Washington Youth Soccer Board of Directors Meeting May 13, 6:00PM at the Holiday Inn Renton

Transcription

1 PHONE (253) 4-SOCCER FAX (253) TOLL FREE Washington Youth Soccer 500 S. 336 th Street, Suite #100 Federal Way, WA Board of Directors Doug Andreassen President Larry Mana o Vice President George Maitland Treasurer Tom Ament Secretary Bill Hurme William Nuttall Jan Phillips Chuck Porter Mark Schuur Steve Scranton Exequiel Soltero Sylvia Young District Commissioners Mike Todd District 1 Commissioner (Alternate) Brad Masters District 2 Commissioner Warren Wheelock District 3 Commissioner Kasey O Leary District 4 Commissioner Mike Terris District 6 Commissioner Steve Seddon District 7 Commissioner Washington Youth Soccer Office Terry Fisher CEO Washington Youth Soccer Board of Directors Meeting May 13, 6:00PM at the Holiday Inn Renton Meeting called to order at 6:00 pm by President Doug Andreassen Roll Call Terry Fisher (attached) Quorum. Approval of Minutes March 19, 2011 approved as presented (attached) Reports: Financials Presented by George Maitland. Notice to create a line item Field Fund. Motion for all funds as repaid to be put back in Field Fund Allocation - Motion Passed. Nomination Committee Presented by Doug Andreassen. Dan Vaughn James Maiocco Doug Andreassen Patrick Madden Wade Foley Paula Griffen Governing Documents Presented by Steve Scranton. Due to the number of documents, discussion on of how will the Board of Directors approve each document. Operating Documents Prepared by Hillary Beehler and Perry Woodford. (attached) An overview document regarding the SOC Operating Documents for the AGM presentation was discussed. Technology Committee Presented by Larry Mana o. Discussion on website development with American Eagle and office requires an upgrade of technology and antivirus software. Old Business: Kent Youth Soccer Association Field Loan Presented by Terry Fisher.

2 PHONE (253) 4-SOCCER FAX (253) TOLL FREE Washington Youth Soccer 500 S. 336 th Street, Suite #100 Federal Way, WA Board of Directors Doug Andreassen President Larry Mana o Vice President George Maitland Treasurer Tom Ament Secretary Bill Hurme William Nuttall Jan Phillips Chuck Porter Mark Schuur Steve Scranton Exequiel Soltero Sylvia Young District Commissioners Mike Todd District 1 Commissioner (Alternate) Brad Masters District 2 Commissioner Warren Wheelock District 3 Commissioner Loan to be approved with a signage stating Financing provided by Washington Youth Soccer on site. New Business: Membership Criteria and Thresholds Presented by Todd Lincoln. Washington Youth Soccer to consider a membership threshold. Tiered Fees Presented by Chuck Porter (attached) Presented topic that will be covered at the AGM breakout session regarding a tiered fee system. Budget Model Update Presented by Chuck Porter. (attached) Balance Sheet and Summary Year to Date Income Statement presented. West Seattle Field Request Fund Presented by Terry Fisher. Executive Session: Good of the Game: Adjournment: Meeting was adjourned at 9:15 pm. Next Meeting Dates: May 14, AGM September 24, :00AM November 12, :00AM Kasey O Leary District 4 Commissioner Mike Terris District 6 Commissioner Steve Seddon District 7 Commissioner Washington Youth Soccer Office Terry Fisher CEO

3 2011 Board of Directors ROLL CALL Executive Board Representative By Phone Attended Not Attended President Doug Andreassen X Vice President Larry Mana'o X Treasurer George Maitland X Secretary Tom Ament x Board Member Bill Hurme x Board Member William Nuttall x Board Member Jan Phillips X Board Member Chuck Porter X Board Member Mark Schuur X Board Member Steve Scranton X Board Member Exequiel Soltero x Board Member Sylvia Young x Council Yolanka Wulff Chief Executive Officer Terry Fisher X Guest Todd Lincoln Guest Judy Andrews X

4 PHONE (253) 4-SOCCER FAX (253) TOLL FREE Washington Youth Soccer 500 S. 336 th Street, Suite #100 Federal Way, WA Board of Directors Doug Andreassen President Larry Mana o Vice President George Maitland Treasurer Tom Ament Secretary Bill Hurme William Nuttall Jan Phillips Chuck Porter Mark Schuur Steve Scranton Exequiel Soltero Sylvia Young District Commissioners Mike Todd District 1 Commissioner (Alternate) Brad Masters District 2 Commissioner Perry Woodford District 3 Commissioner Kasey O Leary District 4 Commissioner Mike Terris District 6 Commissioner Steve Seddon District 7 Commissioner Washington Youth Soccer Office Terry Fisher CEO Washington Youth Soccer Board of Directors Meeting March 19, 9:00AM Meeting Called to order by President Doug Andreassen at 9:13 AM Roll Call: Terry Fisher (attached) Quorum is present. Approval of minutes: January 28, 2011 Approved as presented roster attached Special report from SOC member Perry Woodford- update on Operating Documents Attached work in progress. The Board of Directors shared their appreciation for Perry Woodford (chair), Hillary Beehler (staff) and all the contributing members for taking the enormous task of updating these documents. Reports: Financials Presented by George Maitland Comments for further improvement of format to provide greater understanding of the calculations and program relevance. Nomination Committee Presented by Doug Andreassen report attached Motion made to establish Board of Directors positions at 15 for the election year Seconded and approved. Slate sent forward from committee for May 2011 AGM is: Paula Griffin, Danny Vaughn, James Maiacco, Wade Foley, Patrick Madden and Doug Andreassen. Staff to contact and prepare statements for posting to membership as required. District V Pilot White Paper Presented by Terry Fisher report attached written by Jan Glick Report contains opinions and not necessarily those of the Board of Directors. Thanks to Mr. Glick for his good work. Old Business: Bylaws Document revisions Presented by Steve Scranton/Yolanka Wulff Discussions about revisions and a formal overview will be drafted by legal counsel and future posting on the website for member review. Review Annual Player Fee Meeting- Presented by Terry Fisher Discussion of all elements of the meeting.

5 PHONE (253) 4-SOCCER FAX (253) TOLL FREE Washington Youth Soccer 500 S. 336 th Street, Suite #100 Federal Way, WA Board of Directors Doug Andreassen President Larry Mana o Vice President George Maitland Treasurer Tom Ament Secretary Bill Hurme William Nuttall Jan Phillips Chuck Porter Mark Schuur Steve Scranton Exequiel Soltero Sylvia Young New Business: Fiduciary Duty of Association and District Board Members Presented by Terry Fisher Discussion on ethics and code of conduct by representatives in elected positions that should be operating in the best interests of Washington Youth Soccer. Staff is instructed to be diligent in reporting cases of concern to the Board of Directors immediately for review. Alternate Soccer Models Presented by Terry Fisher Discussion about comments and meetings with US Soccer and USYSA regarding alternate soccer programming Good of the Game: Jan Phillips I enjoyed the opportunity to go watch some excellent soccer being played at the BU14 championship level and help hand out the awards. Doug Andreassen - U15 Boys ODP finished 2 nd in National Finals in Phoenix losing 3-1 to Virginia. Congratulations Adjournment at 1:30PM District Commissioners Mike Todd District 1 Commissioner (Alternate) Brad Masters District 2 Commissioner Perry Woodford District 3 Commissioner Kasey O Leary District 4 Commissioner Mike Terris District 6 Commissioner Steve Seddon District 7 Commissioner Washington Youth Soccer Office Terry Fisher CEO

6 Operating Documents Update 2011 Annual General Meeting History May 2009 WA Youth Soccer membership voted for a change in structure (Constitutional Convention) and changes to the Administrative Handbook o February 2010 Operating Documents Committee finishes initial review of new Operating Documents structure o February 2011 Soccer Operations Committee creates plan for finishing documents by Annual General Meeting in May o May 2011 Operating Documents posted to WA Youth Soccer website Document format for each section Definitions Information Policies (ex: Authorities, Administration, Disciplinary) Procedures (ex: Education and Training) o Internal procedures (ex: Appeals committee hearing procedure, State Cup rules) Current Status 9 of 10 operation documents posted on May 6, 2011 The vision in 2009 was a document covering the pertinent information and providing links to more detailed information, other sections of the operating documents, or into procedures and internal procedures o Current website does not support easy linking system o Documents to support the hyper links are under construction o Some have not existed and need to be developed from scratch Next steps Review and create the documents to support each link The Soccer Operations Committee (SOC) will be working on reviews and changes to support the annual review of each section - rules are changing and new items need to be added to the documents Work with the WA Youth Soccer webmaster to post documents in most user-friendly format on the new web platform Communicating new operating document structure and use with membership the membership (through the SOC) is responsible for maintaining the documents For more information, please contact: Hillary Beehler, Organization and Member Services Director Hillary@WashingtonYouthSoccer.org (253)

7 Tiered Fee Discussion May 14, 2011 Presenter: Chuck Porter

8 Tiered Fee Structure Does It Make Sense Soccer Associations across America have debated dthe complexity of this issue for sometime now. We are aware of roughly 10 Associations located within the Western part of the US that have adopted some sort of tiered fee structure that makes sense for their organization. The main idea of a tiered fee structure is to align membership costs to players that take more or less advantage of the state associations services. The tiered fee approach is a revenue neutral fee restructuring and not designed to reduce the operating revenue state associations collect to perform the required services to the overall membership. Large soccer associations pool resources to administer the required services necessary to operate, but in many cases associations perform unique services. This open forum today will examine some of the unique circumstances that t Washington Youth thsoccer currently operates under. Hopefully this discussion will provide insight on whether or not Washington Youth Soccer continues to research this new type of fee structure.

9 Membership WYS current player membership is roughly players. Recreational Players: 79% 90,850 players Select Players: 21% 24,150 players

10 Fees Based on Current WYS Budget Recreational Players: 79 % 102,700 players Select Players: 21% 27,300 players $12.07 $2.00 = $10.07 WYS players fee: $12.07 per player. Player fees have increased $2.00 over the last 10 years. WYS passes a $2 per player fee on to USYS and USSF for National fees to support operational services. WYS operates within a $10.07 fee structure after National fees are paid.

11 WYS Revenue Components Player Fees $1,569,100 Community Cups $624,750 Marketing $175,000 Select League $ 625,000 Other $ 255,000 Total Other $1,679,750 Total Revenue $3,248,850, Other Revenue Sounders $75,000 Coaches Education $125,000 Interest $35,000 Other $20,000 Total Other $255,000

12 SEASON REGION IV FEES By Average Cost from highest to lowest PLAYERS FEES AVERAGE State Players Competitive Recreational Cost Idaho 15,000 $38.75 $9.75 $24.25 Oregon 37,071 $28.00 $13.00 $20.50 Alaska *8,500 $25.00 $15.00 $20.00 Colorado *65,000 $ $8.50 $19.25 Arizona 30,000 $26.50 $11.50 $19.00 Cal-So 136,057 $22.50 $14.25 $18.38 Nevada *13,956 $18.00 $18.00 $18.00 New Mexico *21,000 $18.00 $18.00 $18.00 Wyoming *5,200 $25.00 $10.00 $17.50 REGION IV AVERAGE $22.31 $12.11 $17.21 Montana *10,000 $25.00 $8.00 $16.50 Hawaii 5,503 $ $ $15.00 Cal-No 197,000 $12.50 $12.50 $12.50 Washington 123,636 $12.07 $12.07 $12.07 Utah 40,000 $11.00 $9.00 $10.00 * current numbers not available - estimated value based on historical numbers

13 Player Fee Scenario 130,000 Players Fees Revenue Increase 102,700 Recreational (79%) $ $ 1,034,189 27,300 Select (21%) $ $ 274,911 $ 1,309, ,700 Recreational (79%) $ 9.07 $ 931,489 $ (1.00) 27,300 Select (21%) $ $ 377,611 $ 3.76 $ 1,309, ,700 Recreational (79%) $ 8.07 $ 828,789 $ (2.00) 27,300 Select (21%) $ $ 480,311 $ $ 1,309, ,700 Recreational (79%) $ 7.07 $ 726,089 $ (3.00) 27,300 Select (21%) $ $ 583,011 $ $ 1,309, ,700 Recreational (79%) $ 6.07 $ 623,389 $ (4.00) 27,300 Select (21%) $ $ 685,711 $ $ 1,309,100

14 Player Fee Scenario Revenue Budget $ 3,248,850 Totals Players 102,700 $12.07 $ 1,239,589 38% 27,300 $12.07 $ 329,511 10% Total Player Fees $ 1,569, % Other Revenue $ 1,679,750 52% $ 3,248, % WYS Budget Rec Player Fees $ 1,239,589 38% Select Player Fees $ 329,511 Other Revenue $ 1,679,750 $ ,009,261 62% Total $ 3,248, %

15 Player Fee Scenario Exclude Revenue Budget USYS and USSF Fees Totals $ ,248,850 $ 260, $ 2,988, Rec Player Fees $ 1,034,189 35% Select Player Fees $ 274,911 9% Total Player Fees $ 1,309,100 44% Other Revenue $ 1,679,750 56% $ 2,988, % WYS Budget Rec Player Fees $ 1,034,189 35% Select Player Fees $ 274,911 Other Revenue $ 1,679,750 $ 1,954,661 65% Total $ 2,988, %

16 Player Fee Scenario Exclude Revenue Budget USYS and USSF Fees Totals $ 3,248, $ 260, $ 2,988, Rec Player Fees $ 931,489 31% Select Player Fees $ 377,611 13% Total Player Fees $ 1,309,100 44% Other Revenue $ 1,679,750 56% $ 2,988,850, 100% WYS Budget Rec Player Fees $ 931,489 31% Select Player Fees $ 377,611 Other Revenue $ 1,679,750 $ 2,057,361 69% Total $ 2,988, %

17 Player Fee Scenario Exclude Revenue Budget USYS and USSF Fees Totals $ ,248,850 $ 260, $ 2,988, Rec Player Fees $ 828,789 28% Select Player Fees $ 480,311 16% Total Player Fees $ 1,309,100 44% Other Revenue $ 1,679,750 56% $ 2,988, % WYS Budget Rec Player Fees $ 828,789 28% Select Player Fees $ 480,311 Other Revenue $ 1,679,750 $ 2,160,061 72% Total $ 2,988, %

18 Player Fee Scenario Exclude Revenue Budget USYS and USSF Fees Totals $ ,248,850 $ 260, $ 2,988, Rec Player Fees $ 726,089 24% Select Player Fees $ 583,011 20% Total Player Fees $ 1,309,100 44% Other Revenue $ 1,679,750 56% $ 2,988,850, 100% WYS Budget Rec Player Fees $ 726,089 24% Select Player Fees $ 583,011 Other Revenue $ 1,679,750 $ 2,262,761 76% Total $ 2,988, %

19 Player Fee Scenario Exclude Revenue Budget USYS and USSF Fees Totals $ 3,248,850, $ 260,000 $ 2,988,850, Rec Player Fees $ 623,389 21% Select Player Fees $ 685,711 23% Total PlayerFees $ 1,309, % Other Revenue $ 1,679,750 56% $ 2,988, % WYS Budget Rec Player Fees $ 623,389 21% Select Player Fees $ 685,711 Other Revenue $ 1,679,750 $ 2,365,461 79% Total $ 2,988, %

20 130,000 Players Fees Revenue Increase Revenue % 102,700 recreational (79%) $ $ 1,034,189 same 35% 27,300 select (21%) $ $ 274,911 same 65% $ 1,309, ,700 recreational (79%) $ 9.07 $ 931,489 $ (1.00) 31% 27,300 select (21%) $ $ 377,611 $ % $ 1,309, ,700 recreational (79%) $ 8.07 $ 828,789 $ (2.00) 28% 27,300 select (21%) $ $ 480,311 $ % $ 1,309, ,700 recreational (79%) $ 7.07 $ 726,089 $ (3.00) 24% 27,300 select (21%) $ $ 583,011 $ % $ 1,309, ,700 recreational (79%) $ 6.07 $ 623,389 $ (4.00) 21% 27,300 select (21%) $ $ 685,711 $ % $ 1,309,100

21 What Will Clubs Do? Pass on the reduced fee to the parents? Keep fees the same and fund contingency?

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