Nazareth Soccer Club. Bylaw Articles

Transcription

1 Nazareth Soccer Club Bylaw Articles

2 Contents ARTICLE 1: DEFINITIONS... 3 ARTICLE 2: NAME AND ADDRESS... 3 ARTICLE 3: MISSION... 3 ARTICLE 4: POLICY STATEMENTS... 3 ARTICLE 5: AFFILIATION... 4 ARTICLE 6: BOARD OF DIRECTORS... 4 ARTICLE 7: OFFICERS ARTICLE 8: MEMBERSHIP ARTICLE 9: FUNDING ARTICLE 10: AMENDMENTS ARTICLE 11: COMMITTEES ARTICLE 12: CLUB PLAYING RULES ARTICLE 13: DISCIPLINE ARTICLE 14: NOTICES ARTICLE 15: BOOKS AND RECORDS ARTICLE 16: TRANSACTION OF BUSINESS ARTICLE 17: MISCELLANEOUS ARTICLE 18: ADOPTION OF BYLAWS Rev. 13 DEC

3 ARTICLE 1: DEFINITIONS SECTION 1: Throughout this document, Nazareth Soccer Club may be referred to as the corporation, the Nonprofit Corporation, the Club, or NSC with equal force and effect. SECTION 2: Throughout this document, the Board of Directors may be referred to as the Board with equal force and effect. SECTION 3: Throughout this document, each and every term used in the bylaws shall have the meaning that will allow the maximum legal flexibility and benefit for the Nonprofit Corporation and the Board in their operations and decisions. No term shall be interpreted to lead to an illegal or restrictive meaning that will limit the Nonprofit Corporation or the Board in the options available to them. SECTION 4: In the event that any provision of these bylaws, as now written or as amended later, shall be found to be invalid by any Court, it is the specific intent of the Nonprofit Corporation and its Board that every other provision shall remain in full force and effect. No action by the Corporation or Board shall be required for the remaining bylaws to be given effect. ARTICLE 2: NAME AND ADDRESS SECTION 1: The name of the organization shall be the Nazareth Soccer Club SECTION 2: The address shall be: Nazareth Soccer Club P.O. Box 614 Nazareth, PA ARTICLE 3: MISSION The purpose of the club is to promote and develop an interest in soccer among the young people in the Nazareth area by sponsoring, organizing and operating competitive and developmental soccer teams for children under the age of 19, to teach the children about the sport of soccer and to help them develop their soccer skills through active participation on a competitive youth soccer team. It is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. SECTION 1: SPORTSMANSHIP ARTICLE 4: POLICY STATEMENTS Emphasis shall be placed upon good sportsmanship, soccer skill development, club and team spirit. SECTION 2: PLAYING TIME Players should play a minimum of 1/3 of the game if possible. SECTION 3: ATTENDANCE Players are expected to be present for all practices and all games. Players who miss practices or games due to conflicts with other soccer teams should not be penalized. Practice sessions are a vital part of the team effort and absence will not be condoned. Only the coach may authorize a player's absence from a practice or a game. Rev. 13 DEC

4 SECTION 4: DISCIPLINE Soccer is a tough but clean sport. Fighting and other dangerous behavior will not be tolerated. Any player, or coach, may be suspended for actions deemed detrimental to the club. The coach of each team is responsible for the actions of its spectators. SECTION 5: COACHING PHILOSOPHY Coaches have great latitude in decisions regarding playing time, position assignment, frequency of practices and other areas of team management. However, coaches are expected to abide by the general coaching philosophy of the Club and to follow the training plans and goals identified by the Club. SECTION 6: SELECTION OF PLAYERS Only children under the age of 19 may actively participate as players. A child may be regarded as being under the age of 19 if he or she will not attain the age of 19 by January 1st. SECTION 7: PARENTAL PARTICIPATION Parents are expected to support club activities and their children by assisting in fund raising activities, field setup, committee assignments, general membership meetings and other activities to assist the coaches. SECTION 8: REFEREES Spectators, managers, coaches, parents, and players must demonstrate respect for the referees, at all times. ARTICLE 5: AFFILIATION SECTION 1: The Club is an independent soccer club which sponsors soccer teams to compete on either a recreational, intramural or competitive basis. SECTION 2: The board of directors of the Club reserves the right to have club teams participate in soccer games scheduled and sanctioned by any youth soccer organization which it deems fit to serve the needs and skills of the children in the Nazareth Soccer Club. SECTION 1: THE BOARD ARTICLE 6: BOARD OF DIRECTORS The general membership shall elect a board of directors, which shall administer the affairs of the club. The board shall consist of the following members: A. President B. Vice President C. Treasurer D. Secretary E. Fund Raising and Special Events Director F. Classic League Program Director G. Micro Development League Program Director H. Fields Director I. Communications Director J. Club Registrar Rev. 13 DEC

5 K. Equipment Director SECTION 2: TERMS OF OFFICE A. The term of office for all members of the board of directors shall be two (2) years from the date of installation on the board, or for the balance of their term of office if replacing a member of the board B. The offices of President, Secretary, Fund Raising and Special Events Director, Micro Development Program Director and Classic League Director shall be elected during odd number calendar years. C. The offices of Club Registrar, Treasurer, Communications Director, Team Equipment Director, Fields Director, and Vice President shall be elected during even number calendar years. SECTION 3: ELECTION OF BOARD A. The President shall administer the election and should notify the general membership thirty (30) days prior to the date of the election. B. Votes shall be cast by secret ballot or by show of hands and the election decided by a simple majority of the qualified general membership present and voting. C. Elections shall be held in the month of October for offices opening November 1st. D. If not otherwise restricted by the by-laws, any general member may run for an office. No one can hold, or run for, more than one office at a time. Only one spouse/partner from a family, or member of a family, may hold an office at the same time. E. A general member is entitled to one vote. SECTION 4: RESPONSIBILITIES AND DUTIES OF BOARD OF DIRECTORS A. The Board of Directors, as a whole, shall be responsible for the following: 1. Interpreting and enforcing the Bylaws, Rules and Regulations and Policies and Procedures of the Club, and all applicable Rules and Regulations of the Associations with which the Club is affiliated. 2. Conducting or delegating all the business of the Club between meetings of the full membership. 3. Establishing the Administrative and Operational Policies and Procedures, Rules and Regulations, and Playing Guidelines for NSC. 4. Establishing policy for the proper registration for all players, coaches, and teams. 5. Approving exceptions to player placement policies and the assignment of teams to affiliated leagues. 6. Establishing policy for the accounting of fiscal transactions. 7. Making available a variety of levels of competition for all registered players with NSC 8. Managers and coaches are selected, suspended, or dismissed by a simple majority vote of the board of directors. The board may delegate these powers concerning coaches to the Directors of the Classic League and the Micro Development League Directors. 9. In addition to the powers and authorities conferred upon them by these Bylaws, the Board of Directors may exercise all powers of the corporation and do all lawful acts and things as are not by statute or by the Articles or by these By-Laws directed or required to be exercised or done by the Members. B. The Board shall have the right and authority for violations of the Bylaws, Rules and Regulations or Policies and Procedures of NSC to suspend, bar completely or otherwise Rev. 13 DEC

6 discipline any team, player, coach, manager, team assistant, NSC official, NSC member or any other person associated with the operation of NSC. C. A Director shall have all of the rights and responsibilities that are included in these bylaws, or in later amendments to these bylaws, and any other right or responsibility provided by Pennsylvania law pertaining to Directors of Nonprofit Corporations. In addition, a Director shall be entitled to attend all Board and General Public Meetings of the NSC. A Director is empowered to vote for or against any matter brought before the Board or abstain from such a vote, as well as to propose any matter for Board consideration. Finally, a Director is empowered to make or oppose such procedural motions as the Director concludes are proper. D. Removal of a Director. A Director may be removed upon resignation by the Director or by the Board whenever in its judgment the best interest of this Corporation would be served by such removal. A Director may only be removed after receiving written notice that a meeting is to be held to discuss their removal. A special Board meeting may be held for this purpose. A vote of two-thirds of the Board members present shall accomplish a removal. The Director being considered for removal may not participate in the vote. SECTION 5: DIRECTORS A. PRESIDENT The President shall be responsible for the overall operation of the club, preside at all general membership meetings, board of directors meetings, appoint all committees and be the general representative of the club in all legal and other matters. The President is an ex-officio member of all committees. The President should select, with the approval of the board, a committee to audit the books and accounts of the Treasurer and to provide a written report annually to the general membership. The President, or the Vice President, as designee, should attend each monthly meeting of the Nazareth Soccer club. In addition to club officers and directors the club president may appoint the following support positions which will report to the board as required: 1. Bushkill Township Liaison 2. Nazareth Borough Liaison 3. Lower Nazareth Liaison 4. Upper Nazareth Liaison 5. Parliamentarian B. VICE PRESIDENT The Vice President shall monitor and participate in all committee activities as an ex-officio member and report the recommendations or findings to the board. The Vice President shall be responsible for completing a monthly financial audit including but not limited to a formal signoff of the monthly bank statements. In the absence of the President the Vice President shall preside at all meetings. The Vice President shall succeed the President, pro temper, if the President resigns or if, in the judgment of the Board of Directors, The President cannot fulfill the duties of the office. C. TREASURER The Treasurer shall maintain the financial records of the club and provide a detailed income and expense report at each board of directors and general membership meeting. The Treasurer shall prepare a budget for each fiscal year. The budget shall be presented to the Board of Directors for approval. The Treasurer shall perform all other duties properly required of the Treasurer by the board of directors. D. SECRETARY The Secretary is the recording officer of the club and the custodian of the clubs records, except those specifically assigned to others, such as the Treasurers books. The Secretary shall keep a record of all the proceedings of the club in the form of minutes, keep on file all committee reports, furnish committees with whatever documents are required to perform their duties and to have on hand at each meeting a list of all existing committees and their members. The Secretary shall also maintain the bylaws, special rules of order, standing rules Rev. 13 DEC

7 and all other documents with any amendments properly recorded and available at every meeting. The Secretary is also responsible for preparing, prior to each meeting, an order of business for the use of the presiding officer, showing the exact order of all matters known in advance that are due to come up. The Secretary, in the absence of the President and Vice President, shall be responsible for calling any meeting to order once the defined quorum is met and presiding over such meeting until the immediate election of a chairman pro tem. The secretary will also be responsible for coordinating volunteer opportunities. Subject to Board approval of any such person, the Secretary will be supported by the following appointed position: 1. Volunteer Coordinator E. FUND RAISING AND SPECIAL EVENTS DIRECTOR The Fund Raising and Special Events Director shall be responsible for all fund raising activity at the club level. In addition, the Fund Raising and Special Events Director shall promote and setup activities as necessary for the benefit of the Nazareth Soccer Club F. CLASSIC LEAGUE PROGRAM DIRECTOR For the Nazareth Soccer programs U10 and above, the Classic League Program Director shall be responsible for planning and implementing the soccer and training program for players and coaches, such programs to be approved by the board. The Classic League Program Director shall be responsible for the player and team placement in any leagues. The Classic League Program Director shall oversee and contribute to player evaluation and proper placement of players and coaches on teams. The Classic League Program Director shall help seek out and develop parent volunteers to become licensed coaches in accordance with league rules. The Classic League Program Director is responsible for the management of the coaches participating in any leagues outside of the Nazareth Soccer Club and shall investigate all complaints, grievances, requests of suspension, censure or expulsion of any player, coach, or team and recommend the appropriate action of the board of directors. Subject to Board approval of any such person, the Classic League Program Director may delegate his duties to other persons or hire other persons to assist in the performance of his or her duties, including but not limited to trainers and/or coaches to implement the soccer and training program approved by the Board. The Classic League Program Director may appoint the following position, with approval from the board, which will report to the Classic League Program Director: 1. Player and Coach Development Classic League Director 2. LVYSL and BMYSL Representatives G. MICRO DEVELOPMENT LEAGUE DIRECTOR For the NSC soccer programs U4-U9, the Micro Director is responsible for planning and implementing the soccer and training program for players and coaches, such program to be approved by the Board. The Micro Director shall be responsible for assisting in the formation of teams, procurement of coaches, creation of schedules, organizing the age levels and the distribution of all related paperwork and equipment to coaches in a timely manner, prior to the start of the Micro seasons. Subject to Board approval of any such person, the Micro Development League Director may delegate his duties to other persons or hire other persons to assist in the performance of his or her duties, including but not limited to trainers and/or coaches to implement the soccer and training program approved by the Board. The Micro Development League Program Director may appoint the following position(s), with approval from the board, which will report to the Micro Development League Program Director: 1. Player and Coach Development Micro Development League 2. Micro Director Assistant Micro Development League i. U4-U5 Coordinator ii. U6-U8 Coordinator iii. U9 Coordinator Rev. 13 DEC

8 H. FIELDS DIRECTOR The Field Director shall be responsible for home field acquisition, Field setup, care and maintenance, and the scheduling of fields for practice and games. The fields director is also responsible for managing the insurance forms for all fields utilized by the club. The Fields Director is supported by the following appointed positions: 1. Field Maintenance Manager 2. Field Assignor I. COMMUNICATIONS DIRECTOR The Communications Director shall be responsible for collaborating with the Board of Directors to develop communications strategies that will broaden the clubs reach and impact, developing core messages of the club to ensure consistency, serving as the technical owner and editor for the clubs website and newsletters and overseeing organizational response to inquiries about the club. J. CLUB REGISTRAR The Club Registrar shall be responsible for coordinating all registration activities for the club. This includes the administration and setup of required registration system(s), collection of all necessary and required data for registration of players, risk assessments and background checks of club volunteers and sharing of such data within the club and external to the club as required ensuring successful registration of players and volunteers. The Registrar is also responsible for the collection of any member requests for reduced or waived dues and presenting such requests to the Board for approval. K. EQUIPMENT DIRECTOR The Team Equipment Director shall be responsible for the ordering of, storage, inventory, maintenance, and distribution of Team uniforms, coaching supplies and medical equipment for use by all club players and coaches. SECTION 6: VACANCIES A. A Director may resign at any time, either by oral tender of resignation at any meeting of the Board or by giving written notice to the President. Such resignation shall take effect on receipt or at the time specified in the notice of tender. A Director may be removed by the Board whenever in its judgment the best interest of this Corporation would be served by such removal. A Director may only be removed after receiving written notice that a meeting is to be held to discuss their removal. A special Board meeting may be held for this purpose. A vote of two-thirds of the Board members present shall accomplish a removal. The Director being considered for removal may not participate in the vote. B. Unexcused absences as determined by the Board from three consecutive meetings shall constitute a vacancy of office. C. Vacancies in the Board of Directors shall be filled by appointment by the President with approval of a majority of the remaining members of the Board, though less than a quorum, and each person so selected shall be a director until his successor is elected by the Board members, who may make such election at the next annual meeting of the members, or at any special meeting duly called for that purpose and held pursuant to these Bylaws. D. If the President position is vacant, and, if there is not a director to assume to the President s position or to exercise the President s power, interim appointments of vacancies may be made by vote of the remaining board of directors by a simple majority for each director position. E. No individual may hold more than one directors position at the same time. However, if there are vacancies on the Board, then a single individual may temporarily perform the duties of more than one director position. Rev. 13 DEC

9 F. In the event that vacancies leave the Board with less than a quorum, the remaining directors shall constitute a quorum. SECTION 7: VOTING RIGHTS OF THE BOARD OF DIRECTORS Each board member shall have one vote on all matters requiring a vote by the board of directors except where they are personally involved. Votes shall be decided by a simple majority of those in attendance. SECTION 8: QUOROM A. A majority of the Board of Directors then in office shall constitute a quorum at any meeting of the Board. The act of the majority of the voting power present at any meeting at which a quorum is present shall be considered the act of the Board. SECTION 9: AUTHORITY OF THE BOARD OF DIRECTORS The board shall operate only within the framework of the by-laws. The annual budget must be approved by the board of directors. SECTION 10: BOARD OF DIRECTORS MEETINGS A. Meetings of the Board of Directors of the NSC shall be held on the second Wednesday of each month, at 7:30 PM, unless that Wednesday is a legal holiday. If the regularly scheduled date is a legal holiday, the meeting shall occur on the next Wednesday that is not a legal holiday, or on a date determined by the Board by majority vote. In the event that the date of a Board Meeting is changed, the Board shall announce the change of date by public announcement at the Board Meeting prior to the changed meeting and post the new information in the text of the meeting minutes for the Board Meeting. No other notice is required for the change of date of a Board Meeting. B. The Board of Directors Meetings of NSC shall be held at the Community Room of Bushkill Township Municipal Building or at another location, if the Board of Directors of NSC shall determine that the change of location is necessary, in their sole discretion. In the event that the date or location of a Board Meeting is changed, the Board shall announce the change of location by public announcement at the Board Meeting prior to the changed meeting and post the new information in the text of the meeting minutes for the Board Meeting. No other notice is required for the change of location of a Board Meeting. C. Special Meeting of the Board may be called by the President or by majority of the then sitting Board at any time. At least ten (10) day s notice stating the time, place and purpose of any special meeting shall be given to members of the Board. D. A quorum is required for the transaction of business at any meeting of NSC. Once a meeting of any kind is begun with the presence of a quorum, the meeting may continue and any vote may proceed and be entered as final, except as may be required by the Articles of Incorporation or Pennsylvania law, despite the withdrawal of any number of Board Members. In the event that a quorum has not attended any meeting held pursuant to notice under these bylaws, the Board Members that have attended the meeting shall be entitled to vote to adjourn the proceedings to a date and location of their selection. Minutes of any meeting held in the absence of a quorum, or after the loss of a quorum, shall be communicated to the Secretary of the Nonprofit Corporation and shall be maintained as those of the Nonprofit Corporation. All notice provisions of these bylaws shall apply despite the absence of, or loss of, a quorum. E. The order of business for all meetings shall be: 1. Call to order 2. Minutes of previous meeting Rev. 13 DEC

10 3. Treasurer's report 4. Old business 5. New business 6. Adjournment F. Action by NSC without meeting. In the event that action is required in the best interests of the Club, and a Director is able to obtain the written consent from majority of all then sitting Directors to the same document setting forth the terms of the proposed action, and that document is presented for filing and distribution with the minutes by the Secretary of the Club, the action shall have the same effect as if taken at a Meeting of the Board of Directors of the Corporation with a quorum present and passed by the Board at the Meeting by the requisite vote. G. PROCEDURE 1. The protocol and procedure of the Board of Directors meetings shall be governed by the latest official version of Robert s Rules of Order. In the event of any conflict between any electronically available version and a book form version, the book form version of Robert s Rules of Order shall control. 2. One or more Directors may participate in a meeting of the Board of Directors by means of conference telephone or similar communications equipment by means of which all persons in the meaning can hear each other. Participation in a meeting pursuant to this section shall constitute presence at the meeting. 3. When a meeting is adjourned, it shall not be necessary to give any notice of the adjourned meeting or of the business to be transacted at an adjourned meeting, other than by announcement at the meeting at which such adjournment is taken. SECTION 12: DELEGATION OF POWERS A. Upon approval of the Board, any power assigned to, or inherent in, the Board may be delegated or assigned to a person to exercise that power on behalf of the Board. ARTICLE 7: OFFICERS The Club shall not have officers elected separate from the election for Board of Directors. SECTION 1: CLASSES OF MEMBERSHIP ARTICLE 8: MEMBERSHIP A. There shall be two classes of membership in the Club. The first shall be the "general membership", and the second shall be called the "player participant membership". B. General members of the club shall include all persons who are elected or appointed to its board of directors, all persons selected as managers or coaches, parents of player participants and other officials appointed by the board of directors. Each person in this group shall have voting privileges and be known as a "general member". C. Player participant members shall consist of all candidates selected to play. Each selected candidate shall be known as a "player member". This category of membership is non-voting. D. Except for members of the board of directors, the term of membership shall be for the duration of the playing year. Rev. 13 DEC

11 E. The playing year of the club shall be from August 1st through July 31st of the subsequent year. F. On all matters requiring attention by the general membership, each general member shall have one vote. G. A general member must be present to vote. No proxy votes shall be allowed. SECTION 2: RESPONSIBILITIES AND DUTIES OF MEMBERS All members agree, as a condition of membership, to abide by the club by-laws. SECTION 3: GENERAL MEMBERSHIP MEETINGS A. General membership meetings shall be held in October. B. The protocol and procedure of the General Membership meetings shall be governed by the latest official version of Robert s Rules of Order. In the event of any conflict between any electronically available version and a book form version, the book form version of Robert s Rules of Order shall control. C. The order of business for all meetings shall be: 1. Call to order 2. Minutes of previous meeting 3. Treasurer's report 4. Old business 5. New business 6. Adjournment SECTION 1: POLICY STATEMENTS A. The club shall be a non-profit organization. ARTICLE 9: FUNDING B. The fiscal year of the club shall begin on January 1 and end on December 31, beginning in the year C. The club shall fund itself by accepting contributions from members, sponsors, other interest parties, and from fund raising activities. The club may charge a registration fee for children participating on club teams, in such amounts as determined from time to time by the board of directors, provided that such a fee will be reduced or eliminated if it would impose a financial hardship on a child's family. The club has the option of charging a late fee for all players registering after the registration dates set by the Club Registrar. The late fee may be waived by the board for new residents that move into the area subsequent to the regular registration. D. All contributions received, and all amounts raised through fund raising events shall be used only to accomplish club objectives sanctioned by the board of directors. E. All contributions received shall be deposited in the Club checking account, and managed by the club treasurer. Excess amounts in checking may be transferred to a savings account or other interest bearing certificate or account. Rev. 13 DEC

12 F. In the event of dissolution, all assets, real and personal, shall be distributed to such organizations as are qualified as tax-exempt under Section 501(3) of the Internal Revenue Code of 1954, as amended or the corresponding provisions of a future United States revenue law. G. All disbursements shall be made through the Club checking account. H. All disbursements and drafts between $1000-$5000 shall be approved by the Treasurer and notification of the President or Vice President. Disbursements over $5000 require a dual signature of treasure and president or Vice President. If these director positions, or any one of them necessary to sign checks, are vacant, the Board of Directors may designate two Board Members to sign checks and make disbursements. I. All single or project purchases greater than $10,000 shall require a majority passing vote by the Board of Directors. J. The club shall establish a savings/checking account at a Nazareth, PA area bank. K. The club shall establish a privacy policy pertaining to safe-guarding, distribution, and usage of personal information which is collected during all phases of club operation. This information could pertain to players as well as adult volunteers. SECTION 1: Amending the Bylaws ARTICLE 10: AMENDMENTS A. The general membership can amend the bylaws by a 2/3 vote of the general members present. Amendments to these by-laws should be submitted in writing to the board of directors at their September meeting for review or at least 10 days prior to the general membership meeting. The amendments will then be submitted to the general membership meeting to be voted upon. The results will be noted in the official minutes of the meeting. B. These by-laws shall be kept up-to-date and in compliance with changes required due to the growth of the club. Section 1: Ad Hoc Committees ARTICLE 11: COMMITTEES A. Ad hoc committees can be appointed and formed at the discretion of the President, with the approval of the board. B. Any Ad hoc committee established by the board will continue to function until it has accomplished the responsibility assigned to it or at such time the Board chooses to discharge the committee C. A Director shall serve as Chairperson on each committee. The Director serving as Chairperson shall report the Board on the activities of the committee, as directed or requested by the Board. ARTICLE 12: CLUB PLAYING RULES Rev. 13 DEC

13 Section 1: Club Rules A. All Nazareth Soccer Club games shall be played by the rules of the United States Youth Soccer Federation, EPYSA or specific league rules, except as modified with the approval of the Board. B. All games played under the jurisdiction of another soccer club or league shall be governed by the rules of said club or league. SECTION 1: TEAM FORMATION POLICES A. The Nazareth Soccer Club will generally develop teams with players having the same year of birth. However, requests for a player to play in an older age group will be entertained, but must be submitted prior to or during evaluations or tryouts. Decisions about playing up will be governed by the rules of the evaluation process for those age groups which are subject to the club s evaluation policy. B. The Nazareth Soccer Club will attempt to field at least one team from U9 and above within each of the following age groups: Under Nine U-9, Under Ten U- 10, Under Eleven U- 11, Under Twelve U-12, Under Thirteen U-13, Under Fourteen U-14, Under Fifteen U-15, Under Sixteen U-16, Under Nineteen U-19. The Nazareth Soccer Club will attempt to field other teams to compete at their level of ability. SECTION 2: SELECTING COACHES A. Coaches are selected for a team for one playing year, generally starting on June 1st and ending no later than August 31st of the subsequent year. B. Coach selection rests solely with the board of directors. The board may delegate these powers concerning coach selection to the Directors of the Classic League and the Micro Development League. C. Unless required by a governing league or soccer body (EPYSA), coaches are not required to hold a specific coaches license or certification. D. Interim appointments will terminate at the end of the team playing year, but in no case later than August 31st. E. All coaches must agree to submit to a background check. The method for this background check will be determined by the Board of Directors, and may include State Police Criminal Record Check, Pennsylvania Child Abuse Clearance, FBI check, or other methods chosen by the Board, EPYSA or state regulations. All information gathered will be safe-guarded pursuant to the Privacy Policy of the Nazareth Soccer Club. All coaches must complete concussion training per EPYSA website. F. No person shall be allowed to coach or act as a coach of any team or group of players unless they have undergone the appropriate background check and such information has been submitted to the Club. SECTION 3: PLAYER REGISTRATION A. All registration materials shall be submitted to, verified and maintained by the Registration Director. B. The League Directors and/or Registrar are responsible for registering teams and players in leagues sanctioned by the Nazareth Soccer Club. Rev. 13 DEC

14 C. Registration and late fees will be determined by the board of directors prior to August 1st of each year. D. Requests for refund of registration fees must be in writing and in the possession of the President before player is placed on a team. The only exception will be for unforeseeable circumstances such as a season ending injury or moving out of the area. This exception may be approved by the board on a case by case basis after the board has received a written request. There will be neither refund of fund raising money nor late fees. E. Each player will be required to submit the following: 1. Completed registration form 2. Two school or passport type pictures 3. Copy of birth certificate 4. Release of liability - signed by parent/guardian 5. Parent Volunteer Form 6. Any other applicable documents F. Willfully falsifying player registration information shall result in player suspension for the remainder of the current season. The same shall apply to any player who signs their parent's or guardian's name to the registration form or the release of liability form. SECTION 4: PLAYER EVALUATION AND TEAM PLACEMENT PROCESS A. Player evaluations and team placements will be organized by the Classic League Director. Participants selected to assist in this process should have playing or coaching experience or possess a coaching license recognized by USYS. B. The League Directors shall be an ex officio member of the player advisory committee. C. The primary function of the player evaluation and team placement committee shall be to assist in tryouts, to help select players based on the results of the tryouts, and to establish each team's roster. D. The board may select an appropriate committee / outside organization to conduct player evaluations/tryouts. SECTION 5: EQUIPMENT A. It is mandatory that the coach returns all equipment to the Equipment Director at the time agreed upon by the board. B. The Equipment Director shall refurbish all equipment, make all necessary repairs, and petition the board for any new equipment requirements. C. Except as specified below, all advertising on club uniforms is prohibited: 1. Alternate team shirts funded through parent contribution or sponsorships shall comply with FIFA rules and are subject to board approval. Such alternate shirts must display "Nazareth" or some other reference to the club. 2. Sponsor advertising on sweat shirts, gym bags, or other ancillary equipment will be allowed with prior approval of the Board of Directors. D. Shin guards must be worn by all players in all outdoor games and practices. Soccer cleats are recommended and must not have a cleat or spike at the toe of the shoe. For all indoor games and practices, gym shoes and shin guards must be worn by all players. Mouth guards are Rev. 13 DEC

15 recommended for all players. Athletic cups are recommended for male players. Eye wear should be sport rated. E. To ensure that uniforms are returned, a uniform deposit will be collected prior to the start of the season. The amount of the deposit will be based on the cost of the uniforms. SECTION 1: TEAM TERMINATION ARTICLE 13: DISCIPLINE A. The board reserves the right to disband, disassociate or disassemble a team at any time. B. In the event that a team is disassembled, the board shall determine the disposition of the players. SECTION 2: SUSPENSION A. Any player, coach, member or general member may be suspended and/or barred from further participation in the club for words or actions deemed detrimental to the club or its activities. B. If during the course of a game or tournament a player or coach is given a red card or ejected from the contest; the coach or a team representative must fill out a game report and file it with the club President within 72 hours of the end of the game or tournament. Failure to do so may result in suspension from participation in club sponsored events. C. Any coach or player receiving a red card, or being ejected from a contest shall be suspended from the next contest, or the next tournament game. These rules will defer to tournament rules that may define the limits on participation. If suspension is enforced by the tournament, the club will take no further action on a first offense. D. If a coach receives a game ejection and is the only licensed approved coach available for continuation of the tournament, the suspension may be delayed. If local rules preclude the coach s continuation, the coach should not continue. E. Any player or coach receiving more than one red card or game ejection in a season, fall, indoor, spring, shall be indefinitely suspended until the board of directors can meet to review the incidents and reach a decision concerning the length of the suspension. F. Any person or persons who are members of the club may request the suspension of a member by sending a letter to the club President stating the specific reason why the member should be suspended. G. Upon receipt of a request for suspension, but no later than the next scheduled board of directors meeting, the President shall call a board meeting to decide on a course of action. Should the letter request the suspension of a member or members of the board of directors, the members shall lose their vote on the board of directors until the matter of the member's suspension is settled. H. A coach may remove a player from the game or from a practice for misconduct. For more severe disciplinary action the coach must submit to the board of directors, in writing, a request for further disciplinary action. I. The Directors of the Classic League and the Micro Development League may temporarily suspend a coach within their respective program for any action deemed detrimental to the club or its activities. Any temporary suspension must then be decided upon by the board of directors following the procedure outlined in Article 13, Section 2, Part G noted above. Rev. 13 DEC

16 ARTICLE 14: NOTICES Section 1: NOTICES Except where specifically noted in these Bylaws, whenever notice is required to be given to any person, it may be given to such person, either personally, by telephone, or by sending a copy thereof by electronic mail, posting on the NSC website, or by first class mail, postage prepaid, to his address appearing in the records of the Club. If the notice is sent by mail it shall be deemed to have been given to the person entitled thereto when deposited in the United States mail. A notice of meeting shall specify the place, day and hour of the meeting and any other information required by statute or these by-laws. ARTICLE 15: BOOKS AND RECORDS Section 1: RECORD KEEPING The Corporation shall keep a record of proceedings of the General Public Meetings and meetings of the Board of Directors, its by-laws, including all amendments thereto to date, certified by the Secretary of the Corporation. The Corporation shall also keep appropriate, complete and accurate books or records of account. The records provided for herein shall be kept at either the registered office of the Corporation in this Commonwealth, or at its principal place of business wherever situated or, during the term of office of the Secretary and Treasurer of NSC, in the possession of the Secretary and Treasurer. Section 2: ACCESS TO RECORDS Every Board member shall have a right to examine the registration records, books and records of account, and records of the proceedings of the members and directors, and to make copies or extracts there from. ARTICLE 16: TRANSACTION OF BUSINESS Section 1: REAL PROPERTY The Corporation shall make no purchase of real property nor sell, mortgage, lease, lease away or otherwise obtain or dispose of real property, unless authorized by a two-thirds vote of the Board of Directors. If the real property is subject to a trust the conveyance away shall be free of trust and the trust shall be impinged upon the proceeds of such conveyance. Section 2: INCIDENTAL PROFITS Whenever the lawful activities of the Corporation involve among other things the charging of fees or prices for its services or products, it shall have the right to receive such income, and in so doing, may make an incidental profit. All such incidental profits shall be applied to the maintenance and operations of the lawful activities of the Corporation, and in no case shall be divided or distributed in any manner whatsoever among the directors or officers of the Corporation. Rev. 13 DEC

17 ARTICLE 17: MISCELLANEOUS A. If a situation arises which is not adequately covered by the by-laws of the Nazareth Soccer Club, the board of directors has absolute authority over such matters. B. Members of the Club who have been convicted of a criminal activity that the Commonwealth of Pennsylvania considers injurious or harmful to working with children cannot hold any position in the Club, including that of Coach or Administrator. ARTICLE 18: ADOPTION OF BYLAWS Approved by the General Membership on January as witnessed by, President:. Secretary:. Rev. 13 DEC