MINUTES REGULAR MEETING OF THE BOARD OF EDUCATION BROKEN ARROW PUBLIC SCHOOLS March 12, 2018 (6:00 PM)

Transcription

1 MINUTES REGULAR MEETING OF THE BOARD OF EDUCATION BROKEN ARROW PUBLIC SCHOOLS March 12, 2018 (6:00 PM) The meeting of the Board of Education of Broken Arrow Public Schools, Broken Arrow, Oklahoma, was called to order at the Education Service Center Board Room at 701 S. Main Street, Broken Arrow, Oklahoma by Board President Steve Allen. 1.0 Call to Order 1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). ROLL CALL BOARD MEMBERS: Steve Allen Jerry Denton Steve Majors Cheryl Kelly John Cockrell ALSO IN ATTENDANCE: Dr. Janet Dunlop Chuck Perry Dr. Margaret Coates Karla Dyess Michelle Bergwall Lori Kerns Natalie Eneff Ben Stout Administrators Members of the Public 2.0 Moment of Silence 2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." 3.0 Pledge 3. The Pledge of Allegiance will be led by Steve Majors, Deputy Board Clerk. 4.0 Formal Adoption of Agenda 4. Formal adoption of agenda.

2 5.0 Board Reorganization 5. Oath of Office to formally swear-in John Cockrell, the newly elected Zone 3, Board Member. Board President Oath of Office Loyalty Oath Recommendation: Information Only 6. Discussion, motion and vote on motion to approve or disapprove the reorganization of the Board of Education: election of President, Vice-President, Clerk, Deputy Clerk and Member to serve for a term of one year, effective April 9, Board President Member (Cheryl Kelly) Moved, to recommend Steve Allen as Board President. Member (Steve Majors) Seconded to approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: The motion Carried. 5 0 Member (Cheryl Kelly) Moved to recommend Steve Majors as Board Vice-President. Member (Jerry Denton) Seconded to approve the motion Approve. Upon a roll call vote being taken, the vote was: The motion Carried 5 0 Member (Steve Majors) Moved to recommend Jerry Denton as Board Clerk. Member (John Cockrell) Seconded to approve the motion Approve. Upon a roll call vote being taken, the vote was: The motion Carried 5 0 Member (Steve Majors) Moved to recommend Cheryl Kelly as Board Deputy Clerk. Member (Jerry Denton) Seconded to approve the motion Approve. Upon a roll call vote being taken, the vote was: The motion Carried 5 0 Member (Cheryl Kelly) Moved to recommend John Cockrell as Board Member. Member (Jerry Denton) Seconded to approve the motion Approve. Upon a roll call vote being taken, the vote was:

3 The motion Carried Discussion, motion and vote on motion to approve or disapprove to agree and accept the Board Member Code of Ethics and Conduct. Board President Code of Ethics and Conduct Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 6.0 Minutes 8. Discussion, motion and vote on motion to approve or disapprove the February 12, 2018, Regular Board Meeting Minutes, which may be approved as presented or approved following modifications Regular Board Meeting Minutes 7.0 Donation 9. Accept and approve the donation of concrete and benches by the Country Lane Intermediate Parent Teacher Association (PTA) to Country Lane Intermediate to provide play surfaces and benches for student enjoyment. M. Bergwall CLI PTA will donate concrete to provide play surfaces and benches at CLI. 8.0 Comments From The Public 10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the Citizens Comments section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed.

4 Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Form A Form B COMMENTS CONCERNING ITEMS NOT ON THE AGENDA The Citizens Comments portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum. This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics. When groups or organizations desire to address the Board under the Citizens Comments a single spokesperson should be selected to avoid repetitious information. The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed. Speakers will be called in the order in which they signed to speak. Each individual will be allowed to speak for a total time limit of three (3) minutes for nonagenda items, regardless of the number of topics on which the individual requests to speak. COMMENTS CONCERNING AGENDA ITEMS Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board. Speakers will be called in the order in which they signed to speak. The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed. A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the fiveminute total. REQUEST TO SPEAK FORMS A Request to Speak form must be submitted for each topic. There are two Request to Speak forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting. Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk prior to the start of the Board meeting in which they are going to speak. By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood. Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.

5 Mr. Allen The next item will be Comments from the Public and we will have Ms. Jane York who will be speaking on agenda item #16. Ms. York, I would like to thank you for taking the time to speak. Speaking on an agenda item, there will be a five minute time limit and the clock will display on the monitors. Ms. York Whereas, the Oklahoma State Legislature has continually failed to pass revenue measures which would provide Oklahoma teachers with pay raises and adequately fund education; Whereas, low pay is the number one reason Oklahoma teachers quit the profession; Whereas, Oklahoma schools had 536 teaching vacancies, 480 teaching positions were eliminated, and 1, 917 emergency teaching certificates were approved in ; Oklahoma PTA supports Teacher Led Initiatives to promote awareness of critical educational funding Issues, I ncluding teacher salary increases and public school funding, directed toward the Oklahoma State Legislature. Approved March 11, 2018 Mr. Allen The next speaker will be Easton Moore, a Broken Arrow Public Schools High School student. He will be speaking on item # 15. Mr. Moore Good evening, My name is Easton Moore I am excited to be here tonight to speak on behalf of the students at Broken Arrow High School I am the son of a state form employee Jason Moore and a Broken Arrow English teacher Jeanie Moore I am the Vice-President of our student council, I am part of our jungle squad, I lead a Tuesday morning bible study, I am a student body representative for FCA, I am a member of COLABASH, NHS, and AP Club, I am a national AP-scholar, and I am a National Merit Finalist I say all this not to boast about myself or my accomplishments but rather to provide show that my perspective is drawn from student body as a whole.

6 I have an opportunity to go to Africa this summer for 2 weeks. So, I have done a little studying on there culture and there is a scenario in which these people allude to that illustrates the purpose of why I am here: These 2-elephants big elephants fight and keep fighting and then only the grass gets trampled Education is the largest industry in the state of Oklahoma, our young people are the largest economic resource in the state My parents taught me that where you put your time and where you put your money display what s the most important to you. Right now, the students feel as if they are irreverent not because of the school board but because of the lack of money that is being allocated to education state-wide. Being named a national merit finalist provides countless opportunities but I don t want to invest my opportunities in this state, a state that devalues the next generation You have the opportunity to change the course of history We can make history by enabling our teachers to make a stand. Are we truly a people group or generation that wants to be remembered as the state that ranks lowest in teacher pay ranks 45 in funding per student Is this the legacy we are excited about standing for? Or are we going to empower our teachers to enable our students to be a priority again. Now let me tell you how that African quote relates to this American reality that are living right now An elephant and a donkey are the 2 animals that we Americans picked to fight it out so we sent them on this mountain they go up and up and continue to go up and eventually lose sight of the bottom of the mountain We all agree that we are the ones standing at the bottom of a mountain, literally, we are the last in the nation. we see the top, we look to the capitol our 2 picks continuing to fight But what they can t see, as they are fighting, is the bottom of the mountain They continue to fight just like the story of the African Elephants and demolish the grass along with students like me who feel trampled, the teachers who are compressed and derooted.

7 It s time for these teacher to walk out... to step back a little from the mountain so the elephant and the donkey that are fighting on this hill can see the damage they have done to the grass we stand on, well at this point the lack of grass we stand on right now. You guys deserve better Your kids deserve better You friends deserve better Our teachers deserve better My mom deserves better I deserve better And ultimately, the future generation of Oklahomans deserves better. Please do anything and everything in your power to help our teachers put our students first. 9.0 Reports to the Board 11. Discussion, motion and vote on motion to approve or disapprove the acceptance of grant funds from the Broken Arrow Public Schools Foundation in the amount of $27, to be presented to the teachers of Broken Arrow Public Schools. C. Hannema The BAPS Foundation will be awarding 49 grants totaling $27, The money will be utilized in support of innovative projects within the classroom. Grants are awarded based on criteria that include maximum student involvement, high innovation and the ability to fund the project in its entirety. These grants aid in funding teachers' high interest projects that engage students in active learning. Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 12. Presentation and discussion of the Quarterly Construction Report. B. Tolomeo Recommendation: Information Only 13. Presentation and discussion of District Security. D. Blackburn Recommendation: Information Only 14. Superintendent updates and discussion regarding the proposed Oklahoma Education Association (OEA), Oklahoma State School Boards Association (OSSBA) and Cooperative Council for Oklahoma School Administration (CCOSA) legislation and funding package for public education and teacher raises in Oklahoma. Dr. Dunlop Dr. Dunlop - Presentation Recommendation: Information Only

8 15. Discussion, motion and vote on motion to approve or disapprove the call for a resolution in support of public education and to work with classroom teachers and leadership of the Broken Arrow Education Association to advocate for a proposal to restore funding to education and increase teacher salaries. Dr. Dunlop Proposed Resolution 16. Discussion, motion and vote on motion to approve or disapprove authorizing the superintendent of schools to close all District schools for up to 25 school days, provided that such days must be made up if required by law, with such closure to occur only if a teacher "walkout" is scheduled by teacher groups or organizations and if the superintendent determines that such school closures are necessary for the safety of students and for the fiscal integrity of the District in order to avoid the necessity of hiring substitute teachers. Dr. Dunlop Recommendation: Approve ORIGINAL Motion Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL General Consent Agenda Items 17 through Approve or Disapprove General Consent Agenda Items A) Superintendent 17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Strategic Planning for Practitioners, providing educational consultants to facilitate Strategic Plan 2.0, Year One (1) Update. The total cost to the District is $2, plus travel expenses and will be paid with General Funds. Dr. Dunlop B) Administrative Services 18. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns Certified Board Employment Actions 19. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns

9 Support Board Report C) Instructional Services 20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide services for the Arrow Springs ECC Family Carnival Night, on April 20, Total cost to the District is $ and will be paid with Activity Funds. D. McClellan The vendor will provide four inflatable units, cotton candy machine, two generators, delivery and pick up. 21. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and the Tulsa City - County Health Department, providing the Love Notes Curriculum for the Mentoring Healthy Parents (MHP) program at the Broken Arrow Options Academy. This is a Grant from the Tulsa Department of Health. There is no cost to the District. M. Galloway Memorandum of Understanding for Mentoring Healthy Parents The main goal of the Love Notes is to prevent unplanned pregnancy by providing teens with information to make wise relationship choices. The program also provides information on preventing relationship violence and helps teens create a clear plan to avoid pregnancy and STD's. Love Notes aims to achieve these goals by integrating relationship skills with pregnancy prevention and workforce readiness, with practical strategies for motivating change. 22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Impact Literacy Consulting, to provide professional development for reading comprehension instruction, on May 14, 2018, at Oak Crest Elementary. Total cost to the District will be $1, and will be paid with site Title I Funds. J. Brassfield Proposal Ann Leon, M.A., will provide two half-day professional learning sessions for K-2 and 3-5 on reading comprehension instruction using Making Meaning curriculum. In these sessions, teachers will learn the dual goals of Making Meaning - academic and social objectives, managing and planning for the year for instruction, getting to know the teacher's manual and resources, understanding the pedagogy for vocabulary instruction using Making Meaning Vocabulary, preparing for personal learning and preparation during the summer. Also, will experience a sample lesson through video and in-person tips for preparation. 23. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's, to provide an approved fundraiser for Aspen Creek Early Childhood Center. McTeacher's Night is scheduled for April 17, There is no cost to the District. J. Wallace Funds raised during this event will be deposited into AC ECC's Activity Account. 24. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and OK2Grow, to provide instructional and career pathway opportunities for high school students. There is no cost to the District. D. Blackburn OK2Grow MOU

10 OK2Grow helps to promote career pathways by creating awareness of careers and promoting pathways that build confidence and excitement for education and workplace success. OK2Grow in conjunction with Tulsa Community College will partner with Broken Arrow High School to provide a Certified Production Technician Program. The program is a one year course designed for seniors who will receive manufacturing industry certifications and then be placed second semester in an internship program with local businesses. This program will help the District move forward on creating career pathway plans for students who may or may not be interested in attending college and opportunities to enter the workforce upon graduation. OK2Grow and TCC will provide an instructor and curriculum designed for the course. We are responsible for the location and support for the program. 25. Accept and approve the NEW agreement between Broken Arrow Public Schools and BoosterThon, to provide fundraising opportunities at Aspen Creek Elementary, through a read-a-thon, a fun-run and other activities. Quoted cost is $2, and will be paid with Activity Funds. B. Powell The activities will take place April 30, through May 9, The vendor will provide parent communication resources, character building lessons and activities, and read-a-thon pledge resources and assemblies. 26. Accept and approve the DECA trip to Atlanta, Georigia, for the International Career Development Conference April 20-25, Total cost to the District is estimated at $ per person plus food and entertainment and will be paid with Activity Funds. L. Burns Student Activity Request Form 1 Advisor and unknown number of students (no more than 9) (qualify via state competition scheduled for February 13 & 14) and 1 male Asst. Principal/chaperone will be traveling by airline from Tulsa, OK to Atlanta, GA for DECA International Career Development Conference and will be competing for international awards in competitions in which they placed in the top three at state competition. 27. Accept and approve the grant application and receipt of funds for Barbara Bishop, teacher at Vandever Elementary, for a Cox Communications Grant in the amount of $3, K. Dyess Coversheet Grant/Donation Request Detail Grant Application Communication Creativity provides a voice for students who would not otherwise have one. Students who have severe to profound disabilities will gain continuous access to communication software through the use of ipad technology. The devices will be mounted to their wheelchairs for easy access. Students will be instructed on using the communication software that speaks, from one word to complete sentences, in a synthetic voice allowing them to communicate with all those around them. 28. Accept and approve the grant application and receipt of funds for Kelly Zilmer, Media Specialist at Spring Creek Elementary, for a Cox Communications Grant in the amount of $4, K. Dyess

11 Coversheet Grant/Donation Request Detail Grant Application The funds for the grant will be used for Capstone e books that students will have access to from home or school 24 hours a day/7days a week. Capstone is one of the largest publishers and distributors of children's books. This company has created an innovative program that allows students to access thousands of non-fiction/fiction books in a digital format. 29. Accept and approve the grant application and receipt of funds for Katy Cook, teacher at Leisure Park Elementary, for a Cox Communication Grant in the amount of $2, K. Dyess Coversheet Grant/Donation Request Detail Grant Application The grant will fund two sets of Ozobots for use in the art room for kindergarten through fifth grade students. Ozobots are small, mini robots that students can move by drawing codes with markers. Students will be able to practice the concept of lines when they draw the path for the robot to travel on. Students will be able to incorporate art into STEM activities. Success will be measured in two ways. First, students will understand the concepts related to line in art. The second will be that students are engaged in STEM activities and are able to combine art and technology in new and meaningful ways. 30. Accept and approve the NEW agreement between Broken Arrow Public Schools and SRI International, to provide participation in "Tools for Getting Along" study, at the District's elementary sites. SRI will provide free training and curriculum for all elementary sites. There is no cost to the District. J. Peterson Tools for Getting Along Study Tools for Getting Along Project Implementation This program is an evidenced based, problem-solving curriculum for fourth grade students to help them learn how to handle difficult situations. SRI provides free training and curriculum as well as provides subs for training, a $500 stipend to all sites and a $250 stipend for all fourth grade teachers. The overview and project timeline have been provided. 31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Brittany Arias at Laureate Psychiatric Clinic and Hospital, for expenses incurred during an Independent Educational Evaluation, (IEE). Total cost to the District will not exceed $1, without prior written approval and will be paid with 621 Grant Funds. D. Oxford This IEE has been requested by the parent of a specific student, as is his/her legal right per the OSDE Special Education Handbook. 32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rick Wormeli, providing professional development for teachers on August 30 and 31, Total cost to the District is $13, and will be paid with Title IIA Funds. M. Coates

12 Rick Wormeli will present information regarding standards based grading as well as workshops for teachers. Services will be provided during District development days on August 30 and 31, Accept and approve that Olga Hagyari, a non-certified English teacher, can teach 2 sections of ELL English 9 for which students will receive English credit. M. Coates Olga Hagyari is currently teaching both an ELL English support class and an English 9 ELL class at Broken Arrow Freshman Academy. We are requesting Olga Hagyari receive adjunct certification in order to give English 9 credit to students currently in her English 9 class. D) Student Services 34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jordan Lalama, to provide consulting services for the Pride of Broken Arrow. Total cost to the District is $20, and will be paid with Activity Funds. R. Dale Services occur March through October, Accept and approve the NEW rental agreement between Broken Arrow Public Schools and Grosh Backdrops, providing backdrops for the upcoming high school production of "Mary Poppins." Total cost to the District is $1, and will be paid with General Funds. R. Dale Addendum to Contract 36. Accept and approve the NEW rental agreement between Broken Arrow Public Schools and Theatre World Backdrops, providing backdrops for the upcoming high school production of "Mary Poppins." Total cost to the District is $1, and will be paid with General Funds. R. Dale Addendum to Contract 37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma Performing Arts, allowing for the rental of the Marley Floor for the Broken Arrow High School Dance program scheduled for April 23 through 27, Total cost to the District is $ and will be paid from Instructional Funds. R. Dale 38. Accept and approve the NEW agreement between Broken Arrow Public Schools and BP Dancewear, for the purchase of custom dance program costumes. Total cost to the District is approximately $1, and will be paid with General Funds. R. Dale 39. Accept and approve the NEW agreement between Broken Arrow Public Schools and SMG Food and Beverage, LLC., as a fundraiser for the BA Band Parent's Association. There is no cost to the District. R. Dale

13 The agreement with SMG Food and Beverage, LLC., sets terms for Broken Arrow Band Parents and students 18 and older to perform work at the BOK Center events in return for payment, which is placed in student fund accounts. 40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Assembly Church, providing a venue for the District's Fifth Grade Choral Program scheduled for Monday, May 1, There is no cost to the District. R. Dale 41. Accept and approve the NEW Standard Master s between Broken Arrow Public Schools and various portrait and photography studios to provide school photography services during the school year. There is no cost to the District. C. Perry Master s from the following: Walsworth Yearbooks Jostens Ruth Kelly Studio - Yearbook Lifetouch Legacy Studios Ruth Kelly Studio - Picture Each BAPS school has the option of selecting photography services from an approved list of vendors for which an agreement or contract is in place. The following list are the vendors that have provided their Standard Master and will be utilized until changed: Walsworth Yearbooks, Jostens, Ruth Kelly Studio - Yearbook, Lifetouch, Legacy Studios, Ruth Kelly Studio - Picture When changes occur, a new Standard Master will be presented to the BOE for approval. 42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents, providing rental of 13 metal classroom easels for the Basketball Banquet to be held March 29, Total cost to the District is $ and will be paid with Booster Club Funds. K. Ellett 43. Accept and approve the NEW agreement between Broken Arrow Public Schools and ASCE for the Tigettes to host the Celebrity Dance Showcase, and provide eight volunteers to work registration, ticket sales and the warm up room for the event to be held December 1, 2018 at the Broken Arrow High School. Proceeds raised will benefit the Tigettes program. K. Ellett The use of facilities on December 1, 2018 has been approved. 44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rib Crib, providing catering services for the Basketball Banquet to be held March 29, Total cost to the District will be $1, and will be paid with Activity Funds. K. Ellett Service provides selected menu items, servers, all utensils and plates, delivery and set-up. 45. Accept and approve the NEW agreement between Broken Arrow Public Schools and PartyServe, providing catering services for the Wrestling Banquet to be held April 5, Total cost to the District will be $4, and will be paid with Activity Funds. K. Ellett Service provides selected menu items, servers, all utensils, plates, delivery, set up and table linens.

14 46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Skiatook Public Schools, allowing BAHS girls basketball team to participate in the Skiatook Invitational Classic Basketball Tournament, January 10-12, There is no cost to the District. K. Ellett 47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enduro Group, LLC., to provide Timing Service for the Broken Arrow track meet, April 7, Total cost to the District will be $ and will be paid with Activity Funds. K. Ellett 48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Monte J. Thompson, to provide the Starter with shells for the Broken Arrow track meet, April 7, Total cost to the District will be $ and will be paid with Activity Funds. K. Ellett 49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Casino Nights of Tulsa to provide entertainment at Project Graduation. Total cost to the District will be $3, and will be paid with Activity Funds. C. Welborn 50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Empire AV for confetti for the 2018 Prom. Total cost to the District is $9, and will be paid from the Junior Board Activity Funds. C. Welborn Quote Empire AV will provide DJ services for the 2018 Prom. 51. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Dry Gulch USA, to provide lodging and meals for the 2018 High School Leadership Retreat. The revision reflects the change in the conference dates to now take place on September 22-23, This was necessary due to a scheduling conflict with other school activities. No other changes occurred. C. Welborn Revised Parent Release Forms - Assumption of Risk and Minor's Release of Claims The parent release forms are attached for your information. E) Business Services 52. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon Fundraising requests for the Activity Funds In compliance with Board of Education policy, Fundraising Projects for Student Activity Groups, the attached activity group fundraisers are submitted for your review. The principal has approved these fundraising activities and established that a need does exist for additional funds for the operation of this student activity organization. 53. Accept and approve the transfers within the Activity Funds. D. Dollahon Activity Fund Transfer Requests

15 In order to maintain a more complete audit record, Board of Education regulations have been established requiring that transfers between accounts within school activity funds be reviewed and authorized by the Board of Education. The approval process requires that the building principal submit a document indicating the two accounts affected, unencumbered balance, and amount for which transfer action is requested. The document becomes a record for the school auditor to use in the review of transactions during the year. In compliance with Board of Education policy, requests for transfer of funds within activity fund accounts have been submitted for consideration. 54. Accept and approve RENEWAL agreement between Broken Arrow Public Schools and Municipal Accounting Systems (MAS). Total cost to the District is $48, and will be paid with General Funds. C. Mitchem MAS has been utilized by Broken Arrow Public Schools for the financial and human resources software system: Appropriated Funds, Payroll System, Treasurer System, Activity Funds, Personnel System, Purchase Requisitions and Fixed Assets System. This renewal agreement is for the school year. Recommendation: Approve ORIGINAL Motion Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL End of Consent Agenda Items 17 through Operations Services 55. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Key Construction, LLC for Construction Management Services related to budgeting, bidding, and construction of the Child Nutrition Offices Renovations Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from Child Nutrition funds. B. Tolomeo Key Construction, LLC will provide Construction Management services for the Child Nutrition (CN) Offices Renovations Project. The contract will include general conditions and reimbursable items, as required.

16 12.0 Student Services 56. Discussion, motion and vote on motion to approve or disapprove the proposed school year instructional calendar. C. Perry Proposed Instructional Calendar The proposed instructional calendar for , reflects the work of the Instructional Time Task Force Committee and is designed to meet the needs of our students Technology Services 57. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Twotrees Technologies, LLC., for the purchase of Stoneware - Unified Workspace in the amount of $32, and will be paid from Bond Funds. B. Stout Quotes Contract Comparison Between OneLogin and Unified Workspace Unified Workspace software will replace the current software OneLogin that the district is currently using. The Unified Workspace has added benefits that are not available with OneLogin, such as, File Services, additional App Support, Remote Desktop Services, Contextually Aware, and Web Application Proxy. This is a 3-year agreement, renewed annually years 1-3 at a cost of $32,399.00, year 4 and on will cost the district $21, Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 14.0 Business Services 58. Presentation and discussion of the monthly financial reports through February 28, N. Eneff Expenditures by Project Expenditures by Function and Object Cash Flow Analysis Revenue Summary Report Monthly Financial Presentation

17 The Monthly Financial reports showing the Expenditures year to date by Project for all funds; the Expenditures year to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year to date with the projected fund balance and the comparison of current year versus previous year. Recommendation: Information Only 59. Discussion, motion and vote on motion to approve or disapprove the cancellation of the Bond Sale scheduled for a Special Meeting on March 29, N. Eneff 60. Discussion, motion and vote on motion to approve or disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of the $23,325, Taxable General Obligation Combined Purpose Bonds of this School District and designating bond counsel for this issuance of bonds. N. Eneff Minutes and Resolution Acting Clerk Document Notice of Sale of Bonds Concluding Statement Meeting to Set the Date The Board voted the date and time of the Sale of Bonds to be March 28, 2018 at 12:00 noon, at the Education Service Center. 61. Presentation and discussion of the Activity Fund Reports for February D. Dollahon Activity Funds Summary 02/28/2018 Monthly Activity Fund Summary 02/28/2018 Recommendation: Information Only 62. Presentation and discussion of the Treasurer s Reports for February D. Dollahon Cash Balance Report 02/28/2018 Investment Report 02/28/2018

18 Collateral Report 02/28/2018 Cash Balance Comparison 02/28/2018 Attached are the monthly Treasurer s Reports for February 2018 Recommendation: Information Only 63. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Encumbrance Report Attached are the Encumbrance Orders totaling $655, for the General, Building, Child Nutrition, Workers Compensation, Bond and Gift Funds effective February 8, 2018, through March 8, 2018 from the fiscal year funds. Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 64. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the fiscal year. C. Metevelis Change Order Report Attached are the Change Orders totaling ($179,741.28) to the General, Building, Child Nutrition, Gift, Workers Compensation and Bond Funds for February 8, 2018 through March 7, 2018, for the fiscal year funds. Recommendation: Approve ORIGINAL Motion Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 15.0 Superintendent/Board of Education/Communications 65. Discussion, motion and vote on motion to approve or disapprove scheduling a Special Meeting for June 14 and 15, 2018 as the dates of the annual Board Retreat, to be held at Forest Ridge. Dr. Dunlop

19 16.0 New Business 66. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Recommendation: Information Only 17.0 Executive Session 67. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation and employment contract of Dr. Janet Dunlop, as authorized by OKLA. STAT. Title 25, Section 307 (B)(1) and (7) of the Oklahoma Open Meeting Act. Member (Jerry Denton) Moved, Member (Cheryl Kelly) Seconded to approve the ORIGINAL 18.0 Return to Open Session 68. Discussion, motion and vote on motion to acknowledge that the board has returned to open session. 69. Statement of executive session minutes by Board Clerk. The Board of Education and Dr. Janet Dunlop entered into executive session at 7:38 p.m. to discuss the evaluation and employment contract of the Superintendent of Schools as authorized by OKLAHOMA STATUTE Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. The Board of Education and Dr. Janet Dunlop returned to Open Session at 8:20 p.m. This constitutes the minutes of the executive session. Board Clerk, Jerry Denton

20 19.0 Adjourn 70. Adjournment. Respectfully submitted by Debbie Hill, Board Minutes Clerk