Hooksett LL Baseball. Board of Directors Meeting Minutes. November 28, 2011

Transcription

1 Hooksett LL Baseball Board of Directors Meeting Minutes November 28, 2011 Revision 1.0 November 8, Initial Draft. Unapproved Minutes. Revision 1.1 January 9, Amended minutes with Jeff Cohen modifications to minutes 6:36pm and 6:38pm. Approved Minutes. 6:35 pm Meeting Opening Record of Attendance: 15 Jeff Lewis, John Lyscars, Stacy Howe, Scott Evans, Jeff Knieriem, Rich Salcito, Jeff Cohen, Pam Cohen, Kevin Pinard, Brad Dupuis, Matt Bouchard, David Santin, Bill King, John Patti, Patty Upton President Jeff Lewis opened the meeting. Jeff Lewis briefly discussed other Director positions available while meeting minutes from the previous meeting were being reviewed. 6:36 Approval of Meeting Minutes Jeff Knieriem made motion for approval of November 8 annual meeting minutes as well as the Board of Directors meeting minutes for the same date, Stacy Howe seconded the motion followed by a majority vote of approval. Jeff Cohen abstained from the vote as he did not attend the November 8 meeting. 6:38 Umpire Director Request for Resignation Dave Ryan expressed regret through an to Jeff Lewis that he would not be able to retain the position of Umpire Director this year due to other commitments. He requested that the Board accept his request for resignation from this position. Jeff Knieriem made a motion to accept the resignation request of Dave Ryan from the Umpire Director position, Stacy Howe seconded the motion and there was a unanimous vote of approval. Jeff Lewis opened up discussion for someone to take over as Umpire Director and asked if anyone is aware of candidates. Rich Salcito expressed interest, however being Umpire Director and Equipment Manager would be too much. Jeff Lewis expressed that we could table the issue until next meeting. Jeff Cohen inquired if there will be an effort to obtain all league owned umpire equipment back from Dave Ryan and Jeff Lewis committed that it would all be returned.

2 6:46 Concession Director Jeff Cohen made a motion to nominate Jeff Labrecque as Concession Director, seconded by Stacy Howe 6:47 Field Director Scott Evans made a motion to nominate Jeff Knieriem as Field Director, seconded by Brad Dupuis, 6:48 Team Parent Director Patty Upton made a motion to nominate Pam Cohen as Team Parent Director, seconded by Jeff Knieriem, 6:49 Marketing Director Scott Evans made a motion to nominate Brad Dupuis as Marketing Director, seconded by Stacy Howe, 6:50 Sponsorship/Fundraising Director Jeff Knieriem made a motion to nominate Bill King as Sponsorship/Fundraising Director, seconded by Kevin Pinard, 6:50 Equipment Manager Jeff Knieriem made a motion to nominate Rich Salcito as Equipment Manager, seconded by Scott Evans, 6:51 Major League Director Stacy Howe made a motion to nominate Scott Evans as Major League Director, seconded by Kevin Pinard, 6:52 AAA League Director Scott Evans made a motion to nominate Matt Bouchard as AAA League Director, seconded by Jeff Knieriem, 6:53 AA League Director Rich Salcito made a motion to nominate Dave Santin as AA League Director, seconded by Matt Bouchard, 6:54 A League Director

3 Stacy Howe made a motion to nominate Mike Downer as A League Director, seconded by Jeff Cohen, 6:55 T-Ball/Blastball Director There were no available nominations at this time. Nominations and vote tabled until next meeting. 6:56 Formation of Committee for 5 Year Plan Jeff Cohen, Bill King, Kevin Pinard, Jeff Knieriem, Rich Salcito, Jeff Lewis all volunteered to be part of the 5 Year Plan Committee with Jeff Cohen being the Chairman of the Committee. Jeff Lewis described that he wanted a solid 5 year plan going forward, based upon the input of different experiences of various departments of the League. Jeff Cohen described that the budget would need to be looked at, described equipment needs, and field maintenance needs with the objective of spreading out expenses over 5 years. 7:01 Monarchs Fundraiser Jeff Lewis described the current status of the Monarchs hockey ticket sale fundraiser and that the letter describing the fundraiser had been sent out via to the Hooksett Little League distribution list. Matt Bouchard commented that he did not receive the , so Brad Dupuis volunteered to work with Jeff Lewis to review the list to ensure it was up to date. Scott Evans gave an overview of the hockey ticket sale fundraiser for the Monarchs hockey game on December 7pm Monarchs vs. Providence Bruins. Monarch s organization will give Hooksett Little League $4 for each ticket we sell, $19 for adults, and $15 for kids tickets. No upfront money from us days before the game, tickets will be distributed. 4 volunteers minimum needed to sell 50/50 tickets. Average amount of fundraiser proceeds is $1000. Monarchs provide 50/50 tickets. Bill King gave input that purchasing 50/50 chances would return more to the League than it would by purchasing tickets. Brad Dupuis discussed that we will have an open portal for people to make donations. Jeff Cohen said that checks should be made out to HYAA Baseball for this fund raiser. Jeff Lewis stated that children are not allowed to be used in the selling process, as they are only allowed a single fund raiser a year. December 16 th is collection date for orders and money that will be turned into Scott Evans, December 19 th is a delivery date for tickets for Board members to distribute to their customers. Scott Evans stated that he would put together an Excel spreadsheet for folks to use to keep track of their orders. 7:19 Dates for Evaluations and Opening Day Jeff Lewis suggested March 10-11, Scott Evans to look into availability for this with SNHU. Jeff Lewis suggested Jamboree date be planned for April 29, 2012 and Opening Day is May 5, Jeff Lewis suggested for Picture Day, we decide whether we go with a professional photographer or do our own. Jeff Cohen suggested we secure a photographer, so even if we decide upon going the Shutterfly route, we have a photographer as a backup plan in case we don t. Jeff Cohen suggested we

4 go back to Memorial gymnasium for pictures, so we would have more room. As a placeholder date, Jeff Lewis suggested a date of May 19, 2012 for pictures. Discussion ensued about registration dates discussed at last meeting, and Jeff Lewis still needs to confirm. Jeff Lewis discussed that Hooksett softball needs help recruiting, so we could include softball with our mail drop at the schools. Discussion ensued about including the softball information on the back of our mail drop. Jeff Lewis to see how much extra cost it would be to do a double sided print and have that figure available for next meeting. 7:55 Open Discussion Scott Evans requested that June 16, 2012 be penciled in for Championship Saturday. Bill King asked why we don t have a Facebook page. Brad Dupuis suggested that someone needs to volunteer to manage it. Bill King volunteered to step up to help manage the Facebook page. Bill King suggested that the idea of a Booster Club be started. Stacy Howe said he had a discussion with the President of HYAA Tom Devos and he thought it was a good idea. Bill King volunteered to help push this idea through. Scott Evans suggested that the T-Ball/Blastball coaches get a discount on registrations. Patty Upton brought up a point that we had discussed this last year, however we decided that coaches should volunteer to be coaches to help out, not because they were going to receive something. Scott Evans reiterated that at that younger level, it was difficult to get volunteer coaches, and that at older levels, it was not so difficult. Scott Evans suggested discussing a new year old Babe Ruth League. Topic was tabled until next meeting. Scott Evans said that the golf cart was returned to Patriot golf carts. Scott Evans opened discussion of check off box for registration forms for parents not wanting their child on the same team again. A lengthy discussion ensued about achieving parody with the teams with regards to competitiveness, and that allowing this much input from parents might open up a can of worms. Brad Dupuis suggested more practices and less games. Asked if Hooksett wanted NH Sportsplex relationship purchasing training time. Jeff Lewis commented that we still needed to fulfill the minimum game requirements as dictated by Little League. Jeff Cohen wanted to know if we would officially write off money that wooden bat league $1, will never be able to pay us back as they have discontinued operations. Jeff Knieriem made a formal motion to write off this amount from our books, Scott Evans seconded, followed by a unanimous vote of approval.

5 8:16 Next Meeting December 13 th, Tuesday, 6:30pm at Cawley teacher s lounge. 8:17 Meeting Adjourned Motion to adjourn made by Jeff Knieriem, seconded by Patty Larkin-Upton, and followed by a unanimous vote of approval.