SCRFU Executive Council Meeting Wednesday, December 28 th 2016 Meeting Minutes

Transcription

1 SCRFU Executive Council Meeting Wednesday, December 28 th 2016 Meeting Minutes I. Meeting called to order by Secretary, Bradley Davidson at 19:07 hrs. December 28, I. Roll Call Present: Patrick Rashidian, Vice Pres. Bradley Davidson, Sec. Phil Klevorick, SCRRS Nate Heiselt, D1 Rep. Tiffany Updike, Women s D-1 Julie Gould, Women s D-2 Justin Boyd, Sevens Rep. Nathan Kelly, Disciplinary Dan Massey, D2 Rep II. Open Discussion: Bradley: Explained the agenda and purpose for the call. Patrick: Began discussing the outstanding questions for the Bylaws: Agreed to change all Territory references to GU. Agreed to add as a proof of proxy and either their votes or allocating voting rights to proxy. Phil noticed a number of text inconsistencies that need updated. Moved on to discuss P&Ps. Agreed that we would split the P&P sections and allocate it to pairs of the EC for them to review. Bradley & Patrick will issue the sections to each pair for review and this must be reviewed within the next 2 weeks. Women s schedule was addressed. Page 1 of 5

2 Tiffany and Julie confirmed that there were 2 teams removed from the schedule as they failed to have numbers for the season. The schedule has been reworked and issued to D2 for review. D1 is being issued tomorrow. The schedules will be forwarded to referees by Tiffany and Julie and then sent to Erik Geib of USA Rugby to update the schedule. San Diego team was verified as having being included in the original schedule so should have been invoiced by SCRRS. This will be confirmed by Phil by . Barriers and Ropes were then addressed. Division reps and DC must the teams and make them aware of the barrier and rope requirements. All teams should have both teams on one side of the field, lined by rope and also have the supporters on the other side of the field. Exceptions can only be permitted by requesting via the divisional rep. This can be permitted in exceptional circumstances. Bradley will add this to the website to make sure teams are aware of it. During the discussion, Patrick asked to vote on a penalty for teams who don t adhere to the Barrier and Rope regulations. First offence is a written warning to the club. Second offence is a $150 fine. Third offence is a point deduction or a larger fine. Phil recommended that we ensure that all games are counted and that a start and end date could be specified to ensure that clubs are aware that all games count. Phil proposed the motion and Bradley seconded it. Bradley, Patrick, Phil, Nate K, Tiffany, Dan, Nate H, Julie and Justin and the motion passed unanimously. Downtown Vegas was then discussed. Nate H informed the group that he has not had any response from Downtown Vegas. They have not registered the club and only have 1 member CIPP d for the season. Phil pointed out that this should have been addressed a month ago. Phil motioned that we exclude Downtown Vegas from competing in the upcoming season. Bradley seconded the motion. Page 2 of 5

3 Bradley, Patrick, Phil, Nate K, Tiffany, Dan, Nate H, Julie and Justin and the motion to exclude Downtown Vegas from the upcoming season passed unanimously. Nate H confirmed that he will work on rescheduling the league. Patrick confirmed that with a team dropping they must request an exemption from USA Rugby for the teams to qualify for nationals. He will handle this request. The discussion moved on to the Match Secretary position. Jason Tripplett has not been involved in any way and it appears that we need to replace him for the position. All members of the EC were asked to suggest alternative candidates for next week to become Match Secretary. Patrick will supply a job description for the position tomorrow. Monday, January is the deadline for nominations and should be sent to Patrick and Bradley. The discussion moved on to the budget. It was explained that Kevin has been busy focusing on the taxes from the last few seasons but no time has been spent on the budget. Patrick is going to work on updating the budget this weekend and will supply a budget by Monday to for review and for a following call and discussion next week. We will aim to confirm the budget and bylaws by Jan 12 so that we can publish it and supply to SCRFU members with the aim to have a confirmation conference call or electronic vote by the second week in February. The discussion moved on to the disciplinary committee and issues raised recently when Nate Kelly queried an issue with USA Rugby. It was highlighted that our current committee does not meet requirements as set out by USA Rugby and World Rugby. During the discussion it was pointed out that non-ec members are preferred on the DC, so Phil as SCRRSS President is a good member and Nate could still be used as another key member, even though he is still on the EC. It was suggested that another member could be added that is not on the EC and this would preferred to be someone with legal backgrounds. In situations where conflicts exists we could reach out to AZ / NM to request their assistance in making the decisions. Page 3 of 5

4 Nate called the motion that we propose a new person to add to the DC next week. Bradley seconded the motion. Bradley, Patrick, Phil, Nate K, Tiffany, Dan, Nate H, Julie and Justin so the motion pass unanimously. Patrick requested that we schedule an in-person EC meeting either on Feb 12 or Jan 29. Bradley will poll the EC to find the best available date. Bradley requested that the division reps remind teams of the Monday protocols. Patrick requested that we discuss a penalty option similar to the barriers and ropes in the next call. Patrick informed us that after 2 weeks into the season, we can mass mail all the players with information like this. Patrick will also suggest a replacement D3 rep next week. Nate K is going to send a draft to us before the teams with the disciplinary procedures for the season. Phil will send samples for the new law regarding tackles to the head, to ensure that teams are aware of the laws. This will be published on the website by Bradley and include in Nate s . Patrick disconnected at 8.41 pm. Meeting adjourned at 8.46 pm. Next meeting is scheduled for January 4, 2017 at 7pm via the Uber Conference system. A recording of the conference is available at: 4RCOoneKotSSa9Q85Vip1EeSJGSx79Z5lSPbFTFjfVKSz23qvN59X_SujjmdxiWW0TLi4KE3U4iU4oZvzpdlcx5 ubcebjsudvbmdal2bmvfkyn4kcsvdbrqoyqdqqjlqj2egvjfw.mp3 Page 4 of 5

5 Respectfully Submitted, Bradley Davidson, SCRFU Secretary Page 5 of 5