Board of Directors Official Minutes School Board Meeting. September 14, 2016

Transcription

1 Board of Directors Official Minutes School Board Meeting September 14, 2016 A. General Session was called to order at 6:00 p.m. Board Chair Jeromy Adamson called the meeting to order with the Pledge of Allegiance and roll call. Directors present were: Jamie Smith, Ken Riedel, Rick Mudrow, Joe Behrman, Ben Wheeler, and Jeromy Adamson. Director John Miller was absent. Also present were: Superintendent Marla Stephenson, Executive Director Administrative Services Donna Cancio, and Executive Administrative Assistant Mary Ann Swanson. B. Executive Session 6:05 p.m. The Board adjourned to the Clackamas River staff room to hold Executive Session pursuant to ORS (2)(d)(b) C. General Session reconvened at 7:00 p.m. Board Chair Jeromy Adamson called the meeting to order with the Pledge of Allegiance and roll call. Directors present were: Jamie Smith, Ken Riedel, Rick Mudrow, Joe Behrman, Ben Wheeler, and Jeromy Adamson. Director John Miller was absent. Also present were: Superintendent Marla Stephenson, Executive Director Administrative Services Donna Cancio, and Executive Administrative Assistant Mary Ann Swanson D. Reports/Presentations a. Attendance Initiative - Tina Rhue, Director of Student Services, reported on the Attendance Initiative. Last year President Obama initiated a national initiative to eliminate chronic absenteeism in the nation. Chronic absenteeism includes all absences, excused and unexcused, emphasizing the academic impact of missed days. She shared that one out of six students was chronically absent. Last year, 84% of students were regular attenders. Chronic absenteeism affects student learning and early dropout rates. Estacada School District is addressing the problem by implementing the initiative Operation Strong Start. Schools have developed; an attendance team, incentives for good attendance, and/or consequences for poor attendance. They are letting parents know the importance of attendance. Attendance teams will meet on a monthly basis. b. Transportation Update - Marcia Hahn, Director of Transportation, reported on the restructuring of some of the bus routes. They are continuing to make adjustments for morning and afternoon routes while working closely with elementary principals to reduce the time it takes for students to get on the buses. She is keeping parents informed, sending out routing updates and posting changes on the district website. The bus drivers have

2 been great to work with. She is happy to work with families and encourages them to give her a call. c. Enrollment Update - Superintendent Marla Stephenson shared the Student Enrollment Count as of September 12, Based on student enrollment numbers, the district has added two teachers. She shared that the common start time has reduced tardiness at the secondary level and students are more alert. The earlier release time for elementary students had resulted in fewer student discipline issues and fewer tired students. d. There were no PTA or Boosters reports. E. Hearing of Citizens (Action Items Only) - Janet Anderson, OSEA local chapter president, thanked the members of the Board and the Administration for approving the Classified Contract. F. ACTION ITEMS 1. Consent Agenda The Consent Agenda included: August 10, 2016 School Board Meeting Minutes: Personnel Actions as presented in Staff Reports; Resolutions to Hire Licensed Personnel; Budget Committee Calendar; the Revised Substitute Pay Rates for ; First Reading of Policies Sections K and L, and policies previously adopted during Policy Rewrite with new policy updates. Section K KAB - Parental Rights KAB-AR - Parental Rights KBA - Public Records** KBA-AR - Public Records KBA-AR(2) - Responding to Public Records Requests - Delete KBA-AR(3) - Public Records - Delete KBA-AR(4) - Model Notification of Rights under FERPA for Elementary and Secondary Schools - Delete KBCA - News Releases - Delete KBCAA/GBEBE/JHCCE - News/Media - HIV, AIDS or HBV** - Delete KBCB - Press Conferences and Interviews - Delete KBE - Political Campaigns KC - Community Involvement in Decision Making - Delete KG - Community Use of District Facilities KG-AR(1) - District Facilities Use Application - Delete KG-AR(2) - Classroom and Other District Facilities, Personal Property and Equipment Lease Agreement - Delete KG-AR(3) - Major Project Proposal - Delete KG-AR (4) - Facilities Rental/Use Application KG-AR(5) - Community Uses of District Facilities - Delete KG-AR - Community Use of District Facilities - Delete Page 2 of 6

3 KGB - Public Conduct on District Property KGC/GBK/JFCG - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems KGF/EDC - Authorized Use of District Equipment and Materials KH - Public Gifts to the District KI - Public Solicitation in District Facilities - Delete KI/KJ - Commercial Advertising/Merchandise Sales (Version 2) - Proposed KI/KJ-AR - Commercial Advertising/Merchandise Sales - Proposed KJ - Advertising in District Facilities (Version 1) - Delete KJA - Materials Distribution** KK - Visitors to District Facilities ** (Version 1) - Delete KK - Visitors to District Facilities ** (Version 2) - Proposed KK-AR - Visitors to District Facilities - Delete KL - Public Complaints* KL-AR(1) - Public Complaint Procedure KL-AR(2) - Public Complaint Procedure - Delete KL - AR(3) - Public, Students and Employee EEO and/or Title IX Issues - Delete KL-AR(4) - Public complaints - Athletic Complaint Procedure - Delete KN - Relations with Law Enforcement Agencies KN-AR(1) - Relations with Law Enforcement Agencies JHFE /KN-AR(2b) - Abuse of a Child or Other Investigations Conducted on District Premises Section L LBE - Public Charter Schools** LBE-AR (1) - Public Charter Schools LGA - Compliance with Standards LGA-AR(1) - Public Appeals and Complaints about Alleged Violations of Standards LGA-AR(2) - Appeal to the State Superintendent for Alleged Standards Violation Policies previously adopted during Policy Rewrite with new policy updates: BBAA - Individual Board Member s Authority and Responsibilities BBC - Board Member Resignation BBFA - Board Member Ethics and Conflicts of Interest BBFB - Board Member Ethics and Nepotism BD/BDA - Board Meetings /Regular Board Meetings BDC - Executive Sessions BF/BFC/BFD - Policy Development, Adoption, Revision and Implementation ECACA - Radio Frequency Identification Devices** - Proposed ECACB - Unmanned Aircraft System (UAS) a.k.a. Drone - Proposed EFAA-AR - Reimbursable School Meals and Milk Programs (National School Lunch Program, School Breakfast Program, Special Milk Program) Page 3 of 6

4 GBM - Staff Complaints GBMA - Whistleblower - Proposed GCBDC/GDBDC - AR - Eligible Employee Request for Domestic Violence, Harassment, Sexual Assault or Stalking Leave GCBDD/GDBDD - Oregon Sick Time* - Proposed GCDAGDDA - Criminal Records Checks/Fingerprinting GCDA/GDDA-AR - Criminal Records Checks/Fingerprinting IGAI - Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases, Health Education IGBBA - Identification - Talented and Gifted Students** IGBBA-AR - Appeals Procedure for Talented and Gifted Identification and Placement** - Delete IGBBB - Identification - Talented and Gifted Students among Nontypical Populations** - Delete IGDF - Student Fund-Raising Activities IGDF-AR - Student Fund-Raising Activity Request and Verification Proposed IKF - Graduation Requirements JFC - Student Conduct and Discipline** JG - Student Discipline JHCA/JHCB - Immunization, Physical Examination, Vision Screening/Eye Examination and Dental Screening** JHCD/JHCDA-AR - Prescription/Nonprescription Medication**/* JHCDA - Prescription Medication**/* Director Wheeler moved, seconded by Director Riedel, to accept the Consent Agenda as presented. Discussion - Director Riedel shared that the Policy Committee had completed the review of all district policies; the last Sections (K and L) were included in the September Board packet. All board members should review the other policies included in the September board packet listed as previously adopted during policy rewrite with new policy updates. 2. Approval of Superintendent Evaluation Calendar Director Riedel moved, seconded by Director Mudrow, to approve the Superintendent Evaluation Calendar , as presented. There was no discussion. 3. Oregon School Education Association Contract, July , Ratification Approval. Page 4 of 6

5 Director Mudrow moved, seconded by Director Smith, to approve the Oregon School Education Association Contract, July , Ratification. There was no discussion. 4. Approve Resolution # to convene an Oversight Committee with no more than five (5) members. Director Wheeler moved, seconded by Director Riedel, to approve Resolution #16---6, to convene an Oversight Committee with no more than five (5) members, as presented. Discussion: Superintendent Stephenson explained that the Oversight Committee, per Board instruction, would be approving bond expenditures; public meeting laws would prevail. The committee would be put together if the bond is approved by voters. G. Superintendent s Report : Superintendent Stephenson shared that the OSU extension staff are working with the elementary and middle school students and staff. They are providing nutrition education. Community/School Liaisons, Jane Reid and Robyn Beisell, are doing a great job coordinating field trips, assembly performances, working with RTS, and the K-5 Arts Plan. She said that the Technology Department has passed out Chromebooks to almost all secondary high school students and will be passing them out to the Middle School students at open house on September 27 th. H. Executive Director of Administrative Services Report: Donna Cancio shared that she has been focusing on the Transportation Department and alternative routing this past month. She will be applying for a seismic grant for the Middle School roof; if selected and the bond is approved, it would be an additional $1.1M or $1.2M to dedicate to something else within the parameters of the bond measure. If the bond does not pass, we will have grant money to help repair the roof. I. Board of Directors Reports : Director Riedel thanked the Transportation staff for their good work and great communication during the transition to single start time. Director Behrman shared that communication from middle school has been great! The Pawsitive Press Newsletter has provided parents with helpful information on homework and the new grading changes in PowerSchool. Director Wheeler shared that there will be Town Hall meetings on October 5th and 10th at 6:00 pm at the High School Commons. The Bond Measure flyer will be going out to the community the first week of October. Director Adamson shared that the Navy Band Country Bluegrass Concert was great. There was good community, parent, and student participation at the event. Page 5 of 6

6 J. Hearing of Citizens (Non-Action Items) Jane Chappelle, Estacada resident and bus driver, spoke on behalf of the bus drivers. Bus drivers are also concerned about the single start time, drop off time, and pick up times. They are doing their best, but have found it difficult to complete routes in 45 minutes. She shared that drivers are committed to doing their jobs to the best of their abilities. Darcy Nenow, Estacada resident and bus driver, shared her concerns about the new routes saying there was not enough time in the afternoon for all buses to get back to the Middle School in time; not enough time, not enough drivers, and not enough buses Dolly Cooper, Estacada resident, thanked the District and Board members for their decision to give all secondary students Chromebooks. K. The meeting adjourned at 8:09 pm. Jeromy Adamson Board Chair of the Board of Directors Marla Stephenson Superintendent Date Date Page 6 of 6