4.0 OFFICERS - TERM OF OFFICE Board members elected at the AGM shall take office effective as of July 1 of each year. Officers

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1 BYLAWS OF HAMPTON ATTACK SOCCER CLUB Hampton Attack Soccer Club, Inc. P.O. Box 1612 Hampton, NH ORGANIZATION NAME This organization shall be known as the HAMPTON ATTACK YOUTH SOCCER CLUB, Inc, hereafter referred to as the HASC. The HASC is affiliated with the New Hampshire Youth Soccer Association (NHYSA), the Granite State Youth Soccer Association (GSYSA), NH Seacoast Soccer League (NHSYSL), the United States Youth Soccer Federation (USYSF), and the United States Soccer Federation (USSF). 2.0 OBJECTIVE The objective of the HASC shall be to promote, foster, and perpetuate the game of soccer by providing our youth with the opportunity to experience the game, learn and develop skills, and participate in a controlled competitive environment. As an organization we strive to promote sportsmanship and character in our players, coaches, parents, and fans. 3.0 GOVERNING BODY The governing body of HASC will be the Executive Board, hereafter referred to as the Board, which shall consist of the following elected officers: President Vice President Secretary Treasurer Communications Manager GSYSL or NHYSL Representative and the following appointed officers: Registrar Director of Coaching Equipment Manager Uniform Manager Field Coordinator Field Maintenance Manager Events Coordinator The elected officers shall be elected at the Annual General Meeting (AGM) which will be held during the second half of the Spring Soccer Season. A specified date will be determined by the Board and publicized at least two weeks in advance of the meeting. All board positions are volunteer. 4.0 OFFICERS - TERM OF OFFICE Board members elected at the AGM shall take office effective as of July 1 of each year. Officers February 13,

2 shall hold office for 2 years and are eligible for re-election. 5.0 BOARD DECISIONS All matters of policy shall be decided by a simple majority vote. Each individual holding an elected or appointed office on the Board shall be entitled to one vote on any and all issues. A quorum is necessary for any board meeting. Three (3) of the six of the elected members shall constitute a quorum. Four (4) board members, including either the President or Vice Present, shall constitute a quorum. 6.0 NOTICE OF MEETINGS Board Meetings The HASC Board shall hold monthly meetings or a minimum of quarterly. The purpose of these meeting is to discuss and vote on club business relating to the planning and execution of the responsibilities of each board member. Attendance at these meetings is limited to Board Members and invited guests. Annual General Meeting Public notice of the AGM will be sent to all voting members and coaches at least two weeks prior to the meeting. Board meetings may be called by the Board as necessary. At the AGM, each individual holding an elected office shall have one vote regardless of the number of positions held. In addition, a team representative, as determined by the head coach of each team from the present season ( with an effective date being the date the Board has approved coaches for the upcoming season), shall have one vote for the purpose of nomination and election of officers for the coming term. On all other matters of policy at the AGM and at all other HASC meetings, each individual holding an elected or appointed office on the Board shall be entitled to one vote on any and all issues. 7.0 DUTIES AND RESPONSIBILITIES PRESIDENT Preside at all HASC meetings. Be the official spokesperson of the club. Form committees by appointment as required or helpful. Call Board and General Meetings. Appoint Board members in case of vacancies, subject to the affirmative vote of the majority of the Board. Has the prerogative of working with individual Board members to develop season budgets, programs, etc. for presentation to the Board for approval. Sets policies and carries out such policies throughout the term of office. Prepare newsletters for distribution to coaches and parents, subject to the approval of the Board. Authorized to sign checks up to $ President shall countersign with the Treasurer all checks in payment of liabilities for any check over $ Ensure an alternate Board member attends all GSYSL or NHYSL General meetings if the League Rep cannot attend. February 13,

3 VICE-PRESIDENT The Vice President, in the absence of the President, shall perform that officer s duties. Succeed to the office of President in his/her absence, or for the remainder of term if vacated for any reason. Call meetings Is authorized to sign checks, as the President is authorized. Oversee the Committees SECRETARY Responsible for all documentation, including record keeping, printing, copying, and distribution. Record and distribute agendas and minutes of all General and Board meetings. Correspond on behalf of the club with the knowledge and consent of the president. Inform Board members by prior to each Board meeting. Arrange for meeting place for each board and general meeting. TREASURER Maintain the financial record of the HASC. Monitor the purchasing activities. Report on the finances at all Board meetings, and submit a full written report of the financial transactions and the status of the finances at the AGM. Prepare balanced budgets prior to each Fiscal Year. Is authorized to sign checks up to $ for payment of liabilities approved by the Board, and shall collect all bills, demands, claims and rental of whatever kind and description. The Treasurer shall be required to give a bond for the faithful discharge of the Treasurer s duties upon such conditions, in such form, and in such amount as the Club may require. The Club shall pay the cost of the bond. REGISTRAR Conduct all registrations and distribute all relevant information to appropriate Board members. Receive and account for all moneys generated via registration and transfer said funds to the Treasurer. Authenticate all situations involving refunds due to injury, self-elimination, or in instances where no team play is available, and to authorize such disbursements to be made by the Treasurer. Ensure all players, coaches, referees, and Board members have been properly affiliated with NHSA, Kidsafe, etc. Authenticate all player cards and team rosters, and submit to the appropriate league. Maintain an updated record of all team rosters Prepare and distribute sorted registration data as necessary February 13,

4 NHYSL AND GSYSL REPRESENTATIVE Coordinate HASC participation in the GSYSL and NHYSL. Represent the majority interests of the Board at the leagues General meeting's. Submit team rosters and player cards to the appropriate league Registrar. Interface with the HAYSL league in cases of alleged improper conduct by players, coaches, or officials of the HASC. Distribute information from the league to appropriate HASC Board members. Ensure an alternate Board member attends all GSYSL and NHYSL General meetings if he/she cannot attend. DIRECTOR OF COACHING Coordinate seminars, courses, clinics, and educational training material for present or potential coaches with a view to upgrading the competence of interested individuals and facilitate qualification or certification thereof. Plan and implement tryouts Plan and implement a coaches' training program. Plan and implement clinics and other training sessions for players. Plan events to stimulate the interest of coaches and players in the game. EQUIPMENT MANAGER Maintain inventory, order and distribute equipment to the coaches. Collect and store equipment at the end of each season. Recommend on replacement of worn out equipment. Work with the Treasurer on specification of new equipment and inspect/accept purchased equipment. Be responsible for the timely ordering of equipment within Program budgets, follow up on vendor promises, schedules, and keep the Treasurer and Program Manager appraised on moneys obligated and spent. Ensure in general that all teams are well equipped. UNIFORM MANAGER Determine player uniform needs and sizes. Order uniforms and distribute them to players in a timely manner. Verify that uniforms have been paid for before they are distributed. Ensure in general that all players have uniforms. Number uniforms so as to avoid duplication on team. Have all contacts/transactions/communications with supplier in writing or fax transmission. FIELD COORDINATOR Conduct the required liaison with town, school agencies and other youth sports activities in order to achieve a sensible program of field utilization including planned resting of fields to restore proper conditions. Be responsible for all scheduling of fields. This will include scheduling for practice, assisting the Referee Director in the scheduling of games, including TBA and makeup games. February 13,

5 FIELD MAINTENANCE MANAGER Be responsible during the season for field lining, repair of goals, and ensuring that nets and corner flags are available for each game. Be responsible prior to the start of the season for setting up goals and nets on the practice fields. Organize the necessary work parties and coordinate cooperative efforts to secure the required tools and supplies to repair, re-seed, mow, or line fields being utilized, or offering potential use by the HASC. Be responsible for contacting the town agency responsible for field mowing or repair, when required. Supervise the overall development of present and potential fields, to include the upkeep and/or installation of goals, and the preservation of playing fields. Decide if conditions are such that play should not take place on any particular field, and take appropriate action consistent with any Leagues' rules for game postponements. COMMUNICATIONS MANAGER Manage website and keep it up to date current information. Be the official source for all published communication vehicles as appropriate. Explore and present to the Board alternative communication vehicles as appropriate. Provides information to the various media vehicles as developed by the Board. EVENTS COORDINATOR Plan, organize and manage club-wide events and activities. Recruit volunteers to help with events throughout the year. Coordinate, supervise fundraising activities, and present to the HASC Board new ideas for fundraising. 8.0 CONDUCT Resolution of issues of conduct will be the responsibility of the HASC Board. The Board shall have the responsibility and authority to suspend any individual member of, or participant in, the Program whose conduct is considered detrimental to the objective of the club. 9.0 FINANCIAL POLICY 9.1. Budget A balanced budget for each fiscal year shall be prepared by the Treasurer and approved by the Board before the start of each fiscal year. The budget shall be prepared on a seasonal basis with registration fees established to ensure the expenses will be covered Major Expenses Major non-budgeted expenses over $250 from any individual or corporation shall require approval by a majority of the Board Bank Account All moneys shall be promptly deposited in either a saving or a checking account in the HASC's name Long Term Expenses The budget shall include line items for future expenses that require large amounts of money to be carried over from one fiscal year to the next fiscal year. These items may include but are not limited to the creation of new fields, the installation of irrigation systems, the installation of lighting and the building of structures. February 13,

6 10.0 DISPOSITION OF FUNDS Should the HASC be dissolved all funds and assets will be donated to a recognized 501(c)(3) organization OTHER MATTERS The Board shall have the power to deal with any matters not explicitly covered by these By- Laws MODIFICATION OF BY-LAWS The By-Laws, or any section thereof, may be amended by a two-thirds vote of the Board members present at the AGM or at a Board meeting. Written notice of any proposed changes shall be made to each member of the Board at least two weeks prior to the meeting at which such proposed changes shall be submitted to a vote. February 13,