Notice of Regular Meeting Board of Trustees Huffman Independent School District June 23, 2014 M I N U T E S
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1 Notice of Regular Meeting Board of Trustees Huffman Independent School District June 23, 2014 M I N U T E S The Huffman Independent School District held a public meeting at 6:32 p.m., June 23, 2014 in the Board Room at the Administration Building, FM 2100, Huffman, Texas. The purpose of this meeting was to discuss the school district s budget that will determine the tax rate to be adopted. Public participation in the discussion was invited. I. PUBLIC MEETING TO DISCUSS BUDGET AND PROPOSED TAX RATE The Public Meeting ended at 6:50 p.m. Recognition of Students and Staff HHS UIL Academics HHS Baseball Team HHS Softball Team Recognition of Corporate Partners KMCO Recognitions started at 7:04 p.m. and ended at 7:29 p.m. A regular meeting of the Board of Trustees of the Huffman Independent School District was held on June 23, 2014, beginning at 7:30 p.m., in the Board Room of the Administration Building located at FM 2100, Huffman, Texas The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows: (Items do not have to be taken in the same order as shown on the meeting notice. Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.) I. CALL TO ORDER / INVOCATION / PLEDGE President and Presiding Officer, Mr. Dutton, called the meeting to order at 7:30 p.m. The record reflects that a quorum of Board Members was present, that the meeting was duly called, and that a notice of the meeting was posted in accordance with the Texas Open Meetings Act, Code 551. Members Present: Mr. Dutton voiced the prayer.
2 The Pledge of Allegiance and the Texas Pledge were recited by those in attendance. Staff Present: Dr. Benny Soileau, Tim Brittain, Joel Nolte, Jack Fillbrandt, Melissa Hutchinson, Amy Turner, Chris Flowers, Brandon Perry, Shirley Hitt, Pam Messinger, David Carpenter, Joe Russo, Charlie Miller, Matra Kreig, Julie Langler, Kandy Martin, Wendy Hooker, Morgan Marley, Beth Ebersbaker, Kathy Nelson, Tom DeBerry, LaTonya Dorsey, Julie Sample, Amanda Smith and Maxine Bull. II. PUBLIC COMMENTS III. CONSENT AGENDA ITEMS A. Minutes: < May 19, 2014 Regular Meeting B. Tax refunds over $5, C. Property foreclosures - D. Athletic Equipment, Apparel & Supplies (Competitive Sealed Proposal) E. Custodial Equipment & Supplies (CSP) F. Instructional Teaching Aids/Supplies (CSP) G. Library Books (CSP) H. Library Supplies, Media, and Technology (CSP) I. Maintenance, Repair and Operation Supplies (CSP) J. Technology Supplies (CSP) K. Transportation & Mechanical Supplies (CSP) L. General Merchandise Local Retailers (CSP) M. Office Supplies (CSP) N. Waste Disposal Services (Request for Proposal) O. Energy for Schools Incentive Check Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion to approve the consent agenda items as presented. Ms. Streetman seconded the motion. IV. REPORTS TO THE BOARD The following reports were reviewed, discussed and presentations made as noted:
3 A. Board President 1. Recognition of Students and Staff HHS UIL Academics HHS Baseball Team HHS Softball Team 2. Report on Summer Leadership Institute Findings All Board Members that attended commented on their experiences at conference B. Superintendent 1. Goals Reports Goal #6 Educational Excellence with Quality Instruction & Career Connections Goal #7 Huffman ISD will be fiscally Prudent and Effectively Manage District Resources Goal #8 Five Year District Plan Presentation of Strategic Plan by Huckabee Doug Bentsen and Gary Blanton presented the report-facility Assessment 2. Graduation Video Streaming 3. Operations Report Monthly Report of Completed Projects - attached Quarterly Report Facility 5 Year Schedule - attached 4. Resignations / Leaves of Absences C. Tax Office 1. Monthly and Quarterly Report of Tax Revenues D. Assistant Superintendent for Curriculum & Program Services 1. Recognition for Sponsorship of Camp Invention E. Chief Financial Officer 1. Monthly General Fund Report 2. Monthly Food Service Fund Report V. BUSINESS AND DISCUSSION ITEMS 1. Approve Budget Mr. Brittain had presented the proposed Budget in three prior workshops. Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion to adopt the proposed budget for the fiscal year as presented. Ms. Streetman seconded the motion. 2. Budget Amendment #8
4 Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion to approve budget amendment #8 as requested. Ms. Streetman seconded the motion. Justifications for each requested amendment are explained below: General Fund: Funds are being reallocated between functions in order to distribute for final audit purposes. This will give a balance in each function without increasing the overall budget and will avoid an audit finding for being over budget in any function. Special Revenue Funds: Food service revenues and expenditures are being adjusted to account for increased cost and revenue due to enrollment and participation increases. Increase Expenditure Budget Amount: $77,000 Budget amendment to adjust I&S fund (599) to account for bond refunding during the year. Adjustment for book entries of the refunding. Mr. Dutton asked if there were any questions. 3. Audit Firm for Financial Audit for Fiscal Year Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion that the Board accept the recommendation to employ the accounting firm of Start & Busch, LLC to perform the financial audit for fiscal year Ms. Streetman seconded the motion. Mr. Dutton asked if there were any questions. There were none 4. Annual Computer Replacement Mr. Carpenter explained the information handed out to the Board.
5 Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion that the Board approve the purchase of replacement computers in an amount not to exceed $65,000. Ms. Streetman seconded the motion. Mr. Dutton asked if there were any questions. There were none 5. Annual Network Equipment Replacement Mr. Carpenter explained the information handed out to the Board. Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion that the Board approve the purchase of a Storage Area Network and associated services from CDW-G in an amount not to exceed $50,000. Ms. Streetman seconded the motion. 6. Learning Management System Pilot Equipment Mr. Carpenter explained the information to the Board. Mr. Dutton asked if there was a motion. Dr. Bardwell made the motion that the Board approve the purchase of computer equipment for the LMS Pilot Project in an amount not to exceed $40,000. Ms. Streetman seconded the motion. Mr. Dutton asked if there were any questions. Questions were asked by the Board and answered by Mr. Carpenter and Dr. Soileau. A break was taken at 9:36 p.m.
6 The Board entered and convened in a closed session at 9:45 p.m. VI. CLOSED MEETING AS AUTHORIZED BY SECTION ET SEQ. OF THE TEXAS GOVERNMENT CODE A. Section Private consultation with the Board s Attorney on Subjects Authorized by Law; and Section Personnel Discussion: Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. 1. Consult with Attorney 2. Employ Personnel a. Teachers b. CES/HIS Assistant Principal The Board ended closed session at 10:32 p.m. and entered open session at 10:36 p.m. VII. ACTION TAKEN ON ITEMS DISCUSSED IN CLOSED SESSION Mr. Dutton asked if there were any motions from closed session. Dr. Bardwell made the motion to employ Carrie McAlister, Leslie Taff, Stacey Tomjack, Meagan Willhoite, Amanda Felder, Brittany McGuire, Kyndell Moncier, Kimberly Morganthaler, Judy Bishop, Veronica Graham, Allison Hall, Jodi Lamb, Michelle Parker, Heather Adcock, Stacey Allen, Diana Cabellero, Robin Conner, Kim Grider, Jacob Walker, Taylor Cooley, Colby Oliphant, Kami Spain, Katie Dean, Andrea Prichard, and John Reynolds on a Probationary I Contract; Garrett Gates, Kevin Grider, Jack Sizemore, Gerardo Moreno and Ronnie Whigham on a Dual Probationary I Contract for the school year. Ms. Streetman seconded the motion. Mr. Dutton asked if there were any other motions from closed session. Dr. Bardwell made the motion to employ Paige McEachern on a Probationary I Contract as Assistant Principal for Copeland Elementary and Huffman Intermediate Schools for the school year. Ms. Streetman seconded the motion.
7 Mr. Dutton asked if there any other motions from closed session. There were none. VIII. ADJOURNMENT The Meeting Adjourned at 10:38 p.m. APPROVED ON 7/28/14 BY A MAJORITY VOTE OF TRUSTEES Matt Dutton, President Charles Bardwell, Assistant Secretary RECORDED AND TRANSCRIBED ON JULY 1, 2014, BY MAXINE BULL FOR PERMANENT RECORD. THE ABOVE IS PUBLIC INFORMATION AND ON FILE IN THE SUPERINTENDENT S OFFICE, HUFFMAN ISD, FM 2100, HUFFMAN, TX.
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