Agenda. Note: Board Member Reports are available in the Appendix for review on for review. Board of Directors Meeting Agenda

Transcription

1 Board of Directors Meeting Agenda Date: Thursday, September 20, 2018 Location: Courtyard Marriott, 1350 Holiday Ln., Fairfield, CA Time: 7:30-9:30pm (Maximum limit of 2hrs) 1. Call to order - pm 2. QUORUM- 1:12:01 At all meetings of the Board of Directors, six (6) members of the Board of Directors shall constitute a quorum for the transaction of business. Agenda 1. Roll Call 2. Review of Agenda 3. Action Item Update 4. Board Member Reports 5. Unfinished Business 5.1. All weather field for Fall Season / State Cup weekend games 6. New Business 6.1. Director of Coaching Recommendation 6.2. Appoval of Nigel Crockett for the open Webmaster Board of Directors Position 6.3. Approval of Brandon Hernandez as assistant coach with the Mustangs 6.4. Request ot move Annual General Meeting to November 7. Team Announcements 8. Good of the Game 9. Approve Minutes 10. Adjournment Note: Board Member Reports are available in the Appendix for review on for review. 1

2 Board of Directors Attendance Executive Board Position Person Present Board of Directors Position Person Present President Steve Torres - Interim Recreational Registrar Lace Hutson Vice President Rec Program Steve Torres Competitive Registrar Kristi Bennett Vice President Select Program Jeff Herman - Interim Equipment Coordinator Daniel Alvarez Director of Operations Mike Viri Rec Practice Field Coordinator Kristin Torres Director of Fundraising Cossette Ledesma Field/Facility Coordinator Tony Lem Director of Coaching (non-voting) Referee Coordinator (non-voting) Tomas Beccar Varela Secretary Kevin Lucero Publicity Coordinator Treasurer Mike Johnson - Interim Scheduler Richard Hutson Parliamentarian / PAD Chair Bob Wheeler Concessions Coordinator Fundraising Coordinator Recreational Technical Coordinator Tournament Coordinator Events Coordinator Volunteer Coordinator Webmaster Daniel Alvarez Darren Maniloff 2

3 2. Opening of Meeting - Review of Agenda 3. Update Action Items Action Item Owner Due Status Outcome 1. Purchase two new large goals for trainings on back fields Equipment Cooridnator ASAP 4. Executive Board member reports: President: Steve Torres 1 st Vice President Recreational Programs: Steve Torres 2 nd Vice President Competitive Programs: Jeff Herman Secretary: Kevin Lucero Director of Fundraising: Cosette Ledesma Director of Coaching: Director of Operations : Mike Viri Parliamentarian/Pad Chair: Bob Wheeler Treasurer: Mike Johnson General Account Balance Scholarship Balance Select Team Accounts $164, $4, $48, Board of Directors (Voting members): Recreational Registrar: Lace Hutson Competitive Registrar: Kristi Bennett Field/Facility Coordinator - Tony Lem Referee Coordinator - Tomas Beccar Varela Scheduler: Richard Hutson Publicity Coordinator: Equipment Coordinator: Daniel Alvarez Recreational Practice Field Coordinator: Kristin Torres Tournament Coordinator: Open Recreational Technical Coordinator: Daniel Alvarez Fundraising Coordinator: Open Concession Coordinator: Stephanie Gonzalez Volunteer Coordinator: Darren Maniloff Events Coordinator: Open Webmaster: Open 5. Unfinished Business 5.1. All weather field for Fall Season / State Cup weekend games We have a balance left at Rodriguez High School for field usage, will need to reserve fields in case of weather related delays in October, November, & December 3

4 6. New Business 6.1. Director of Coaching and Trainer Update The Executive Board of Directors has interviewed two candidates for the Director of Coaching position The Executive Board of Directors recommeds to the Board of Directors that Andy McDermott be the Solano United Director of Coaching We would like to give some time to Andy to introduce himself, talk about his background and soccer philosophy Motion to Approve Andy McDermott as the Solano United Director of Coaching Appoval of Nigel Crockett for the open Webmaster Board of Directors Position Motion to approve Nigel as the Webmaster Approval of Brandon Hernandez as assistant coach with the Mustangs Motion to approve 6.4. Request ot move Annual General Meeting to November Request to move the 2018 AGM to November due to the high number a Board vacancies. 7. Team Announcements - 8. Good of the Game - 9. Review & Approval of minutes - 4

5 Adjournment pm - Next Meeting Thursday October 18, Courtyard Marriott, Holiday Ln. from 7:30-9:30pm. Third Thursday of Each Month. Board Member Reports President - Steve Torres (Interim): VP of Recreation - Steve Torres: VP of Select - Jeff Herman (interim): Rodriguez High School tryout dates: October 29th to November 2nd Rodriguez High School conditioning: October 8th through October 18th. Monday-Thursday (no Fridays) Armijo High School tryout dates: October 29th to November 2nd Armijo High School conditioning: Fairfield High School Tryout dates: November 7th and November 8th Fairfield High School conditioning: For Rodriguez please ask your Rodriguez head coach if conditioning is mandatory. For girls JV, players should be attending conditioning on non practice days. For Varsity please ask coach Levine. Rodriguez tryouts are mandatory. Athletic packet is done online at athleticclearance.com. You must also submit a hard copy (paper) of your physical to Ms. Cordes. Parent driver form must be submitted to Ms. Lydia in the office. Parent drivers form also requires a photocopy of the drivers's licence and insurance declaration page. (In the insurance paperwork which lists coverage limits) New physicals are required before any physical activity can take place. Director of Operations - Mike Viri: Director of Fundraising - Cossette Ledesma: Secretary - Kevin Lucero: 5 Treasurer - Mike Johnson (Interim):

6 Most teams are not in compliance with the team account policies. Once a month send the following to the league CPA, Director of Operations, and Treasurer: 1. Check Register 2. Expense/Reimbursement form with receipts 3. Deposit Slip All checks must be signed by two people: a team signer and a board member. If your team signer is also a board member they may not sign twice. Finalizing the tax return, expect to file within the next two weeks. Most select teams have met the referee payment requirement for Fall and State Cup. Compared to last fiscal year income from player registration, fund raising, and donations are down. However, expenses are also significantly down, most notably field maintenance and DOC. Volunteer refunds for coaches and team managers have been sent out. Refunds will go back to the credit card or bank account used for registration. Staff members must have completed the background check to be elligible for a refund. Aproximately $13k in the General Fund is set aside for select teams (mostly referee fees). Uncleared check balance is $8, Financial Aid and Refund policies need to be reworked. I recommend that for future budgets we set aside money specifically for Finanacial Aid. Parliamentarian / PAD Chair - Bob Wheeler: Select: 1 RED Card for receiving second caution in a match Recreation: Suspension due to playing an unregistered player in a match Positive Coaching Alliance: 42 coaches completed the course. Recreational Registrar - Lace Hutson: Competitive Registrar - Kristi Bennett: Field / Facility Coordinator - Tony Lem: Referee Coordinator - Tomas Beccar Varela: No Report Scheduler - Richard Hutson: Publicity Coordinator - : 6

7 Equipment Coordinator - Daniel Alverez: Recreational Practice Field Coordinator - Kristen Torres: Tournament Coordinator - : Recreational Technical Coordinator - Daniel Alvarez: Fundraising Coordinator - : Concession Coordinator - Stephanie Gonzalez: Volunteer Coordinator - Darren Maniloff: Events Coordinator - Webmaster - 7