California Youth Soccer Association, Inc. Board of Director Meeting Minutes NorthBay Administrative Office, Fairfield February 12, 2017

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1 California Youth Soccer Association, Inc. NorthBay Administrative Office, Fairfield February 12, 2017 APPROVED A. Call to Order: The meeting was called to order at 9:07am B. Roll Call: Pete Zopfi, Chairman; Melinda Rainville, First Vice Chairman; Craig Winans, Second Vice Chairman; Manish Doshi, Third Vice Chairman; Ray Suey, CFO; Shirley Thompson, Secretary; Kenyatta Scott, District I Commissioner; Rodney Robinson, District II Commissioner; Donna Kerger, District III Commissioner; Joe Santos, District IV Commissioner; Deb Finneran, District VI Commissioner; John Hodgson, District VII Commissioner; Sue Gonzales, District VIII Commissioner; Michael Massa, District IX Commissioner; John Murphy, Past Chairman; Bruce Weaver, Member at Large Not Present: Donald Army, District V Commissioner (excused); Ric Olivas, CSAN Representative (not excused) Guests: Larry Svetich, Cal North Cups Chairman C. CYSA Staff and Personnel: Matt Madeira, Executive Director; Debbie Alvarez, Executive Assistant; Emanuel Lusca, Registration Manager D. Minutes: It was moved (Massa) and seconded (Suey) to approve the minutes for the December 2016 meeting. The motion passed. F. Correspondence: No correspondence for review. G. Chairman s Report: A written report was distributed. Chairman Zopfi noted that Executive Director Madeira attended a US Soccer meeting in Chicago on behalf of Cal North, and informed the Board that there will be a meeting with US Youth Soccer Representatives on February 15 th. Commissioner Massa requested an update on the California Concussion Law and Executive Director Madeira provided an update on the process. Chairman Zopfi noted that a replacement Board member was needed for the Investment Committee to fill the open position from former First Vice Chairman Dickerson and recommended Commissioner Santos. It was moved (Massa) and seconded (Finneran) to approve Joe Santos as a representative on the Investment Committee. The motion passed. Chairman Zopfi apologized to the board for a discrepancy involving the Member at Large position and noted that the one year time frame for the position had passed. He requested that the Board take 5-10 minutes to present questions to Bruce Weaver and noted that an poll to approve the nomination would be held the following week. Vice Chairs: February 12, 2017 BOD meeting minutes page 1 of 7

2 First Vice Chairman: A written report was submitted. Second Vice Chairman: A written report was submitted. Second Vice Chair Winans reminded the District Commissioners to submit Coach of the Year nominations, as only 6 have been received to date. Commissioner Massa noted that the original notice was only sent to the District Coaching Coordinators and requested that District Commissioners are copied on the . Third Vice Chairman: Third Vice Chair Doshi noted that he will submit a report for the next Board meeting. There was a brief discussion regarding cup participation numbers. CFO: A written report was distributed. DC Report: There was no DC report. Office Report: A written report was submitted. H. Old Business: 1. Chairman s League: Agenda item withdrawn. 2. CCSL: Agenda item withdrawn. I. New Business: 1. Team Building: Trust: Chairman Zopfi noted that per the Board retreat, the Board will participate in a trust exercise at each meeting. 2. Consent Calendar: Chairman Zopfi presented an agenda item regarding the consent calendar and requested feedback from the board on whether to eliminate or institute the consent calendar. The consensus of the board was to move forward with the consent calendar. 3. Planning Meeting PowerPoint Update: Executive Director Madeira presented the final planning meeting powerpoint. 4. Cal North DBA: It was moved (Santos) and seconded (Scott) to approve the Cal North DBA. The motion passed. 5. Board Term Limits: Chairman Zopfi presented information regarding Board term limits and noted that the information is a starting point based on information from the board retreat. It was recommended to have a questionnaire for distribution at the League Presidents Workshop to get feedback from the League Presidents. Chairman Zopfi requested the Board to send comments/questions for the questionnaire by the following week. February 12, 2017 BOD meeting minutes page 2 of 7

3 6. Code of Conduct: An updated copy of the Code of Conduct was distributed. There was a Board discussion regarding changes to the document. Board members are to send feedback regarding the document to Chairman Zopfi and Executive Director Madeira. The revised document will be brought to the Board at the April meeting. The agenda item was tabled Soccer Expo: Board discussion regarding date options for the 2018 Soccer Expo and the option of postponing the Lake Tahoe location to It was moved (Scott) and seconded (Finneran) to postpone the Lake Tahoe location for the Soccer Expo to The motion passed. 8. Bylaw Revisions: First Vice Chairman Rainville presented the rule change proposals that were submitted, along with the recommendations from the Rules and Revisions Committee. Chairman Zopfi requested that the Board withdraw the proposed bylaws changes and host a special meeting later in the fall. It was moved (Robinson) and seconded (Massa) to withdraw the proposed bylaw changes that were submitted by the Cal North Board of Directors. The motion passed. Proposal #1 Commissioner Kerger withdrew her proposal Proposal #2 Commissioner Kerger withdrew her proposal Proposal #3 Board discussion, proposal includes an action that the State Referee Administrator cannot participate in. Board recommendation: Yes: 1; No: 14; Abstentions: 0 Proposal #4 Board withdrew the proposal Proposal #5 Revisions to the Articles of Incorporation as submitted by the Board Board recommendation: Yes: 14; No: 0; Abstentions: 1 9. Risk Management Reconciliation: First Vice Chair Rainville noted that the information is to formalize the current process. It was moved (Rainville) and seconded (Hodgson) to approve the risk management process as presented with amendments. The motion passed. 10. Financial Controls: CFO Suey reviewed a letter from the auditors regarding financial control issues. He noted that there was a concern from the auditors regarding District controlled bank accounts. There was a discussion regarding outstanding fees from the District Commissioner leagues. It was moved (Suey) and seconded (Thompson) to approve to pay District Commissioner league fees currently owed to the state as of February 2017 that are 60 days in arrears by deducting the funds from their District bank accounts. The motion passed. Commissioners Hodgson and Massa abstained from the vote. 11. Possible Workshop Item for the Presidents Workshop: Member at Large Weaver presented information for a possible workshop session regarding bullying. It was noted February 12, 2017 BOD meeting minutes page 3 of 7

4 that the speaker fees were expensive for a one hour session, and it could be reconsidered for a soccer expo weekend where multiple sessions could be held. 12. Blue Star/Bonzi Access and Review Capabilities: Commissioners Hodgson and Gonzales addressed some issues with district access rights in the new registration system. First Vice Chairman Rainville and Registration Manager Lusca reviewed the system and clarified the registration access for each platform. The board suggested to host a District Registrars meeting to review the information, and to distribute a flow chart of permission/access levels. J. GOOD OF THE GAME: Commissioner Hodgson noted that District 7 will sponsor level 9 referee courses in some of their leagues; Second Vice Chair Winans noted that 2 players from the 03 ODP team are participating in try-outs for the U15 USWNT in March; Commissioner Santos noted that there will be a USMNT World Cup Qualifier held at Avaya Stadium. K. ADJOURNMENT: The meeting adjourned at 2:19pm. February 12, 2017 BOD meeting minutes page 4 of 7

5 February 12, 2017 California Youth Soccer Association MOTIONS PASSED 1. To approve the minutes for the December 2016 meeting 2. To approve Joe Santos as a representative on the Investment Committee 3. To approve the Cal North DBA 4. To postpone the Lake Tahoe location for the Soccer Expo to To withdraw the proposed bylaw changes that were submitted by the Cal North Board of Directors 6. To approve the risk management process as presented with amendments 7. To approve to pay District Commissioner league fees owed to the state that are 60 days in arrears by deducting the funds from their District bank accounts February 12, 2017 BOD meeting minutes page 5 of 7

6 February 12, 2017 California Youth Soccer Association MOTIONS FAILED February 12, 2017 BOD meeting minutes page 6 of 7

7 1. Code of Conduct February 12, 2017 California Youth Soccer Association MOTIONS TABLED February 12, 2017 BOD meeting minutes page 7 of 7