JUDSON INDEPENDENT SCHOOL DISTRICT Minutes of the Special Board Meeting March 8, 2007

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1 JUDSON INDEPENDENT SCHOOL DISTRICT Minutes of the Special Board Meeting The Board of Trustees of the Judson Independent School District met in a special called meeting on Thursday,, at 7:03 p.m., at the Judson ISD District Office Board Room, at 8012 Shin Oak, Live Oak, Texas. The meeting was called to order by Mr. Rick Maas, President. Mr. Maas declared that a quorum was present. Notice of this meeting was posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. The meeting was audio tape recorded. Board Members Present: Absent: Maas, Adair, Flores, LaFoille, Ohnheiser, Bagley, Harris. None Visitors: Central Office Staff: Lyman, Rodriguez, Elizondo, Nelson, Young, Hoffmann, Fuery, Lafreniere, Busby. School Personnel: Salinas, Arnell, LeBleu, Stunt, Jetter, Saucedo, Oliver, Kelly, Riojas, Borrego, Peery, Gerhard News Media: Others: Agenda Item 1 MEETING CALLED TO ORDER a. Roll Call, Establishment of Quorum, Introduction of Staff, Pledge of Allegiance, Invocation Agenda Item 2 ACKNOWLEDGMENT OF VISITORS Agenda Item 3 REPORTS/PRESENTATIONS a. Budget Discussions None Mr. Maas opened the meeting and introduced board members to the audience. Dr. Lyman introduced staff to the audience. Mr. Maas led the audience in to the Pledge of Allegiance to the flag of the United States and to the Texas Flag. Mr. Maas said a prayer. Mr. Arnold Salinas, having attended Board meetings since 1985, expressed his disappointment with the conduct of Board members during recent meetings. Agenda Item 3a - Mr. Elizondo provided a brief history, anticipated timeline and expectations for the Budget process. He also reviewed the packet of information and materials provided to Board members. Any other discussion items can be ed to Dr. Lyman. Mr. Elizondo pointed out a few items, i.e. there has been a revision to the Standard Allotment

2 Agenda Item 3a. (continued) b. Cost of Cook Chill vs. Full Service Kitchen and/or Alternatives Renovations Options Page 2 amounts; additional detail on prior history of the Compensation Package will be presented at the next meeting; and finally, Mr. Elizondo presented some options for Land Acquisition. After numerous questions from Board and requests for the manner in which the material will be presented at the next meeting, Mr. Maas closed the discussion by stating the Board would need to decide on a date in April to proceed with the budget discussions. Agenda Item 3b - Dr. Lyman introduced the new Assistant Director of Child Nutrition, Ms. Christina Welch. Mr. Rodriguez introduced Ms. Sharon Glosson, Child Nutrition Director. Mr. Rodriguez gave a brief summary and reiterated that the #1 goal is to improve food quality and improve food safety for the students. Ms. Glosson gave a PowerPoint presentation on the various advantages of a cook chill system vs. a full service kitchen. After numerous questions from Board and requests from Mr. Rodriguez for the manner in which the material should be presented at the next meeting, Ms. Glosson introduced Mr. Bobby Watson, Miller & Associates and CapKold representative. He reviewed the details of how a capkold system works. Mr. Rodriguez continued by presenting the alternative plans and estimated costs. He pointed out the additional cost considerations when estimating renovated kitchens vs. building/new construction. He also added that another benefit of the new system is the district could contract the kitchen services out, thereby generating revenue dollars. Mr. Harris reiterated that he wanted to see an alternative plan (based on school s needs and principal s input), other than kitchens and in priority order, for the expenditure of the $8 million. Mr. Rodriguez clarified that $8 million is going back to the schools; we are not going to spend $8 million on a central kitchen about half of that will be at central kitchen and the other $4 million will be at the kitchens in the schools. Consensus of the board members was to postpone a decision until a presentation and additional research could be presented to the Building Committee and they come up with a recommendation.

3 c. Scoreboard Study d. Plaque Policy e. SAMCO Bond Report Page 3 Agenda Item 3c - Mr. Rodriguez referred to the data provided in their packets on the Daktronics scoreboard, commonly referred to as a JumboTron. He requested approval to move forward with the first phase of this project proposal. Mr. Rodriguez then introduced Athletic Director, Mr. Sterling Jeter. Mr. Jeter stated this proposal, which would place a jumbotron-type scoreboard in the stadium, involves a partnership with Daktronics in which they do all the work and they take all the risks. He believes it would be a great asset to the Judson District. Mr. Jeter then introduced Daktronics representative, Mr. Robert Desmond. He reviewed the proposal including the plan, installation and design phases. Mr. Desmond also mentioned a feasibility study option that is available as well. Consensus of the board members was to allow more time for review and consider for approval at the next Board meeting. Agenda Item 3d - Dr. Lyman referred to the Memorandum provided in the board packet and two examples of board Plaque Policy both previous and current policy. He added there has been some confusion regarding the practice since the practice wasn t covered in the policy the policy didn t address exactly whose names should be on the plaque. Mr. Maas entertained input and comments from board members. Final consensus was to recommend a change in board policy; therefore, the wording on the action/consent agenda item will need to be reworded. Agenda Item 3e - Dr. Lyman introduced Mike Villarreal who in turn introduced Duane and Alan Westerman. Mr. Westerman s team has been working with administration to not only prioritize current projects, but also review refunding opportunities from outstanding bond sales (Series 99, 2002 bond issue, and a second bond issue which was a combination new money & refunding issue). He reported these issues together would produce an interest savings of $3.5 million--this would affect a total net decrease in the tax bill to citizens. Mr. Westerman reviewed the timeline for the bond sale as well answered additional questions and answers from the Board. A complete fees/costs schedule will be presented at the next Board meeting.

4 Agenda Item 4 CONSIDER APPROVAL OF ACTION/ CONSENT ITEMS a. Consider and take possible action regarding Amended Order and Notice of Election b. Consider and take possible action regarding Resolution for JEF Fundraiser c. Consider and take possible action regarding Cook Chill Option vs. Full Service Kitchen d. Consider and take possible action regarding Proposal for Workers Compensation Program e. Consider and take possible action regarding Plaque Policy Page 4 Motion by Ms. Ohnheiser, second by Mr. Flores to approve agenda items 4a and 4d as consent items. Motion carried unanimously. Agenda Item 4b Motion by Mr. Harris, second by Ms. Bagley to approve resolution for JEF fundraiser. There was additional discussion. Dr. Lyman confirmed that the resolution is one year at a time. Ms. Adair stated that although she fully supports the Foundation, she cannot in good faith, support the hunt due to close proximity to homes which fall within her district. All members, with the exception of Ms. Adair who opposed, voted yes. Motion carried. Agenda Item 4c - Motion by Mr. LaFoille, second by Mr. Flores to approve cook chill option vs. full kitchen. There was additional discussion. Ms. Adair amended the motion to table the item until after Mr. Rodriguez presents the plan to the Building Committee, evaluate and make a recommendation, second by Ms. Bagley. Ms. Bagley, Mr. Harris, Ms. Adair and Ms. Ohnheiser voted yes ; Mr. Flores, Mr. LaFoille and Mr. Maas voted no. Motion carried. Mr. Harris added that along with that presentation, that the staff also presents an alternative plan for the $8 million. Agenda Item 4e Motion by Mr. Maas to change Board Policy CW Local under Plaque for New Facilities to read as follows: A dedication plaque shall be placed in each new school building or facility. The plaque shall include the names of all Board members seated at the time of the term when the bond was approved by the voters and the Board seated at the time of the building s dedication year. The plaque shall also indicate the school name, dedication year, architect, general contractor, and the name of the Superintendent seated at the time of the dedication. Second by Ms. Bagley. There was further discussion and questions. Ms. June Adair made a motion to amend the language to read shall include the names of all Board members seated at the time a construction contract is awarded, this was seconded by Ms. Joan Ohnheiser. There was further discussion and questions.

5 Agenda Item 4e. (continued) f. Consider and take possible action regarding Principals, Assistant Principals and other Administrative Staff g. Consider and take possible action regarding Personnel to include New Hires, Resignations and Administrative Appointments a. AVID Coordinator b. Executive Director for Student Support Services Page 5 President Maas added the amendment and policy language should Board that awards the construction contract and the Superintendent that is seated at the time the construction contract is awarded. President Maas called for a vote. Original motion and amended motion were unanimously approved. Motion carried. Agenda Item 4f Ms. Bagley asked that the item be pulled for discussion in closed session. Motion by Mr. Flores to approve, second by Ms. Adair. Mr. Flores added that the staff puts a lot of work into this, they are hired to do a job and he does not want to micro-manage this work. Agenda Item 4g Motion by Ms. Adair, second by Ms. Bagley to approve action regarding personnel to include new hires, resignations and administrative appointments, including AVID Coordinator and Executive Director for Student Support Services. Motion carried unanimously.

6 CLOSED SESSION a. Pursuant to Texas Govt. Code 551, Section.074, discussing personnel CONSIDER APPROVAL OF ITEMS DISCUSSED IN CLOSED SESSION a. Consider and take possible action regarding Principals, Assistant Principals and other Administrative Staff Entered closed session at 10:09p.m. with no voiced objection Purpose: Texas Govt. Code 551 Section 074 discussing personnel Present: Maas, Ohnheiser, LaFoille, Harris, Adair, Flores, Bagley, Lyman, Fuery Mr. Maas stated there was a motion on the floor to approve action regarding principals, assistant principals and other administrative staff; motion by Mr. Flores, second by Ms. Adair. Ms. Adair amended the motion to read recommend approval of contracts for principals & assistant principals on pgs , removal of first name on pg. 84 as discussed in closed session, and removal of all at will to contractual employee/one-year term, noncertified names on pgs 87-89; second by Ms. Bagley. Mr. Maas called for a vote on the original motion. Ms. Bagley, Mr. Harris, Ms. Adair and Ms. Ohnheiser voted yes ; Mr. Flores, Mr. LaFoille and Mr. Maas voted no. Motion carried. Ms. Maas called for a vote on the amended motion. Ms. Adair, Mr. Harris, Ms. Bagley, Mr. Flores, Ms. Ohnheiser and Mr. LaFoille voted yes ; Mr. Maas voted no. Motion carried. Page 6 Agenda Item 5 ADJOURNMENT There being no further agenda items, the meeting was adjourned by order of president with no voiced objections. Meeting adjourned at 11:26 p.m., Thursday,.

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