Interoffice Memorandum Minutes Roadway Agreement Committee Public Works Main Conference Room August 15, 2018

Transcription

1 Interoffice Memorandum Minutes Roadway Agreement Committee Public Works Main Conference Room Members Present: Jim Harrison Chairman Assistant County Administrator Diana Almodovar Vice-Chair Development Engineering Division Renzo Nastasi Transportation Planning Division Raymond Williams Public Works Engineering Division Christine Lofye Traffic Engineering Division Jeffery Sponenburg Real Estate Management Division John Smogor Planning Division County Staff Present: Jon Weiss Community, Environmental & Development Service Department Roberta Alfonso County Attorney s Office Susan Martin Risk Management Division Julie Naditz Highway Construction Division Yahaira Gines-Rios Public Works Engineering Division Jennifer Cummings Public Works Engineering Division Luis Alvan Development Engineering Division Nannette Chiesa Transportation Planning Division Brandy Driggers CEDS Fiscal & Operational Support Division Brian Sanders Transportation Planning Division Mr. Harrison called the meeting to order at 9:09 a.m. Public Comment Mr. Harrison inquired as to Public Comment - no members of the public present wished to speak. Approval of Minutes The Committee reviewed the minutes from the August 1, 2018 Roadway Agreement Committee (RAC) Meeting. Line 73 replace Abdullah with Abdallah Global Comment: replace Abdullah with Abdallah Rewrite forth whereas clause despite VPO s diligent but unsuccessful effort... [18:02] Line 299 replace s with delete Motion carried unanimously. Mr. Smogor made a motion, with a second by Mr. Harrison, to approve the August 1, 2018 Roadway Agreement Committee Meeting minutes with changes. Motion carried unanimously. Special Meeting Minutes for Innovation Way (Camino Reale) The Committee reviewed the minutes for Innovation Way South from the August 6, 2018 Special Roadway Agreement Committee (RAC) Meeting. Mr. Nastasi made a motion, with a second by Mr. Williams, to approve the August 6, 2018 Special Roadway Agreement Committee Meeting minutes as written. Motion carried unanimously.

2 Activity Summary Mr. Williams handed out and discussed the updated cost per lane-mile. Mr. Williams confirmed that the cost are inclusive of all phases. Mr. Weiss confirmed proportionate share agreements approved prior to September 1, 2018 would use the 2017 cost per lane-mile to determine the cost per trip. Mr. Harrison asked the Committee if there were any concerns with the new Proportionate Share Consent Agenda process. Furthermore, he discussed using the new streamlining process for APF Agreements. VOA-Nerbonne PD Transportation Impact Fee Agreement Road Affected: Wildwood Avenue and Westwood Boulevard Extension Present: Tom Sullivan Mr. Sullivan informed the Committee of no fundamental changes to the agreement. The agreement continues to have separate parcels, owners, and development programs. The RAC Committee reviewed the Blackline version of the Draft Agreement Page by Page. Line 43 add an in front of owner Line 60 after Extension add aka Westwood Boulevard Extension Lines 61 & 62 strike Whereas Clause [District 4 Commissioner Aide Sarah Nemes arrived at 9:17am] Line 88 begin the sentences with Each Line 88 add its portion of after of Line 91 add the applicable after by Line 94 add the applicable after by Mr. Sponenburg confirmed that Real Estate Management has received the draft appraisals and the appraisal team is good with the amounts per square foot. Discussion regarding the vacated portions commenced regarding the size, values, and Title Commitment is not insuring this portion. The Title Commitment should delete exception 12 regarding excluded coverage of ownership of the vacated portion or amend the submitted sketches to exclude the vacated land. Line 114 add such owner s portion of after by Line 121 add such owner s portion of after by Line 123 add or agreements after agreement Page 6 Lines 136 & 137 after by add the applicable Lines 140 & 141 after by add the applicable Page 8 Line 194 replace and with and/or Page 9 Line 226 replace Property with Project

3 Page 10 Line 248 add three in the <number of parties> space Line 251 replace or with and Line 251 remove the s on remain or with and Page 13 Mr. Sponenburg reminded Mr. Sullivan that proof of signature is still required for I-Drive Loan Associates. Exhibits Mr. Sponenburg stated that both the blackline and clean versions of the exhibits are slightly different. Specifically Exhibit E. Mr. Smogor made a motion, with a second by Mr. Nastasi, to approve the Transportation Impact Fee Agreement for VOA-Nerbonne PD subject to changes requested as amended here today, subject to review of the exhibits by County Survey, subject to final review and approval by the RAC Committee before scheduling to BCC, and confirmation of the dollar values, acreage, and road names. Motion carried unanimously. Mr. Harrison notified the individuals present that due to a meeting with Mayor Jacobs a portion of the Committee Members will be departing at 10:30am. In his absence Mr. Harrison nominated John Smogor as chairman pro tempore. Motion carried unanimously. Vineland Pointe PD Second Amendment to Amended and Restated Road Impact Fee Agreement Road Affected: Vineland Road Present: Natalie Pager & Ed Menter [Brian Sanders arrived at 9:17am] The RAC Committee reviewed the Blackline version of the Draft Agreement Page by Page. Line 65 missing a zero on the square footage value Page 7 Line 154 replace all amounts with transportation impact fee Line 158 add other than set forth at the beginning of the sentence that starts with nothing Mr. Weiss notified the applicants of Orange County s refund process and directed them to contact Brandy Driggers with the Concurrency/Impact Fee Office. Mr. Weiss informed the applicant that if transportation funds within the associated transportation impact fee zone are not available then applicants may be placed on a waiting list until funds become available. Mr. Weiss advised the applicants to take this into consideration when computing their timeline. Page 10 Remove comma from Vineland Pointe Owner, LLC on the signature and notary block Mr. Nastasi made a motion, with a second by Ms. Almodovar, to approve the Second Amendment to Amended and Restated Road Impact Fee Agreement for Vineland Pointe PD subject to changes requested as amended here today, subject to review of the exhibits by County Survey, and subject to final review and approval by the RAC Committee before scheduling to BCC. Motion carried unanimously.

4 [Committee Member Raymond Williams departed the meeting at 9:56, and appointed Jennifer Cummings in his absence.] Camino Reale Road Transportation Agreement Road Affected: Moss Park Road to Sunbridge Parkway Present: Mohammed Abdallah, A. Kurt Ardaman, and Michelle Lindsay The RAC Committee reviewed the Blackline version #3 of the Draft Agreement starting on section Lines delete related to concurrency or capacity issues 3 Line 648 delete may Line 666 delete the d after 4.J 4 Line 689 add $28,000 to the dollar value space 5 Lines delete will be allocated Line 690 delete estimate and replace with total Lines relocate this sentence to the end of the next paragraph Line 693 add initially after determined Line 694 add a period after PDS Lines delete with the final size and location, including dimensions, to be finalized by County and Owner prior to County approval of the Preliminary Subdivision Plan or Development Plan ( PSP/DP ) that includes the Conveyed Lands Note: Sentence shall read, The size and location of all Conveyed Lands will be determined initially through the PDS, and shall be in full compliance with this agreement. [Committee Member Diana Almodovar departed the meeting at 10:20am, and appointed Luis Alvan in her absence.] 6 Line 719 replace reasonable with diligent Line 729 replace six (6) with nine (9) Line 732 delete and use all due diligence Line 732 place a period after Segments Line 732 delete in as an efficient manner and as cost effectively as possible Line 735 place a period after Segments Line 736 delete in as an efficient manner and as cost effectively as possible Lines delete shall provide Owner with the ongoing opportunity to assist the County in ensuring that only reasonable costs for such are incurred, 8 Lines (Section 15, Orange County Gun Range) Mr. Weiss informed the applicants of further discussion with other folks in the organization regarding the current Gun Range issue. Line 764 remove agree and replace with anticipated [Committee Chair Jim Harrison departed the meeting at 10:32am, and appointed John Smogor in his absence.]

5 [Committee Member Renzo Nastasi departed the meeting at 10:32am, and appointed Brian Sanders in his absence.] 9 Line (Section 17, OUC Railroad Crossing) Ms. Alfonso and Ms. Michelle Lindsay will work on the language for the last sentence. 0 Line 807 correct to Rosalind Line 816 delete duplicate sentence Mr. Smogor adjourned the meeting at 10:40 p.m. Section , Florida Statutes states that if a person decides to appeal any decision made by a board, agency, or commission with respect to any matter considered at a meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act (ADA), if any person with a disability as defined by the ADA needs special accommodation to participate in this proceeding, then not later than two business days prior to the proceeding, he or she should contact the Orange County Communications Division at (407) Para mayor información en español, por favor llame al (407)