Public Comment Mr. Kunkel omitted the Public comment script as there were no members of the public present.

Transcription

1 Interoffice Memorandum Minutes Roadway Agreement Committee Members Present: Joe Kunkel Public Works Department (Vice Chairman) John Smogor Planning Division Renzo Nastasi Transportation Planning Division Ruby Rozier Traffic Engineering Division Diana Almodovar Development Engineering Division Ann Caswell Real Estate Management Division County Staff Present: Jon Weiss Community, Environmental & Development Services Dept Roberta Alfonso County Attorney's Office Raymond Williams Public Works Engineering Division Jennifer Cummings Public Works Engineering Division Susan Martin Risk Management Division Yahaira Gines-Rios Public Works Engineering Division Heather Brownlie Transportation Planning Division Rita Gonzalez Transportation Planning Division Mr. Kunkel called the meeting to order at 1:37 p.m. Public Comment Mr. Kunkel omitted the Public comment script as there were no members of the public present. Approval of Minutes The Committee reviewed the minutes from the November 11, 2015 Roadway Agreement Committee (RAC) Meeting. Ms. Almodovar made a motion, with a second by Mr. Nastasi, to approve the November 11, 2015 Roadway Agreement Committee Meeting minutes with changes requested. Motion carried unanimously. Activity Summary Strike Hamlin West PD and move down since did not move forward to Agenda Development. Mr. Kunkel stated that Mr. Ralph Singleton is seeking to move forward to the Development Review Committee so will need to come to the Roadway Agreement Committee for a road agreement also. FDOT Memorandum of Agreement (Grand Palisades Proportionate Share Agreement) Road Affected: Avalon Road (CR 545) Staff-initiated No Applicants present Staff Present: Julie Naditz Previous RAC: 7/15/2015, 8/13/2015 Mr. Nastasi provided an overview of the proportionate share agreement for Grand Palisades and FDOT is willing to provide 300K to Orange County rather than the 250K originally discussed.

2 Page 2 Need to change Section 3 on page 1. Ms. Naditz stated that quotes of $284K to $298K are being negotiated now and work on the wall is to commence. Mr. Nastasi made a motion, with a second by Mr. Smogor, to approve the Memorandum of Agreement subject to Final Review by the RAC Committee. Discussion prior to vote: Ms. Caswell asked to add an "e" after "Grande". Ms. Caswell asked to add "its portion" to the last Whereas Clause. Ms. Alfonso to re-draft the agreement with these changes and return to Mr. McDermott at FDOT for his review and then submit for final review. Motion to approve Memorandum of Agreement carried unanimously. The agreement is to move forward to Board of County Commissioners after final review. Lakeside II Partners, LLC (Taco Bell-Pizza Hut) Proportionate Share Agreement Present: Mohammed Abdallah, Dennis Saliga Proportionate Share Agreement for a combination Taco Bell/Pizza Hut for Lakeside Village Center South PD. Discussion of whether to strike "on the Deficient Segment on Page 2 and the Committee agreed to leave the language in. Page 6 Line 187 Real Estate Management questioned why three originals and Ms. Alfonso explained it is the number of parties plus one Page 9 Add Florida limited liability company in acknowledgement in line 221 Exhibit B needs to be rotated and embedded into the final version to make it legible. Exhibit A Plat not yet recorded so needs to be recorded and a plat book/page referenced. Need a metes and bounds description or an approved plat. Applicant stated that the plat was turned into Matt Kalus today for recordation. Strike "Plat is not recorded at this time" from Exhibit A Mr. Smogor made a motion, with a second by Ms. Almodovar, to approve the Lakeside II Partners, LLC (Taco Bell/Pizza Hut) Proportionate Share Agreement subject to changes requested at today's

3 Page 3 meeting, subject to approval of Exhibits by County Surveyor, subject to approval by the County Attorney's Office, and subject to final review by the Committee. Motion carried unanimously. Reams Road Self Storage Proportionate Share Agreement Present: Mohammed Abdallah Staff Present: Mirna Barq Mr. Abdallah described the project on Reams Road. Mr. Kunkel questioned how the last Whereas clause on was structured. Need prepared by statement Owner of record was Reams Development LLC and there is no Reams SS LLC filed in Florida. In NC the entity is Reams Road SS LLC Mr. Abdallah stated that the Reams Development LLC owner will sign the agreement and he will revise the agreement accordingly. Line 29 add " square feet" after "92,000" Line 37 change "(6)" to "(0)" to make correct Line 38 change "(3)" to "(6)" to make correct Break last Whereas clause on in to two Whereas clauses with Part A and Part B Page 5 Change owner from "Reams SS LLC" to "Reams Development LLC" Page 8 Change owner add correct owner to signature line and notary block Mr. Smogor made a motion, with a second by Mr. Kunkel, to approve the Reams Road Self Storage Proportionate Share Agreement subject to changes requested at today's meeting, subject to approval by the County Attorney's Office, subject to approval of Exhibits by County Surveyor, and subject to final review by the Committee. Motion carried unanimously. Lake Avalon Road Affected: Avalon Road (C.R. 545) Present: Jonathan Huels, Jay Diccelic Mr. Huels stated that the agreement needed re-approval by the Committee to move forward to the Board of County Commissioners. Ms. Rozier asked if only one parcel, Mr. Huels responded that it runs with the PD which is all 4 parcels. Add (C.R. 545) to the header since it was added to the title. Mr. Smogor made a motion, with a second by Ms. Almodovar, to approve the Lake Avalon PD Agreement subject to changes requested at today's meeting, subject to approval by the County

4 Page 4 Attorney's Office, subject to approval of Exhibits by County Surveyor, and subject to final review by the Committee. Motion carried unanimously. Porter Road Discussion of Town Center East Road Affected: Porter Road Present: Dennis Seliga, Jim Willard, Tina Lee, Scott Gentry Mr. Seliga stated that the design of Porter Road is underway. Applicant stated that Ashton Woods is required to install turn lanes and a trail as part of their development which would become a throwaway improvement for Hamlin Reserve to install. Boyd Development will construct Phases 4 & 5 together to complete all 4 lanes of Porter Road all at once and would need to rip out the Ashton Woods improvements. Ms. Almodovar agreed that the 4-lane construction would require ripping out the Ashton improvements. Can these changes be made to an approved PSP for Hamlin Reserve? Mr. Smogor suggested that they return to the Development Review Committee for a Change Determination to delay the requirement for the turn lanes and the trail. Mr. Nastasi asked Mr. Willard to include confirmation in an Amendment to the Town Center East Agreement that the turn lanes and the trail will be included in the Porter Road Construction. The Roadway Agreement Committee suggested going to DRC for a Change Determination plus returning to RAC for an Amendment to the Road Network Agreement to go together to the BCC. Roadway Agreement Committee 1/6/16 and Development Review Committee 1/13/2016 are the next scheduled meetings. Discussion of timing for Ashton Woods construction along with a discussion of the timing for Porter Road to be constructed. Ashton will escrow the funds to Boyd to use toward the Porter Road construction. No action taken by the Roadway Agreement Committee. Village I Spring Grove Northeast PD Adequate Public Facilities & Right-of-Way Agreement Present: Heather Himes, Sean Ells, Dana Boyte, Mohammed Abdallah Previous RAC: 10/28/2015 The Committee reviewed the agreement page by page. Real Estate Management comments were provided separately. In the Title change the first "dash" to a "comma" Recital C add "Village I, Spring Grove " Page 2 Recital I change "regarding" to "and addresses conveyance of"; change (v) to (iv) misnumbered, add or tract connection" before "necessary" Page 3

5 Page 5 Recital N Exhibit D does not include the school site. Ms. Alfonso asked whether the exhibit showed all of the conveyed lands. Ms. Himes stated that Exhibit D shows the road and school but not the Utility tract since it has been not yet identified. The tract connection may be fee or easement. The Utility tract is to be agreed upon and finalized once the design is undertaken. Page 4 Add to the end of Section 2(a) language that additional right-of-way will be addressed with the Development Plan submittal Page 6 Section 5 need to include free and clear standard language for all subsections Page 9 Standard language added for park impact fee credits Page 22 Change Exhibit D header to add "Road Right-of-Way, less Utilities" Mr. Smogor made a motion, with a second by Mr. Nastasi, to approve the APF & Right-of-Way Agreement for Village I, Spring Grove Northeast Planned Development subject to changes requested at today's meeting, subject to approval of Exhibits by County Surveyor, subject to approval by the County Attorney's Office, and subject to final review by the Committee. Motion carried unanimously. Mr. Kunkel adjourned the meeting at 3:57 p.m.