UMATILLA SCHOOL DISRICT 6R Regular Board of Directors Meeting Umatilla School District Office 7:00 PM August 09, 2012

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1 UMATILLA SCHOOL DISRICT 6R Regular Board of Directors Meeting Umatilla School District Office 7:00 PM August 09, 2012 A. CALL TO ORDER: Chairman Toby Cranston called the meeting to order at approximately 7:00 p.m., and then led the recitation of the Pledge of Allegiance. PRESENT Board Members Toby Cranston, Chairman Pat lafferty Sondra Pankey Travis Eynon Scott Larson Administrative Team Heidi Sipe, Superintendent Jody Durfey, Business Manager Debbie Jager, Admin. Asst. Bob Lorence, MHES Principal Doug Gall, MHES V-Principal Dianna Veleke, CBMS Principal Scott Depew, UHS Principal Guy Jager, Child Nutrition Director Mike Botti, Maintenance Director B. ELECTION OF BOARD OFFICERS: B.1 Election of Board Chairman The Board proceeded to nominate and elect the Board Chairman. Nominations: Sondra Pankey nominated Toby Cranston for Board Chair, seconded by Scott Larson. Toby Cranston takes the Chairman Position with a unanimous decision. B.2 Election of Board Vice-Chair Nomination: by Pat Lafferty, seconded by Travis Eynon to nominate Sondra Pankey as Vice- Chairman for the term. Sondra Pankey takes the Vice -Chairman Position with a unanimous decision. C. PUBLIC INPUT None D APPROVE AGENDA The Agenda was amended to add to item E.8, Resolution # In addition, we are adding F.5-Electronic Board Materials, F.6-Alternative Education update, and F.7- City Utilities for discussion items. Motion: by Sondra Pankey, to approve the Agenda as amended. E. ACTION ITEMS E.1 Consent Agenda, Minutes, Disbursements, Adopt Policies and review Financial Statements A Correction to the minutes, page 2 and the last page. The Board discussed miscellaneous disbursements. Motion: by Sondra Pankey, to approve the Budget Committee Minutes of May 8, 2012, the Regular Board Meeting Minutes of June 14, 2012 (with corrections), June disbursements of $344,151.82, July disbursements of $206, and the June and July Financial Statements as presented.

2 E.2 Organizational and Procedural Resolution Superintendent Sipe explained to the Board that this resolution is the annual business resolution defining the roles and responsibilities of the Administrative Team and agencies which is required by ORS and (5) and recommended by OSBA. The only changes are the addition of Mike Botti as Maintenance Director, and the November Board Meeting date moved to due to the OSBA Conference. Motion: by Sondra Pankey, to approve the Organizational and Procedural Resolution as presented. E.3 Approve Job Descriptions All job descriptions are updated with the capability for employees to sign them electronically. In addition, an updated job description for the Homeless Liaison position was presented to the board. Motion: by Sondra Pankey, to approve the job descriptions as presented. E.4 Approve Athletic Handbook The only changes made are coaching personnel. Motion: by Sondra Pankey, to approve the Athletic Handbook as presented. E.5 Approve District Staff Handbook Superintendent Sipe explained that the main changes made were in formatting. Board members discussed the following: Legality of drug testing after an accident Safety committee Sexual misconduct Miscellaneous grammar and verbiage changes. All employees are expected to read the online handbook and sign the acknowledgement of reading the handbook. Motion: by Scott Larson, to approve the District Staff Handbook with recommended changes. E.6 Approve Teacher Evaluation System Superintendent Sipe explained key points to the new Teacher Evaluation System and provided copies of the Evaluation Guide for the Board to review. This guide was created to meet Oregon s teacher evaluation requirements as outlined in OAR , Senate Bill 290 and House Bill The year will serve as a pilot year for this system. It will be reviewed and revised next June to ensure full compliance. Next year the Building Principal Evaluation System will be presented for approval. In addition, the district will try to develop something like this for classified personnel as well. Board member, Scott Larson, addressed possible verbiage corrections. Motion: by Scott Larson, to approve the Teacher Evaluation System with recommended changes. E.7 Approve /Adopt Social Studies Curriculum Holt McDougal is the social studies curriculum of choice. This curriculum is in line with common core and has online books available. All materials were made available to the Board for review prior to the Board Meeting. Motion: by Pat Lafferty, to approve /adopt the social studies curriculum as presented.

3 E.8 Approve Resolution #13-01 and #13-02 to Amend the Budget The presented Resolution #13-01 authorizes use of the District s state approved Indirect Rate of 2.99% to be applied to Food Service fund expenditures in the fiscal year, per grant guidelines. This is due to the Nutrition Department audit by ODE. The presented Resolution #13-02 is to reflect the School Improvement Grant awarded to Umatilla School District to improve Reading, Math and Writing performance and assist students in meeting state standards as measured by the Oregon state assessment. Motion: by Scott Larson, to approve Resolution #13-01 and #13-02, amending the Budget as presented. E.9 Approve Resignations and Recommendations for Hire The following resignations and recommendations for hire were presented for the school year: Resignations: Brittany Weber New Sp. Ed. Teacher, McNary Heights Elementary (temporary contract) Kyle Sipe CBMS Football Coach Recommendations for hire: CBMS Football Coach Jim Helmen Motion: by Sondra Pankey to accept the resignations and recommendations for hire for the school year as presented. E.10 Approve New Co-Op for Food Services Guy Jager, Child Nutrition Director explained the details of the new co-op between Umatilla School District and Spokane School District. The old agreement was through Three Rivers Co-Op, but that has recently dissolved. Mr. Jager recommended that the Board approve the new co-op with Spokane School District as it will provide our district with lower cost benefits and a wider variety in available food choices. Motion: by Pat Lafferty to approve the new co-op between Umatilla School District and Spokane School District as presented. F.11 Discuss/Approve Reimbursable School Meals with Offer vs. Serve and Competitive Food Sales Superintendent Sipe explained that this is an annual requirement by ODE. ODE requires Offer vs. Serve at the high school level, but requires approval from the Board for the elementary and middle school. New state requirements will enable our district to serve a rainbow of fruits and vegetables each day. Guy Jager, Child Nutrition Director, explained the details of Offer vs. Serve and the benefits this program offers to our students which allows the students to pick and choose what they wish to eat. Board Policy EFAA-AR provides information regarding Offer vs. Serve. In addition, Mr. Jager explained the definition of competitive food which is defined in our Board Policy EFAA-AR. Any foods sold in the cafeteria area that compete with school meals require approval from the Board. Motion: by Travis Eynon to approve Offer vs. Serve in all schools as presented. F.12 Discuss/Adopt Policy EFAA and EFAA-AR District Nutrition and Food Services Guy Jager, Child Nutrition Director reviewed the details of Board Policy EFAA-AR. The Oregon Department of Education requires school districts to annually review their Nutrition and Food Services Policy. Motion: by Scott Larson to approve Offer vs. Serve in all schools as presented. Motion: by Pat Lafferty to award the Milk Bid to Meadow Gold and the Bread Bid to Franz Bakery.

4 F. DISCUSSION ITEMS F.1 First Reading of listed Policies Superintendent Sipe explained that we have a variety of policies addressing a broad variety of subjects. The following items were discussed: 1. Guy Jager, Child Nutrition Director reviewed the average cost per meal and the current carry over. 2. Bullying and Teen violence. 3. Commitment to a safe school environment. Students will be required to sign a form stating they are committed to this program. 4. Directory information This is the first reading for the listed policies. Action will be taken for adoption at the September meeting. AE District Goals CPA Layoff/Recall Administrative Personnel JFCF Harassment/Intimidation/Bullying/Cyber Bullying/Teen Dating Violence-Student JFCFA/GBNAA Cyber bullying GCBDC/GDBDC Domestic Violence/Harassment/Sexual Assault/Stalking Leave JOB- Personally Identifiable Information JOA Directory Information JO/IGBAB Education Records/Records of Students with Disabilities JEA- Compulsory Attendance JHFE- Reporting of Suspected Abuse of a Child JHFF Reporting Requirements Regarding Sexual Conduct with Students LBE Public Charter Schools F.2 Discuss All Staff BBQ Bill and Bonnie Kik have opened their home to host our District BBQ on August 29 th. The BBQ will start at 6:00 P.M., board members are asked to arrive by 5:30. The all staff breakfast will be held on August 29 th at 8:00 A.M., please let Heidi know what board members are planning to attend. F.3 Discuss Board Goals for The Board Members discussed their current Board Goals and will adopt them at the September Board Meeting. F.4 Discuss Board Workshop Schedule Board consensus is to have a workshop every 3 months to begin this September. F.5 Discuss Electronic Board Materials Heidi presented to the Board the benefits of going electronic vs. paper for board minutes and material. With the cost of paper, labor and mailing, the new electronic devices will start showing a monetary savings in 18 months. The following was discussed: The district will invest in an I-pad for each Board Member. We will use Google Docs which will allow any corrections / changes /editing to be made prior to the scheduled board meeting. We will also have the capability to add documents through Google Docs and save on additional paper usage. Superintendent Sipe proposed to the Board an I-pad training session for the September Workshop.

5 Board consensus is to go ahead with the paperless board packets and begin the electronic process. The first electronic Board Meeting will in September, however, we will have paper Board Packets for back- up. F.6 Alternative Education Update Superintendent Sipe gave an update to the Board with regard to the Alternative Education program. The following was discussed: The building is nearly ready. Teachers are gearing up for the new school year. Preparing a list of students scheduled to attend. Approximately students will be attending, but we have room for 35 students in the building. G. Other/Board Discussions Several items were discussed during this time: 1. Pat Lafferty asked about Job Shadow opportunities. 2. Discussed placing chains on trash cans due to vagrants hanging around the school trash cans. It was recommended we have a trash pick-up after lunch is served. Mike Botti, Maintenance Director and Guy Jager, Child Nutrition Director will brain storm and look into available options. 3. Travis Eynon acknowledged the passing of Daisy Mae Carrot. 4. Discussion on Dr. Rudy Crew press release. H. REPORTS: H.1 Mc Nary Heights Elementary School-Bob Lorence, Principal, Doug Gall Vice Principal Bob Lorence, Principal, reported the following: 1. Acknowledged the loss of Daisy Mae Carrot. 2. Currently looking for a Special Education Teacher. 3. Staff updates. H.2 Clara Brownell Middle School Dianna Veleke Dianna Veleke, Principal, reported the following: 1. The Hot Diggity Dog has been moved to Tuesday, August 28 th. H.3 Umatilla High School Scott Depew, Principal, Ryan Ferguson, Vice Principal Scott Depew, Principal, reported the following: 1. Attendance issues and developing a better way to manage students skipping classes. 2. Addressed tardies with progressive detention. 3. Fall sports begin on the 20 th of August. 4. The Elephant Ear booth at the Fair is currently going on. 5. Encouraged becoming a Booster Club Member. H.4 Maintenance Mike Botti Mike Botti, Maintenance Director, reported the following: 1. Getting settled in. 2. Staying busy. 3. Working on building a positive team. 4. Discussed heating and air.

6 H.5 District Guy Jager, Child Nutrition Director, reported the following: 1. Gearing up for the new school year. Heidi Sipe, Superintendent, reported the following: 1. Summer Institute is scheduled for August 21, 22 and 23 rd. H.6 IMESD Cheri Reinhart, IMSD Financial Specialist introduced herself as the IMESD Representative for this school year. I. PUBLIC INPUT None L. ADJOURN The meeting was adjourned at approximately 9:15 P.M. The next regular meeting of Umatilla School District will be held on Thursday, September 13, 2012 at 7:00 P.M. Chairman Superintendent