REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS Held on Tuesday, March 20, 2018; 10:00 a.m.

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1 REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS Held on Tuesday, March 20, 2018; 10:00 a.m. MEMBERS PRESENT: Commissioners Pavleck, Norby, Skoe MEMBERS ABSENT: McBride, Adee (County Business) OTHERS IN ATTENDANCE: Pete Schultz, Bob Peterson, Len Peterson, Jon Froemke, Nathan Heibel, Dale Olson, James Aasen, Joe Sutherland, John McDonald, KCCTV Reporter Darcy Sullivan, KGHS Reporter Duane Etienne 2018/03-01 Motion by Norby, seconded by Skoe to approve the agenda with additions and deletions. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-02 Motion by Skoe, seconded by Norby to approve the minutes from the February 27, 2018 regular meeting. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Board Chair requested Agenda Item Approve Board Motion 2018/02-39 from the 2/20/2018 Regular Meeting be moved to the March 27, 2018 meeting. 000 Notice of hire of Matthew Gouin as Environmental Services Director effective March 26, /03-03 Motion by Norby, seconded by Skoe to authorize Board Chair s signature to the February vendor listing, verifying its review and further approving Courthouse claims in the amount of $89, and Highway claims in the amount of $78, Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-04 Motion by Skoe, seconded by Norby to adopt the following resolution accepting donations made to Veterans Transportation: WHEREAS, MN Statute requires Koochiching County to adopt by resolution, acceptance of the donation by a two-thirds majority of its members and; WHEREAS, Donald Kennedy donated $20.00; WHEREAS, the donors listed above prescribed the donation is for Veterans Transportation and funds will be used in accordance with that specified purpose; NOW, THERFORE BE IT RESOLVED, Koochiching County Board of Commissioners accepts the above listed donation for Veterans Transportation. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-05 Motion by Norby, seconded by Skoe approve the On and Off Sale and Sunday Intoxicating Seasonal Liquor Licenses to Opp Hagemeister Management Inc., DBA Island View Lodge and Sha Sha, LLC, DBA Sha Sha Resort for the period of May 1, 2018 through October 31, 2018 and approve On Sale and Sunday Intoxicating Liquor License to The River Golf

2 Course, Inc., DBA The River, for the period of April 15, 2018 through October 15, 2018 as recommended by the license committee. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-06 Motion by Norby, seconded by Skoe to appoint Betsy Zaren to the Safety Committee and remove Jenny Herman as recommended by the Administration Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Pete Schultz informed the County Board that Kallie Briggs term on the Convention and Visitors (CVB) Board will be expiring at the end of April 2018 and the Board will need to appoint another member as per the CVB bylaws. Board Chair requested the Agenda item Consider Appointment to Convention and Visitors Bureau Board be moved to the Board meeting scheduled for April 10, 2018 when all members will be present. 2018/03-07 Motion by Norby, seconded by Skoe to approve the appointment of Jay Mitchell, replacing Ted Brokow, to the East Koochiching Sanitary Sewer District Board with a term expiring on December 31, Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-08 Motion by Norby, seconded by Skoe to authorize the Board Chair signature on letter to legislative representatives in support of the continuation of County Program Aid funding levels as recommended by the Administration Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-09 Motion by Skoe, seconded by Norby to authorize the Board Chair and Administration Director signature to the audit engagement letter with Hoffman, Philipp & Knutson, PLLC for the 2017 County audit as recommended by the Administration Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-10 Motion by Norby, seconded by Skoe to grant a 2017 and 2018 payable property tax abatement to Duluth Winnipeg and Pacific Railroad for reduction of value on Parcels ; ; ; ; and because of a Tax Court Claim settlement. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-11 Motion by Skoe, seconded by Norby to approve the tentative April 2018 Board meeting schedule for April 10, 17 and 24. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-12 Motion by Norby, seconded by Skoe to approve the 2018 Boat and Water Safety Grant Agreement with the State of Minnesota allocating funds to Koochiching County in the amount of $7,041on a reimbursement basis with no County match requirement and further, authorizing the Sheriff and Board Chair to sign said Grant Agreement. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-13 Motion by Skoe, seconded by Norby to adopt the following resolution accepting donations made to Drug Abuse Resistance Education (D.A.R.E): WHEREAS, MN Statute requires Koochiching County to adopt by resolution, acceptance of the donation by a two-thirds majority of its members and;

3 WHEREAS, the County received the following donations: Fisher Petroleum - $25, Delack Logging - $50, Wenberg Transfer - $100, Shannon s Inc. - $50, Family Chiropractic - $40, Ziemba Trucking - $150, Northstar Electric - $50, City Drug - $75, Friends Garbage - $500, Trustar Federal Credit Union - $100, Ballan Furniture - $25, Packaging Corporation of America - $250, Coca Cola - $100, Super One - $250, Border State Bank - $50, Einerson Flying Service - $150, Randy s Tire - $25, Big Falls Lion s Club - $250, Roche s Towing/Six R s - $100, Deerwood Bank - $100, Ridge Runners - $200, Mannco Trucking - $300, J Kennedy Trucking - $75; WHEREAS, the donors listed above prescribed the donation is for D.A.R.E. and funds will be used in accordance with that specified purpose; NOW, THERFORE BE IT RESOLVED, Koochiching County Board of Commissioners accepts the above listed donation for D.A.R.E. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-14 Motion by Skoe, seconded by Norby adopting the following resolution for the Joint Powers Agreement which allows the County Sheriff s Office and the County Attorney s Office the use of the Bureau of Criminal Apprehension s secure criminal justice data communications network allowing both agencies to access sensitive and protected data including criminal histories and arrest records. RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF KOOCHICHING ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF WHEREAS, the County of Koochiching on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five-year life of the agreement and obligates the County to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the County Board of Koochiching, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Koochiching on behalf of its County Attorney and Sheriff are hereby approved. 2. That the Sheriff, Perryn R. Hedlund, or his successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County s connection to the systems and tools offered by the State.

4 3. That the County Attorney, Jeffrey S. Naglosky, or his successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County s connection to the systems and tools offered by the State. 4. That Wade D. Pavleck, the Chair of the County of Koochiching, and Jenny M. Herman, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-15 Motion by Norby, seconded by Skoe to approve the capital purchase of seven (7) DS200 Vote Counters and fifteen (15) Electronic Poll Books using HAVA funds and the State Election Equipment Grant as budgeted and recommended by the Auditor/Treasurer. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-16 Motion by Norby, seconded by Skoe to authorize the Land Commissioner to seek bids for one 2018 Land and Forestry Truck as budgeted and recommended by the Land Commissioner. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-17 Motion by Skoe, seconded by Norby to authorize the Land Commissioner to seek Request for Proposals for Professional County Surveying Services as recommended by the County Survey Committee. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 The Land Commissioner provided the Board with an overview of the Minnesota Department of Natural Resources Timber Harvest Analysis. The MN DNR determined their new 10-year harvest level will be 870,000 cords annually, with an additional 30,000 cords for ash and tamarack for a five-year period due to forest health concerns. They indicated that future aspen harvest levels will decrease from 400,000 cords annually to 360,000 cords. Aspen represents the species with the highest market demand. The Land Commissioner informed the Board there is old timber in our region and the harvest numbers have not yet been determined by region. Board members expressed concerns regarding the reduction of aspen as that is the species in the highest demand and the Land commissioner agreed there is concern the reduction will put pressure on pricing. Board Members are concerned as the County s largest employer, Packaging Corporation of America needs an adequate and affordable timber source to be competitive. Additional discussion ensued regarding the status of timber sales on Federal lands and the effect on timber sales due to the UPM Blandin shutdown of one of two remaining paper production lines. 2018/03-18 Motion by Norby, seconded by Skoe accepting the recommendation of the Planning Commissioner to approve REZ1801 for rezoning of property from open space to Agricultural/Forestry for owners Frank, Jacob, Sherry and Cynthia Haney for property described as the NW NE (40 Acres), Section 15, T69N-R23W. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Environmental Services Director informed the Board the purchase of a generator was a bid item in Contract A for the Island View Sewer Project. Due to the difficulty in getting an agreement between the contractor, engineer and other parties a change order was done to pull the

5 generator out of the contract and have the County purchase it directly. The overall cost to the County was a reduction of $20,000. Because of the specific requirements for the generator, two of the bids could not come up with the specification. Although CAT s quote was not the lowest it is the only one that met the specification. 2018/03-19 Motion by Norby, seconded by Skoe to authorize the purchase of a customized generator from CAT in the amount of $71,610 for the Island View Sewer project as recommended by the Environmental Services Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-20 Motion by Skoe, seconded by Norby to authorize the Board Chair signature to a delegation agreement between Koochiching County and the MN DNR to allow the County to operate an inspection and decontamination program for Aquatic and Invasive Species as recommended by the Environmental Services Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-21 Motion by Skoe, seconded by Norby to adopt the Koochiching County Buffer Ordinance in accordance with Minnesota Statute 103F as recommended by the Environmental Services Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-22 Motion by Norby, seconded by Skoe to accept the recommendation from the Environmental Services Director to adopt a County Backhaul Policy for Current Contract Holder to allow the use of Environmental Services semi-trailers by contracted haulers to make backhauls. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-23 Motion by Skoe, seconded by Norby accepting the recommendation from the County Engineer to award the bid for 2018 milling and bituminous resurfacing project in downtown Littlefork, SAP to KGM Contractors in the amount of $143, and further, that the County Board Chair, County Auditor/Treasurer and County Attorney are authorized to execute this Agreement and any amendments on behalf of Koochiching County. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-24 Motion by Norby, seconded by Skoe to adopt the following resolution in support for US Highway 53 Corridor of Commerce program as recommended by the County Engineer: WHEREAS US Highway 53 from Cook to International Falls has been submitted for funding as part of MnDOT s Corridor of Commerce Program; WHEREAS US Highway 53 passes through Koochiching County; WHEREAS upgrades to US Highway 53 will improve the regional transportation network and benefit the traveling public in Koochiching County; THEREFORE, BE IT RESOLVED Koochiching County hereby formalizes a resolution in support for upgrading US Highway 53 in the form of new passing lanes and related infrastructure

6 and safety improvements, for the portion of US Highway 53 between Cook and International Falls. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2018/03-25 Motion by Norby, seconded by Skoe to accept the Property Acquisition Guidance Document as recommended by the County Engineer. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 MnDOT District 1 State Aid Engineer representative met with the Board to discuss MnDOT updates and the Northeast Minnesota Transportation Alternatives Program. The reconstruction of the bridge in Ranier is scheduled to begin in the Spring of 2018 and will be a two-year project. MnDOT representative also mentioned that Alternative Transportation funds are available through ARDC and the County Engineer will work with ARDC on potential safety projects eligible for funding. MnDOT representative appreciates the County Engineer and his team on the quality of the plans submitted for state aid review and approval. Board Members thanked MnDOT representative for the update. 2018/03-26 Motion by Norby, seconded by Skoe to adjourn the meeting at 11:55 a.m. Voting yes: Norby, Skoe, Pavleck. Motion carried.