Henderson ISD. Regular. Tuesday, May 9, :30 PM

Transcription

1 Henderson ISD Regular Tuesday, May 9, :30 PM

2 Agenda of Regular Meeting The Board of Trustees Henderson ISD A Regular Meeting of the Board of Trustees of Henderson ISD will be held May 9, 2017, beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 1. Call to Order, Invocation, and Pledges 2. Recognition of Guests 3. Staff Recognition 4 4. Open Forum 5. Hear Report on Stadium Improvements 5 6. Consider Naming of New Lions Stadium Field House 6 7. Hear Report from HISD Health Advisory Committee and Consider Appointments 7 8. Consider Approval of Consent Items 8 A. Approve minutes of meeting held on April 11, B. Approve Financial Reports & Check Register for April C Estimated Taxable Values Consider Approval of Bank Depository Contract Consider Approval of Audit Firm for School Year Consider Approval of Northside Kitchen Equipment Proposal Consider Approval of 1:1 Computer Device Proposals Consider Approval of Computer Replacement Proposals Conduct 1st Reading on Board Policies AF(LOCAL), DBA(LOCAL), DCA(LOCAL), DK(LOCAL), EB(LOCAL), EEB(LOCAL), FDA(LOCAL), FO(LOCAL) 15. Consider Date, Time, and Location of Next Regular Board Meeting Superintendent's Report 91 75

3 A. Enrollment/Attendance Report 93 B. Legislative Update C. STAAR Testing Report D. Graduation 17. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section , , & pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: A. Discuss Personnel B. Hire Personnel C. Accept Resignation of Jason Chamberland D. Discuss Real Estate 18. Consideration and possible action on items discussed in Closed Meeting 19. Consider Approval to Waive DC(LOCAL) and Authorize Superintendent to Approve Contracts until September 1, Adjournment 96

4 Henderson ISD Board Background Subject: Staff Recognition Presented for: Action X Report Only Background Information The HISD Teachers of the Year from each campus have been invited to attend the board meeting. The teachers include: WPS Monica McNew WES Connie Carter Northside Rebecca Prior HMS Emily Mansinger HHS Russell Wylie Recommendation: Recognize HISD Teachers of the Year. Contact Person(s): Keith Boles Stacy Johnson 4

5 Henderson ISD Board Background Subject: Hear Report on Stadium Improvements Presented for: Action Report Only X Background Information Marc Rauzi from Claycomb will be present to give an update on the stadium construction project. Recommendation: Hear report on stadium construction project. Contact Person(s): Keith Boles 5

6 Henderson ISD Board Background Subject: Consider Naming of New Lions Stadium Field House Presented for: Action X Report Only Background Information In recognition of Mr. Grady Ash s gifts to the students and community of Henderson ISD, we are recommending naming the new Lions Stadium dressing room and restroom building the H. Grady Ash Jr. Field House. Recommendation: Approve naming the new Lions Stadium facility the H. Grady Ash Jr. Field House. Contact Person(s): Keith Boles 6

7 Henderson ISD Board Background Subject: Hear Report on HISD Health Advisory Committee and Consider Nominations Presented for: Action X Report Only The School Health Advisory Council (SHAC) has met four times this school year and has made several suggestions and sponsored events. HISD activities implemented because of SHAC include: 1. High School Health Fair; 2. Shattered Dreams program at High School; 3. EKG screenings to HHS athletes, drill team, cheerleaders and band students; and 4. UIL physicals and an immunization clinic at Henderson Middle School and Henderson High School; The SHAC is required to meet four times per year. Each meeting is held at 6:00 p.m. in the HISD Board Room. The meeting dates for the school year are: September 19, 2017, November 21, 2017, January 16, 2018, and March 20, Finally, we are asking you to approve the following are nominations for the School Health Advisory Council: Jessica Bridges chair Angela Berry parent co-chair Raylene Conner Administration Stephanie Gatlin HISD Nurse, Wylie Primary Whitney Alexander HISD Nurse, Wylie Elementary Joy Pipes HISD Nurse, Northside Kay Creer HISD Nurse, Middle School Tanya Davis HISD Child Nutrition Lequitta Holmes High School Health Science Teacher HHS Senior Health Science Students (will rotate each meeting) Elaine Ruthven - ETCADA James Pike DSHS Bettye Scarborough LEAN Kamila Brown DSHS Kristi Prior Women s Center of East Texas Lavelle Rogers Laura Wilkerson Carrie Doerge Sandra Clark Maria Murillo Elanna Hylander-HHS Counselor Recommendation: Hear report on SHAC and approve the nominations for the SHAC. Contact Person(s): Raylene Conner (903)

8 Henderson ISD Board Background Subject: Consider Approval of Consent Agenda Presented for: Action X Report Only Background Information Three items are on the consent agenda for your consideration. A. Approval of minutes from the April 11, 2017 meeting. B. Approval of financial reports and check register for April, C Estimated Taxable Values Recommendation: Approve the consent agenda as presented. Contact Person(s): Keith Boles Bill Stanley 8

9 27 APRIL 11, 2017 The Board of Trustees of Henderson ISD met Tuesday, April 11, 2017, at 5:30 p.m. in the HISD Boardroom, 200 N. High Street, Henderson, Texas with the following members present: Jean Williams Jon Johnston Mary Sue Wolfe Harold Sentmore Clay Wilder Jon Best Jamey Holmes was absent. Chairwomen Jean Williams called the meeting to order. Mrs. Stacey Johnson gave the invocation and Mr. Bill Stanley led the pledges to the United States and Texas flags Chairman Williams welcomed and recognized guests. Mrs. Stacey Johnson reported to the Board of Trustees that the Spotlight this month was on Wylie Elementary and introduced Wylie Elementary Principal Michele Walker, who shared with the Board of Trustees that Great Things Were Happening at WES. Mrs. Walker presented a video of the happening in the different programs and at different grade levels at Wylie Elementary. Mrs. Walker also shared that Wylie students competed in the Northeast Texas Poetry Contest and placed in 5 of 9 possible places. Student Aubrey Elledge read her poem. No one signed to speak in Open Forum Mr. Mark Rauzzi of Claycomb Architects gave a report on the stadium improvements as follows: Slab complete; underground plumbing complete; structural steel installation complete; underground site electrical, on-going; and, masonry wall installation, on-going. Moving forward with the following projects: overhead HVAC, electrical, and, plumbing; form/pour concrete steps; installation of low walls and retaining wall. The project is 25% complete and is still on schedule. Mr. Rauzzi also provided renderings of the Stadium Press Box and discussed some of the modifications. Superintendent Boles reported that the visitor s side stands installation and the new lighting at the stadium would begin next week. The new bleachers have been installed in the High School Gym and painting continues. Superintendent Boles also reported that this summer Northside Cafeteria would receive new flooring and upgraded kitchen equipment. Superintendent Boles presented for consideration and approval the Consent Items: Approve minutes of meeting held on March 21, 2017 Approve Financial Reports & Check Register for March 2017 Hear Report on Ruby Dean Scholarship Mr. Bill Stanley reported that the income and expenses are right on track as budgeted. The district did receive less revenue this month on the local side. Superintendent Boles reported that in looking at the budget for , the 9

10 district will be looking at the legislature decisions, enrollment, and, attendance. Superintendent Boles also advised the Board that in conversation with attorney John Hardy, the Board would have no liability regarding loss of funds with the possible move of Ruby Dean Funds to Education Foundation, if permission is granted by the executor and also, there should be no TEA or Audit findings regarding the move of these funds. The Board of Trustees agreed to authorize Superintendent Boles to have the district s attorney, Mr. John Hardy contact the executor of the Ruby Dean Estate regarding the movement of the funds. Mr. Jon Johnston made the motion to approve the consent agenda items as presented and Mr. Clay Wilder seconded the motion. The motion carried unanimously 6-0. Mr. Bill Stanley presented the fourth budget amendment for consideration and approval as follows: Mr. Hardy Dotson requested moving funds in the amount of $3,008 from functions 11 & 12 to function 51 for the purchase of outdoor tables and trash cans; and, Mrs. Deana Griffith requested moving funds in the amount of $3,000 from function 11 to function 13 for providing Literacy Coaching. Mrs. Mary Sue Wolfe made the motion to approve the budget amendment as presented and Mr. Jon Best seconded the motion. The motion carried unanimously 6-0. Mr. Kevin Bryan gave a report and preview on the new Website Development for Henderson ISD. Mr. Bryan and his staff have been working on this project since last fall and have teamed with School Messenger in development of the new Website. The new website is more responsive and looks good on any device. The Board asked for an adjustment to the placement of News on the page. The project will be brought back to the Board for approval. Mr. Kevin Bryan gave a report on the HISD Device Initiative. Mr. Bryan reported that this was the 3 rd year of a 5-year initiative. Northside was the first campus to receive 610 ipads, and the management of the devices has been the key to making this successful. Seesaw, is a popular application being used by Northside. This is the 2 nd year for Chromebooks at Middle School and the major area of concern is damages. Mr. Bryan and his staff along with Middle School staff are looking into solutions for the matter. Google Classroom, is a popular application used at this campus, and keeps everyone in the same place. Wylie Elementary received 640 ipads, with 1 to 1 on 3 rd grade and the remainder sharing with 1 st and 2 nd. The use of the ipads makes data and mastery immediately available. High School received 140 Chromebooks used to target incoming freshmen, as they had come from a campus that provide computer to each student. Campus techs and students techs have done great job. Plans for next year are to transfer 40 Chromebooks from High School to Middle School and make 100 Chromebooks available for checkout by Seniors. Challenges: utilization of Tech for Teachers, digital textbooks, use of YouTube, damages. Dr. Raylene Conner presented for consideration and approval the Instructional Materials TEKS Certification. Districts are required to certify annually to the State Board of Education and the Commissioner that for each subject in the required curriculum students have access to the instruction materials that cover all of the Texas Essential Knowledge and Skills. Mr. Jon Johnston made the motion to approve the Instructional Materials TEKS Certification as presented and Mr. Harold 10

11 Sentmore seconded the motion. The motion carried unanimously 6-0. Dr. Raylene Conner presented for consideration and approval the Textbook Selections for Proclamation Mrs. Mary Sue Wolfe made the motion as to adopt all title listed under Proclamation 2017 and to approve those textbooks recommended by the HISD Textbook Committee. Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. Superintendent Boles presented for consideration and approval the District of Innovation Plan. Since the last board meeting there have been no changes. The Plan is for five years and requires a 2/3 rd s vote by the Board of Trustees. Once approved, policy changes will be made through TASB to reflect the plan. Mrs. Mary Sue Wolfe shared her concern with class-size ratio and the fact that it took many years to get a state law that addressed the 22 1 ratio. Mr. Jon Best made the motion to approve the District of Innovation Plan as presented and Mr. Clay Wilder seconded the motion. The motion carried 5-1, with Mrs. Mary Sue Wolfe voting against plan. Mrs. Stacey Johnson presented for consideration and approval the School Calendar. The District of Innovation Committee and the HISD Site-Based Committee developed two proposed calendars for Both calendars reflect a minimum of 75,600 minutes of instruction and teachers are required to work 187 days. With the passage of the District of Innovation Plan by the Board of Trustees, the Board with a motion by Mr. Jon Johnston and a second by Mrs. Mary Sue Wolfe voted unanimously 6-0 to approve the District of Innovation Calendar. Superintendent Boles presented for consideration and approval TASB Policy Update 107. Since the first reading in March there have been no changes. Mr. Clay Wilder made the motion to approve TASB Policy Update 107 as presented and Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. The Board of Trustees set their next regular meeting for Tuesday, May 9, 2017, at 5:30 p.m. in the Boardroom of the HISD Administration Building. Superintendent Boles reported on the following: Enrollment/Attendance Report enrollment as of April 1 stood at and attendance rate is at 96.04%, enrollment is up by approximately 60 students from this time last year Legislative Update: Voucher amendment prohibited state funds for private schools; HB22 Education Rating A-F to begin in 2019 and the indicators will move from 5 to 3 with no overall grade; PK Grant will no longer be available Spring Events: April 14 Good Friday Holiday; April 27 Ag Banquet; May 9 Board Meeting; May 12 Sarah Murphy Relays; May 15Tradition of Excellence Banquet; May 16 Senior Awards Night; May 22 Band Banquet; May 26 Graduation The Board of Trustees at 7:15 p.m. convened in closed session in accordance with the Texas Open Meetings Act. Closed Meeting: A Closed Meeting may be held for discussion under the provisions of Texas Government Code Section , , & pursuant to HISD Policy BEC. Items to be discussed include, but are not limited to: 11

12 30 Discuss Personnel Consider Employment of Teachers Probationary Contracts to be terminated as presented to the Board by Administration Discuss Real Estate The Board of Trustees ended closed session at 8:22 p.m. Upon return to Open Session, Mr. Clay Wilder made the motion to hire the following new teachers on one-year probationary contracts for the school year: Charles (CJ) Alexander Social Studies Teacher at Henderson Middle School; Wes Schminkey Science Teacher/Coach at Henderson High School. Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0. The Board of Trustees with a motion by Mr. Harold Sentmore and a second by Mrs. Mary Sue Wolfe voted unanimously to approve Contract Recommendations (see attached). The motion carried unanimously 6-0. Mr. Jon Johnston moved the probationary contract of Ashley Anderson be terminated at the end of its term as it is in the best interests of the district. Mr. Clay Wilder seconded the motion. The motion carried unanimously 6-0. With no further business, the meeting was adjourned. ATTEST: Chairman Secretary

13 Henderson ISD Board Background Subject: Financial Reports and Check Register for April, 2017 Presented for: Action X _ Report Only Background Information Attached is a copy of the consolidated check register, revenue/expenditure comparison report, and the investment/cash report as of April, Also attached is the YTD Middle School Construction check register. If any checks were written over $25,000 that were not normally generated from payroll, budgeted food purchases, or utilities there is an attached description of each attached to this memo. Lists of all checks written over $25,000 are included. Recommendation: Recommend that the Board approve the financial reports and check register as presented. Contact Person(s): Bill Stanley (903)

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67 Subject: Preliminary Values Henderson ISD Board Background Presented for: Action Report Only X Background Information We received the 2017 estimated taxable values from the Rusk County Appraisal District on May Estimated 2016 Estimated Real Estate $804,727,000 $829,967,000 Mineral, Util., Industrial $557,198,000 $616,180,000 Total $1,361,925,000 $1,446,147, Final Values - $1,729,257, Final Values - $1,527,684,760 Contact Person(s): Keith Boles 67

68 Henderson ISD Board Background Subject: Consider Approval of Bank Depository Contract Presented for: Action X Report Only Background Information Earlier this spring, HISD released an RFP for the bank depository contract. Three proposals were received from the following banks: Citizens National Bank, Texas Bank, and BTH Bank. Bill Stanley and Trish Hall, HISD CPA, are in the process of analyzing the proposals to determine the best value for the district. A recommendation will be presented at next week s meeting. Recommendation: Approve bank depository contract as presented. Contact Person(s): Bill Stanley 68

69 Henderson ISD Board Background Subject: Consider Approval of Audit Firm for Fiscal Year Presented for: Action X Report Only Background Information HISD issued an RFQ in the spring of 2016 for audit services. Six proposals were received. HISD awarded the audit services to Axley and Rode out of Lufkin. The 2016 audit went very well. Axley and Rode will perform the audit services for the fee of $28,000. This is the same fee charged for We are recommending extending the contract for the school year. Recommendation:.Approve contract with Axley and Rode for the fiscal year auditing services. Contact Person(s): Bill Stanley Keith Boles 69

70 Henderson ISD Board Background Subject: Consider Approval of Northside Kitchen Equipment Proposal Presented for: Action X Report Only Background Information Tanya Davis has solicited proposals for new kitchen equipment at Northside. The new equipment will include serving lines and dish area (dish machine, shaker sink, etc..). Two proposals were received for the project: Kirby $145,000 Kommercial Kitchens - $117,225 Kitchen renovation will begin immediately after school is out. The renovation also includes flooring. Recommendation: Approve proposal from Kommercial Kitchens in the amount of $117,450. Contact Person(s): Tanya Davis Keith Boles 70

71 Henderson ISD Board Background Subject: Consider Approval of 1:1 Device Initiative Proposals Presented for: Action X Report Only Background Information The district requested pricing for technology items for the student device initiative planned for Henderson High School. Requested items include Chromebooks, protective cases, insurance, and licenses. Proposals were received from the following companies: SHI - $158, CDW-G - $159, Cynergy - $230, The detailed proposal information is attached. Recommendation: Recommend that we accept the proposal from SHI for student devices. Contact Person(s): Keith Boles Kevin Bryan 71

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73 Henderson ISD Board Background Subject: Consider Approval of Computer Replacement Proposals Presented for: Action X Report Only Background Information To continue our seven-year technology replacement cycle, the district requested pricing for desktop and laptop systems to replace equipment that has reached end-of-life. We received pricing from four vendors, including: SHI - $159, CDW-G - $149, Cynergy - $155, Dell - $177, Detailed proposal information is attached. Recommendation: Recommend that we accept the proposal from CDW-G for replacement technology. Contact Person(s): Keith Boles Kevin Bryan 73

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75 Henderson ISD Board Background Subject: Conduct 1 st Reading of Board Policies AF, DBA, DCA, DK, EB, EEB, FDA, and FO (LOCAL) Presented for: Action X _ Report Only Background Information The HISD District of Innovation plan was approved by the board. Since the plan changes several (local) policies, the policies have to be updated and the DOI plan referenced. TASB has prepared the following policies that reflect the changes required by the DOI plan. Copies of the policies are attached. Recommendation: Conduct first reading of LOCAL policy changes. Contact Person(s): Raylene Connor Keith Boles 75

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90 Henderson ISD Board Background Subject: Set Date, Time, and Location of Next Meeting Presented for: Action X Report Only Background Information The next regular board meeting is scheduled for Tuesday, June 13, at 5:30 p.m. in the board room. Please check your calendars for a special meeting on Thursday, June 22, for a budget study. Recommendation: Set date, time, and location of the next meeting. Contact Person(s): Keith Boles 90

91 Subject: Superintendent s Report Henderson ISD Board Background Presented for: Action Report Only X Background Information A. Enrollment/Attendance Report: Student enrollment as of April 28 stands at 3, This number is up one student from the end of March. The attendance rate has continued to improve this spring and is now at B. Legislative Update: A quick summary of legislative action will be presented at the board meeting. C. STAAR Testing Report: While the administration of STAAR is in full swing this week, we have received results from the 5 th /8 th grade first administration. Overall, the results look good. Grade 5 All tests All Students HISD State Reading Math 76% 71% 83% 80% Grade 8 All tests All Students Reading Math HISD State 82% 76% 86% 74% Students not passing the first round of testing will have 2 additional opportunities to test. 91

92 D. Graduation: Please note that graduation is scheduled for Friday, May 26, at 8:00 p.m. at Lion s Stadium. Information will be sent at a later date as to where and when to report. Contact Person(s): Keith Boles 92

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96 Henderson ISD Board Background Subject: Consider Approval to Waive DC (Local) and authorize Supt. to approve contracts until September 1, Presented for: Action X Report Only Background Information Board Policy DC (Local) requires the board to approve all contracts. During the summer, we have found it sometimes necessary to offer a contract to a potential teacher as soon as possible. Waiting for a board meeting to approve a contract may sometimes cost us a potential teacher. The waiver would only be good through June, July, and August. The board will still be informed at the next board meeting of any employee who is offered a contract. Recommendation: Authorize Superintendent to approve contracts through August 31, Contact Person(s): Keith Boles 96