MEETING OF THE NORTHVALE BOARD OF EDUCATION NORTHVALE, NEW JERSEY REGULAR MEETING MONDAY, JUNE 24, :30 PM MEDIA CENTER AGENDA

Transcription

1 MEETING OF THE NORTHVALE BOARD OF EDUCATION NORTHVALE, NEW JERSEY REGULAR MEETING MONDAY, JUNE 24, :30 PM MEDIA CENTER AGENDA Meeting Regulations During this regular meeting, two opportunities are provided for citizens to ask questions and to make comments. During the first opportunity, early on the agenda, comments are invited. The second opportunity will occur just prior to adjournment, when residents may address general comments to the Board with time limits being at the discretion of the President. Persons wishing to speak must, upon being recognized, rise and state their name and address. The Board reserves the right to establish rules for the conduct of its meetings, including such matters as the time at which the public will be heard, if at all, who may speak, and for how long. All such rules shall be monitored by the President unless the majority of the Board present and voting, rule otherwise. Comments and questions shall be limited to issues. If personal remarks or discourteous statements are made, the presiding officer shall require speaker to sit down. To inspect or obtain a copy of any public record required to be made available under N.J.S.A. 47:1A-1, Examination and Copies of Public Records, please contact the Business Administrator, Northvale Board of Education, 441 Tappan Road, Northvale, NJ Copies of all public meeting agendas are online on the district website: I. CALL TO ORDER AND ROLL CALL II. FLAG SALUTE AND PLEDGE OF ALLEGIANCE III. PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER Adequate notice of this meeting has been ed to the municipal clerk and the Rockleigh School Business Administrator, and was also published in The Record on January 17, 2013.

2 IV. APPROVAL OF MINUTES RESOLVED that the Northvale Public School District Board of Education approve the following Northvale Public School District minutes: Regular meeting MAY 29, 2013 Executive Session MAY 29, 2013 V. COMMENTS FROM THE PUBLIC AGENDA ITEMS ONLY Citizens are invited to make comments and are limited to five minutes, according to the Northvale Public School District Board of Education Bylaw #0167. Persons wishing to speak must, upon being recognized, rise and state their name and address. VI SUPERINTENDENT'S REPORT It is the recommendation of the Superintendent that the Board of Education approve: 1. RESOLUTION WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board ) has employed Michael Pinajian (hereinafter referred to as Pinajian ) as the Superintendent/Principal of the Northvale Public School; and WHEREAS, the Board has determined that it is in the best interest of the school district to appoint a Principal of the Northvale Public School; and WHEREAS, the appointment of a Principal of the Northvale Public School requires that Pinajian s title as Superintendent/Principal of the Northvale Public School be amended to Superintendent, Chief School Administrator; and WHEREAS, Pinajian shall continue to perform the duties of Superintendent, Chief School Administrator, in accordance with the job description previously approved by the Board for said position. NOW, THEREFORE, BE IT RESOLVED that effective July 1, 2013, Pinajian s title shall be amended to Superintendent, Chief School Administrator, in accordance with the job description previously approved by the Board for said position.

3 2. RESOLUTION WHEREAS, the Northvale Board of Education (hereinafter referred to as the "Board") is desirous of appointing Steven Linzenbold (hereinafter referred to as "Linzenbold") to serve as Principal for the Northvale School District; and WHEREAS, Linzenbold is desirous of accepting employment as Principal for the Northvale School District; and WHEREAS, the parties are desirous of memorializing the terms and conditions of their agreement. NOW, THEREFORE, BE IT RESOLVED that the Board hereby ratifies and approves the appointment of Linzenbold, as Principal for the period beginning on July 1, 2013 and ending on June 30, 2014 in accordance with the terms of the Employment Agreement annexed hereto and incorporated herein by reference. BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President to execute, on behalf of the Board, the Employment Agreement by and between the Board and Linzenbold. 3. RESOLUTION WHEREAS, the Northvale Board of Education submitted merit pay criteria, for the school year, for Michael Pinajian, Superintendent to the Bergen County Executive Superintendent of Schools for review on September 25, 2012; and WHEREAS, the Bergen County Executive Superintendent of Schools approved the merit pay criteria for Michael Pinajian on January 8, 2013; and WHEREAS, that the Northvale Board of Education hereby certifies that the following qualitative and quantitative merit criteria that were submitted and approved by the Bergen County Executive Superintendent of Schools have been successfully completed and NOW THEREFORE, BE IT RESOLVED, that the merit pay achievement percentage and compensation awarded by the Northvale Board of Education is calculated on the base salary. BE IT FURTHER RESOLVED, that the Northvale Board of Education shall submit to the Bergen County Executive Superintendent of Schools for review and approval prior to issuing payment to Michael Pinajian, Superintendent. 4. Approve Superintendent s Merit Goals for the School year. 5. Approve the re-hire of Mr. Paul Stabile, Business Administrator/Board Secretary, from July 1, 2013 through June 30, 2014.

4 6. Approve the re-hire of Mrs. Patricia Kayan, Executive Secretary to the Chief School Administrator, from July 1, 2013 through June 30, Approve the re-hire of Mrs. Paige Gan, Business Office Administrative Secretary, from July 1, 2013 through June 30, The following extracurricular and co-curricular stipend positions for the school year. Athletic Coordinator Intramural Coordinator Basketball Girls Coach Basketball Boys Coach Soccer Coach Volleyball Coach Track Coach AM Computer Lab Supervisor School Newspaper Advisor Literary Magazine Yearbook Advisor Art Club Supervisor International Club Supervisor Drama Director (Spring Musical or Play) AM Band Director AM Choir Director Student Council Advisor Student Activities Advisors National Junior Honor Society Advisors (Approx. 2-3 meetings per year) Master Scheduler Lunchroom Supervisors Mrs. Vadovic Mrs. Vadovic Ms. Wall Mr. Schulman Ms. Dimataris Mr. Schulman Mr. Kucheruck Mrs. Syre Mrs. Broking Mrs. Hermalyn Ms. Tarrant Mrs. Syre Mrs. Matos Ms. Quarato Ms. Vanderstreet Mr. Herndon Ms. Vanderstreet Mrs. Santos Mrs. Vadovic Mrs. Santos Ms. Brecher Mrs. Broking Mrs. Doramajian Mrs. Santos Dr. Sarver Anne Marie Astudillo Alexandra Costa

5 Kindergarten Sept. Only Dianne Smith Danielle Trujillo Erin Clarke Jen Helfman 9. To accept, with regret, the resignation of Dona Vinci, for the purpose of retirement, effective August 31, To accept, with regret, the resignation of Theresa Nizewitz, for the purpose of retirement, effective June 30, To accept, with regret, the resignation of Josephine McGrath (part-time special education aide) effective June 30, Approve the re-hire of the following Substitutes for the school year. Nancy Alsharif Lois Beekman Naomi Blank Lisa Buckley Lenka Curko Robin Fisette Daniel Johnson Karen McGuire Jane Mosier Diane Meyer Jennifer Pawlowski Jane Quigley Linda Ryan Mary Shepard Sue Welzer Maria Yuelys Rebecca Angioletti Douglas Bish Judy Blair Nancy Cupani Mimi Falkenstern Geryl Greenberg Lori Langone Amanda Merkle Lou Morris Deirdre Molloy Tara Pisano Alexandra Quinn Ernest Scalabrin Beth Stein Laura Williamson Helen Zebro 13. Approve Melisa Skific to be added to our substitute list. 14. Approve Susan Keenan, a Demarest Special Ed. Aide, to be added to our substitute list and the Demarest Board of Education shall reimburse the payment made to Susan Keenan. 15. Approve the following summer aides for special needs Northvale Students for summer school. Hours will be 8:30 am 12:00 pm beginning for a period of 19 days, at a per diem rate of $16.00 per hour Martha Martin Lynn Bucceroni

6 16. The following chaperones for the 6 th grade trip to Greenkill Environmental Center and reimbursement of the fingerprinting cost of $37.00 each per NJ Statute 18A:6-7.2 for volunteers. Mr. Abate Mr. Bargna Mr. Connolly Mr. McElduff Mr. McGuire 17. Approve contract between West Bergen Mental Healthcare and the Region III Special Service Director for the school year. 18. Approve Mr. David Haase Middle School Science Teacher for the school year. 19. Approve Martha Martin,.5 one-on-one aide for 3 rd grade student for the school year. 20. The following trips: a. Hovercraft Invitational grades 7SDL/8SDL b. Student Council Day with Northvale Mayor & Council 21. The following Security Drills: Security Drill 5/30/13 Reverse Evacuation/Lockdown 45 minutes 6/19/13 Non Fire Evacuation 10 minutes VII REPORT OF SCHOOL BUSINESS ADMINISTRATOR It is the recommendation of the Business Administrator that the Board of Education approve the following: 1. General Fund warrants: June Bill List $284, June Payroll #1 $540, Report of the Board Secretary and Report of the Treasurer for the month ending May 31, 2013; and Further, that in compliance with NJAC 6A: (c) 4, the Northvale School District Board of Education certifies that no major account or fund has been over-expended and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year.

7 3. Transfer of funds between budgetary line items for May Submission of the monthly Transfer Report to the Executive County Superintendent for approval of the budgetary line item transfers that exceed the 10% threshold 5. Appointment of Suzanne Burroughs as Treasurer of School Moneys for the school year at a salary of $5, Annual Contract with Asbury Park ITC for Budgetary Accounting System and Payroll/Personnel System Services from July 1, 2013 to June 30, 2014 at rates and fees listed below: Budgetary Accounting $6,200 Payroll/Personnel $8,500 User License Fees $1,125 Total: $15, Annual Contract with Bergen County Special Services for one student receiving Teacher of Deaf services at a cost not to exceed $6,045 for the school year 8. Flexible Spending Plan Pursuant to the requirements of NJPL 2011 Chapter 78, the Northvale Board of Education will continue the Section 125 Flexible Spending Account (FSA) program from September 1, 2013 to August 31, The Board will offer the Medical Care FSA with a $2,000 threshold and the Dependent Care FSA with a $3,000 threshold. Employees electing the Medical Care FSA, the Board will be responsible for the $4.00 monthly administrative fee or a monthly minimum of $ Employees electing the Medical/Dependent Care FSA, the employee will be responsible for the $4.00 monthly administrative fee. 9. Legal Cost Control WHEREAS, the District acknowledges that it has exceeded the 130% statewide average for legal cost, and WHEREAS, the District shall establish internal controls to reduce legal cost when possible, and if not, provide evidence that such procedures would not result in a reduction of cost,

8 THEREFORE BE IT RESOLVED that the District will: 1) Limit the number of persons with authority to request services to the Superintendent, Business Administrator, Principal and the Child Study Team Chairperson, 2) Establish guidance to prevent the use of legal counsel unnecessarily for management decisions where information is readily available through policy, administrative regulations and professional source materials, 3) That request for legal advice be made in writing and maintained on file, 4) Maintain a log of all legal counsel and that all legal bills be compared to the contact log. 10. Reject Bids for the Firewall Exterior Veneer Repair WHEREAS, the Northvale Falls Board of Education (hereinafter referred to as the Board ) advertised for bids for the Firewall Exterior Veneer Repair at Northvale Public School (hereinafter referred to as the Project ); and WHEREAS, on June 19, 2013 the Board received two (2) bids for the Project, the lowest base bid in the amount of $131,397; and WHEREAS, the bids are excessive as to price, as they substantially exceed the cost estimates prepared by the Architect for this Project and, as such, are unreasonable as to price. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rejects the bids received for the Firewall Exterior Veneer Repair at Northvale Public School pursuant to N.J.S.A. 18A:18A-22(a) as the bid substantially exceed the cost estimates and, as such, are unreasonable as to price on the basis of the cost estimates prepared on behalf of the Board. BE IT FURTHER RESOLVED, that due to the fact that the Project cannot be completed prior to September 1, 2013, and the Board may submit a similar project for ROD Grant funding, the Board hereby abandons this Project. 11. Cancel the State Project # , Exterior Fire Wall Repairs and Refinishing to the Northvale Public School. 12. Submission of the Exterior Fire Wall Repairs and Refinishing to the Northvale Public School to the State Department of Education as a Level I Capital Project requesting EFCFA ROD state grant funding.

9 13. Award Promedia Technology Services, Little Falls, NJ for the installation of a new security system and replacement cameras in the amount of $83,223 per the following cooperative pricing and state contract: NJS Cooperative Pricing #26EDCP; WSCA #A83083; ERATE Spin # as per the recommendation of the architects, Environetics, Inc. 14. Award the additional alternates for the All Purpose Room Partial Window and Floor Replacement WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board ) solicited bids for the All Purpose Room Partial Window and Floor Replacement at Northvale Public School Project (hereinafter referred to as the Project ); and WHEREAS, on May 22, 2013, the Board received one (1) bid for the Project, submitted by Cordoba Construction, Inc. (hereinafter referred to as Cordoba ) with a base bid in the amount of $180,046, together with Alternate No. 1 in the amount of $20,500, Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount of $27,997; and WHEREAS, the bid submitted by Cordoba is responsive in all material respects and it is the Board is desire to award the contract for the Project to Cordoba in the amount of $200,546, representing a base bid in the amount of $180,046 together with Alternate No. 1 in the amount of $20,500; and WHEREAS, the Board reserves the right to award Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount of $27,997, not later than July 30, 2013, for a total contract price not to exceed $254,826. NOW, THEREFORE, BE IT RESOLVED that the Board hereby awards the additional alternates for the All Purpose Room Partial Window and Floor Replacement at Northvale Public School Project to Cordoba Construction, Inc. as follows: Alternate No. 2, Paint APR walls in the amount of $7,876, Alternate No. 3, Add VCT Flooring Replacement in the amount of $6,697, Alternate No. 4, Door Replacement in the amount of $11,710 and Alternate No. 5, Powered Window Shades in the amount of $27,997, for a total amount of $54, To approve the shared service agreement with the Borough of Northvale for the purchase of a Toro Groundmaster 7210 mower and accessories as per the Bergen Co-Op program in the amount of $20,

10 16. Transfer of Current Year Surplus to Reserve WHEREAS, NJSA 18A: 21-2 and NJSA 18A: 7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Northvale Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and WHEREAS, the Northvale Board of Education has determined to retain as year-end unreserved, undesignated fund balance for the year end June 30, 2013, an amount not to-exceed the state mandated 2% cap, plus applicable adjustments, and plus an additional $670,000; with the excess above this amount, first being transferred into the Maintenance Reserve Account in the amount of $70,000 and the balance in an amount not to exceed the maximum allowable amount defined by the district s Long Range Facility Plan, is to be transferred to the Capital Reserve Account subject to the verification upon completion of the Audit; NOW THEREFORE BE IT RESOLVED by the Northvale Board of Education that it hereby authorizes the district s School Business Administrator to make this transfer consistent with all applicable laws and regulations. 17. As per the recommendation of the architect, Environetics Inc. to approve contract change order #1 submitted by Cordoda Construction, Inc to remove the exterior window caulk from the clearstory windows in the All Purpose Room in the amount of $11, VIII NEW AND UNFINISHED BUSINESS DATEs TO REMEMBER Cancel July 22, 2013 Regular Meeting July 29, 2013 Regular Meeting 6:30 pm August 26, 2013 Board Retreat.5:00 pm/regular Meeting... 6:30 pm IX COMMENTS FROM THE PUBLIC Citizens are invited to make comments and are limited to five minutes, according to the Northvale Public School District Board of Education Bylaw #0167. Persons wishing to speak must, upon being recognized, rise and state their name and address.

11 X XI EXECUTIVE SESSION ADJOURNMENT