MINUTES OF THE REGULAR MEETING OF THE SOLVANG CITY COUNCIL

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE SOLVANG CITY COUNCIL Council Chambers 1644 Oak Street Solvang, CA January 8, 2018 Monday 6:30 pm CALL TO ORDER: Mayor Richardson called the meeting to order at 6:30 p.m. ROLL CALL: PRESENT: STAFF: Mayor Richardson, Council Members Jamieson, Toussaint, Waite and Zimmerman Brad Vidro, City Manager; Dave Fleishman, City Attorney; Matt van der Linden, Public Works Director, Sandra Featherson, Administrative Services Director, Lisa S. Martin, City Clerk; and Lt. Shawn O'Grady PLEDGE OF ALLEGIANCE: Led by Mayor Richardson Mayor Richardson presented a proclamation to Lt. Shawn O'Grady for his years of service to Solvang. CITY MANAGERS REPORT Informational report only. 1. PUBLIC COMMUNICATIONS - WRITTEN OR VERBAL David Goldstein, Business Owner, Requested that the city continue to support the Library, Suggested that Hans Christian Andersen Park include a native habitat exhibit area, Suggested the City provide builders with a cost estimate of all permits and approvals, Suggested the Mayor participate in the National Climate Action Agenda Richard Christensen, Solvang Resident, It would constitute a gift of public funds for the City to construct a shade structure for the horsedrawn trolley business, Discussed the proposed truck wash next to the fire station and how it could negatively affect the adjoining residential property, Questioned if the truck wash would be using recycled water, Suggested that the Council favors tourism over the needs of the residents Cindy Santana, Solvang Resident (360 Second Street), Requested that the Council reconsider the location of the vehicle wash which is proposed right next to her house as it is too close to her bedroom and bathroom and she is concerned about the overspray

2 Page 2 of 5 Public Works Director van der Linden explained that the "car wash" is actually a drain in the concrete and a hose for the Fire Department to use to wash the trucks. Public Work's goal is to mitigate soapy/oily water from going into the storm drain system. There is Council Consensus to add discussion of this item to the next meeting agenda. Tracy Beard, Solvang Chamber >"' Invited the Council and staff to the board member installation meeting at the Landsby >"' Announced that the new Walk, Shop, Wine & Dine map is out Rikka Rasmussen, Solvang Resident >"' Commented that the vacant lot on Oak and Second Street that the City just purchased is in a residential zone and she is fine with a parking lot, as long as it is not used for bus parking which would not be conducive to the residential area 2. COUNCIL REQUESTS Council Member Waite would like a future agenda item on how and when the Planning Department gives cost estimates to applicants/developers, and specifically questioned the Mission View Apartments project time line. 3. CORRESPONDENCE RECEIVED BY COUNCIL No discussion. 4. CONSENT AGENDA a. Approval of Agenda as Presented b. Approval of Draft Meeting Minutes Review and approve Draft City Council Minutes of the December 11,2017 meeting c. Approval of Warrant Register d. Receive and File Sheriffs Department Report for November 2017 e. SBl Santa Ynez Valley Transit State of Good Repair Grant Applications 1. Adopt Resolution No. 18-, a Resolution of the City Council of the City of Solvang, approving submittal of the Santa Ynez Valley Transit State of Good Repair Grant Applications; specify Authorized Agents to execute and file all grant related documents; and approve the Certification & Assurances document f. CalOES Designation of Agent Resolution for the Purpose of Obtaining Federal Financial Assistance and/or State Financial Assistance under the Disaster Relief and Emergency Assistant Act of 1988 Adopt Resolution No. 18-, a Resolution of the City Council of the City of Solvang, designating an Authorized Agent to provide to the Governor's Office of Emergency Services all assurances and agreements required for all matters pertaining to State Disaster Assistance g. Receive and file a joint letter from the Solvang Chamber of Commerce and City Council Economic Development Committee Chairman Toussaint regarding economic impacts to businesses related to the Thomas Fire Motion made by Council Member Jamieson to approve Consent Agenda item G, seconded by Council Member Waite, and carried with a verbal response of 5 ayes. REGULAR AGENDA

3 Page 3 of 5 5. APPOINTMENT OF MAYOR PRO TEM Mayor Richardson opened the item to public comment at 7:24 p.m. and, seeing none, closed the item. Motion made by Mayor Richardson to nominate Council Member Jamieson as Mayor Pro Tern, seconded by Council Member Waite, and carried with a verbal response of 5 ayes. 6. REVIEW OF CITY OF SOLVANG GRANT FUNDING POLICY Staff report by Sandra Featherson, Administrative Services Director. Council Member Zimmerman would like to see the SCVB added to the list. Mayor Richardson opened the item to public comment at 7:38 p.m. and, seeing none, closed the item. Discussion by Council regarding prioritizing grants for those in need, agencies that are deserving, and for those groups providing support to the Solvang community itself. Mayor Richardson commented that the policy already says that the funds should be given to agencies within this city and must benefit Solvang residents. It might be enough to have the finance committee be more restrictive and better follow the existing policy. Council Member Jamieson added that the Council should remember how much we need to spend on the library. It was acknowledged that the SCVB, Library and Chamber are the largest amounts of money we pay out. Discussion regarding whether or not the SCVB is considered a grant. Brad Vidro explained that SCVB is different because we have a contract with them to be our advertising agency. Council Member Toussaint stated that the Solvang Chamber should also be pulled out for the same reason as SCVB, they provide a critical role. Mayor Richardson re-opened the item for public comment at 8:00 p.m. Tracy Beard, Solvang Chamber ~ Would like to work with the City under contract as the business advocate The item was re-closed to comments at 8:02 p.m. Mayor Richardson suggested entering into a contract with the Chamber so that they are excluded from the grant process. Council Member Waite agreed to a cap on the total amount granted, and the finance committee then prioritizing the grant requests to fit within that amount. There was Council consensus to cap total grant funding at 3% of the prior year's general fund revenues.

4 Page 4 of 5 7. CITY COUNCIL POLICIES Mayor Richardson asked what the difference is between the City's code of ethics and AB1234. Dave Fleishman responded that AB 1234 is a state mandated training for government officials while the Code of Ethics is a City policy document. Mayor Richardson opened the item to public comment at 8: 14 p.m. and, seeing none, closed the item. Council Member Jamieson agreed with staff's proposed changes to the reimbursement policy and requested that the electronic device policy be updated. Council Member Toussaint would like to see changes to the travel reimbursement policy and would rather institute a per day travel payment. Discussion ensued regarding the "lowest economical cost" language of the policy. There was Council consensus to bring back revised policies. 8. AN ORDINANCE AMENDING TITLE 1, CHAPTER 4, CITY COUNCIL, OF THE SOLVANG MUNICIPAL CODE ADJUSTING PUBLIC COMMENT SPEAKER TIME Mayor Richardson opened the item to public comment at 8:24 p.m. and, seeing none, closed the item. Motion made by Mayor Richardson to adopt the Ordinance, seconded by Council Member Waite, and carried with a roll call vote of 5-0. Council Member Toussaint noted that we had speakers tonight who went well over their 5 minute limit so it seems as if this might be unnecessary at this time. We already have the ability to reduce or extend the speaker time as called out in the code. Council Member Waite commented that most of the jurisdictions she's been involved in only allow 3 minutes, especially for public comment at the beginning of the meeting. Motion made by Mayor Richardson to adopt Resolution setting a 3 minute limit on public speaker comment time, seconded by Council Member Waite, and carried with a roll call vote of 4-1 with Council Member Toussaint voting No. 9. COUNCIL MEMBER REPORTS (Oral reports: Each Council Member will give oral reports on their activities in relation to the following committee or agencies. In addition, each member may report on items that will be included on the agenda for such committee or agency and seek guidance from the Council as a whole on such items, including on what position to take on behalf of the City) Santa Barbara County Association of Governments Air Pollution Control Board Finance Committee

5 Page 5 of 5 No reports. Joint Wastewater Committee Chumash Tribe Water Committee Indian Gaming Benefit Committee California Joint Powers Insurance Authority 10. ADVANCE CALENDAR Informational Calendar - No Action. 11. ADJOURNMENT: Mayor Richardson adjourned the City Council meeting at 8:32 p.m. ' Li~