Executive Board Meeting CDYSL Office March 7, :00 PM

Transcription

1 Executive Board Meeting CDYSL Office March 7, :00 PM Call to Order Roy Pfeil, 2 nd Vice President, called the meeting to order at 7:13 pm. A quorum was established at 7:31. Roll Call Present: Paul Bascomb, Jon Caraco, Tim Frament, Mike Kinnally, Tammy Kishbaugh, Afrim Nezaj, Tim Owens, Roy Pfeil and Dave Yule. Absent: NA Reading and Adoption of the Minutes The February 7, 2019 executive board minutes were distributed and reviewed. Mike K. made a motion to accept the minutes as submitted, 2 nd by Paul B., motion carried unanimously. Finance Report Dave Yule Tim O. observed that the profit & loss statement did not have the correct date range, therefore the approval of the finance report has been tabled until the April meeting. Tammy K. will the executive board the report tomorrow. Office Report Tammy Kishbaugh The monthly report for February was distributed. The bus trip for the US Women s National Soccer Team at Red Bulls stadium is scheduled for May 26, The cost is $100, so far 2 people have registered. Given that it is the Sunday of Memorial Day, Tim O. requested that Tammy submit an ad with Spectrum. The CDYSL account at Key Bank has been closed, and everything has been moved to Cap Com.

2 To date, 48 scholarship applications have been received (26 male, 22 female). To follow-up on a suggestion last month that the CDYSL scholarship has financial need as a consideration, Tim O. reported that we could simply ask students to submit their FAFSA student aide report along with their application. A discussion followed, and was decided that for now, financial need will not be a consideration in the CDYSL scholarship process. Committee Reports: 1. Rules Scott Swere. 2. Finance Dave Yule. 3. Games Paul Bascomb Paul B. reported that the U8 s have been scheduled. 4. Membership/Nominations Afrim Nezaj Afrim N. reported that Nirvana North has contacted CDYSL recently inquiring about joining CDYSL next Fall (2019). 5. Registrations Tammy Kishbaugh Tammy K stated that Stephanie is working to get all the registrations in the system, and to date, there are 2,984 travel players registered. Currently 350 teams from 41 clubs have committed to the Spring league. There were 26 appeals, and all have been resolved. As of 2/28/19, 28 teams that have withdrawn. 6. Zero Tolerance/Appeals Roy Pfeil To follow-up on a request made at the February meeting, Tammy K. presented to the executive board, a letter that president from each club would sign acknowledging that the Code of Conduct has been reviewed in person by players, coaches, and family members. This letter would be kept on file with each club and presented upon a zero-tolerance violation. Afrim N. noted that it is difficult to get all parents and players together at one time and said that even if the Code of Conduct is presented correctly, it doesn t necessarily mean that it will be followed. Mike K suggested that clubs put the Code of Conduct on their clubs SIPlay app which can be set up to require acknowledgement of the Code Of Conduct prior to registering. Roy P. offered to simplify the letter and will present it to the executive board in April. 7. Arbitration/Appeals Tim Frament

3 Special Committees 1. Programs Roy Pfeil a. Coaching Education Roy Pfiel Grassroots 7x7 course is scheduled for March 23 rd at Afrims (3 people currently on waitlist). Roy P. mentioned that another course will be scheduled for April. Tim O. asked if more classes could be scheduled. Roy mentioned the difficulty with getting a team. Tim F. wondered if discounting registration would help to get teams to help during the courses. Tim F. requested that Roy P. speak to Tim Bradbury at Eastern NY to clarify what will be mandated licensing. Tim F. believes that Eastern NY will be asking for age appropriate licensing. A National C certification class will be held in Albany this year, if they are able to get 20 people to sign up. Currently 11 people are registered. Mike K mentioned that it is difficult to get people because of the large time commitment and expense. b. ODP Program Tim Frament c. TOP Soccer d. Coaches Workshop The coaches workshop is scheduled for March 9, 2019 at the Sand Creek Middle School. Tammy K. reported that 191 coaches have registered so far, and registrations will be accepted the day of. Clinicians/presenters are Tim Bradbury, Rob Bruley, Deb Raber as well as Andrew Clifton and Kyle Hooge from Kansas City, Prince Knight will also be doing a goal keeping clinic. Unfinished Business Tim O. mentioned that he is working to get players to participate in Deb s class (need 12 players), but due to SAT tests, he is having trouble getting players. Empire Cup 2019: 28 teams have been registered to date, which is a little ahead of last year at this point. Tim O. mentioned that Albany will be sending 3 teams and will send the contact information to Afrim N.. Afrim s will call all coaches in the area and will keep a record of responses/reasons for teams not participating in the Empire Cup.

4 New Business Fee increase: Tim F. reported that Eastern New York voted on a $1.00 per player fee increase (rec & travel) in response to the $1.25 fee increase from US Youth Soccer (Eastern New York will absorb $0.25). A discussion on how this will affect CDYSL fees to member clubs and players. It was decided that this would be discussed further with the finance committee. Referee rates were also discussed. Paul B asked about Eastern NY s recent purchase of a building, and Tim F. commented that the purpose was to save money on rent. Online Payments: Tim O. requested that the board explore the possibility of setting up electronic payments for club registrations and fees. Tim F. mentioned that since Eastern New York s contract with SIPlay ends this year, he suggested that CDYSL wait to implement a change until Eastern NY s registration system is decided on as some registration systems have electronic payments integrated into the software. Dave Y. expressed concern regarding absorbing the 3% credit card fee. Tim O. offered that this fee could be integrated into the proposed rate increase for next year. Dave Y. commented that this would be beneficial to the leagues, however it would not necessarily streamline the office. Office Staff: Carolyn will be leaving her position next week, and Tammy will be leaving CDYSL in August. A few applications have been received for Carolyn s position. Tim O. will schedule a meeting to create a game plan to fill these two positions. Secretary Position: Roy P. mentioned that there are 2 people interested in the secretary position. Roy P. requested that both people be invited to observe the executive meeting in April. A vote will take place for the secretary position at the April general meeting. CDYSL/EDP Passes: Tim F. reported that it was recently discovered that if a team registers through EDP, the players will not also be able to register through another local team (duel registration). This is due to a setting on the SIPlay app. Tim F. clarified that if a team registers directly through CDYSL, the players can play both CDYSL and EDP. However, if a team registers through EDP, they will not be able to register through another team. A discussion regarding whether the setting in SIPlay should be changed. Tim F. suggested that an option is to have CDYSL accept an EDP roster and pass. Tim O. said the one challenge is that member clubs who registered through CDYSL are confined to a roster restriction, and the only way to add/drop players, they need to go through the system and get a pass through the office. If CDYSL allows a team to go through EDP, they can manipulate their roster easily. Therefore, the CDYSL member clubs would be at a disadvantage. Tim F. said that another option would be to have an EDP roster stamped at the beginning of the season so that the roster couldn t be changed. A decision on this will be tabled, and further discussion will take place in executive session.

5 Tournaments: Afrim N. asked why CDYSL controls what tournaments are held by member clubs, and wondered if it was necessary to have CDYSL approve the tournaments. Tim O. said that the driving reason for this is a shortage of referees. If there were multiple tournaments on a weekend along with regular CDYSL games, there wouldn t be enough referees. Adjournment A motion was made to adjourn the meeting by Afrim N., and seconded by Dave Y.. The meeting was adjourned at 9:19 PM Respectfully submitted by: Mendy Varga Recording Secretary