SUDS Annual General Meeting Minutes November 2, :00 PM SaskTel Sports Centre, Saskatoon

Transcription

1 SUDS Annual General Meeting Minutes November 2, :00 PM SaskTel Sports Centre, Saskatoon SUDS Members Present: (49 Members): Kira Paluck, Michael Campbell, Tashia Reiter, Keri Headdon, Josh Blomme, Andrea Donaldson, Jarrod Stewart, Steph Milnes, Craig Haker, Scott Porter, Jamer Bregensen, Brett Hines, Mark Weiseth, Steve Wrishko, Dana Churko, Marc Lebastard, Natalie McVittie, Daniel McLaren, Curtis Daviduke, Steve Ustupski, Matt Ries, Jordan Kelemen, Tyrone Okrainetz, Tyrell Plotzki, Douglas Lung, Keith Ramage, Rena Okrainetz, Arthur Cradock, Robby Davis, Lesley Patkau, Walt Hawrysh, Jonathan Wong, Erin Bingham, Brooke Yarskie, Alan Koop, Tony Bathgate, Leo Wong, Matt McKeown, Jason Coutu, Allan Stonhouse, Richard Norman, Brett Campbell, Adam Zulkoskey, Ryan Cey, Steve Chan, Michael Nilson, Ian Buckley, Brock Storey, Devin Hyde Board Members Present: Dean Schmidt Wendy Jantzen Yang Pang Bryce Williams Regan Flaherty Dave Robson Kevin Pierce Staff Present: Chair: Recorder: Candace Dunham Dean Schmidt Candace Dunham 1. Call to Order: Meeting called to order by President Dean Schmidt at 7:11 PM. 2. Welcome from the President and Sign In for Quorum: 49 Members, 7 Board Members and 1 staff member were present at the meeting 3. Approval of Agenda: Amendment: To add transfer of funds to field development fund MOTION: 2010AGM01: To approve the Agenda as presented. Alan Koop/Allan Stonhouse 4. Approval of the Annual General Meeting Minutes from November 4, 2009: MOTION: 2010AGM02: To accept the Minutes of the November 4, 2009 Annual General Meeting as presented Curtis Daviduke/Marc Lebastard

2 5. President s Report: Summarize from this past year: o League increased from 58 to 62 teams o Did well financially o Website crashed new website is up and running (same website company used for World s and Montreal league) 6. Financial Report: Statement of Financial Position: o Transfer of $40,000 to field development fund Schedule 1 Disc Odyssey o Less player fees but expenses were also less Schedule 2 Summer League o Increase in team fees and increase in number of teams o Rainout reimbursement to be assessed Schedule 3 Summer Student o 2 grants this year instead of 1 Schedule 4 Winter League o Increase in team fees and lower field rental costs Statement of Operations: o $42, MOTION: 2010AGM03: To accept the Financial Statements as presented Marc Lebastard/Tyrone Okrainetz MOTION 2010AGM04: To move $40,000 from net assets to the Field Development Fund Bryce Williams/Scott Chapman At this time, Bryce reviewed the three types of audits MOTION 2010AGM05: To waive an audit for the 2010 year. Bryce Williams/Erin Bingham 7. Proposed Amendments: MOTION: 2010AGM06: Bylaw 3 Amendments: To change Article 33, 34, 35 & 36 as per Dean s changes (VP position created for both Disc Golf and Field Development) Jarrod Stewart/Curtis Daviduke MOTION: 2010AGM07: Bylaw 1 Article 7.5 & 9.1 Amendments: Jarrod Stewart/Scott Chapman To remove Past-President and add Vice-President Field Development

3 MOTION: 2010AGM08: Bylaw 1 Article 7.22 Amendments: To add Article 7.22 minimum of one member of the Board of Directors must have been a member of a previous SUDS Board of Directors Jarrod Stewart/Ryan Cey Amendment: to change the minimum to 2 people Ryan Cey/Jarrod Stewart 8. Board Nominations: President Nominations: MOTION: 2010AGM09: To nominate Kevin Korecki for President by Jarrod Stewart Seconded by Curtis Daviduke Kevin accepted VP Leagues Nominations: MOTION: 2010AGM10: To nominate Wendy Jantzen for VP Leagues by Erin Bingham Seconded by Yang Pang VP Finance Nominations: MOTION: 2010AGM11: To nominate Bryce Williams for VP Finance by Alan Stonhouse Seconded by Rene Okrainetz Bryce accepted VP Communications Nominations: MOTION: 2010AGM12: To nominate Kevin Pierce for VP Communications by Ryan Cey Seconded by Jarrod Stewart Kevin accepted VP Events Nominations: MOTION: 2010AGM13: To nominate Dave Robson for VP Events by Yang Pang Seconded by Curtis Daviduke Dave accepted VP Development Nominations: MOTION: 2010AGM14: To nominate Regan Flaherty for VP Development by Scott Chapman Seconded by Alan Stonhouse Regan accepted

4 VP Disc Golf Nominations: MOTION: 2010AGM15: To nominate Steven Fletcher for VP Disc Golf by Scott Chapman Seconded by Brooke Yarski Steve accepted VP Field Development Nominations: MOTION: 2010AGM16: To nominate Jarrod Stewart for VP Field Development by Rene Okrainetz Seconded by Scott Chapman Jarrod accepted 9. Adjournment of Formal Proceedings: Meeting was adjourned at 7:53 PM by Marc Lebastard, seconded by Craig Haker. 10. Discussion Period: SUPA: o RUFDC changeover happens tomorrow o SUPA is still looking for someone to take-over the Board positions by November 30 o Looking at having a bridge between Saskatoon and Regina by having the Presidents from each league be part of the SUPA Board of Directors. League: o Any interest in having an open and women s league? There is an open weekday league for winter league Hasn t been a lot of interest but it is on our radar o Rules & Spirit someone promoting to new players from other sports and is there a punishment/policy for those who are not following the rules? Dealt with on a case-by-case basis SUDS has a skills/rules clinic to try and teach the rules to the new players. Minimum of 2 people from each team but whole teams are welcome. Mentorship program o Mentorship Program feedback Need more new player development Parity league play with experienced players. Spirit Scores issue with trying to teach the rules to teams and getting bad spirit score Suggestion to have a Rule of the Week or Polls Suggestion to have a practice forum on the website o Fall League Not as many people showing up promote earlier (tables in the tunnel Rene volunteers for 1 day) Fall league on weekends? o Rainouts No way to contact other team could phone numbers be given to the captains. Wendy did a great job handling everything this year!!!

5 o Website Thanks to Melanie Cey for creating the Point 2 site, it was crucial in communicating with our members this summer. New website is up and running if anyone sees any issues, bring them forward to the Board so they can be corrected. o Field Development Rosewood development has a field that is specific for Ultimate. It will be brought online in To develop a field it costs $120,000/acre and usually needs 2 acres to develop a field. o Disc Golf Development West 9 Diefenbaker Rosewood Tee boxes at Diefenbaker o Recommendation for Per Diem/Honorarium for Board members Bryce & Candace to look into. Meeting adjourned at 8:40 PM.