated budget to the July 19 th meeting. L. MOA Insurance Department: Schafer/Schurhamer moved to approve the MOA between The North Dakota Insurance Department and the Wilton Public School District. Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. M. Executive Session: The next item on the agenda is salary negotiations strategy. This item may be discussed in an executive session only when an open meeting would have an adverse fiscal effect on the bargaining or litigating position of the board. The legal authority for closing this portion of the meeting is NDCC (9). The topic or purpose of this executive session is salary negotiations strategy. Schafer/Schurhamer motioned to discuss the next topic in executive session rather than in an open meeting. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. The executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. The prohibition on taking final action during the executive session does not apply to providing guidance or instructions to our negotiator. We will now ask the members of the public who are attending to leave the room. We anticipate adjourning the executive session and reconvening the open portion of the meeting at approximately (1 hour). Executive session began at 8:47pm and was attended by Nicole Schurhamer, Misty Schafer, Angela Riehl, Lodee Arnold, Bill Harris, Barbara Kady, Amanda Meier, and Jenna Kirchmeier.

5 Other Items: Executive session was adjourned at 10:12pm. The Public has been invited to return to the meeting room, and we are now in open session. N. Wages: Schafer/Riehl moved to approve Ancillary Staff wage 3% increase plus John Claussen, Cheryl Sawicki, Briana Bauer, Marjorie Axt, and Amy Beehler 2% Market Adjustment. A Service Leave Matrix will be added to hourly employees. Brett Thompson an increase of $775 a year and hourly rate for his summer tech hours. Jenna Kirchmeier a 3% increase plus 7% Market Adjustment. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. O. School Calendar: Riehl/Schurhamer moved to approve changing Teacher Conferences to October 2 nd & 3 rd. Roll call vote: Harris yes, Schafer yes, Riehl yes, Schurhamer yes, Arnold - yes. Announcements: Next Meeting: July 19, 2017 Supper at 5:30pm and annual 6:00 PM Motion to Adjourn: Schurhamer/Harris moved to adjourn the meeting at 10:20pm. Board President School Board Lodee Arnold, President Misty Schafer, Vice President Angela Riehl Nicole Schurhamer Bill Harris Jr. Business Manager Administration Barbara Kady, Superintendent Amanda Meier, Principal Courtney Seiler, Assistant Principal Jenna Kirchmeier, Business Manager