WEST CENTRAL OHIO SOCCER ASSOCIATION

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1 Location: St. Marys High School Commons Page 1 of 8 Attendance Laura Hertenstein (President)...St Marys Matt Berney (Vice President)...Lima Mike Foor (Treasurer)...Wapak Club Directors: (Attendance Is Indicated By A Checkmark) Andrea Gillespie...Allen East Garry Tabler...LCC Mike Coyer...Anna Pam Grundisch...Lima Shawn Kunkleman...Bath Steve Stienecker...New Knoxville Jodi Manger...Botkins Marc McClain (Secretary)...St Marys Brian Cox...Celina Dave Goodwin...Shawnee Scott Brinkman...Coldwater Kathy Goecke...Spencerville Scott Cockrell...Elida BJ McPheron...Temple Dana Heitkamp...Jackson Center Steve Lause...Wapak Club Representatives: Mike Kaye...Elida Kara Birt...St Marys General Public: Rachel Wallace...Bath Cheryl Kunkleman...Bath Jasmine Stammen...New Knoxville Bart Merriam...New Knoxville Ken Malcolm...Shawnee Nate Pohlman...Spencerville Chad Williams...Temple

2 Location: St. Marys High School Commons Page 2 of 8 Roll Call of Club Directors & Executive Board Sign-In Sheet Passed Around (Refer To First Page Of Minutes) Approval of Minutes of Last Meeting Motion by Mike Kaye to accept March Minutes as is. Second by Rachel Wallace. Minutes Approved by Vote Financial Report Mike Foor distributed a Financial Report to all members. (A copy is enclosed in the President s Notebook.) 12/31/14 $ Balance 1/5/15 $ (Risk Aware Payment) 4/20/15 $ Balance Committee Reports No Committees Developed At This Time. Old Business A. Reduce WCOSA Expenses Reduce Registration fees by rejoining SAY. Mike Kaye to verify insurance coverage for WCOSA Executive Board can continue if WCOSA rejoins SAY. (We still have one more year left of this 3-year policy.) Rejoining SAY would reduce the cost to approximately $9 per player. A. We will continue to be covered with our 3- year insurance plan for our WCOSA Executive Board. We will have to investigate insurance coverage for years following Our current policy is two fold one covers the Executive Board. The other covers refs, players, Head Coach, 1 Assistant Coach and has accidental coverage for spectators. A. Mike Foor and Laura will get with SAY and start the process/paperwork. Any concerns will be communicated via to the board. Motion by Steve Stienecker to vote to rejoin SAY, by submitting our WCOSA documentation and continuing the operations as we have outlined. 6 voting members yes to join SAY; 4 voting members no to join SAY. Majority voted

3 Location: St. Marys High School Commons Page 3 of 8 to rejoin SAY. Reduce Expenses by revising WCOSA Cup format (i.e., number of teams/games represented/played). Good discussion of pros and cons of revising WCOSA Cup format. Laura requested input from all 16 clubs and shared the findings. (2 clubs wanted Option #1 to leave format as is; 5 clubs wanted Option #2 to revise to a single elimination bracket; 2 clubs wanted Option #3 a title game held between the two top teams; 2 clubs wanted Option #4 had no preference.) Motion by Mike Kaye (Dave Goodin second) to vote on the three WCOSA Cup format options set forth. 5 voting members for Option #1, 4 voting members for Option #2, 1 voting member for Option #3. Majority voted for Option #1 to leave the WCOSA Cup format as is. (The format is a round robin tournament.) Motion by Mike Kaye to vote to offer Autumn Classic to manage WCOSA Cup for $2,400 (this equates to $100 per team). They will provide the fields, scheduling, refs and trophies/medals for the 1 st & 2 nd places. Unanimous vote (10 voting members) approved making the offer to Autumn Classic. None needed. Mike Kaye will present to Autumn Classic and provide WCOSA with a response.

4 Location: St. Marys High School Commons Page 4 of 8 New Business B. Scheduling Website WCOSASoccer.com Domain Name expires June 1 st It is set up for automatic renewal on May 20, C. Sponsorship Discussion on local donations to assist with WCOSA Website, Trophies, Banners Agreed to draft sponsorship letter for WCOSA. A. Concussion Training for all Coaches or volunteers helping with practices and/or games. WCOSA needs to stay on top of this to ensure training is completed by every individual. B. Sports Ngin acquired League USA. Mike Foor spoke with Shane of Sports Ngin. Silver package is $595 per year, with a $375 one time set up fee. This fee includes the scheduler and website. (We can transfer our domain name wcosasoccer.com so only the look will be different. Motion to purchase the Silver Package ($595 per year + $375 one time set up fee), providing it gives us the option to display field openings/closures on the site. 10 voting members to purchase, 0 voting members to not purchase. Majority voted to purchase the software. C. Discussion had that it might be a good thing to help generate some new monies in the account. A. Brought up that when a team roster is submitted, the concussion training certificate be submitted along so WCOSA can ensure training is completed. One way to ensure that clubs are mandating coaches/volunteers to complete this is that the team s schedule will not be released until certificate is shown that training was successfully completed. B. Mike Foor will confirm with Sports Ngin that field control can be displayed as an option on the website. And if an option, we will proceed with the purchase. This all needs to take place PRIOR to May 20 when Mike Kaye s credit card will be automatically charged for another year of the website. C. Laura will send out a separate with a draft letter for sponsorship and ask for feedback

5 Location: St. Marys High School Commons Page 5 of 8 Special Orders (This is important business previously designated for consideration at this meeting.) The following documents were revised, submitted to Executive Board and approved unanimously. All WCOSA Presidents/Directors received the recommended revisions via on Monday, March 30, fulfilling the required 21- day notice prior to vote. Constitution By-Laws Competition Rules Team Formation Policy Due Process Policy Form- Code of Conduct- Coaches Form- Code of Conduct- Parent Form- Medical Release Form- Play Up Form Form- Release of Liability Form- Team Roster Due to the lengthy revisions that were presented, discussion was offered on the document prior to voting to accept the changes that were Due to voting earlier in the evening that WCOSA will ask to rejoin SAY, a blanket understanding was that when voting on the documents, it is assumed that all documents that SAY was removed, SAY will remain in the document. When necessary, drilled down to specific areas of concern to discuss. Constitution passed by unanimous vote to accept revisions as they were By-Laws passed by majority vote (9 voting members) to accept revisions as they were (1 voting member abstained from voting.) Laura will upload all approved documents to the WCOSAsoccer.com website. Competition Rules for WCOSA passed by majority vote (7 voting members) to accept revisions as they were Team Formation Policy: Removed D.3; D.9.j and D.9.k. After removing the above three items, Team Formation Policy passed by unanimous vote to accept revisions.

6 Location: St. Marys High School Commons Page 6 of 8 Due Process Policy passed by unanimous vote (11 voting members now because one director showed up late to the meeting.) to accept revisions as they were Form- Code of Conduct- Coaches was passed by unanimous vote (11 voting members now because one director showed up late to the meeting.) to accept revisions as they were Form- Code of Conduct- Parent was passed by unanimous vote (11 voting members now Form- Medical Release was passed by unanimous vote (11 voting members now Form- Play Up Form was passed by unanimous vote (11 voting members now Form- Release of Liability was passed by unanimous vote (11 voting members now

7 Location: St. Marys High School Commons Page 7 of 8 Form- Team Roster was passed by unanimous vote (11 voting members now Open To The Public The above approved documents by the WCOSA Board took effect at the meeting adjournment April 20, Announcements Next Meeting WCOSA Board Meeting Laura would like to see the meeting sites rotated throughout the communities. Unfortunately, it usually takes a member of that community to reserve a location. If you would like to hold it in your town, please get with Laura to schedule one of the monthly board meetings in your hometown. Meeting scheduled tentatively for 3 rd Monday of each month. Offer for districts to reserve location to host meeting. Monday, May 18 at 7pm. Location is TBA.

8 Location: St. Marys High School Commons Page 8 of 8 Adjournment Dave Goodin motioned to adjourn the meeting. Steve Stienecker second the motion. Meeting adjourned by Laura Hertenstein. (Meeting lasted approximately 105 minutes.)