CONTRA COSTA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 3, 2018 MINUTES

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1 CONTRA COSTA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING MINUTES CALL TO ORDER President Borba called to order a regular meeting of the Board of Directors of the Contra Costa Water District (District) at 6:30 p.m., at 1331 Concord Avenue, Concord, the regular meeting place of the Board. ROLL CALL Directors Present: Directors Absent: General Manager: Legal Counsel: District Secretary: Lisa M. Borba, President Connstance Holdaway, Vice President Ernesto A. Avila Bette Boatmun John A. Burgh None Jerry Brown Douglas E. Coty Mary A. Neher PLEDGE OF ALLEGIANCE President Borba led the pledge of allegiance. ADOPTION OF AGENDA Mr. Brown reviewed the changes made to the Agenda Item Nos. 2.a. -Future Services and 9.b. -Operations and Engineering Committee Post-Meeting Report (09/06/18) since the distribution of the meeting agenda packet. Copies were provided to the Board and made available at the back of the Board Room for the public. The Board adopted the agenda by rule. PUBLIC COMMENT (Please observe a three-minute time limit) President Borba asked for public comments. There were none.

2 Page2 PRESENTATION 1. Recognize Contra Costa Water District Calendar Contest Winners. The Board recognized service area children that provided artwork for the 2019 calendar. Their artwork was selected during a contest early in the year. Calendars are available at District facilities. CONSENT CALENDAR 2. Approve Directors' Service/Business and Travel Expenses a. Future Services- October Approve meeting minutes: a. August 15, 2018 b. September 5, Approve the warrant register dated October 4, Authorize execution of an agreement with Brown and Caldwell for consulting services related to the Water Treatment Plant Master Plan in an amount not to exceed $450, Authorize a professional services agreement amendment with Brown and Caldwell for the Canal Replacement Project, Segments 3 and 4 in the amount of $60,000, for a revised agreement amount not to exceed of $570,000. President Borba asked if anyone wanted to remove an item from the consent calendar to be separately considered. In response to Director Boatmun, Director of Engineering Rachel Murphy explained that during the Canal Replacement Project, Segments 3 and 4 pipeline construction, soil conditions within the existing earthen canal were identified that could cause construction equipment safety issues during construction and impact the new canal pipeline in the future. President Borba asked for Board questions and comments. There were no additional comments. President Borba asked for public comments. There were none. MOTION: Boatmun/Holdaway to approve the consent calendar. The motion carried by a unanimous voice vote.

3 Page 3 ACTION 7. Adopt Resolution No approvmg the General Manager's Memorandum of Understanding. Per Government Code Section 54953(c3) changes or increases in the compensation and salary for local agencies' executives, which include General Manager Jerry Brown, require an oral summary of the recommended action to be read into the official record before the Board may take final action. "The Board previously entered into an employment Memorandum of Understanding with the General Manager that provides for an annual base salary of $278,117, which will remain unchanged. The General Manager is also provided with the same health and fringe benefits as the other District staff. The District also previously entered into a Nonqualified Supplemental Defined Contribution Plan agreement, known as a section 457(f) plan agreement under the Internal Revenue Code, with the General Manager. The agreement is IRS compliant and will remain unchanged, but the following items will be added into the agreement for this current plan year. A payment of $10,772 in lieu of a 2018 cost-of-living increase to the base salary will be paid into the 457(f) plan agreement and will be paid out at the vesting date provided that the IRS compensation limit is increased to $280,000, which is currently at $275,000. If the compensation limit for the IRS does not increase, the payment will be $10,702. A one-time payment of $13,585, which is not included in current or future base salary, will be added to the 457(f) plan agreement to recognize merit achievements by the General Manager above and beyond performance plan objectives, if the IRS compensation limit is increased to $280,000. If the limit is not increased, the payment into the plan will be $13,497." President Borba asked for Board questions and comments. President Borba said Mr. Brown was doing a great job for the District and that the Board had been unanimous in offering this package. The Board encouraged Mr. Brown to continue doing great work. Director Avila reviewed some of Mr. Brown's accomplishments that demonstrated his value to the District, and the Board concurred. President Borba asked for public comments. There were none. MOTION: Holdaway/Burgh to adopt Resolution No approving the General Manager's Memorandum of Understanding. The motion carried by a unanimous voice vote.

4 Page4 DISCUSSION AND INFORMATION 8. Construction report update. Principal Engineer Luis Llamas provided a review of District projects completed in FY18, ongoing projects to be completed in FY19, and upcoming projects to begin in FY19, which included a video of the work completed to date of the Canal Replacement Project- Segments 3 and 4. In response to Director Boatmun, Mr. Llamas confirmed the Canal Replacement Project pipeline was made in Tracy. In response to President Borba, Mr. Llamas explained that residential neighborhood main replacements, such as the Cranbrook Way and Vicinity Main Replacement Project, utilize opencut trenching to complete main replacements as it is a more cost-effective method. In response to Director Boatmun, Mr. Llamas explained that the open trench is backfilled as the work is completed or covered with metal plates to maintain accessibility and to reduce impacts to the neighbors. President Borba asked if the Board had additional questions or comments. There were none. The Board thanked staff for the updates. REPORTS FOR DISCUSSION 9. Committee Report( s): a. Amended Operations and Engineering Committee Post-Meeting Report (07/05/18) b. Operations and Engineering Committee Post-Meeting Report (09/06/18) c. Board of Supervisors - Transportation, Water, and Infrastructure Committee Post Meeting Report (09/10/18) 10. Schedule Future Meeting Dates and Times Mr. Brown explained that Agenda Item No. 9.a. regarding the July 5, 2018 post-meeting report of the Operations and Engineering (O&E) Committee, which was originally provided to the Board on August 1, 2018, had been amended to correct an error. The September 6, 2018 O&E Committee post-meeting report referenced during the agenda adoption was being revised to incorporate a public comment by Leland Frayseth that was not originally interpreted to be an official public comment. In response to Mr. Frayseth's complaint about not being able to reach Director Burgh, Director Burgh called and ed Mr. Frayseth to apologize for the inconvenience encountered and to provide Mr. Frayseth with his cell phone number for future contact. Mr. Brown said the Board Study Session was scheduled at 8:30 a.m. on Friday, October 5, and will be held in the Delta Conference Room.

5 Page5 In response to Director Burgh, Mr. Brown explained the Canal Replacement Project video footage utilized a drone by a consultant. Director Avila said if the District anticipated the need to get a drone-pilot license for the future, it was currently a straight forward process. REPORTS 11. General Manager Mr. Brown reported that the District's water conservation group had applied for and was awarded $300,000 by the Bureau of Reclamation for the lawn-to-garden rebate program. A review of some of the activities related to the update of the 1995 Bay-Delta Water Quality Control Plan was provided. The District was involved in the discussions because it may be impacted by the updates. The deadline for any voluntary settlement agreements is November 7, Legal Counsel Mr. Coty provided an update to the City of Glendale's Proposition 218 litigation case regarding its tiered rate structure and inclusion of public fire service charges in its general water rate structure. The oral argument in front of the 2nd District Court of Appeal occurred on October 2, The Board will be updated when more information becomes available. 13. Board Members Director Avila reported that he had met with Mr. Brown on September 26. He discussed benefits from encasing the canal and using flow meters. He discussed water use differences between California and Europe. With regard to housing being built on BART properties, he expressed concern about District impacts from the changes in housing density. Director Burgh congratulated staff for the 2019 District calendar contest, which was well done. He reported that he and Grant Specialist Maggie Dutton were taking the same non-districtrelated class, and they would not discuss any District business. Vice President Holdaway reported that she and Mr. Brown had a meeting on September 24 with the City of Antioch (Antioch) Mayor Sean Wright and Antioch City Manager Ron Bernal. The meeting reviewed the District's concerns about Antioch's desalination project and Antioch's questions regarding the District's proposed rate structure. Director Boatmun reported that she had attended a two-day workshop and meeting of the Association of California Water Agencies Board of Directors on September 27 and 28. She reported out on the topics included in the workshop and meeting. President Borba reported that she had met with Mr. Brown on September 25 and October 2.

6 Page6 ADJOURNMENT At 7:22 p.m., President Borba adjourned the meeting. The next meeting of the Board of Directors will be a Board Study Session on Friday, October 5, 2018 at 8:30 a.m. in the Delta Conference Room located at 2411 Bisso Lane in Concord. The next regular meeting of the Board of Directors will be on October 17, 2018, commencing at 6:30 p.m. in the Board Room located at Concord A venue in Concord. Attest: ~th~ Lisa M. Borba, President