MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS August 9, 1997

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS August 9, 1997 The Monthly meeting of the Board of Directors was not held in July. The Directors named in the minutes of the California Youth Soccer Association South, constituting the Board of Directors of said Corporation, held their regular meeting on August 9, 1997 at the State Office, Anaheim, California. The meeting was called to order at 9:12 AM by President, Ray Horspool. A quorum was present. Present: Ray Horspool, President Ralph Wyatt, Vice President Vince Mirabella, Asst. Vice President Allan Whitman, Treasurer Norm Ross, District 1 Diane Vivanco, District 2 Greta Walton, District 3 Sylvia Holborn, District 4 Charlie Enzler, District 5 Representative Craig Irish, District 6 James Bigelow, District 7 Also present: Heather Myers, State Office Manager; Alex Sanchez, State Tournament Chairman; Bela Bircsak, Boys ODP Administrator; Pat Harper, Girls ODP Administrator; and Katie Stanfield, Risk Management. Review Agenda: The agenda for the August meeting was reviewed by the Board. Agenda items added included: #5a Club Play; #8 Reebok representative was removed; #14 Proxy voting at meeting; #15 Logo proposals from USYSA & NBF; #16 Registration/transfers policy statement; #17 Coaching license; Nomads request for waiver of travel paper fines; #19 Financial bad standing clarification; #20 DC travel; #21 League assistance. The agenda items were taken out of order. Minutes:

2 Review, amend, approve the minutes of the June meeting: Minutes were reviewed and corrections were being made. MOTION #1: To table the minutes. (Mirabella/Whitman) ODP: Bela Birscak, ODP Boys Administrator, reported the Regional Camp went well. 39 players were placed into the player pool. Pat Harper, ODP Girls Administrator, reported 49 players were placed into the player pool. Everything went well at the Regional Camps. Vince Mirabella, ODP Coordinator, reported he will have the ODP coaches recommendations for the 1997/98 seasonal year at the September meeting. Vince also requested the location and times from the District Commissioners for their district tryouts. Vince also stated he will give all the District Commissioners a disk to use for entering district team data so uniformity can be maintained. Bela requested $250 for entry fees to the SBS tournament for his ODP team. Discussion was held. It was discussed that after Regionals are over, the ODP teams do not need to play any more. MOTION #2: To pay the $250 entry fee for the BU18 ODP team to be entered into the SBS tournament. (Mirabella/Irish) PASSED YES (Wyatt, Mirabella, Ross, Enzler, Irish) NO (Whitman, Walton, Holborn, Bigelow) ABSTAIN (Vivanco) MOTION #3: To go into executive session. (Irish/Enzler) Board went into executive session at 10:51 AM. Board came out of executive session at 11:57 AM. MOTION #4: To ratify motions in executive session. (Bigelow/Vivanco) Risk Management: Katie Stanfield, Risk Management coordinator reported all is going well with this year's requirements. Ralph Wyatt, Risk Management Chairman reported the manual should be completed and ready for the Board's approval at the September meeting. Label and Directory requests:

3 MOTION #5: To charge a minimum of $200 for commercial entities usage of CYSA South labels. (Bigelow/Irish) Future Board Meeting Dates: MOTION #6: To have the October board meeting on Sunday, October 5. (Irish/Ross) MOTION #7: To adopt 4 months of meeting dates at a time for consistency for the following dates: Sunday,September 14, Sunday, October 19, Sunday, November 9, and Sunday, December 7. (Wyatt/Whitman) PASSED YES (Wyatt, Mirabella, Whitman, Walton)NO (Ross, Vivanco, Irish, Bigelow) Abstain (Holborn, Enzler) Ray Horspool broke the tie with a YES vote. Nomads request for waiver of travel paper fines: MOTION #8: To pay $350 to the Nomads for late travel fees fines as per their letter of December, (Ross/Walton) PASSED YES (Wyatt, Mirabella, Ross, Vivanco, Walton, Holborn, Enzler, Bigelow) NO (Irish) ABSTAIN (Whitman) MOTION #9: To move CYSA South $5/day fine for late travel papers be implemented 10 (ten) days after receipt of invitation for teams traveling outside the United States. (Ross/Whitman) PASSED YES (Wyatt, Mirabella, Whitman, Ross, Vivanco, Holborn, Bigelow) NO (Walton, Enzler, Irish) MOTION #10: To approve Nomad request for late fee waiver for August (Ross/ ) Motion dies for lack of second. The Board recessed for lunch at 12:50 PM. Meeting continued at 1:39 PM. President's Report: Ray Horspool, President, reported on the National AGM in Orlando. Ray reported there will be a special President's meeting in Dallas September 4 and 5 regarding USOC. Ray stated there will be no impediments for AYSO teams to play in CYSA South or USYSA affiliated tournaments. Tournaments may have AYSO teams play. Ray continued by saying the USSF AGM dealt mostly with the USOC and USSF decision. It was decided at the USSF AGM the 1999 Nationals will be in round robin

4 format. Also, there was talk regarding a travel fund be set up for Alaska and Hawaii for coming to the Nationals. Ray also reported the San Bernardino Complex is coming along nicely. The seeding has been started. Ralph Wyatt left the meeting at 1:50 PM. State Cup: Ray requested approval for Dave Lamb to be the State Cup Chairman. MOTION #11: To appoint Dave Lamb to be the State Cup Chairman for 1997/98. (Mirabella/Whitman) PASSED YES (Mirabella, Whitman, Ross, Walton, Holborn, Irish, Bigelow No 0 ABSTAIN (Vivanco, Enzler) Ray announced the results of Nationals with Nomads BU17 and Surf BU20 winning. Draw dates for 1998 State Cup will be obtained from Dave Lamb to be available at the September meeting. Craig Irish, District 6 Commissioner, discussed the dissatisfaction regarding the conduct with some teams at the Far West Regionals. His suggestion was to possibly give the subsidy money to the CYSA South team(s) going to Regionals after completion of the Regional tournament. The Board suggested Craig write a motion and bring it back to the September meeting. Tournament Manual: Discussion was held on the proposed tournament manual. A copy of the revised tournament manual of operations was handed out to the board members. The board members are to come back with recommendations at the September meeting. The Board was also directed to bring back recommendations to the next Board meeting regarding a three (3) games in one day limit. Tournament Approvals: MOTION #12: To approve the San Diego United Friendship Tournament.(Irish/Whitman) MOTION #13: To approve December 1997 tournaments as follows: Amendment, lightning Holiday Classic; Amendment, Holiday Classic; All Star Tournament of the Stars; the Coronado Holiday Cup; and the November Classic. (Irish/Whitman) PASSED UANANAMOUS MOTION #14: To approve the January 1998 tournaments as follows: Amendment, Sharon Clark Memorial Vista Sweetheart Tournament; O.C.U. Invitational; Amendment, Celtic Cup XIII International; and Amendment, 1998 Rich Bailey Girls Friendship. (Irish/Vivanco)

5 MOTION #15: To approve March 1998 tournaments as follows: 12th Annual #15 Mayor's Cup; Celtic Cup XIII International; Spirit Spring Cup; O.CU. Invitational; Reebok California Gold Cup/Eldorado Polo Club Int'l; and the NIKE International Premier Cup. (Irish/Whitman) MOTION #16: To approve May and July 1998 tournaments as follows: Gaelic Cup International; San Juan Memorial Day; and South Coast Invitational International. (Irish/Enzler) Greta Walton, District 3 Commissioner, has received two complaints against the Saddleback tournament regarding two loan players from AYSO to CYSA South teams. It was also reported an amateur player played as well. Greta stated there will be a full investigation into these complaints. Jesus Alex Sanchez, Tournament Chairman, gave his resignation, effective January 1, Alex submitted Frank Sanford's name as a recommendation to the Board for his replacement. New Office Space: Heather Myers, Office Manager, reported the office space next door will be coming available soon. With the current space restrictions in the current office, she recommended the additional space would be advantageous in many ways. MOTION #17: To suspend the $500 limitation policy. (Walton/Irish) MOTION #!8: To give Ray Horspool the authority to enter into a new lease for the office space next door to the current office. The new lease is not to exceed $3,500 per month. (Ross/Whitman) Logo Proposals from USYSA & NBF: Ray showed the Board the logo patch that was presented at the AGM in Orlando. The Board directed Ray not to do anything about purchasing patches until after the Presidents meeting in Dallas regarding USOC. Proxy Voting at Meeting: Vince Mirabella, Assistant Vice President, stated he would like clarification on proxy voting at meetings, i.e. when someone sits in for a District Commissioner. Vince stated he would have a policy at the September meeting. Status of Financials: Allan Whitman, Treasurer, stated we will have financials at the next Board meeting.

6 Charlie Enzler, District 5 Representative, stated she has been approached by several members in the district regarding equipment and records from Kim Hunt, the past District Commissioner of District 5. Ray stated he would call Kim and look into it. Registration/Transfer Policy Statement: Clarification was asked for. The State Office has been instructed to have the registrar call the District Commissioner regarding any player movement before October 15. The policy is, "No player can transfer after signing with a team until October 15th." If a team disbands, the Board will take these on a case by case basis. A directive by the Board to the State Office to direct anyone not associated with CYSA South to the BBS when requesting if a player is on a specific team or not. MOTION #19: If a team disbands before the first played league game or September 1, the registration is null and void and players will be free agents. (Walton/Whitman) MOTION #20: Move to allow Melanie Renfrow to play down to recreation. (Irish/Enzler) Coaching License: Norm Ross, District 1 Commissioner, brought up that the coaches do not have their license course completion cards yet. It was noted the coaching secretary is behind. This was remanded to the Personnel Committee. Jim Bigelow, District 7 Commissioner offered to work on a program for a coaching license database to keep better track of the coaches licenses. The Board took Jim up on his generous offer. Ralph Wyatt returned to the meeting at 4:43 PM. Norm Ross left the meeting at 4:45 PM. Financial Bad Standing: Diane Vivanco, District 2 Commissioner, requested assistance regarding how to place someone in financial bad standing. The Board gave Diane direction. Allan Whitman left the meeting at 4:50 PM. League Assistance: MOTION #21: Move to reduce registration fees to $5.00 for Wildomar Soccer League (second year and Bakersfield PAL (the first year). (Wyatt/Walton)

7 MOTION #22: To approve a $1,200 grant pending receiving a financial statement for Bakersfield PAL. (Enzler/Walton) Player Booklet: It was suggested by Greta Walton that a player booklet should be prepared to hand out to the players. Ray suggested Greta chair the committee. Greta accepted. She and the District Commissioners will create an outline for the booklet to be presented at the September Board meeting. League Applications: Sylvia Holborn, District 4 Commissioner, stated the Super League is moving from district 3 to 4. The new number will be 438. MOTION #23: To impose a $ late fee per month to returning leagues for filing league applications with the District Commissioner on or after June 1, commencing with the 98/99 season. (Irish/Mirabella) PASSED YES 7 NO (Bigelow) ABSTAIN 0 MOTION #24: District Commissioners are to go back to their leagues and inform them they will have until August 31, 1997 for league approval. (Walton/Irish) MOTION #25: To approve Cerritos USL #323. (Walton/Irish) MOTION #26: To reduce El Monte #439 registration fees for 1997/98 season to $5.00. (Holborn/Walton) MOTION #27: To reduce registration fees for 1997/98 season to $5.00 for the Woodcraft Rangers. (Holborn/Walton) MOTION #28: To approve California Legends Soccer Club (#719) and Camarillo Eagles Soccer Club (#720)as leagues. (Bigelow/Mirabella) Discussion was brought up regarding the financial statements required in the league applications. It was explained a financial statement is either a 990EZ, a 990, or a profit and loss statement. It was further explained that CYSA South is concerned about approving a league that is not a legal entity. Vince Mirabella, Assistant Vice President, wanted to make a special note in the minutes to thank Judith Wesling, State Cup Chairman, for a job well done. MOTION #29: To adjourn. (Vivanco/Walton)

8 Meeting adjourned at 6:15 PM. The next meeting of the Board of Directors of CYSA South will be held: Sunday, September 14, :00 AM CYSA South State Office, Anaheim, CA Respectfully submitted, Heather Myers Recording Secretary Sent for review to Ray Horspool August 14, 1997