HOOD RIVER COUNTY SCHOOL DISTRICT - BOARD OF DIRECTORS January 14, Hood River Valley High School - Library Regular Meeting at 7:00 p.m.

Transcription

1 HOOD RIVER COUNTY SCHOOL DISTRICT - BOARD OF DIRECTORS January 14, Hood River Valley High School - Library Regular Meeting at 7:00 p.m. The School Board minutes are not official as they have not been approved by the Board. These minutes are for review and are subject to change and/or approval. Once approved, signed and dated, they are official. REGULAR MEETING CALLED TO ORDER AT 7:03 P.M. PRESENT: Board Members: Mark Johnson, Jan Veldhuisen Virk, Jeff Kopecky, Bob Danko, Mike Oates, and Liz Whitmore. Absent: Kateri Osborne Lohr. Administration: Superintendent Pat Evenson-Brady, Finance Director Nick Hogan, Director of Human Resources Robert Dais, Director of Instruction Terri Vann, Director of Special Education Anne Carloss, Board Secretary Terri Martz, Director of Food Services Christi Harris, and Community Education Director Mike Schend. Principals and Vice Principals: Hood River Valley High School Vice Principal Chris Daniels, Hood River Valley High School Principal Karen Neitzel, Hood River Valley High School Vice Principal Rich Polkinghorn, Westside Elementary School Principal Dan Patton, Parkdale Elementary School Principal Kim Vogel, Mid Valley Elementary School Principal Dennis McCauley, Wy east Middle School Principal Catherine Dalbey, Pine Grove Elementary School Principal Kelly Beard, Wy east Middle School Vice Principal Gus Hedberg, Hood River Middle School Principal Brent Emmons, and Westside Elementary School Vice Principal Todd McCauley. Staff and Community Members: Jana Shuler, Gerry Flink, Bob Kadell, Cathy Carter, Katie Virk, Joanne Pollack, Terri Flink, Paul Zastrow, Nick Delgado, Chauna Ramsey, Debbie Dorich, Kelvin Calkins, Esther Smith, Wendy Herman, Tracy Norton, Ernie Delgado, Janiece Gillmouthe, McKenzie Ragan, Allison Varga, Gary Goatcher, Brooke LeBlanc, Kara Tonn, and Jill Goatcher. WELCOME: Hood River Valley High School Principal Karen Neitzel welcomed all to the school. Karen spoke of events going on at the school this evening. Hood River Valley High School Vice Principal Chris Daniels introduced ASB President Nick Delgado and Executive Council Member Katie Virk. Nick and Katie spoke on community leadership in student council and events that have raised money including the two weeks in which students raised $14, for the FISH Food Bank. Hood River Valley High School Vice Principal Rich Polkinghorn introduced ASB Vice President Jill Goatcher who introduced the Director of Heart of Hospice, Cathy Carter. Jill spoke about her volunteering experience with other youth for the hospice service club. Rich also introduced STAND Club members McKenzie Ragan and Allison Varga. McKenzie and Allison spoke on the STAND Club, Students Take Action Now for Darfur. They provided a slide presentation on their recently made tents and their trip to the STAND Rally in Washington, D.C. which they funded without school money. 1

2 PUBLIC COMMENT/HEARING OF DELEGATIONS OR VISITORS: None. SUPERINTENDENTS REPORT: Superintendent Pat Evenson-Brady provided the Board with information on the following topics: Pat has approved a Spring Break trip to Boise, Idaho for the HRVHS baseball team. Information was handed out on the upcoming May 2009 election. There are currently four Board member seats that will be up for re-election. Pat thanked the Board members for their continual service and encouraged them to all run again. Pat has been keeping track of the hits on the district website. During the month of December, 41,500 hits were logged. A survey for the 09/10 calendar has recently ended. As of this date, 443 surveys have been received. As of today, 228 list themselves as non-employees of the school district, and the remainder as district employees. Out of those 443 surveys, the majority prefers starting school three days before Labor Day, having two weeks for winter break and taking Spring break the same time as Oregon colleges. More information will follow once all surveys have been returned. Director of Human Resources Robert Dais has recently mailed out a letter asking for community members to become Key Communicators for the school district. The letter was sent out to 195 people. Once responses start coming in, more information will be given to the Board. COMMUNITY EDUCATION MID YEAR REPORT: Community Education Director Mike Schend and Finance Director Nick Hogan provided information on the financial status of the community education program. Mike would like to form a committee with at least two board members, principals, a facilitator and other members of the community to research the program and make recommendations to the Board on the future of the programs. CONSENT AGENDA: To approve the minutes of the December 10, 2008 Board meeting as presented; To approve the recommendation to hire Joyce Fults as temporary SpEd teacher at Mid Valley Elementary School for the remainder of the 08/09 school year; To deny the request from HRVHS English Teacher Chauna Ramsey for a one-year sabbatical for the 09/10 school year; 2

3 To approve the general leave of absence for Lisa Rust as 7 th grade teacher at Hood River Middle School due to maternity leave for the remainder of the 08/09 school year; To approve the recommendation to transfer Cheri Manzo from ELL Instructional Assistant at Pine Grove to ELL Instructional Assistant at HRVHS to replace Lorena Manzo; To accept the resignation of Michael Sneathen as bus driver trainee per the Oregon Department of Education; To accept the resignation of Maria Ruvacalba as a probationary kitchen helper at HRVHS; To accept the retirement request of Gerald Flink as Physical Education Teacher at Wy east effective March 1, 2009 and to re-hire him to complete the 08/09 school year; To accept the retirement request from Mike Schend as Community Education Director effective June 30, 2009; To approve the December 31, 2008 financial report as presented by Finance Director Nick Hogan; Board member Bob Danko suggested the Board accept the consent agenda with the removal of Chauna Ramsey and Gerald Flink and to vote on those two agenda items separately. Jan Veldhuisen Virk agreed with Bob. Board member Mike Oates stated he was not in favor of removing these items and voting on them separately. A lengthy discussion followed. It was then moved by Mike Oates and seconded by Jeff Kopecky to accept the consent agenda as presented with the removal of Chauna Ramsey and Gerald Flink. This motion was approved unanimously. Board member Mike Oates reminded all that he agrees with the administration recommendation to deny a sabbatical to Chauna Ramsey. He pointed out the approval or denial of a sabbatical is not 100% assurance the same determination will be made in each case. He also stated that with financial numbers as they are and not looking to get better, he feels the district better start conserving now. Jan asked if we could approve a half year sabbatical and asked how difficult it would be to hire someone for only half a year. Robert says he would have to look at how Karen Neitzel would structure the department. Chauna pointed out that another person in the department is already interested in filling in for her. Bob Danko asked if there were ways to staff the department to make this decision feasible. Mark asked for direction on how it would impact the school. It was moved by Jeff Kopecky and seconded by Jan Veldhuisen Virk to table the request for sabbatical from Chauna Ramsey until the January 28, 2009 meeting. The Board has asked for further information on how this would impact the school, the financial end and the teacher involved. Mike Oates stated he was not in favor of this decision and supported denying the request. All other members in attendance voted in favor of tabling the topic. 3

4 It was moved by Mike Oates and seconded by Liz Whitmore to approve the retirement request of Gerald Flink and to rehire Gerry for the remainder of the 08/09 school year. All members in attendance voted to approve this motion except Bob Danko. Bob stated he would be voting against the motion to re-hire the retired as he does not approve of double dipping. He asked teachers to retire at the end of each school year on June 30 th instead of mid year. Mike Oates reminded all that it is not automatic for staff to assume they will be re-hired if they retire mid year. ACCEPTANCE OF DONATIONS: Board Chairman Mark Johnson asked the Board to accept the following donations on behalf of administrators: o $1,000 from HR Lion s Foundation Trust to the Pine Grove TLC program o Donations to the HRVHS Christmas Project to support Hood River families from: Dairy Queen, McIsaacs, Castillo Drywall, Jose Martinez, Dakine, Diane Hayes, Pine Grove Fire Department, G. Willikers Toy Shoppe, La Mexicana, Juanitas Fine Foods, Bob and Helen Yaw, Mid Valley Market, Novedadas El Potrillo, Ananas Boutique, Shari s Restaurant, Del Carpine Automotive, Crazy Pepper Restaurant, Encore Video, Wal-mart, Hood River Taqueria, Los Amigos Taqueria, El Rinconcito Taqueria, Papa Murphy s Pizza, El Tapatio, Rosauers, and Michoacan Sports Grill and Bar. It was moved by Bob Danko and seconded by Jeff Kopecky to accept the donations as POLICY #6139 EMPLOYEE HEALTH INSURANCE 2 ND READING: Finance Director Nick Hogan presented the second reading of this policy to the Board. One change was made to add the wording and their families in the first paragraph of the policy. EASEMENT REQUEST FROM VERIZON WIRELESS: Finance Director Nick Hogan presented revised information on a request for easement from Verizon Wireless to use a small dirt road next to the fairgrounds on Wy east Middle School property so Verizon can have access to their cell tower to be located on the fairgrounds property. This easement request was brought to the Board at their December 10, 2008 Board meeting. The Board asked Nick to re-negotiate the wording in the easement to permit HRCSD to revoke the easement at any time that the district needs to do so. It was moved by Jan Veldhuisen Virk and seconded by Bob Danko to approve the easement request from Verizon Wireless as presented at this meeting. Motion approved unanimously. RESOLUTION #08-09/19 LION S GRANT/HRVHS CHALLENGE DAY: Hood River Valley High School Principal Karen Neitzel presented this resolution to the Board. This resolution would allow Hood River County School District to apply for grant funds in the 4

5 amount of $5,000 to be used for the HRVHS Challenge Day program. It was moved by Mike Oates and seconded by Jeff Kopecky to adopt Resolution #08-09/19 as The resolution was adopted by the following roll call vote in order of voting: Jeff Kopecky Mike Oates Jan Veldhuisen Virk Liz Whitmore Bob Danko Mark Johnson Kateri Osborne Lohr Absent A copy of the resolution is filed in the official minutes book. RESOLUTION #08-09/20 LION S GRANT/HRVHS E-CAR PROGRAM: Hood River Valley High School Principal Karen Neitzel presented this resolution to the Board. This resolution would allow Hood River County School District to apply for grant funds in the amount of $6,500 to be used for the HRVHS Electrathon America Race Challenge. It was moved by Jeff Kopecky and seconded by Mike Oates to adopt Resolution #08-09/20 as The resolution was adopted by the following roll call vote in order of voting: Bob Danko Liz Whitmore Jan Veldhuisen Virk Mike Oates Jeff Kopecky Mark Johnson Kateri Osborne Lohr Absent A copy of the resolution is filed in the official minutes book. RESOLUTION #08-09/21 LION S GRANT/HRVHS BASEBALL RESTROOMS: Hood River Valley High School Principal Karen Neitzel presented this resolution to the Board. This resolution would allow Hood River County School District to apply for grant funds in the amount of $4,000 to cover construction overage costs for the HRVHS baseball batting facility restrooms. It was moved by Liz Whitmore and seconded by Bob Danko to adopt Resolution #08-09/21 as The resolution was adopted by the following roll call vote in order of voting: 5

6 Jeff Kopecky Mike Oates Jan Veldhuisen Virk Liz Whitmore Bob Danko Mark Johnson Kateri Osborne Lohr Absent A copy of the resolution is filed in the official minutes book. NOMINATE PHRMH FOR AN ODE COMMUNITY PARTNER AWARD: Superintendent Pat Evenson-Brady asked the Board to join her in nominating Providence Hood River Memorial Hospital for an Oregon Department of Education Community Partner Award. It was moved by Jan Veldhuisen Virk and seconded by Mike Oates to nominate Providence Hood River Memorial Hospital for an Oregon Department of Education Community Partner award. Motion approved unanimously. AUTHORIZE 6/11/09 AS SCHOOL DAY TO MAKE UP: Superintendent Pat Evenson-Brady and Director of Instruction Terri Vann provided the Board with information on instructional time by school and asked the Board to authorize a snow makeup day on June 11, 2009 in exchange for a missed day of school on December 19, It was moved by Bob Danko and seconded by Liz Whitmore to authorize a snow make-up day on June 11, Motion approved unanimously. ADOPT BUDGET CALENDAR: Finance Director Nick Hogan provided the 09/10 Budget Calendar for adoption by the Board. It was moved by Jeff Kopecky and seconded by Liz Whitmore to adopt the 09/10 Budget Calendar as DECEMBER 31, 2008 ENROLLMENT REPORT: A copy of the December 31, 2008 enrollment report was provided to the Board. Overall, we have 61 fewer students than in November 30, 2008, but 52 students more enrolled than in December 31, HANDOUT ON MAY 2009 ELECTION: A copy of the May 2009 Election information was provided to the Board. Persons wanting to file for candidacy for the May election must file no later than March 19, PAST PRACTICE HANDOUT: Superintendent Pat Evenson-Brady provided the Board with information on Past Practice. This information is from the COSA Law Conference. 6

7 REVIEW OF INFORMATION FROM OSBA CONFERENCE: Board members provided information and a review of the Fall 2008 OSBA Conference. Liz, Jeff, Mike and Mark gave a brief overview of sessions they attended. PRESENTATION OF 07/08 FINANCIAL AUDIT REPORT: Finance Director Nick Hogan presented a summary of the 07/08 Financial Audit report. FISH FOOD BANK THANK YOU: A copy of a letter sent to HRVHS from FISH Food Bank was given to Board members. 08/09 BUDGET ADJUSTMENTS: Finance Director Nick Hogan provided a list of items the Administrative Council considered in developing the $400,000+ list of reductions to balance the $500,000 decrease in State School Funding that Governor Kulongoski announced in December REGULAR MEETING ADJOURNED AT 9:25 P.M. Superintendent Chairman of the Board Date 7