SOUTH CAROLINA YOUTH SOCCER BOARD MEETING AGENDA June 7, 2015 at 10am

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1 SOUTH CAROLINA YOUTH SOCCER BOARD MEETING AGENDA June 7, 2015 at 10am Type of Meeting: Board of Directors Meeting Facilitator: President of South Carolina Youth Soccer Invitees: open to any member of SCYS as an observer I. Call to order 10:01am Roll call Present: Hans Pauling (President), Rick C (Treasurer), Greg Fish (V Pres. On Skype), Katherine Sitler (ODP), Mark Dorsett (Piedmont), Jen Fisher (Midstate), Jeff G (Coastal conference call), Burns Davison (Rules), Jane Simmons (Registrar) Staff- Rachel Bolick (Executive Director) Guests- Jason Greeback (President SC Bulls) Pending Approval of minutes from last meeting/motion by consent for all submitted reports- Minutes from last meeting will be sent to Board via to review for approval before posting to website II. Old Business A. Budget for to be submitted by Executive Director and President no later than March Board meeting No motion made on budget Item remains on agenda B. House Bill 3576: Section Youth Sports Coaches as Independent Contractors

2 This is a technical amendment to a long standing practice in South Carolina over the employment status of youth sports coaches with non-profit youth sports organizations. Coaches are contracted for a seasonal term to provide instruction to the players and comply with regulations and policies set forth by the State Associations. This amendment defines the relationship between the non-profit youth sports organization and the seasonal coach as an independent contractor. The agreement must be in writing and serves as conclusive proof of the independent contractor relationship. The non-profit organization is thereby excluded from worker s compensation coverage, unemployment insurance coverage and income tax withholding for the coach. This written agreement is not conclusive proof in civil actions instituted by third parties. This bill made the crossover date into the Senate and has been assigned to the Committee on Labor, Commerce and Industry (LCI). There was a federal language conformity issue which has been resolved but the subcommittee assignment could not be completed before the end of the spring term. The bill will remain in the Senate until next session. Hopefully, it will pass before going back to the House for a final vote. This legislation will help our membership with their business relationships and cost management each year when selecting coaches to work with their youth players. Item not up for vote so will be removed until next South Carolina Legislative Session begins then update to be supplied by SCYSA President under reports. C. Referee and Field fee increase for SCYS State Cup events-tabled unanimous (remain) from March 8, 2015 Motion to divide fee increase as two separate votes- Burns w 2d by Rick C. Vote on Referee fees at State Cups to equal League Referee fees APPROVED Vote on Field fees at State Cups to equal League Field fees APPROVED PASSED both votes unanimous. D. State Cup bids received: No motion made on this TABLED item- remains on agenda III. New Business A. Pickens YMCA- seeking affiliation as Bethlehem Ridge Soccer Club Requires Motion to admit for membership- Rick C Second Kate Discussion Vote: Unanimous YEA NAY

3 PASSED Approved B. Aiken Sharks Soccer Club-seeking affiliation Requires Motion to admit for membership-rick C Second Jane Discussion Vote: Unanimous YEA NAY PASSED-Approved C. Global Football School Requires Motion to admit for membership- Burns Second Mark Discussion Vote: YEA NAY Passed: Failed: Motion to Table- Burns w 2d by Jeff G- unanimous TABLED D. Evotes April 22, 2015 Motion to approve the decision of Executive Director change in Cup dates and First Round date made by Jeff Gardner with Second by Mark Dorsett. PASSED (simple majority/ Burns, Fish, Jeff, Jen, Jane, Rick R, Mark and Katherine) April 27, 2015 Motion to approve the Regional referee list submitted by the SRC- made by Burns and Second by Mark- PASSED (simple majority/jen, Burns, Fish, Mark, Rick R, Rick C and Katherine) April 30, 2015 Motion to amend the Promotion policy for Premier League Slots 1-4 include State Cup finishers followed by seasonal standings after fourth slot if necessary- made by Jeff and Second by Fish- PASSED (simple majority/katherine, Fish, Burns, Mark, Rick R, Rick C and Jeff) May 12, 2015 Motion to adopt USYS Medical Release as SCYSA Medical Release made by Mark and Second by Jeff- PASSED (simple majority/burns, Mark, Fish, Kate, Rick R., Jen) May 13, 2015 Motion to admit Titans FC as a member by Rick R. and Second by Jeff-PASSED (simple majority/burns, Rick R., Jeff, Mark, Fish, Katherine and Rick C) May 31, 2015 Motion to admit ICRC Soccer Club as a member by Burns and Second by Fish- PASSED (simple majority/burns, Mark, Jeff, Fish, Rick C., Rick R., Katherine). E. Policy Revisions Current:

4 RECRUITING A player may only be recruited after the completion of his/her State Cup competition until such time as the player/parent has completed registration paperwork and paid fees (this does not include tryout fees) to a club for the upcoming seasonal year (State Cup competition includes: State Cup, Regional Cup, and National Cup). Players will be considered as registered to a club for the next seasonal year as of July 1of that seasonal year. Proposed: RECRUITING A player may only be recruited after the completion of the State Cup competition applicable to that players team, regardless of whether their team qualifies, until such time as the player/parent has completed registration paperwork and paid fees (this does not include tryout fees) to a club for the upcoming seasonal year (State Cup competition includes: Open Cup, President s Cup, State Cup; and on an individual team basis, Regional Cup, and National Cup). Players will be considered as registered to a club for the next seasonal year as of July 1of that seasonal year. Motion required followed by Second then discussion and vote Motion- Jane w Second-Greg Fish Discussion- Katherine (call the question) Vote- Unanimous YEA NAY PASSED Current: UNETHICAL RECRUITING is defined as any intentional act whereby coaches or parents contact a player, outside of their club, who is registered or rostered on another South Carolina Youth Soccer team to entice that player to join their team before his/her State Cup competition is completed (State Cup competition includes: State Cup, Regional Cup, and National Cup). Proposed:

5 UNETHICAL RECRUITING is defined as any intentional act whereby coaches or parents contact a player who is registered or rostered on a South Carolina Youth Soccer team to entice that player to leave the club with which that player is registered or rostered before the completion of the State Cup competition applicable to that players team, regardless of whether their team qualifies (State Cup competition includes: Open Cup, President s Cup, State Cup; and on an individual team basis, Regional Cup, and National Cup). A coach, who coaches a team playing U13 or above, who leaves a club shall not be allowed to coach any players rostered on a team he coached in the seasonal year immediately preceding his departure for one (1) seasonal year without the written consent of an authorized representative of the club he is leaving. Motion to Open Jane w 2d Jennifer Discussion (call the question) Motion to Approve as amended- Burns w 2d Jane Vote- 7 YEA 1-NAY PASSED F. Treasury Report- Fiscal Year End (June 1, 2014-May 31, 2015) Unavailable at time of meeting but will be sent via - Rick Cunningham would like to present his final financial report at the August AGM. G. Executive Director s Report- oral Calendar vote to move Fall Cup dates and SCSCL season end date Board approved unanimously to allow the Executive Director to make changes to the calendar having discussed these date changes with our membership Clubs hosting the events. Motion Burns w 2d Jane PASSED- to adjust SCYSA calendar Good of the Game- Both Rick Cunningham and Jane Simmons are leaving the SCYSA Board of Directors after many years of dedicated service to the players, parents and Club members. Both provided a few words of appreciation and encouragement as our organization continues to move forward. For those of us

6 that remain we would like to thank every previous Board member that has given their time and expertise in years past to serve our membership. IV. Adjournment 12:50PM