MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS March 2, 1997

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS March 2, 1997 The Directors named in the minutes of the California Youth Soccer Association South, constituting the Board of Directors of said Corporation, held their regular meeting on March 2, 1997 at the Mission Valley Marriot, San Diego, California. The meeting was called to order at 1:00 pm by Vice President, Mike Murphy. A quorum was present. Present:*Ray Horspool, President Norm Ross, District 1 Vince Mirabella, Asst. VP Allan Whitman, Treasurer Jerry Sleder, Secretary Diane Vivanco, District 2 Greta Walton, District 3 Sylvia Holborn, District 4 Rod Short, District 5 James Bigelow, District 7 Craig Irish, District 6 Mike Murphy, Vice President * Entered late Also present: Heather Myers, State Office Manager; Alex Sanchez, State Tournament Chairman; George Kuntz, State Director of Coaching; Judith Wesling, State Cup Chair; John Mika, State Cup; Ralph Wyatt, V.P. Elect; Russ Martin; Frank Sanford. Review Agenda: The agenda for the March meeting was reviewed by the Board. Agenda items added included: #1A Recreational Committee; #14 Changed to District 7 Request; #17 Tournament Fees; #18 Spring League Proposal; #19 Tournament Manual; #20 France, District 1 waiver; #21 New League Application; #22 District 6, Grant/Loan Request; Lee Heitt, Recreational Chair.

2 The agenda items were taken out of order. Minutes: Recreational Committee: Lee Heitt, Recreational Chair, spoke to the Board and requested that we need to make a decision on what we want from the recreational program. Lee will have information for the Board at the May meeting. Review, amend, approve the minutes of January and February meetings: February minutes reviewed, January minutes will be reviewed at April meeting. MOTION #!: To approve February minutes as corrected. (Irish/Mirabella) PASSED UNANIMOUS Mike Murphy, Vice President, passed the gavel to Ray Horspool, President. President's report: Ray Horspool, President, gave the Board a San Bernardino Complex update. David Willis gave a presentation on the complex to the Board. The improvements not including site will be $3.4 million. Thirteen fields will be constructed at 70 X 110 yards. Four 75 X 115 fields will be lighted. A foundation dinner is scheduled for April 24, at Jersey Pizza. ODP: Vince Mirabella, Asst. Vice President, reported on ODP. The coaches have completed the selection process. The Reebok Cup is the next event and will be held at UC Irvine. State Cup: Judith Wesling, State Cup Chair, discussed field availability. Some sites are still to be determined. There is a four field minimum which limits the availability of sites. U 20 will be held in conjunction with U 19. P & A: Mike Murphy unveiled the new Protest & Appeals Manual. It was suggested that all old copies of P&A manuals be disposed of. New manuals will be available from Heather at the State office. Two copies will be mailed to each league along with their copy of the AGM Report. AGM Committee: Norm Ross, District 1 Commissioner, and John Mika were thanked for their efforts in the success of this years AGM. It was discussed and then suggested that for future AGMs we need to have a committee handle the arrangements. It was proposed that Norm Ross, Sylvia Holborn and Vince Mirabella serve on this new committee. The committee will look into holding the AGM at sites on a two year rotation.

3 MOTION #2: To approve formation of the AGM Committee. (Murphy/Short) MOTION #3: To appoint Vince Mirabella, Sylvia Holborn and Norm Ross to the AGM Committee. (Short/Whitman) Bid proposal requests were requested. Minimum of 10,000 sq. ft. for vendors. Six breakout for workshops. Covered outdoor area for demonstrations. 4,000 sq. ft. minimum. In some cases the demonstration area could be an indoor area. Several hundred rooms for delegates and participants. Proposed dates for future AGM meetings are March 7 & 8, 1998 and March 13 & 14 of Set May and June Board Meeting dates: May 3 and June 7, MOTION #4: Set board meeting dates of May 3, 1997 and June 7, 1997 (Vivanco/Ross) SYRA: No report Risk Management: No report Secretary: Discussion of request for transcription assistance. MOTION #5: To compensate Heather Myers $1,500 annually to transcribe and prepare the minutes of the Board of Directors meetings. (Murphy/Ross) FAILED YES 3 (Ross, Murphy, Sleder) NO 8 State Coach: George Kuntz, CYSA South Head State Coach, Distributed a list of coaching dates coaches were licensed in licensed in the past seven months. We are getting close to having all coaches licensed. Copier: The current State Office copier has over 2 million copies. It is constantly jamming. A new machine has been quoted at $17,995. MOTION #6: To purchase new copier per description. (Sleder/Mirabella) Competitions Committee: Proposed that we start with the boys. Coaches would run the competition. A separate administration body would handle the other administrative duties. Norm Ross, Russ Martin, Jerry Sleder, Ralph Wayett and Greta Walton indicated that they would help to establish this committee and program. A

4 suggestion was to use State Cup finalists for the selection process of participating teams. District 7 Request: Request for exemption from the $10 tournament fee. Discussion of when tournaments were notified of the fee. Some tournament directors claim they were never notified. MOTION #7: To grant Mr. Bill Cottle's request that for 1997 only his $10 tournament fee be waived.. (Bigelow/Irish) MOTION #8: To table Motion #7. (Walton/Murphy) APPROVED YES 10 NO 1 (Bigelow) Tournament Fees: Mike Murphy lead a discussion of options for raising finances to fund ODP. Alternative plans were considered. Per player registration fee verses tournament fee. Next year two older age groups will be dropped. MOTION #9: To defer implementation of the $10 team tournament ODP fee to tournaments being played after January 1, (Murphy/Sleder) APPROVED YES 8 NO 2 (Walton, Mirabella) ABST 1 (Short) MOTION #10: To amend Motion #9 by adding the words: entered in Class I or Class II. (Murphy/Whitman) APPROVED YES 10 NO 1 (Walton) Alex Sanchez, CYSA South Tournament Director was instructed to advise all tournament directors of the fee changes as spelled out in the motions above. Spring League: Discussion. Questions of when transfer fees should be charged. Fees are not imposed when a player transfers from a Recreational team to another Recreational team. Fees are charged when a player transfers from a Recreational team to a Competitive team. New League Application: District 7 requested approval of a new league. The new league is named Thousand Oaks League. MOTION #11: To approve Thousand Oaks League. (Murphy/Irish) MOTION #12: To approve La Habra United Corn Festival Tournament after proper signatures have been completed. (Walton/Irish) MOTION #13: To amend Camarillo Eagles "Cool" Classic Tournament Application toallow international status. (Walton/Vivanco)

5 District 6 Grant/Loan Request: Discussion of Golden Empire letter requesting a loan for lighting four fields. MOTION #14: To adjourn. (Vivanco/Walton) Meeting adjourned at 4:43 pm The next CYSA South Board of Directors Meeting will be held: Saturday, April 19, :00 AM CYSA South State Office, Anaheim, CA Respectfully submitted by, Jerry Sleder CYSA South Secretary Submitted on March 30, 1997