MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS October 8, 2000

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS October 8, 2000 The Directors named in these minutes of the California Youth Soccer Association South (CYSA S), constituting the Board of Directors of said California Corporation, held their regular meeting on October 8, 2000 at the Cal Poly Kellogg West facility, Pomona, California. The meeting was called to order at 9:27 a.m. by President and Chairman of the Board, Rod Short. A quorum was present. Present: Rod Short, President Ralph Wyatt, Vice President Paul Doty, Assistant Vice President *Allan Whitman, Treasurer Jim Bigelow, Secretary *Michael Chase, District 1 Commissioner Carol Fleuret, District 2 Commissioner Sylvia Holborn, District 4 Commissioner *Gary Gray, District 5 Commissioner Craig Irish, District 6 Commissioner Russell Martin, District 7 Commissioner * Not present for entire meeting Also present for various portions of the meeting: Vince Mirabella, Executive Director Frank Sanford, Tournament Chairman Dave Lamb, State Cup Chairman Lila Smith, State Risk Management Coordinator Raymond Horspool, Field Dev. Foundation Chair Steve Hoffman, Acting State Dir. Of Coaching Agenda: The Board reviewed the meeting agenda. The following were added to the agenda: Charge to Committees (Chase), Meeting outside the State Office (Chase), Professional players on youth teams (Irish), Transfer waivers (Martin), League Applications (Doty). The agenda items were taken out of order.

2 Tournament Committee: Mr. Frank Sanford presented five tournament applications for approval. Motion #1: To approve the following tournament applications: (1) 17th Annual Mesa All Star Tournament, Dec. 9 10, 2000; (2) Turkey Shoot, Nov , 2000; (3) SuperClubs Div. Championships, Jan , 2001; (4) SuperClubs Div. Championships, March 10 11, 2001; (5) FC Santa Barbara Winter Cup, Jan. 6 7, (Irish/Gray) ABSTAIN: Bigelow State Director of Coaching: Acting Director, Steve Hoffman, presented a proposal for coach s education. This proposal included the following points: course costs of $15 for F course, $85 for E course, $150 for D course; by September 1, 2003 all competitive coaches must have an E license; F, E, and D courses shall be geographically coordinated; District Coaches will receive a stipend in addition to per course fees after instructing the required minimum number of courses; National Youth Modules will be phased in to replace the F course; the E course material will be enhanced with the USSF coaching manual; proposal shall begin January 1, Motion #2: To approve the Active Director s proposal for coach s education in its entirety. (Chase/Fleuret) State Cup Committee: Chairman David Lamb stated that the first Committee meeting would be held October 10, 2000 at the State Office. Mr. Lamb asked for clarification on the issue of during State Cup does a coach need a USYSA administrator pass issued for the team he/she is coaching? Mr. Lamb stated that he could not find anything in our rules, other than in the State Cup rules, that requires an administrator to have a USYSA member pass for each team administered. Motion #3: That each administrator shall have a USYSA administrator passes for each team administered. (Martin/Bigelow) PASSED NO Wyatt, Doty, Irish Mr. Wyatt stated that he believed rules and already incorporated the requirement of Motion #3. Motion #4: To rescind Motion #3. (Bigelow/Doty) 2/3 Required: Mr. Lamb asked that the Board publicly proclaim its support for the continuation of the Under 12 and 13 age groups in the Far West Regionals. Motion #5: That CYSA S supports the continuation of the Under 12 and Under 13 age groups in the Far West Regionals. (Martin/Chase)

3 PASSED UNAMINOUS Mr. Lamb stated that he has blocked 345 rooms for CYSA S teams at the site of the 2001 Far West Regionals. As desired by the Albuquerque Convention Bureau, Mr. Lamb is the sole CYSA S contact with the Bureau. The rooms will be released to CYSA S teams upon completion of State Cup. AGM: Commissioner Irish asked for and received guidance on desired items and format of the educational and recognition portion of the meeting. The 2002 AGM bids should be submitted by December Risk Management: The Vice President, Ralph Wyatt, and Risk Management Chair, Lila Smith, presented proposed risk management manual revisions. Motion #6: To enter executive session to discuss a risk management issue. (Martin/Whitman) Entered executive session at 1:18 p.m. Exited executive session at 1:30 p.m. Motion #7 To incorporate the Risk Management Program rules as presented. (Wyatt/Martin) Motion #8: To enter executive session to discuss a risk management concern. (Doty/Bigelow) Entered executive session at 2:10 p.m. Exited executive session at 2:15 p.m. Field Development Foundation: Mr. Raymond Horspool updated the Board on his work towards developing fields. He is working with several State Senators and with the city officials. He said that he is having greater success when the idea of a sports complex rather than fields dedicated to soccer is presented to city officials. The field sites currently being worked on will be coming online in about three years. Mr. Wyatt distributed to Board for review proposed bylaws and articles of incorporation for the CYSA S Field Development Foundation. Motion #9: To adopt the bylaws and articles of the incorporation for the CYSA S Field Development Foundation as presented to the Board. (Whitman/Martin) PASSED NO Irish ABSTAIN Wyatt

4 Motion #10: To appoint the following individuals as the initial CYSA S Field Development Board of Directors: Allan Whitman, Raymond Horspool, Paul Doty, Ralph Wyatt, David Willis, David Mylanarski, Mike Connerley. (Martin/Whitman) TOPSoccer: Mr. Paul Doty stated that when a daughter of one of the TOPSoccer volunteers was involved in an accident, it resulted in a greater emphasis on the program. The Cal South website will have more information about TOPSoccer shortly. Additional information is available from Mr. Doty and the USYSA. Free Agent Policy: Mr. Bigelow developed clarifying wording on the existing policy. Thus, the following was proposed. Motion #11: As determined by the appropriate District Commissioner, if a team disbands before either the team s first scheduled league game or September 1, the players shall become free agents in that the player registration shall not be considered a transfer when registering with an other team. (Martin/Fleuret) Motion #12: To enter executive session to discuss a grievance and a personnel / staff issue. (Chase/Fleuret) Entered executive session at 3:25 p.m. Misters Gray and Chase left the meeting at 3:55 p.m. Mr. Whitman left the meeting at 4:15 p.m. Exited executive session at 4:15 p.m. Minutes: The minutes of the September 10, 2000 meeting were reviewed and corrected by the Board. Motion #13: To approve the minutes of the September 10, 2000 Board of Directors meeting as corrected. (Martin/Irish) Protest, Appeals and Discipline Committee: Mr. Wyatt reported on the case load of the PAD committee. The number of cases has doubled this year. There is need for more volunteers in the PAD committee to help adjudicate the cases. Motion #13: To modify the Protest, Appeals and Disciplinary Manual of Operations Section VII, Evidence and Testimony, as follows, effective October 8, 2000: (Wyatt/Martin)

5 1. Documentary Evidence (written, printed, photographs, etc.) B. A referee s game report is considered the official report of the game. The referee and/or assistant referee shall be present or, with advance authorization from PAD, available telephonically to answer questions at the hearing. [Delete last sentence of existing paragraph.] C. [Delete the existing paragraph.] D. [Renumber to C. and amend as follows:] Proof of age documents shall conform to those required in the CYSA S Rules and Regulations. PASSED UNAMINOUS Motion #14: To change rule and add rules and as follows, effective October 8, 2000 (Wyatt/Doty): The CYSA S Board of Directors shall establish Protest, Appeal, and Disciplinary hearing procedures that are consistent with USSF Bylaw 701 and shall be published in the CYSA S Manual of Operations. USSF Bylaw 701 provides, in the pertinent part, as follows: The parties shall be accorded: (1) notice of the specific charges or alleged violations in writing and possible consequences if the charges are found to be true; (2) reasonable time between receipt of the notice of charges and the hearing within which to prepare a defense; (3) the right to have the hearing conducted at a time and place that is practicable for the person charged to attend; (4) a hearing before a disinterested and impartial body of fact finders; (5) the right to be assisted in the presentation of one s case at the hearing; (6) the right to call witnesses and present oral and written evidence and argument; (7) the right to confront witnesses, including the right to be provided the identity of witnesses in advance of the hearing; (8) a written decision, with reasons for the decision, based solely on the evidence of record, issued in a timely manner Any person who directly or indirectly attempts to, or threatens to, dissuade, interfere, influence or impede any witness, complaining party or CYSA S Protest, Appeals and Disciplinary or Risk Management representative in connection with any Protest, Appeal and Disciplinary or Risk anagement investigation, hearing or appeal is subject to the sanctions of suspension or fines or both.

6 3.4.6 Any person who, after receiving a written notice to appear as a witness or a party charged at a Protest, Appeal and Disciplinary hearing or Risk Management hearing is subject to the sanctions of suspension or fines or both. For the purposes of this rule, a written notice to appear shall be served at least seven (7) days prior to the hearing date by certified mail, express mail or via facsimile upon the witness or complaining party and in the case of a minor the minor s parent, guardian or other responsible party for the minor. PASSED UNAMINOUS State Office Build out: Mr. Mirabella asked the Board to approve funds to develop the plans for the State Office remodeling. Motion #15: To approve the expenditure of up to $15,000 for architectural and engineering services for the remodeling of the State Office. (Doty/Fleuret) President s Report: Ralph Wyatt and Charlie Enzler have been appointed to Regional committees. Mr. Short stated that the cost of the meetings held at the Cal Poly Kellogg facility is about $300 more per meeting than meeting at the State Office. The CYSA S Board of Directors declined to change the venue of the November Board meeting that was previously scheduled for the Kellogg facility. League Applications: Motion #16: To approve the league applications for the seasonal year for the following leagues: 0119, 0706, 0302, (Doty/Irish) Professional Youth Players: Commissioner Irish asked about the status of a Professional player playing on a Youth team. (See CYSA S rule 1.8) The USSF has specific rules that apply to Professional players that want to return to Youth Amateur status. Transfer Process: Commissioner Martin stated that two nearly identical transfer waivers were submitted; one was approved and one was denied. He said that this seemed insistent. Commissioner Martin stated that he was impressed with the speed at which the Competition Committee was processing the waivers. However, the appeal process is burdensome. Motion #17: To adjourn the meeting. (Bigelow/Fleuret) The meeting was adjourned at 5:56 p.m. James K. Bigelow, Secretary