Board Members: Bob Danko, Mark Johnson, Jeff Kopecky, Mike Oates Jan Veldhuisen Virk and Kateri Osborne Lohr. Liz Whitmore arrived at 8:30 p.m.

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1 HOOD RIVER COUNTY SCHOOL DISTRICT - BOARD OF DIRECTORS February 25, Mid Valley Elementary School Regular Meeting at 7:00 p.m. Following meeting: Executive Session under ORS (1) (i) evaluating the Superintendent and ORS (1) (d) Negotiations The School Board minutes are not official as they have not been approved by the Board. These minutes are for review and are subject to change and/or approval. Once approved, signed and dated, they are official. REGULAR MEETING CALLED TO ORDER AT 7:00 P.M. PRESENT: Board Members: Bob Danko, Mark Johnson, Jeff Kopecky, Mike Oates Jan Veldhuisen Virk and Kateri Osborne Lohr. Liz Whitmore arrived at 8:30 p.m. Administration: Superintendent Pat Evenson-Brady, Finance Director Nick Hogan, Director of Human Resources Robert Dais, Director of Special Education Anne Carloss, Director of Instruction Terri Vann, Board Secretary Terri Martz, and Transportation Manager Jim Gray. Principals and Vice Principals: Hood River Middle School Principal Brent Emmons, Wy east Middle School Principal Catherine Dalbey, Parkdale Elementary School Principal Kim Vogel, Mid Valley Elementary School Principal Dennis McCauley, Hood River Middle School Vice Principal Patricia Cooper, and Pine Grove Elementary School Principal Kelly Beard. Staff and Community Members: Twyla Brazille, Jim Carnes, Esther Smith, Ernie Delgado, Nancy Merz, JoAnn Frazier, Linda Thornton, Lance Masters, Kim Yasui, Jane Osborne, Trista Beam, Joyce Fults, Patty Gilkerson, Mikka Irusta, Jana Liberty, Lyn Cimock, Judi Holt Mohar, Peggy Dills Kelter, Eileen Reffett, Sam Fults, Made Vallejo, Parker Irusta, Debbie Dorich, Manual Irusta, Leith Gaines, Anne Marie Untalan, David Hendrickson, Jr., Donna Nolin, Jennifer Ryan, Jennifer Cassella, Dennis Costello, Linnea Prowett, Julie Hendrickson, Kerry Jo Osbourn, Brenda Bruso, and Dawn Benson. WELCOME: Mid Valley Elementary School Principal Dennis McCauley welcomed all to the meeting. He introduced Mid Valley Elementary staff in attendance. A video presentation of Art Week at Mid Valley as well as information on a recent HP grant was provided for the Board. Teacher Peggy Dills Kelter read letters from the students regarding their experiences in Art Week. PUBLIC COMMENT/HEARING OF DELEGATIONS OR VISITORS: Community member Jennifer Cassella introduced herself as a candidate for Board Position 4. She is considering running for the Board position that Mike Oates will be vacating. All thanked her for coming and introducing herself. 1

2 SUPERINTENDENTS REPORT: Superintendent Pat Evenson-Brady provided the Board with information on the following items: She gave an update on the committee that is currently reviewing the status of the Community Education program. This committee has been meeting and studying the fiscal feasibility of Community Ed in difficult budget times. Martha Capovilla has agreed to facilitate this committee. The committee anticipates bringing proposals and suggestions to the Board at the April 8, 2009 Board meeting. She is a member of the Confederation of School Administrators (COSA) School Funding Coalition where 40 superintendents have been to represent the diversity of the 198 Oregon school districts. The School Funding Coalition creates a unified voice for superintendents to address the Oregon legislature and works with education partners OSBA, OEA and OSEA to lobby on common school issues. The major topic of the recent meeting was the actions the legislature will take to balance the 08/09 budget. Pat visited with Representatives Metsger and Van Orman following this committee meeting. CONSENT AGENDA: To approve the minutes of February 11, 2009 as presented; Bob Danko asked to have the paragraph on the bottom of page 2 verified. In the minutes, it was written: o Mark Johnson: A motion to reconsider a previous action must be made by a Board member who voted on the prevailing side. o Mark stated that the corrected wording should be: A motion to reconsider can be made by any Board member at a future meeting after the original decision is made. At the meeting in which the decision is made, only a member who voted for the decision may make a motion to reconsider. To approve the continuing job share request from Westside Elementary teachers Nicole Ligon and Carolyn Welty-Fick for the 2009/10 school year; To accept the resignation of Patricia Romero as custodian at May Street Elementary School due to other employment; To accept the retirement request from Irene Zimmerman as Media Assistant at Mid Valley Elementary at the end of the 08/09 school year; It was moved by Mike Oates and seconded by Bob Danko to approve the consent agenda with a correction in the minutes as noted above. Motion approved unanimously. 2

3 ACCEPTANCE OF DONATIONS: Board Chairman Mark Johnson asked the Board to accept the following donations on behalf of administrators: $500 worth of housing for artists during Art Week at Mid Valley Elementary from Kate Bailey $2,500 from School Aid to support Mid Valley Elementary School Art Week $100 from Catherine Kelter to support Mid Valley Elementary School Art Week It was moved by Kateri Osborne Lohr and seconded by Jeff Kopecky to accept the donations as presented. Motion approved unanimously. RESOLUTION #08-09/26: 09/10 CGESD SERVICE PLAN: Superintendent Pat Evenson-Brady presented this resolution to the Board for adoption. This resolution would allow HRCSD to approve the CGESD service plan for the 09/10 school year as adopted by the ESD Board on January 7, CGESD Superintendent Jim Carnes provided a letter clarifying the amount of Performance Contracts (when the ESD contracts with a school district to provide services under contract and with funding from the ESD) and the indirect costs Charged by the ESD on these funds. The Board thanked Dr. Carnes for his long service to the schools of Oregon since he is retired in June It was moved by Jeff Kopecky and seconded by Kateri Osborne Lohr to adopt Resolution #08-09/26 CGESD Service Plan. Motion approved unanimously. The resolution was adopted by the following roll call vote in order of voting: Bob Danko Mike Oates Jan Veldhuisen Virk Jeff Kopecky Kateri Osborne Lohr Mark Johnson Liz Whitmore Absent A copy of the resolution is filed in the official minutes book. RESOLUTION #08-09/27: DISTRICT SAFE SCHOOLS GRANT: Mid Valley Elementary School Principal Dennis McCauley presented this resolution to the Board. This resolution would allow HRCSD to apply for grant funds in the amount of $750,000 per year for four years from the Federal Safe Student, Healthy Schools Initiative. It was moved by Kateri Osborne Lohr and seconded by Jan Veldhuisen Virk to adopt Resolution #08-09/27 District Safe Schools Grant. Motion approved unanimously. 3

4 The resolution was adopted by the following roll call vote in order of voting: Kateri Osborne Lohr Jeff Kopecky Jan Veldhuisen Virk Mike Oates Bob Danko Mark Johnson Liz Whitmore Absent A copy of the resolution is filed in the official minutes book. APPROVE HRMS TRIP TO FRANCE: Hood River Middle School teacher Anne Marie Untalan presented Board members with information on a trip to France that is planned by Hood River Middle School for March 18 th through March 26, Board members discussed the need to know about these trips when they are in the beginning planning stages instead of waiting to tell the Board until it would be too late for them to not approve the trips. Superintendent Pat Evenson-Brady will work up a plan to make changes to the field trip procedure language and bring that back to the Board for approval. It was moved by Mike Oates and seconded by Kateri Osborne Lohr to approve the presented Spring Break 2009 trip to France. Motion approved unanimously. ODE DIVISION 22 STANDARDS ASSURANCE: Superintendent Pat Evenson-Brady presented a copy of the Oregon Department of Education s 2008/2009 Division 22 Standards Assurance report. Pat reported the district is in compliance with all Division 22 standards. BUDGET UPDATE: Finance Director Nick Hogan presented the Board with a budget update. An article that was published in the February 24, 2009 Oregonian was distributed titled Oregon lawmakers move to reduce school cuts. The district expects to receive a State School Fund estimate during the week of March 3, as well as a Legislative decision on how the state school fund payments for the balance of the year will be reduced.. LIST OF LICENSED EDUCATORS FOR MARCH CONTRACT EXTENSION: Director of Human Resources Robert Dais presented a copy of licensed educators who are recommended for contract extension for the 09/10 school year. This list will be presented for Board approval at the March 11, 2009 Board meeting. 4

5 SECOND DRAFT OF 09/10 DISTRICT CALENDAR: (Board member Liz Whitmore arrived at 8:30 p.m. at this point in the meeting) A second draft of the 09/10 district calendar was presented for Board review. This second draft incorporates twelve two-hour early release days for staff professional development. A copy of this calendar will be brought to the March 11, 2009 Board meeting for adoption. A discussion was held on the staff and community impact this new calendar would create if adopted. Board members asked Superintendent Pat Evenson-Brady to see if there could be time to ask for community input. She will bring this request to the Communication Team meeting on February 26, 2009 and report back to the Board. CASCADE LOCKS UPDATE: Cascade Locks community members have presented Superintendent Pat Evenson-Brady with an executive summary for an 09/10 application for Cascade Locks Environmental Charter School (CLECS), an Oregon Public Charter School Incentive Grant Program. Pat presented a copy of this executive summary to Board members. Cascade Locks community member Twyla Brazille thanked Superintendent Pat Evenson-Brady for her cooperation in obtaining information to work on a charter school grant. REGULAR MEETING RECESSED AT 9:02 P.M. EXECUTIVE SESSION CALLED TO ORDER AT 9:12 P.M. Executive Session under ORS (1) (i) evaluating the Superintendent and ORS (1) (d) Negotiations PRESENT: Liz Whitmore, Bob Danko, Mark Johnson, Jeff Kopecky, Mike Oates Jan Veldhuisen Virk, Kateri Osborne Lohr and Superintendent Pat Evenson-Brady. EXECUTIVE SESSION ADJOURNED AT 10:07 P.M. REGULAR MEETING RECONVENED AT 10:07 P.M. It was moved by Bob Danko and seconded by Mike Oates to offer Superintendent Pat Evenson- Brady a contract for the 09/10 school year as Superintendent with salary and benefits to be offered as a later date. Motion approved unanimously. REGULAR MEETING ADJOURNED AT 10:15 P.M. Superintendent Chairman of the Board Date 5