Laredo I.S.D. Board of Trustees Regular Board Meeting Thursday, April 14, :30 PM Amber Yeary Board Room Houston St.

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1 Laredo I.S.D. Board of Trustees Regular Board Meeting Thursday, April 14, - 5:30 PM Amber Yeary Board Room Houston St. Laredo, TX A. Call to Order B. Roll Call C. Pledge of Allegiance and Song D. Special Observance E. Recognitions F. Public Forum G. Board Communications H. Committee Meeting Reports CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval and/or ratification of: a. Monthly Disbursements - January and February b. Unaudited Financial Statements c. Donations Report d. Tax Collection Report Ms. Flor Ayala, CPA, Chief Financial Officer 2. Approval of Minutes: Regular Board Meeting ~ March 17, President of the Board of Trustees

2 3. Discussion and possible action on the following budget amendments Date Description Department Fund Amount 3A. April BA # Discussion and presentation Financial Management Fund $62,675 7, to approve the General Operating Fund Department General (199) budget amendment in the amount of Operating $62,675 as a result of transfers between Fund functional expenditure categories. Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3B. April 7, BA # Discussion and presentation to approve the General Operating Fund (199) budget amendment in the amount of $2,500,000 to appropriate excess revenues and expenditures as transfer out to Capital Projects Fund (616) for sports package as Board approved on March 17,. Financial Management Department/District Wide Fund General Operating Fund $2,500,000 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3C. April 7, BA # Discussion and presentation to approve the Capital Projects Fund (616) budget amendment in the amount of $2,500,000 to appropriate the Transfer In from the General Operating Fund (199) for the sports package as Board approved on March 17,. Financial Management Department/Construction Department. Fund Capital Projects Fund $2,500,000 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3D. April 7, BA # Discussion and presentation to approve the 2014 Bond Series (694) budget amendment in the amount of $26,349,305 for construction expenditures of the Final Phase of Mirabeau B. Lamar Middle School. Financial Management Department/Construction Department. Fund $26,349, Series EDA Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 3E. April 7, BA # Discussion and presentation to approve the General Operating Fund (199) budget amendment in the amount of $33,435 as a result of transfers between functional expenditure categories from the Board of Trustees discretionary funds. Financial Management Department Fund General Operating Fund $33,435 Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 15, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. 2

3 4. Discussion and possible action to approve and award the following bids, proposals, quotations and contracts. Date Description Recommendation TimePeriod Avail Amt Renewal Request for recommends renewal of the contracts of one year (second) Proposal (RFP) to Executive Office Supply and Pyramid beginning June 15, #15-002: School Products for an estimated and ending Instructional amount of $365,000, which June 14, 2017 with Consumable represents the best value to the an option to renew Supplies District. Purchase orders will be for a third (final) Division of Plant processed on an "as needed" basis. year. Facilities and Support Services 4A. April 8, 2015 $332,999. Estimated year are $365,000. Purpose: To comply with procurement requirements to purchase instructional consumable supplies for District wide use. Items to be purchased include construction paper, crayons and laminating film. Funding is available in the expenditure account code General Operating Fund. 4B. May 16, 2014 Renewal Request for Proposal (RFP) #14-014: Painting Projects Division of Plant Facilities and Support Services recommends renewal of the contract to Gerardo's Painting for an estimated amount of $275,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. of one year (third) beginning June 13, and ending June 12, This is the third (final) year of the contract. $164,451. Estimated year are $275,000. Purpose: To comply with procurement requirements to purchase painting services. The awarded vendor will paint various areas at Cigarroa High, Christen Middle, Cigarroa Middle, Memorial Middle, Bruni Elementary, Dovalina Elementary, Macdonell Elementary, J. C. Martin Elementary, Leyendecker Elementary, Santa Maria Elementary, and Fixed Assets Department. Painting at the schools will be done over the summer break. Funding is available in the expenditure account code General Operating Fund (CIP). 3

4 Date Description Recommendation TimePeriod Avail Amt of one year (third) beginning May 16, and ending May 15, This is the third (final) year of the contract. 4C. May 1, Renewal 2014 Request for recommends renewal of the Pool of Qualifications two (2) structural engineering firms (RFQ) #2014- consisting of: 003 Synergy Structural Engineering, Inc. Professional and R-S-C-R, Inc., Structural which represents the best value to the Engineering District. Purchase orders will be Services processed on an "as needed" basis. Division of Plant The Board had previously approved a Facilities and Pool of 2 structural engineering firms Support to do work for the District at the Services January 2015 Regular Board Meeting. The renewal term began on May 16, 2015 and will end on May 15,. As noted on the renewal, contract awards will be presented to the Board of Trustees for approval as needed. $74,600. Estimated year are $30,000. Purpose: To comply with procurement requirements to purchase professional structural engineering services for District-wide projects. Funding will become available in the expenditure account code General Operating Fund. 4D. March 4, Region One South Texas Coop Canned Fruit Division of Plant Facilities and Support Services recommends awarding a contract to Schreiber Foods International for an estimated amount of $400,000, which represents the best value to the District. Purchase orders will be processed on an as needed basis. of 14 months beginning April 15, and ending June 15, 2017 with an option to renew for two (2) additional one (1) year terms. $241,059. Estimated expenditures for 14 months are $400,000. Purpose: To comply with procurement requirements to purchase canned fruit such as sweetened applesauce, fruit cocktail, mandarin oranges, diced peaches, pear slices, diced pear and pineapple tidbits. Funding is available in the expenditure account code 101 Child Nutrition Program Fund. 4E. March 23, Request for Proposal (RFP) #16-011: Math Consultant Services Division of Curriculum and Instruction recommends awarding of the contract to Maria Hilda May and Sandra C. Garza for an estimated amount of $150,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. of one year (first) beginning April 15, and ending April 14, 2017, with an option to renew for a second and third (final) year. $92,000. Estimated year are $150,000. Purpose: To comply with procurement requirements to purchase math consulting services. The consultant will work with students and teachers in preparation of the STAAR (State of Texas Assessment and Academic Readiness) Test. Training will be provided at different District elementary and secondary schools. Funding is available in the expenditure account codes General Operating Fund and 211 Title I Grant. 4

5 Date Description Recommendation TimePeriod Avail Amt Request for Proposal (RFP) recommends awarding contracts to of one year (first) #16-008: igadget and Mobile Addiction for an beginning April 15, iphones and estimated amount of $40,000, which and ending ipads Repairs represents the best value to the April 14, 2017 with Department of District. Purchase orders will be an option to renew Technology processed on an as needed basis. for a second and 4F. March 18, $9,631. Estimated year are $40,000. third (final) year. Purpose: To comply with procurement requirements to purchase iphone and ipads repairs. Repairs to be done include cable, port and audio jack replacement for the District's 10,674 ipads and 100 iphones. Funding is available in the expenditure account code 199 General Operating Fund. 4G. March 21, Request for Proposal (RFP) #16-010: Website & Learning Management System Department of Technology recommends awarding a contract to School Messenger for an estimated amount of $32,050, which represents the best value to the District. Purchase orders will be processed on an as needed basis. of one year (first) beginning April 15, and ending April 14, 2017 with an option to renew for a second and third (final) year. for two years were $128,425. Estimated year are $32,050. Purpose: To comply with procurement requirements to purchase web-hosting & learning management system that will provide templates to standardize District web-pages. Funding is available in the expenditure account code 180 E-Rate Operating Fund. 4H. March 17, Texas Association of School Boards (TASB) Buy Board Co-op #498-15: Computer Systems Integration and Automation Department of Technology recommends awarding a contract to EST Group, LLC for an estimated amount of $198,000, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. of three years beginning April 15, and ending April 14, $17,160. Estimated expenditures for three years are $198,000. Purpose: To comply with procurement requirements to purchase programming services for integrating various systems across the IT data infrastructure. Programming services for the ID badge system, door access control, student information system, as well as the Human Resources system will be provided. Funding is available in the expenditure account code General Operating Fund. 5

6 Date Description Recommendation TimePeriod Avail Amt BuyBoard #498-15: recommends awarding a contract to of (16) sixteen Inventory Hayes Software Systems for an months beginning Management estimated amount of $60,300, which May 1, and Software represents the best value to the ending August 31, Department of District. Purchase orders will be 2017, with an option Technology processed on an "as needed" basis. to renew for two (2) additional one (1) 4I. March 22, $14,850. Estimated expenditures for sixteen months are $60,300. year terms. Purpose: To comply with procurement requirements to purchase inventory management software licenses, maintenance, support and training. The software will be used by the Department of Technology and Fixed Assets personnel to track computers and laptops. Funding is available in the expenditure account code General Operating Fund. 4J. April 28, Texas Association of School Board (TASB) Buy Board Co-op #423-13: Rubber Flooring for Elementary School Playgrounds Division of Plant Facilities and Support Services recommends awarding a contract to Tot-Turf Robertson Industries for an estimated amount of $526,592, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis. of one year (first) beginning April 14, and ending April 13, The District spent $1,113,252, on playground equipment in FY and $408,483, for shade canopies in FY These rubber floors will complete the projects. Estimated year are $526,592. Purpose: To comply with procurement requirements to purchase rubber flooring for elementary school playgrounds at Dovalina, Santa Maria, Farias, Leyendecker, Gallego, Ligarde, Kawas, Heights, Ryan, Alma Pierce, and Santo Nino. Funding is available in the expenditure account code 199 General Operating Fund (CIP). 5. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount 5A Carlos D. Gonzalez Staff recommends to approve the tax refund due to overpayment. $ B , Cristina and Staff recommends to approve the tax $ Crisoforo Rios refund due to overpayment. 6

7 Acct# Tax Tax Payer Description Amount Year 5C and , 2015 Debbie Rocha Staff recommends to approve the tax refund due to overpayment. $ D , Mirna L. Santiago Staff recommends to approve the tax $ refund due to overpayment. 5E Gerardo Gonzalez Staff recommends to approve the tax $ refund due to overpayment. 5F Alfredo Ballesteros Staff recommends to approve the tax $1, refund due to overpayment. Other Consent Items 6. Discussion and possible action to approve an increase to Health Benefit Plan Employer Contribution from $ to $ at an estimated cost of $415, effective January 1, Discussion and possible action to approve the final completion and release of retainage in the amount of $11,403.75, to American Contracting U.S.A., regarding Bid # Urbahn Building Renovations. 8. Discussion and possible action to approve the annual Instructional Materials Allotment (IMA) and TEKS Certification for school year Discussion and possible action to approve positions recommended for reclassification: 5 additional days for counselor at Valdez High School (PA5/197 - PA5/202 ~ $1,562) Construction Project Manager (PA4/22 - PA8/244 ~ $14,000) Graphic Designer (SA 9/230 - PA1/230 ~ $5,186) 10. Discussion and possible action to approve additional FTEs for including: Lead Parent Liaison Swimming Teacher 7

8 11. Discussion and possible action to approve the Investment Report for the second quarter ended February 29,, as required by the Public Funds Investment Act. 12. Discussion and possible action to approve the written investment policy and broker/dealer list as annually required in accordance with the board policy CDA (Legal/Local), OTHER REVENUES INVESTMENTS. 13. Discussion and possible action to cancel and remove from the delinquent tax roll levy, penalty, interest and attorney s fees from the following tax accounts as a result of a trustee resale pursuant to Texas Property Tax Code Section 34.05: ($28,282.36), ($4,950.96), ($13,080.54), ($13,036.52), ($15,511.97), and ($18,520.73) in the aggregate amount of $93, Discussion and possible action to approve the sex education pilot program for Discussion and possible action to approve the TASB Policy Update 104 affecting the following local policies: EEH (LOCAL) Instructional Arrangements and Homebound Instruction FB (LOCAL) Equal Educational Opportunity FD (LOCAL) Admissions FEB (LOCAL) Attendance and Attendance Accounting, and FFH (LOCAL) Student Welfare and Freedom From Discrimination, Harassment, and Retaliation REGULAR AGENDA 16. Discussion and update on the Early Notification Incentive Program. 17. Discussion and update on the duties of the Internal Auditor, including on-going audits. Possible Closed Session Pursuant to Texas Government Code, Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 18. Discussion and possible action on the duties and responsibilities of the Internal Auditor as assigned by the Board of Trustees, including the potential assignment of auditing duties. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). Ms. Elizabeth G. Henry, Internal Auditor 8

9 19. Discussion and possible action to approve the recommendation for the renewal of teacher and special assignment Chapter 21 one-year probationary contracts for the school year as recommended by the Superintendent. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). 20. Discussion and possible action to approve the recommendation for the renewal of probationary teacher contracts for a fourth year for school year as recommended by the Superintendent based on the determination that it is doubtful whether the teachers should be given a term contract. Possible Closed Session Pursuant to Texas Government Code Section (a)(1). 21. Discussion and possible action to approve the renewal of non-chapter 21 administrator and special assignment one-year non-certified contracts for the school year. Possible Closed Session Pursuant to Texas Government Code, Section (a)(1). 22. Discussion and possible action to approve Developmental Leave for a teacher pursuant to Board Policy DEC (Legal) TEC Possible Closed Session Pursuant to Texas Government Code Section (a)(1). 23. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code, Section Assistant Athletic Director 24. Communications 25. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 9

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