Squamish-Lillooet Regional District Regular Meeting Agenda

Transcription

1 Squamish-Lillooet Regional District Regular Meeting Agenda May 26, 2003 SLRD Boardroom 11:00 AM 1350 Aster Street, Pemberton BC Item Page For Action For Info 1 Call to Order 2 Approval of Agenda 3 Minutes 3.1 Public Hearing, By-law 762, March , Gold Bridge Recommendation: for information, no action required 3.2 Energy Policy Committee Meeting, April Recommendation: for information, no action required 3.3 Regular Meeting, April Recommendation: Confirmation as circulated or as corrected 3.4 Electoral Area Directors Committee Meeting, May Recommendation: for information, no action required 17 U 19 U 24 U 45 U 4 Business arising from the Minutes 4.1 Electoral Area Directors Committee Recommendations (May 13) Development Variance Permit #33, Lot 12, Black Tusk Village (File ) Recommendation: THAT Development Variance Permit # 33, to reduce the rear yard setback from 7.5 meters to 0.04 meters, and the front yard setback from 7.5 meters to 5.90 metres to facilitate the siting of an addition to the single family dwelling, on Lot 12, Plan VR 1290, DL 4102, NWD (# 12 Black Tusk Village) be issued Application for Inclusion, Exclusion and Subdivision within the ALR (Arn Road, Electoral Area C) (File ) See also Item , correspondence from Pemberton Valley No attachments U U

2 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info ALRT regarding this application. Recommendation: THAT the Regional District forward the application for inclusion, exclusion and subdivision within the ALR involving Lot 2, DL 498, LLD, Plan 11020; Lot A, DL 498, LLD, Plan 19589; Lot 1, DLs 188 and 498, LLD, Plan 8495; and Lot 7, DLs 188 and 498, LLD, Plan 1477 to the Land Reserve Commission with the following comment: The SLRD recommends that the Land Reserve Commission grant the necessary approval to facilitate subdivision of the applicant s non-alr lands on the following basis: 1. Approval of the consolidation and inclusion elements of the application; 2. Deny exclusion from the ALR and include this area in the lot consolidation; 3. Allow subdivision within the ALR for access to the proposed subdivision on non-alr lands with the access to be located within the existing (proposed?) statutory right of way shown on the drawing prepared by Bunbury and Associates. 4. Consideration be given to whether a covenant should be required over the proposed bare land strata subdivision to provide a buffer to adjacent ALR land (characteristics and width to be determined in consultation with ALC) Applications for zoning to permit Independent Power Projects vicinity of Ashlu Creek and Sigurd Creek - Electoral Area D (Ledcor Power Inc.) (File 3910.) U Recommendation: THAT the zoning amendment bylaws to permit Independent Power Projects in the vicinity of Ashlu Creek and Sigurd Creek, not proceed until issues related to navigation and recreation use of the river are further resolved; AND THAT bylaws be prepared for consideration once consultation with the kayaking organizations and community is further advanced Bralorne Bridge River Valley Community Church Request for Funds to Replace Furnace (File ) U - 2 -

3 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info Recommendation: THAT a grant in the amount of $ be given to the Bralorne Bridge River Valley Community Church Society, with funds from Area A Select Funds, for the replacement of the church s furnace Gold Bridge Waterworks District Request for Funds to purchase Storage container (File ) U Recommendation: THAT a grant in the amount of $2748 be given to the Gold Bridge Waterworks District, with funds from Area A Select Funds, for the purchase of a storage container Pemberton Canada Week Committee Request for Funds to assist with Pemberton Canada Week Events (File ) U Recommendation: THAT a grant in the amount of $250 be given to the Pemberton Canada Week Committee, with funds from Area C Select Funds, for the Pemberton Canada Week events Pemberton and District Chamber of Commerce Grant Request for Pemberton Information Centre (File ) U Recommendation: THAT a grant in the amount of $1500 be given to the Pemberton and District Chamber of Commerce, with funds from Area C Select Funds, for the operation of the Pemberton Information Centre Ministry of Transportation Response to SLRD Solicitors Request for Information Highline Road (File ) U Recommendation: THAT the SLRD Board request the Ministries and other agencies to provide the information requested at no cost, as the information applies to public health and safety Directors Oakley and Turner Directors Remuneration (File / 3910.) U Recommendations: 1. THAT discussion of remuneration be deferred to June 2003, in order for the Electoral Area Directors - 3 -

4 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info Committee to discuss and make recommendations to the Board following their June 2003 Electoral Area Directors Meeting. 2. THAT staff obtain remuneration by-laws or policies from the following Regional Districts for the Board s consideration: - Fraser Valley Regional District - Thompson-Nicola Regional District - Sunshine Coast Regional District - Comox-Strathcona Regional District 5 Delegations/Petitions No attachments 5.1 Steve Newton, Rod Allen, Fire Service Emergency Response U 5.2 Stuart Smith, BC Whitewater Kayaking Association U 5.3 Kelly Boychuk, Derek Hutchinson, Ledcor Power Inc. U 5.4 Councillor Gordon McKeever, Resort Municipality of Whistler Sea to Sky Trail U 6 Reports 6.1 Treasurer Approval of Meeting Expenses (File ) Recommendation: THAT the Regional District Board approve the expenses of Director Oakley and alternate Director Watkins incurred for attendance at a Ministry of Forestry meeting in Victoria. 6.2 Treasurer SLRD Purchasing Policy (File ) Recommendation: THAT the Regional District Board approve the Purchasing/Tendering Policy as presented. 6.3 Manager of Planning and Development District of Squamish Official Community Plan Amendment By-law No. 1736, 2003, Zoning Amendment By-law No. 1741, 2003 (File Recommendation: THAT the District of Squamish- be advised 52 U 53 U 58 U - 4 -

5 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info that SLRD interests are unaffected by District of Squamish Official Community Plan By-law No. 1536, 1998, Amendment By-law (W. Dowad Ltd.) No. 1736, 2003 / Zoning Amendment By-law No. 1741, Manager of Planning and Development District of Squamish Official Community Plan Amendment By-law No. 1744, 2003, Zoning Amendment By-law No. 1745, 2003 Recommendation: THAT the District of Squamish be advised that SLRD interests are unaffected by District of Squamish Official Community Plan Amendment By-law No. 1744, 2003,and Zoning Amendment By-law No. 1745, 2003, 61 U AND THAT the District of Squamish be requested to consider potential land use issues associated with residential development adjacent to resource lands. 6.5 Manager of Utilities and Community Services Centralized Composting Facility Recommendation: THAT in recognition of the Regional District s goal of reducing municipal solid waste by at least 50% per capita by the year 2000; THAT the Regional District Board approve the authorization of Carney s Waste Systems application for a new, privately funded centralized composting facility, to be located at the District of Squamish Business Park, provided that issues of concern to the District of Squamish are addressed. 6.6 Manager of Utilities and Community Services Vehicle Purchase (File ) Recommendation: THAT the Regional Board approve the lease of a 2003 Toyota Corolla Matrix XR, for a total price including taxes of $24,979, leased through the Municipal Finance Authority s Pooled Leasing Program on a five-year lease for $278 per month with an $11,181 residual payment due at the end of the term. 6.7 Manager of Utilities and Community Services Office Renovation (File ) Recommendation: THAT the Regional Board approves the expenditure of up to $6,000 contingency funds from General U 88 U - 5 -

6 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info Government Services for the renovation of the SLRD office. 6.8 Manager of Utilities and Community Services Monthly Report (File ) Recommendation: For information only. 6.9 Administrative Assistant Digital Photocopier Purchase (File ) Recommendation: THAT the Administrator be authorized to purchase the Xerox Document Centre 555, at a price of $26,583, including freight and taxes. 89 U 92 U 7 Correspondence 7.1 Correspondence Requesting Action None 7.2 Correspondence for Information R. K. Wells and Associates Update on Provision of for SLRD (File /10) Jim Campbell A Humongous Hydro Pipeline Scam (File ) (brought forward from April 2003 Regular Meeting) Ministry of Fisheries and Oceans Response to SLRD Letter (Watershed Stewardship Programs) (File ) Solicitor General/Union of BC Municipalities Process of Consultation on Restructuring of Police Financing in BC Bowen Island Municipality Policing Costs for Small Communities 94 U 95 U 102 U 104 U 105 U Village of Pemberton Recycling Depots (File ) 107 U Agricultural Land Commission Shared Decision-Making in the ALR (File ) 108 U - 6 -

7 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info BC Transit Fixed Price Fuel Contract (File ) 116 U Land and Water BC Commercial Recreation Tenure Incentive Program (File ) 117 U Terry and Diana Fright Crown Land Alert (File ) 119 U Land and Water BC New Business Practices for LWBC (File ) 121 U BC Hydro Hat Creek Disposition Project (File ) 123 U Minister of Community, Aboriginal and Women's Services Boards of Variance (File ) Rick Hansen Man in Motion Foundation Wheels in Motion Event, June (File ) Ministry of Sustainable Resource Management Response to SLRD Letter re: Sea to Sky LRMP (File ) Pemberton Valley ALRT ALR Application, Richard Staehli Please refer to Item 4.1.2, Application for ALR inclusion, exclusion and subdivision. 133 U 134 U 136 U 138 U 8 Directors Reports No attachments 8.1 Director Oakley Meeting with Deputy Minister of Transportation Hurley Road U 8.2 Director Turner Britannia Mine Remediation U 9 By-laws 9.1 Outstanding By-law List 139 U Recommendation: Receipt for information

8 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 9.2 By-law No. 765 Squamish-Lillooet Regional District Electoral Area C Zoning By-law No Under separate cover U Recommendation: THAT By-law No. 765, cited as Squamish- Lillooet Regional District Electoral Area C Zoning By-law No , be adopted. Note: awaiting Ministry approval of the by-law approval letter to be distributed as late item or at the meeting. 9.3 By-law No Devine Water System Upgrade Loan Authorization By-law No U Report from Administrator regarding Counter Petition attached on page 142. Recommendation: THAT By-law No. 766, cited as Devine Water System Upgrade Loan Authorization By-law No , be adopted. 9.4 By-law 768 Devine Water System Upgrade Temporary Borrowing By-law No U Recommendation: THAT By-law No. 768, cited as Devine Water System Temporary Borrowing By-law No , be adopted. 9.5 By-law 781 Garibaldi Mutual Aid Agreement Authorization By-law No U Recommendation: 1. THAT By-law No. 781, cited as Garibaldi Mutual Aid Agreement Authorization By-law No , be introduced and read a first, second and third time. 2. THAT By-law No. 781, cited as Garibaldi Mutual Aid Agreement Authorization By-law No , be adopted. 9.6 By-law 783 Rezoning Application for DL 1137, Marshall Lake, Area A (File ) 154 U Electoral Area Directors Committee Recommendation: THAT the Board of Squamish-Lillooet Regional District - 8 -

9 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info delegate the holding of a hearing for the consideration of Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999, Amendment Bylaw No to Area A Director Russ Oakley, with Area B Director Mickey Macri as alternate delegate pursuant to section 891 of the Local Government Act; AND THAT the public hearing for the consideration of Bylaw 783 be held at 7:00 PM, Monday June 16 th, 2003 at the Gold Bridge Community Hall, Gold Bridge, BC. 9.7 By-law Lot 48, District Lot 4100, LLD, Plan 33675, From Rural 1 to Rural 1- Rural Residential sub zone - Stephen Miles (Ivey Lake, Electoral Area C) (File ) 156 U Electoral Area Directors Committee Recommendation: THAT first and second readings of Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No , be rescinded; AND THAT Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No , Amendment Bylaw No , be read a first and second time. 9.8 By-law 793 General Government Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 793, cited as General Government Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 793, cited as General Government Capital Works and Equipment Reserve Fund Establishment By-law No be adopted. 9.9 By-law 794 General Government Equipment Replacement Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 794, cited as General Government Equipment Replacement Reserve Fund Establishment By-law No be read a first, second and third time

10 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 2. THAT By-law No. 794, cited as General Government Equipment Replacement Reserve Fund Establishment By-law No be adopted By-law 795 Pemberton Fire Protection Equipment Replacement Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 795, cited as Pemberton Fire Protection Equipment Replacement Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 795, cited as Pemberton Fire Protection Equipment Replacement Reserve Fund Establishment By-law No be adopted By-law 796 Garibaldi Fire Protection Capital Works & Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 796, cited as Garibaldi Fire Protection Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 796, cited as Garibaldi Fire Protection Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 797 Furry Creek Fire Protection Maintenance of Property/Protection of Persons Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 797, cited as Furry Creek Fire Protection Maintenance of Property/ Protection of Persons Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 797, cited as Furry Creek Fire

11 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info Protection Maintenance of Property/ Protection of Persons Reserve Fund Establishment By-law No be adopted By-law 798 Seton Portage Fire Protection Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 798, cited as Seton Portage Fire Protection Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 798, cited as Seton Portage Fire Protection Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 799 Furry Creek Street Lighting Equipment Replacement Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 799, cited as Furry Creek Street Lighting Equipment Replacement Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 799, cited as Furry Creek Street Lighting Equipment Replacement Reserve Fund Establishment By-law No be adopted By-law 804 D Arcy Devine Birkenhead Refuse Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 804, cited as D Arcy Devine Birkenhead Refuse Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time

12 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 2. THAT By-law No. 804, cited as D Arcy Devine Birkenhead Refuse Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 807 Furry Creek Refuse Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 807, cited as Furry Creek Refuse Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 807, cited as Furry Creek Refuse Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 808 Pemberton TV Equipment Replacement Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 808, cited as Pemberton TV Equipment Replacement Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 808, cited as Pemberton TV Equipment Replacement Reserve Fund Establishment By-law No be adopted By-law 809 Gold Bridge Community Centre Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 809, cited as Gold Bridge Community Centre Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 809, cited as Gold Bridge Community Centre Capital Works and Equipment Reserve Fund Establishment By-law No be adopted

13 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 9.19 By-law 810 Electoral Areas Community Parks Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 810, cited as Electoral Areas Community Parks Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 810, cited as Electoral Areas Community Parks Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 811 Furry Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 811, cited as Furry Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 811, cited as Furry Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 812 Walkerville Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 812, cited as Walkerville Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 812, cited as Walkerville Dyking/ Drainage Service Capital Works and Equipment Reserve

14 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info Fund Establishment By-law No be adopted By-law 813 Whitecap Bear Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 813, cited as Whitecap Bear Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 813, cited as Whitecap Bear Creek Dyking/ Drainage Service Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 814 Devine Water System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 814, cited as Devine Water System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 814, cited as Devine Water System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 815 Furry Creek Water System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 815, cited as Furry Creek Water System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 815, cited as Furry Creek Water System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted

15 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 9.25 By-law 816 Pemberton North Water System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 816, cited as Pemberton North Water System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 816, cited as Pemberton North Water System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 817 Bralorne Water System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 817, cited as Bralorne Water System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 817, cited as Bralorne Water System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 818 Bralorne Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 818, cited as Bralorne Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 818, cited as Bralorne Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted

16 SLRD Regular Meeting Agenda May 26, 2003 Item Page For Action For Info 9.28 By-law 819 Furry Creek Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No U Recommendation: 1. THAT By-law No. 819, cited as Furry Creek Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No be read a first, second and third time. 2. THAT By-law No. 819, cited as Furry Creek Sewer System Capital Works and Equipment Reserve Fund Establishment By-law No be adopted By-law 820 Amendment to Land Use Contract By-law 88 (Heather Jean Estates now Lillooet Lake Estates (File ) 200 U 10 Termination Staff report attached. Recommendation: THAT Bylaw 820, cited as Squamish- Lillooet Regional District Bylaw No. 88, 1976, amendment Bylaw , be read a first time; AND THAT Bylaw 820 be referred to affected agencies for comment; AND THAT Bylaw 820 not proceed to public hearing until the conflict between the developer and the adjacent building site owners has been resolved. Next Regular Meeting of the SLRD Board: June 23, 2003, 11:00 AM, Totem Hall, Squamish

17 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of a Public Hearing convened by the Squamish-Lillooet Regional District Board, held in the Gold Bridge Community Center, Gold Bridge, B.C., on Tuesday, March 18, 2003 at 7:00 PM Present were: Area A Director R. Oakley (Chair), Administrator P. R. Edgington, Planning Technician W. Macrae and 2 members of the public. CALL TO ORDER Director Oakley called the Public Hearing to order at 7:05 pm. CHAIR S INTRODUCTORY COMMENTS Good Evening. My name is Russ Oakley and as Electoral Area A Director for the Squamish Lillooet Regional District, I have been asked to chair this public hearing. On my left is Willie Macrae, the Planning Assistant, who will answer any technical questions and on my right is Paul Edgington, the Administrator, who will record your comments. This public hearing is convened pursuant to Section 890 of the Local Government Act to allow the public to make representations to the Board respecting matters contained in proposed: Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No This By-law was advertised in the March 5 and 12 issues of the "Bridge River Lillooet News Newspaper. Every one of you present who believes that your interest in property is affected by the proposed by-law shall be given a reasonable opportunity to be heard or to present written submissions respecting matters contained in the proposed by-law. None of you will be discouraged or prevented from making your views known. However, it is important that you restrict your remarks to matters contained in the proposed by-law. When speaking please commence your remarks by clearly stating your name and address. Members of the Board may, if they so wish ask questions following a presentation. However, the function of Board representatives at this public hearing is to listen rather than to debate the merits of the proposed by-law. After this public hearing has concluded, the Board may, without further notice or hearing, adopt or defeat the by-law, or alter and then adopt the Page 17 of 207

18 This is Page 2 of the Minutes of a Public Hearing convened by the Regional Board of the Squamish- Lillooet Regional District, held on Monday, March 17, 2003 at 7:00 PM. by-law, provided that the alteration does not alter the use or increase the density. May I remind you that tonight is your final opportunity for input on the By-law. I will now ask Willie Macrae, to introduce: Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No PLANNING TECHNICIAN COMMENTS PUBLIC COMMENTS Mr. Macrae explained that the purpose of By-law 765 was to amend the Official Zoning Map, Schedule D, By-law No. 670 to provide for rezoning of Lot 2, Plan KAP70062, DL 1137 from Rural Resource 2 zone to Rural Resource 1 zone Director Oakley opened the floor to public comments. There were no public comments TERMINATION Director Oakley called three times for further comment. There being none, he terminated the meeting at 7:10PM. Russ Oakley Chair Page 18 of 207

19 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of an Energy Policy Committee meeting of the Squamish-Lillooet Regional District held in the SLRD office, Pemberton BC, on Wednesday, April 23, 2003 at 11:00 AM IN ATTENDANCE: BOARD: Committee Chair S. Gimse (Area C), Directors R. Kahlon (Squamish), R. Oakley (Area A), M. Macri (Area B), J. Turner (Area D) STAFF: Administrator P. Edgington, Manager of Planning and Development S. Olmstead, Recording Secretary A. Macdonald, J. Newlands (SLRD Consultant) PUBLIC: None 1 Call to Order Chair Gimse called the meeting to order at 11:00 AM. 2 Approval of Agenda It was moved by Director Turner and seconded by Director Oakley: THAT the agenda be approved as circulated. 3 Minutes None 4 Business arising from the Minutes None 5 Delegations/Petitions None 6 Reports CARRIED 6.1 SJN Communications Framework for IPP Approvals in the Squamish-Lillooet Regional District The following changes were made to the draft report: Throughout the document, amend all policy positions and action items to ensure they Page 19 of 207

20 This is page 2 of the minutes of an Energy Policy Committee meeting of the Squamish-Lillooet Regional District Board, held on April 23, are stand-alone statements which refer directly to energy production or independent power production. Policy Positions: Policy Position 1 add to Environmental Responsible bullet: All work must be certified by an appropriate professional Policy Position 2 change an appropriate use to will be considered consistent with.. Policy Position 3 no change Policy Position 4 amended to read: The SLRD Board will protect the community values and vision, including the scenic and tourism value of the region and will establish and enforce scenic quality objectives in areas of high sensitivity, as defined in the OCPs In specific areas, this may include both new facilities and upgrades to existing facilities. Policy Position 5 amended to read: The SLRD will identify in OCPs and other land use documents, preferred routes or corridors for electrical infrastructure development where possible. Recess and Reconvene The meeting was recessed at 12:30 and reconvened at 1:00 PM. Policy Position 6 9 no change Policy Position 10 reworded to read: The SLRD Board will require all projects to provide tangible local benefits to those areas affected by IPP development. These benefits should be comparable to the level of benefits being provided by projects constructed since 2001 (e.g. current projects have provided community benefit payments that are roughly equivalent to $ /GWh and annual amenity payments of 20-25% of the benefit amount or based on the power generating capacity (measured in megawatts) and projected annual revenue (approximately one percent of revenue)). The benefits could be provided in the form of a project, or the monetary equivalent, at the discretion of the Regional Board. Policy Position 11 Reword to read: The SLRD Board requires IPP developers to engage the community in dialogue about the project and a community consultation plan and summary are to be submitted as part of the rezoning application. Developers are encouraged to review the SLRD Public Consultation Guidelines to clarify the Board s expectations in this regard. Policy Position 12 no change SLRD Regular - Meeting, 2 - May Page 20 of 207

21 This is page 3 of the minutes of an Energy Policy Committee meeting of the Squamish-Lillooet Regional District Board, held on April 23, Policy Position 13 no change Policy Position 14 new policy position added, quoting the December 2002 resolution of the Board with respect to reciprocal consultation between member municipalities and electoral areas. It was moved by Director Oakley and seconded by Director Turner: THAT it be recommended to the Board: THAT Policy Positions 1 through 14 be approved with the aforementioned amendments. CARRIED Recess and Reconvene The meeting was recessed at 2:20 and reconvened at 2:25 PM. Action Items Action Item 1 Remove word Board, reword to read: The SLRD will work Action Item no change Action Item 6 remove best interests of the province, replace with best interests of the region Action Item 7 11 no change Action Item 12 new The SLRD will forward this document to all relevant provincial and federal ministries and agencies. It was moved by Director Turner and seconded by Director Kahlon: THAT it be recommended to the Board: THAT Action Items 1 through 12 be approved with the aforementioned amendments. CARRIED It was moved by Director Oakley and seconded by Director Turner: SLRD Regular - Meeting, 3 - May Page 21 of 207

22 This is page 4 of the minutes of an Energy Policy Committee meeting of the Squamish-Lillooet Regional District Board, held on April 23, THAT it be recommended to the Board: THAT the following be added as Policy Position 15: The SLRD will consider support of expansions or changes to boundaries, provided a planning study has been completed and fair financial compensation has been provided to the affected area. OPPOSED: Turner, Macri CARRIED It was moved by Director Kahlon and seconded by Director Oakley: THAT it be recommended to the Board: THAT a letter be forwarded to the appropriate provincial government Minister, posing question often posed to Electoral Area Directors with respect to IPP projects. CARRIED It was moved by Director Macri and seconded by Director Turner: THAT it be recommended to the Board: THAT the appendices be split, volume 1 to contain reciprocal consultation letters and Items 2 and 5; volume 2 to contain supporting documents. CARRIED It was moved by Director Turner and seconded by Director Oakley: THAT it be recommended to the Board: THAT staff be directed to review and update all Regional District Official Community Plans to bring them into compliance with the SLRD IPP Policy. CARRIED It was moved by Director Turner and seconded by Director Oakley: THAT it be recommended to the Board: THAT staff be directed to develop a policy with respect to removal and disposal of soils. Page 22 of 207

23 This is page 5 of the minutes of an Energy Policy Committee meeting of the Squamish-Lillooet Regional District Board, held on April 23, CARRIED It was moved by Director Turner and seconded by Director Macri: THAT it be recommended to the Board: THAT staff be directed to forward all O.C.P. land use maps to the Sea to Sky LRMP. CARRIED 7 Correspondence 7.1 Correspondence Requesting Action Hamish Nichol Comments on IPP Open Houses / Information Meetings It was moved by Director Oakley and seconded by Director Turner: THAT the correspondence received from Mr. Nichol be received. CARRIED 7.2 Correspondence for Information 8 Directors Reports 9 Termination The meeting was terminated at 3:15 PM. Susan Gimse Committee Chair Paul R. Edgington Administrator Page 23 of 207

24 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of a Regular Meeting of the Board of Directors of the Squamish-Lillooet Regional District held in the SLRD Boardroom, Pemberton, B.C., on April 28, 2003, at 1:00 PM. PRESENT: BOARD: STAFF: Chair R. Kahlon (Squamish), Directors R. Oakley (Area A), M. Macri (Area B), S. Gimse (Area C), J. Turner (Area D), I. Sutherland (Squamish), E. Warner (Pemberton), G. Kamenka (Lillooet) Administrator/Secretary P. Edgington, Treasurer S. O Donnell, Manager of Planning and Development S. Olmstead, SLRD Consultant J. Newlands and Recording Secretary A. Macdonald PUBLIC/PRESS: Five members of the public and one member of the press attended. 1 Call to Order 2 Approval of Agenda The following changes were made to the agenda: 5.1, 5.2, and 5.3 were moved ahead of 3.1, and the following items were added under Directors Reports: 8.1 Director Gimse ICBC Meeting 8.2 Director Turner Ministry of Transportation Regional Advisory Committee (RTAC) 8.3 Director Sutherland BC Rail Mayors Meeting 8.4 Director Oakley Ministry of Transportation meeting 8.5 Director Turner Electoral Area Directors Committee Meeting Date Change It was moved by Director Gimse and seconded by Director Turner: THAT the agenda be approved as amended. 5.1 Roxanna Kuurne, Chris Zabek Agricultural Advisory Committees CARRIED Mrs. Kuurne and Mr. Zabek presented information regarding the formation of Agricultural Advisory Committees. It was moved by Director Gimse and seconded by Director Warner: Page 24 of 207

25 This is page 2 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT staff organize a meeting with representation from the Pemberton Farm Institute, Ministry of Agriculture, Village of Pemberton and all other stakeholders, to develop a terms of reference, with the aim of forming an Agricultural Advisory Committee for SLRD Area C. CARRIED 5.2 Lyle Fenton Independent Power Production and Privatization of BC Hydro Mr. Fenton presented the Board with information regarding the potential for privatization of BC Hydro. 5.3 Pat Harrison, Sea to Sky Backcountry Recreation Association Sharing Accord (file ) Mr. Harrison reported the work of the Sea to Sky Backcountry Forum, which has developed and endorsed a sharing accord between winter recreation groups in the Squamish Forest District. RECESS AND RECONVENE The meeting was recessed at 12:35 PM and reconvened at 1:00 PM. 3 Minutes 3.1 Public Hearing for By-law 765, March in Birken It was moved by Director Turner and seconded by Director Gimse: THAT the minutes of a public hearing held March 17, 2003 be received. 3.2 Public Hearing for By-law 765, March in Pemberton It was moved by Director Gimse and seconded by Director Turner: THAT the minutes of a public hearing held March 19, 2003 be received. 3.3 Regular Meeting, March CARRIED CARRIED Page 25 of 207

26 This is page 3 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, The following correction was made: Item replace Municipal and Area Directors with Municipal and Area Representatives. It was moved by Director Gimse and seconded by Director Turner: THAT the minutes of March 24, 2003 be confirmed as corrected. 3.4 Policy Committee Meeting, April It was moved by Director Gimse and seconded by Director Warner: CARRIED THAT the minutes of the Policy Committee meeting of April be received. 3.5 Electoral Area Directors Committee Meeting, April It was moved by Director Gimse and seconded by Director Turner: CARRIED THAT the minutes of the Electoral Area Directors Committee meeting of April be received. 4 Business arising from the Minutes 4.1 Recommendations from Policy Committee (Apr 9) Mileage Reimbursement Policy CARRIED It was moved by Director Turner and seconded by Director Kamenka: THAT the Regional District Board adopt the Canada Customs and Revenue Agency (CCRA) rates for Mileage, being 0.42 cents per km for the 1 st 5000 km and 0.36 cents per km for each additional km as of April ; AND THAT staff further be instructed to adjust mileage reimbursed for January to March 2003 to the CCRA rates for 2002, being 0.41 cents for 1 st 5000 km and 0.35 cents for each additional kilometre. Page 26 of 207

27 This is page 4 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, It was moved by Director Gimse and seconded by Director Warner: THAT the mileage reimbursement policy be referred back to the Policy Committee to develop a new policy in which there is no net loss to any Director. Opposed: Kamenka The question was called on the original motion and CARRIED FAILED Mileage Reimbursement Policy for Staff It was moved by Director Sutherland and seconded by Director Warner: THAT the Regional District adopt the Canada Customs and Revenue Agency (CCRA) rates for Staff Mileage reimbursement, being 0.42 cents per km for the 1 st 5000 km and 0.36 cents per km for each additional km as of April ; AND THAT staff further be instructed to adjust mileage reimbursed to staff for January to March 2003 to the CCRA rates for 2002, being 0.41 cents for 1 st 5000 km and 0.35 cents for each additional kilometre Directors Remuneration Policy CARRIED It was moved by Director Turner and seconded by Director Kamenka: THAT the following change be made to the Expense Policy: 1. a) Prior Authorization THAT section 1. a) be amended to remove the Administrator as approving authority for occasional trips, and replace with the Chair, or in the Chair s absence, the Vice-chair. It was moved by Director Warner and seconded by Director Gimse: THAT the motion be amended to replace the Chair, or in the Chair s absence.. with the Chair and the Administrator, or in the Chair s absence.. OPPOSED: Macri, Oakley, Kahlon, Turner, Sutherland, Kamenka The question was called on the motion as amended and FAILED It was moved by Director Gimse and seconded by Director Turner: Page 27 of 207

28 This is page 5 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT the original motion be amended to replace the Chair, or in the Chair s absence.. with the Chair, in consultation with the Administrator, or in the Chair s absence.. OPPOSED: Kamenka, Macri, Oakley, Kahlon - question on amendment FAILED The question was called on the original motion and FAILED It was moved by Director Turner and seconded by Director Gimse: THAT the following change be made to the Expense Policy: 2. Basic Allowance THAT the preamble under 2. a) ( Where meals are provided ) be removed. OPPPOSED: Warner, Kamenka CARRIED It was moved by Director Turner and seconded by Director Macri: THAT the following change be made to the Expense Policy: THAT Per Diems for Directors, the Administrator and Department heads be increased to $80/day. It was moved by Director Kamenka and seconded by Director Warner: THAT the remaining proposed changes to the Expense Policy be referred to the next Committee of the Whole meeting of the Board. Recess and Reconvene The meeting was recessed at 2:15 PM and reconvened at 2:25 PM Directors Remuneration By-law No CARRIED It was moved by Director Turner and seconded by Director Warner: THAT a committee be struck of three previous Board members, to study Directors Remuneration rates, including inflationary adjustments, process for review and compensation increases, and any other reasonable options. It was moved by Director Sutherland and seconded by Director Turner: Page 28 of 207

29 This is page 6 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT the motion be referred to the next Committee of the Whole meeting of the Board. CARRIED 4.3 Out of Order It was moved by Director Gimse and seconded by Director Turner: THAT Item 4.3 be considered out of order. CARRIED 4.3 Recommendations from Energy Policy Committee Meeting (April 23) It was moved by Director Gimse and seconded by Director Turner: THAT the following policy position statements 1-14 be adopted: Policy Position 1 add to Environmental Responsible bullet: All work must be certified by an appropriate professional Policy Position 2 change an appropriate use to will be considered consistent with.. Policy Position 3 no change Policy Position 4 amended to read: The SLRD Board will protect the community values and vision, including the scenic and tourism value of the region and will establish and enforce scenic quality objectives in areas of high sensitivity, as defined in the OCPs In specific areas, this may include both new facilities and upgrades to existing facilities. Policy Position 5 amended to read: The SLRD will identify in OCPs and other land use documents, preferred routes or corridors for electrical infrastructure development where possible. Policy Position 6 9 no change Policy Position 10 reworded to read: The SLRD Board will require all projects to provide tangible local benefits to those areas affected by IPP development. These benefits should be comparable to the level of benefits being provided by projects constructed since 2001 (e.g. current projects have provided community benefit payments that are roughly equivalent to $ /GWh and annual amenity payments of 20-25% of the benefit amount or based on the power generating capacity (measured in megawatts) and projected annual revenue (approximately one percent of revenue)). The benefits could be Page 29 of 207

30 This is page 7 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, provided in the form of a project, or the monetary equivalent, at the discretion of the Regional Board. Policy Position 11 Reword to read: The SLRD Board requires IPP developers to engage the community in dialogue about the project and a community consultation plan and summary are to be submitted as part of the rezoning application. Developers are encouraged to review the SLRD Public Consultation Guidelines to clarify the Board s expectations in this regard. Policy Position 12 no change Policy Position 13 no change Policy Position 14 new policy position added, quoting the December 2002 resolution of the Board with respect to reciprocal consultation between member municipalities and electoral areas. CARRIED It was moved by Director Gimse and seconded by Director Turner: THAT Policy Position 15 be adopted: Policy Position 15 new policy position added, reading The SLRD will consider support of expansions or changes to boundaries, provided a planning study has been completed and fair financial compensation has been provided to the affected area. Opposed: Kahlon, Sutherland CARRIED It was moved by Director Gimse and seconded by Director Warner: THAT Action Items 1-12 be adopted: Action Item 1 Remove word The SLRD Board will work replace with: The SLRD will work Action Item no change Action Item 6 remove best interests of the province, replace with best interests of the region Action Item 7 11 no change Action Item 12 added The SLRD will forward this document to all relevant provincial and federal ministries and agencies. Page 30 of 207

31 This is page 8 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, CARRIED It was moved by Director Gimse and seconded by Director Turner: THAT staff be directed to review and update all Regional District Official Community Plans to bring them into compliance with the SLRD IPP Policy. CARRIED It was moved by Director Gimse and seconded by Director Turner: THAT staff be directed to develop a policy with respect to removal and disposal of soils and fill. CARRIED It was moved by Director Gimse and seconded by Director Turner: THAT staff be directed to forward all Regional District land use maps to the Sea to Sky LRMP. CARRIED It was moved by Director Gimse and seconded by Director Sutherland: THAT staff be directed to draft resolutions for the Lower Mainland Municipal Association Conference with respect to the SLRD s IPP Policy. CARRIED Communication Policy It was moved by Director Gimse and seconded by Director Oakley: THAT the second sentence of first paragraph of section (G) of the SLRD Communication Policy be removed. THAT the Administrator be directed to append the Outstanding Items Report to his monthly report. Page 31 of 207

32 This is page 9 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT the contact person for Board matters be the Chair or appropriate Area Director; and the contact person for operational or administrative matters be the Administrator or a staff member as determined by the Administrator. THAT the SLRD develop an Emergency Contact List. It was moved by Director Gimse and seconded by Director Macri: THAT the above motion be amended by replacing THAT the Administrator be directed to append the Outstanding Items Report to his monthly report with THAT the Administrator be directed to circulate the outstanding items list to the Board each month. CARRIED The question was called on the motion as amended and CARRIED Agenda Distribution Policy It was moved by Director Turner and seconded by Director Macri: THAT the Agenda Distribution policy be amended so that agendas are distributed five working days prior to the Board meetings, and late items are distributed three working days prior to the Board meetings, both by the end of the day. It was moved by Director Gimse and seconded by Director Oakley: THAT the motion be amended to add Urgent items may be distributed two days before the meeting. CARRIED The question was called on the motion as amended and CARRIED Delegation of Spending authority to Administrator It was moved by Director Turner and seconded by Director Gimse: THAT no amendment be made to Purchasing Authority Delegation By-law No until a purchasing policy has been developed and adopted by the Board. CARRIED Page 32 of 207

33 This is page 10 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, Computer Purchase Policy It was moved by Director Turner and seconded by Director Warner: THAT staff identify key issues and bring back a report to the Board with respect to the computer purchase policy for Board members. CARRIED 8.3 Out of Order It was moved by Director Gimse and seconded by Director Turner: THAT Item 8.3 be considered out of order. 8.3 Director Sutherland BC Rail Mayors Meeting CARRIED Director Sutherland and Director Warner reported on the recent Mayor s Meeting with respect to plans for BC Rail. It was moved by Director Gimse and seconded by Director Oakley: THAT the Board forward a letter to the Premier, with a copy to the Ministry of Transportation, noting that the BC Rail line passes through each municipality and three electoral areas of the SLRD, and expressing the Board s concerns with respect to the minimal representation from the SLRD on the Mayor s Council for BC Rail; AND THAT the Ministry of Transportation be requested to investigate the impacts of the cessation of intermodal transport, and the impacts of the potential cessation of freight service through the Sea to Sky corridor and Lillooet. 4.2 Electoral Area Directors Committee Recommendations (April 14) CARRIED Development Variance Permit Application, Pemberton Meadows Road, Area C (File ) Page 33 of 207

34 This is page 11 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, It was moved by Director Oakley and seconded by Director Gimse: THAT the application for a Development Variance Permit (DVP #32), on Lot A, Plan 42549, DL 189, LLD, to reduce the south property line setback from 25 feet to 3 feet, be referred to adjacent property owners for comments. CARRIED Smith Road Signage (Area B) It was moved by Director Oakley and seconded by Director Macri: THAT the Board ask the Ministry of Transportation to designate Smith Road as a 30 km/hour speed zone and erect the appropriate signage. CARRIED Wildfire Issues It was moved by Director Oakley and seconded by Director Gimse: THAT Steve Newton and Rod Allen from the Ministry of Forests be invited to appear as a delegation at the May 2003 SLRD Regular Meeting. CARRIED Grant to Gold Bridge Garden Work It was moved by Director Oakley and seconded by Director Gimse: THAT a grant in the amount of $2,500 be given to the Garden Works Program at the Gold Bridge Community School, with funds from Electoral Area A Select Funds. CARRIED 4.3 Energy Policy Committee Recommendations Energy Policy Committee recommendations were addressed earlier in the meeting. Page 34 of 207

35 This is page 12 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, Delegations/Petitions Delegations were heard earlier in the meeting. 6 Reports 6.1 Building Inspector Notice on Title, Copper Beach Estates, Britannia Beach, Area D (File ) It was moved by Director Gimse and seconded by Director : THAT the Regional Board defer consideration of a Notice on Title with respect to a billboard constructed without a valid building permit, until the May 2003 Regular Meeting. CARRIED 6.2 Administrator Tenure Offer from Land Water BC, Haylmore Property, Area A (File ) It was moved by Director Oakley and seconded by Director Warner: THAT the Board accept the tenure offer (file ) from the Ministry of Sustainable Resource Management for a two-year license of occupation. CARRIED 6.3 Administrator Lease of Seton Fire Hall (File ) It was moved by Director Macri and seconded by Director Warner: THAT the proposed lease extension of the Seton Fire Hall to BC Building Corporation for the purposes of an Ambulance Station be renewed on the following terms and conditions as the existing Lease, including the following: a) Term: Five (5) years, commencing February 1, 2002, b) Option to Renew: For a further five (5) years. CARRIED 6.4 Manager of Utilities and Community Services - Award of Pemberton North Water System Improvements Project (File ) It was moved by Director Gimse and seconded by Director Warner: Page 35 of 207

36 This is page 13 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT the Regional Board approve the awarding of the Pemberton North Water System improvements project to Jakes Contracting of Chilliwack, BC in the amount of $1,282,581 including GST. CARRIED 6.5 Treasurer - Pemberton /Area C Transit Service Annual Operating Agreement It was moved by Director Gimse and seconded by Director Warner: THAT the Regional Board authorize the entering into of the Annual Operating Agreement with BC Transit and Whistler Transit Ltd. CARRIED 7 Correspondence 7.1 Correspondence Requesting Action Industrial Wood and Allied Workers of Canada Bills 27, 28, and 29 Changes to the Forest Act (File ) Township of Langley Farm Property Classifications within Residential Areas (File ) The Senate of Canada Boycott Made in China (File ) It was moved by Director Gimse and seconded by Director Warner: THAT 7.1.1, 7.1.2, and be received for information Special Park Districts Forum 2003 (File ) It was moved by Director Gimse and seconded by Director Oakley: THAT the invitation to a Special Park Districts Forum be received. CARRIED CARRIED Page 36 of 207

37 This is page 14 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, Lillooet Rodeo Association Request to Lease part of Lillooet Landfill Grounds (File ) It was moved by Director Macri and seconded by Director Kamenka: THAT the correspondence from Lillooet Rodeo Association be received. CARRIED Lillooet Lake Estates Request to Stop Activities at the Lots at Gate 6 (File ) It was moved by Director Gimse and seconded by Director Warner: THAT the correspondence from Lillooet Lake Estates be referred to staff to prepare a report to the Electoral Area Directors Committee. CARRIED MoMS House (Mission Over Mountain Survival House) Request for Letter of Support It was moved by Director Warner and seconded by Director Gimse: THAT the Board provide a letter of support in principle to the MoMs Home (Mission over Mountain Survival Home) Project. CARRIED 7.2 Correspondence for Information George Abbott, Minister of Community, Aboriginal and Women s Services Response to SLRD Letter, Police Financing (File ) Regional District of Nanaimo Rights of Way and Rest Area Commercialization (File ) Received for information no action Capital Regional District Crown Land Contribution to Local and Regional Parks (File ) Received for information no action. Page 37 of 207

38 This is page 15 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, Regional District of Okanagan Similkameen Provision of Crown Lands for Parks (File ) Received for information no action Jim Campbell A Humongous Hydro Pipeline Scam (File ) It was moved by Director Macri and seconded by Director Kamenka: THAT Item regarding the humongous hydro scam be referred to the May 2003 Regular Board meeting. CARRIED Ministry of Community, Aboriginal and Women's Services 2003/04 Unconditional Grant Funding Received for information no action Thompson-Nicola Regional District Kamloops Land Title Office Closure (File ) It was moved by Director Gimse and seconded by Director Oakley: THAT the SLRD Board forward a letter supporting the position of the Thompson Nicola Regional District regarding the closure of the Kamloops Land Title Office to the provincial government, with copies to the Thompson Nicola Regional District, MLAs Dave Chutter and Ted Nebbeling Minister of Energy and Mines BC Hydro (File ) Received for information no action. CARRIED District of West Vancouver Socio-economic Assessment of Sea to Sky Highway Upgrade (File ) Received for information no action. 8 Directors Reports 8.1 Director Gimse ICBC Meeting Page 38 of 207

39 This is page 16 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, Director Gimse reported to the Board on the potential designation of the Sea to Sky Highway as a Mountain Highway. It was moved by Director Gimse and seconded by Director Warner: THAT staff be directed to contact and consult with RCMP and Ministry of Transportation officials to develop a resolution with respect to the designation of a mountain highway and a definition of snow tires. 8.2 Director Turner Regional Transportation Advisory Committee CARRIED Director Turner reported on the first meeting of the Regional Transportation Advisory Committee. 8.3 Director Sutherland BC Rail Director Sutherland s report was discussed earlier in the meeting. 8.4 Director Oakley Transportation Meeting, Lillooet Director Oakley reported on the Transportation Meeting held in Lillooet. 8.5 Director Turner Electoral Area Directors Committee Meeting It was moved by Director Oakley and seconded by Director Gimse: THAT the Electoral Area Directors Committee Meeting for May 2003 be moved to May 13 at 11:00 AM. 9 By-laws 9.1 Outstanding By-law List For information only, no action. CARRIED 9.2 By-laws 751 and 755, OCP Amendment and Rezoning, DL 1251, Birken (File / ) It was moved by Director Gimse and seconded by Director Oakley: Page 39 of 207

40 This is page 17 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT first and second readings of Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No. 751, 2002, be rescinded; AND THAT Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No Amendment Bylaw No. 751, 2003, be read a first and second time; AND THAT second reading of Bylaw No , cited as Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No , Amendment Bylaw No , be rescinded; AND THAT Bylaw No be amended by: 1. redesignating proposed Lot 5, District Lot 1251, LLD, Plan KAP----- from Rural Residential designation to Commercial designation; and 2. redesignating proposed Lot 6, District Lot 1251, LLD, Plan KAP----- from Commercial designation to Rural Residential designation and be read a second time; AND THAT agency comments on Bylaws 751 and 755 be received. CARRIED 9.3 SLRD Area C Zoning By-law 765 (File ) Noting a conflict with respect to discussions he had held with Chief Andrew of the Mount Currie Band, Chair Kahlon left the room at 4:25 PM. Director Turner assumed the Chair. It was moved by Director Gimse and seconded by Director Warner: THAT Bylaw No , cited as Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002 be amended in Schedule A: Section 1.1 a) by adding the following definition: Approving Officer means the approving officer under the Land Title Act, and b) by deleting all the words after four consecutive weeks in the definition of temporary tourist accommodation and substituting per guest per calendar year., Section 3.4(1)(b) by deleting the word telecommunications and substituting Page 40 of 207

41 This is page 18 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, communications, Section 4.1 and Part 5a) by amending all references to the Rural zone and sub zones to read Rural 1 Section 4.12(4) by: deleting the word or after highway, in clause 4.12(4)(b) inserting the following after 4.12(4)(b): (c) where necessary in conjunction with a bona fide agricultural operation, or and renumbering clause 4.12(4) (c) as 4.12(4)(d), Section 4.14 by adding the word community after the words the location of any, Section 6.5 (3) by deleting horse riding arena and stable and substituting the following horse riding academy, boarding stable and indoor riding arena. AND THAT Bylaw No be read a third time; AND FURTHER THAT a housekeeping bylaw be commenced to correct errors and omissions as outlined in the Manager of Planning and Development report dated March 27, 2003 and to address the issues raised by the Mount Currie Band. It was moved by Director Gimse and seconded by Director Oakley: CARRIED THAT staff forward the concerns of the Mount Currie Band Council to the Electoral Area Directors Committee for review, following the adoption of By-law 765. Chair Kahlon returned to the meeting at 4:30 PM. 9.4 By-law 762, Marshall Lake, Area A (File ) It was moved by Director Oakley and seconded by Director Macri: CARRIED THAT Bylaw No. 762, cited as Squamish-Lillooet Regional District Bylaw No , Amendment By-law No , be read a third time. CARRIED 9.5 By-law No. 778 SLRD Second Dwelling Covenant Delegation By-law No It was moved by Director Kamenka and seconded by Director Gimse: THAT By-law No. 778, cited as SLRD Second Dwelling Covenant Delegation By-law No be introduced and read a first, second and third time. Page 41 of 207

42 This is page 19 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, CARRIED It was moved by Director Gimse and seconded by Director Kamenka: THAT By-law No. 778, cited as SLRD Second Dwelling Covenant Delegation By-law No be adopted. CARRIED 9.6 By-law No. 779 Pemberton North Water System Security Issuing By-law No (File ) It was moved by Director Gimse and seconded by Director Macri: THAT By-law No. 779, cited as Pemberton North Water System Security Issuing By-law No , be adopted. CARRIED 9.7 By-laws 786 and 787 OCP Amendment/Rezoning, Tisdall, Area C (File /787) It was moved by Director Macri and seconded by Director Oakley: THAT Bylaw No , cited as Electoral Area C Official Community Plan Adoption Bylaw No , Amendment Bylaw No and Bylaw No , cited as Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002 Amendment Bylaw No. 787, 2003 be introduced and read a first and second time and be referred to the Lil wat First Nation, Village of Pemberton and Resort Municipality of Whistler and provincial agencies for comment. AND THAT, pursuant to the consultation requirements of section 879 of the Local Government Act, the Lil wat First Nation, Village of Pemberton and Resort Municipality of Whistler be requested to meet with the Manager of Planning and Development and Electoral Area C Director prior to May 23, 2003 to review the application and discuss concerns they may have with respect to the proposed OCP amendment. 9.8 By-law Temporary Use Permit, Capilano Skiing, Area D (File / ) CARRIED It was moved by Director Kamenka and seconded by Director Turner: Page 42 of 207

43 This is page 20 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, THAT the provisions of the Temporary Commercial Use Permit for Capilano Skiing, be amended to indicate no helicopter operations would be permitted; AND THAT Bylaw No , cited as "Squamish-Lillooet Regional District Temporary Commercial Use Permit Authorization Bylaw No. 788, 2003, be introduced, read a first and second time, and referred to provincial agencies for comment. CARRIED 9.9 By-law 789 Rezoning Application, Reid Road, Area C (File ) It was moved by Director Gimse and seconded by Director Macri: THAT Bylaw No , cited as Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 789, 2003 to rezone Lot 14, District Lot 4100, LLD, Plan from RR1 Rural zone (2 hectare minimum parcel area) to RR1 Res Rural - Rural Residential sub zone (1 hectare minimum parcel area) be read a first and second time and be referred to agencies for comment. AND THAT the applicant provide the SLRD with a geotechnical engineering assessment, prior to adoption of the by-law, confirming that the land can be safely used for the intended residential subdivision and use. CARRIED 9.10 By-law 790 Rezoning Application, 8 Mile Road, Area C (File ) Noting a conflict as one of the property owners, Director Gimse left the meeting at 4:34 PM. It was moved by Director Oakley and seconded by Director Macri: THAT Bylaw No , cited as Squamish-Lillooet Regional District Zoning Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 790, 2003 to rezone Lot 1, District Lot 1250, LLD, Plan KAP64017 from RR1 zone (2 hectare minimum parcel area) to RR1 Res - Rural Residential sub zone (1 hectare minimum parcel area) be read a first and second time and be referred to agencies for comment. Director Gimse returned to the meeting at 4:35 PM. CARRIED Page 43 of 207

44 This is page 21 of the minutes of a regular meeting of the Squamish-Lillooet Regional District Board, held on April 28, By-law No. 791 Electoral Area A Heritage Conservation Service Establishment By-law No (File ) It was moved by Director Oakley and seconded by Director Macri: THAT By-law No. 791, cited as Electoral Area A Heritage Conservation Service Establishment By-law No , be introduced and read a first, second and third time. CARRIED 9.12 By-law No Heritage Designation (Haylmore Property) By-law No (File ) It was moved by Director Oakley and seconded by Director Warner: THAT By-law No. 792, cited as Heritage Designation (Haylmore Property) By-law No , be introduced and read a first and second time. CARRIED 10 Termination The meeting was terminated at > PM. Raj Kahlon Chair Paul Edgington Administrator Page 44 of 207

45 Squamish-Lillooet Regional District Minutes of the Electoral Area Directors Committee Meeting of the Squamish-Lillooet Regional District held in the SLRD Boardroom, Pemberton, BC, on Monday, May 13, 2003 at 11:00 AM. In attendance: Committee: Committee Chair R. Oakley (Area A), Directors M. Macri (Area B), S. Gimse (Area C), J. Turner (Area D) Staff: Administrator P. Edgington, Manager of Planning and Development S. Olmstead, and Recording Secretary A. Macdonald 1 Call to Order Director Oakley called the meeting to order at 11:00 AM. 2 Approval of Agenda 3 Minutes The following items were added to the agenda: 8.1 Directors Remuneration 8.2 Lower Mainland TAC funding 8.3 Director Gimse IPP Workshop at UBCM convention 8.4 Director Gimse Community Charter Seminar It was moved by Director Gimse and seconded by Director Turner: THAT the agenda be approved as amended. 3.1 Minutes of April CARRIED It was moved by Director Gimse and seconded by Director Macri: THAT the minutes of the Electoral Area Directors Committee Meeting of April be approved as circulated. CARRIED Page 45 of 207

46 This is page 2 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, Business arising from the Minutes None 5 Delegations/Petitions None 6 Reports 6.1 Building Inspector s Monthly Report It was moved by Director Gimse and seconded by Director Macri: THAT the Building Inspector s report be received. CARRIED 6.2 Planning Assistant By-law 783 Rezoning Application for DL 1137, Marshall Lake, Area A (File ) It was moved by Director Gimse and seconded by Director Macri: THAT it be recommended to the Regional Board: THAT the Board of Squamish-Lillooet Regional District delegate the holding of a hearing for the consideration of Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999, Amendment Bylaw No to Area A Director Russ Oakley, with Area B Director Mickey Macri as alternate delegate pursuant to section 891 of the Local Government Act; AND THAT the public hearing for the consideration of Bylaw 783 be held at 7:00 PM, Monday June 16 th, 2003 at the Gold Bridge Community Hall, Gold Bridge, BC CARRIED 6.3 Planning Assistant - Rezoning Application Lot 48, District Lot 4100, LLD, Plan 33675, From Rural 1 to Rural 1- Rural Residential sub zone - Stephen Miles (Ivey Lake, Electoral Area C) (File ) It was moved by Director Gimse and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT first and second readings of Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No , be Page 46 of 207

47 This is page 3 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, 2003 rescinded; AND THAT Bylaw No , cited as Squamish-Lillooet Regional District Zoning Bylaw No , Amendment Bylaw No , be read a first and second time. CARRIED 6.4 Planning Assistant Development Variance Permit #33, Lot 12, Black Tusk Village (File ) It was moved by Director Turner and seconded by Director Macri: THAT it be recommended to the Regional Board: THAT Development Variance Permit # 33, to reduce the rear yard setback from 7.5 meters to 0.04 meters, and the front yard setback from 7.5 meters to 5.90 metres to facilitate the siting of an addition to the single family dwelling, on Lot 12, Plan VR 1290, DL 4102, NWD (# 12 Black Tusk Village) be issued. CARRIED 6.5 Planning Assistant Pavilion Lake Official Community Plan By-law No (File ) It was moved by Director Turner and seconded by Director Gimse: THAT consideration of By-law be deferred to the June 2003 Board meeting. CARRIED 6.6 Manager of Planning and Development Application for Inclusion, Exclusion and Subdivision within the ALR (Arn Road, Electoral Area C) (File ) It was moved by Director Gimse and seconded by Director Macri: THAT it be recommended to the Regional Board: THAT the Regional District forward the application for inclusion, exclusion and subdivision within the ALR involving Lot 2, DL 498, LLD, Plan 11020; Lot A, DL 498, LLD, Plan 19589; Lot 1, DLs 188 and 498, LLD, Plan 8495; and Lot 7, DLs 188 and 498, LLD, Plan 1477 to the Land Reserve Commission with the following comment: The SLRD recommends that the Land Reserve Commission grant the necessary approval to facilitate subdivision of the applicant s non-alr lands on the following Page 47 of 207

48 This is page 4 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, 2003 basis: 1. Approval of the consolidation and inclusion elements of the application; 2. Deny exclusion from the ALR and include this area in the lot consolidation; 3. Allow subdivision within the ALR for access to the proposed subdivision on non- ALR lands with the access to be located within the existing (proposed?) statutory right of way shown on the drawing prepared by Bunbury and Associates. 4. Consideration be given to whether a covenant should be required over the proposed bare land strata subdivision to provide a buffer to adjacent ALR land (characteristics and width to be determined in consultation with ALC). CARRIED 6.7 Susan Stratis, Planning Consultant - Applications for zoning to permit Independent Power Projects vicinity of Ashlu Creek and Sigurd Creek - Electoral Area D (Ledcor Power Inc.) (File 3910.) It was moved by Director Turner and seconded by Director Macri: THAT it be recommended to the Regional Board that the zoning amendment bylaws not proceed until issues related to navigation and recreation use of the river are further resolved; AND THAT bylaws be prepared for consideration once consultation with the kayaking organizations and community is further advanced. 7 Correspondence CARRIED 7.1 Correspondence Requiring Action Bralorne Bridge River Valley Community Church Request for Funds to Replace Furnace (File ) It was moved by Director Gimse and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT a grant in the amount of $ be given to the Bralorne Bridge River Valley Community Church Society, with funds from Area A Select Funds, for the replacement of the church s furnace. CARRIED Gold Bridge Waterworks District Request for Funds to purchase Storage container Page 48 of 207

49 This is page 5 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, 2003 (File ) It was moved by Director Gimse and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT a grant in the amount of $2718 be given to the Gold Bridge Waterworks District, with funds from Area A Select Funds, for the purchase of a storage container. CARRIED Pemberton Canada Week Committee Request for Funds to assist with Pemberton Canada Week Events (File ) It was moved by Director Gimse and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT a grant in the amount of $250 be given to the Pemberton Canada Week Committee, with funds from Area C Select Funds, for the Pemberton Canada Week events. CARRIED Pemberton and District Chamber of Commerce Grant Request for Pemberton Information Centre (File ) It was moved by Director Gimse and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT a grant in the amount of $1500 be given to the Pemberton and District Chamber of Commerce, with funds from Area C Select Funds, for the operation of the Pemberton Information Centre. CARRIED Ministry of Transportation Response to SLRD Solicitors Request for Information Highline Road (File ) It was moved by Director Macri and seconded by Director Gimse: THAT it be recommended to the Regional Board: THAT the SLRD Board request the Ministries and other agencies to provide the information requested at no cost, as the information applies to public health and Page 49 of 207

50 This is page 6 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, 2003 safety. 7.2 Correspondence for Information None 8 Directors Reports CARRIED 8.1 Directors Oakley and Turner Directors Remuneration (File / 3910.) It was moved by Director Macri and seconded by Director Turner: THAT it be recommended to the Regional Board: THAT discussion of remuneration be deferred to June 2003, in order for the Electoral Area Directors Committee to discuss and make recommendations to the Board following their June 2003 Electoral Area Directors Meeting. CARRIED It was moved by Director Turner and seconded by Director Macri: THAT staff obtain remuneration by-laws or policies from the following Regional Districts for the Board s consideration: - Fraser Valley Regional District - Thompson-Nicola Regional District - Sunshine Coast Regional District - Comox-Strathcona Regional District CARRIED 8.2 Director Turner Lower Mainland Treaty Advisory Committee (File / ) Director Turner reported on a funding shortfall at the Lower Mainland Treaty Advisory Committee. 8.3 Director Gimse IPP Workshop Director Gimse reported that she was organizing a workshop to discuss independent power projects at the September 2003 Union of BC Municipalities convention. 8.4 Director Gimse Community Charter Seminar, May 12 Page 50 of 207

51 This is page 7 of the minutes of a meeting of the Squamish-Lillooet Regional District Electoral Area Directors Committee, held on May 13, 2003 Director Gimse reported on a number of inconsistencies she had noticed at a recent seminar on the Community Charter. 9 Termination The meeting was terminated at 1:45 PM. Russ Oakley Committee Chair Paul R. Edgington Administrator Page 51 of 207

52 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board Shirley O Donnell, Treasurer Date: May 26,2003 Re: Approval of Meeting Expenses Recommendation: THAT the Regional District Board approve Director Oakley and alternate Director Watkins. expenses incurred for attendance at a Ministry of Forestry meeting in Victoria. Administrator s Comments: Concur with recommendation. The short notice for the meeting did not allow for prior board approval to be obtained. Voting: All Background: Director Oakley and Alternate Director Watkins attended a meeting in Victoria in regards to the status of the Hurley River Road. The Administrator has requested I put forward the travel and meeting expense remuneration expenses incurred. Total cost $ Expenses for Director Oakley $ Alternate Director Watkins $ Shirley O Donnell Treasurer Page 52 of 207

53 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board Shirley O Donnell, Treasurer Date: May 26,2003 Re: Purchasing/Tendering Policy Recommendation: THAT the Regional District Board approve the Purchasing/Tendering Policy presented. Administrator s Comments: Concur with recommendation. A draft policy had been presented to the board in November 1996 but was never adopted. Voting: All Background: Shirley O Donnell Treasurer Page 53 of 207

54 Purchasing/Tendering Policy Purpose: To establish procedures within the organization for purchases of Goods and Services and the process to be followed in obtaining the best possible value for the Regional District. Policy: 1. The Regional District may make expenditures provided for in the current year financial plan. 2. Goods & Services estimated to cost up to $10,000, administration be authorized to proceed at the best possible cost. 3. Goods & Services estimated to cost in the range of $10,000 to $20,000, administration be authorized to invite at least 3 (three) price quotations, based on known ability and experience. 4. Goods & Services estimated to cost $20,000 or more, administration be authorized to proceed to tender or request for proposal. 5. Transfer payments to other organizations or governments may be made with the approval of the Administrator/Treasurer, up to the limits provided in the annual budget. 6. Delegation By-Law No shall be followed for all purchases for the organization. 7. Training, conferences travel costs, and professional dues for Staff must be approved by the Administrator. Total training costs not to exceed limits provided in the annual budget. 8. Responses to tenders/requests for proposals shall be submitted, as sealed bids, to the Administration office at 1350 Aster Street, Pemberton, B.C., at which time the date and time of receipt should be recorded on the envelope and signed by the person accepting the envelope. The time of receipt shall be recorded from the clock in the general office area. 9. The Department Manager shall be responsible for opening the tender/proposal documents. 10. Requests for proposals or tenders shall be approved in accordance with payment authorization limits outlined in Sections 2 and 3. Purchasing/Tendering Policy: 2.3 Adopted:Draft only Amended: Page 1 Page 54 of 207

55 11. Effort will be made in designing tender or proposal documents to ensure, to the greatest degree possible, that local business and industry will have an opportunity to competitively bid. 12. Contracts shall be awarded to the lowest bidder meeting the specifications when all factors have been equalized. 13. In the event of an emergency not anticipated in the financial plan the Chair and Administrator may proceed if immediate purchases are required. Any purchases made must be reported at the next board meeting. 14. Goods and Services required that exceed the budgeted amount for a service must have prior board approval and may require a budget amendment prior to proceeding with any purchase. 15. Improper purchases may become the personal financial responsibility of the person(s) making the commitment. Adopted: Purchasing/Tendering Policy: 2.3 Adopted:Draft only Amended: Page 2 Page 55 of 207

56 SQUAMISH-LILLOOET REGIONAL DISTRICT BY-LAW NO A by-law to delegate purchasing authority to certain officers and employees of the Squamish-Lillooet Regional District The Board of the Squamish-Lillooet Regional District in open meeting assembled enacts as follows: Purchasing Authority 1. The Board delegates to each of (a) (b) (c) (d) (e) the Chief Administrative Officer, the Secretary, the Treasurer, the Manager of Planning and Development, and the Manager of Utilities and Community Services, Delegates the authority, on behalf of the Regional District, to purchase goods and services associated with the general administration of the Regional District and to enter into contracts on behalf of the Regional District to purchase such goods and services, up to a monetary limit of $10,000 (excluding taxes) per purchase or contract, as the case may be. 2. Where this By-law delegates a power, duty or function to a named position, the delegation of the power, duty or function is to the person who from time to time holds the position. No Delegation by a Delegate 3. A person to whom a power, duty or function is delegated under this By-law has no authority to further delegate to another person any power, duty or function that has been delegated by this By-law. Short Title 4. This by-law may be cited as "Squamish-Lillooet Regional District Purchasing Authority Delegation By-law No " Page 56 of 207

57 2 READ A FIRST TIME this 27 th day of January, READ A SECOND TIME this 27 th day of January, READ A THIRD TIME this 27 th day of January, ADOPTED BY AN AFFIRMATIVE VOTE OF AT LEAST 2/3 OF THE VOTES CAST this 27 th day of January, Chair Secretary I hereby certify the foregoing to be a true and correct copy of By-law No. 776 cited as "Squamish- Lillooet Regional District Purchasing Authority Delegation By-law No as adopted January 27 th, Paul R. Edgington Secretary Page 57 of 207

58 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: Regional Board From: Steven Olmstead, Manager of Planning and Development Date: May 15, 2003 Re: District of Squamish Official Community Plan No. 1536, 1998 Amendment Bylaw (W. Dowad Ltd.) No. 1736, 2003/Zoning Amendment Bylaw 1741, 2003 Recommendation: THAT it be recommended to the Regional Board that the District of Squamish be advised that SLRD interests are unaffected by District of Squamish Official Community Plan No. 1536, 1998 Amendment Bylaw (W. Dowad Ltd.) No. 1736, 2003/Zoning Amendment Bylaw 1741, Voting Rules Who Votes: All; Count: Directors; Decision: Majority Administrator s Comments: Unavailable for comment. Purpose: Pursuant to s. 882 of the Local Government Act the District of Squamish is providing an opportunity for SLRD comment on a proposed amendment to the Squamish OCP. Background: The District of Squamish has referred an OCP amendment (Bylaw 1736) and associated zoning amendment bylaw to the SLRD for comment. The subject property is located adjacent to Highway 99 and is the proposed location of a golf course, 65 residential lots and 32 multi-family units. The site is not located in proximity to municipal boundaries and no land within SLRD jurisdiction would be impacted by the proposed development. Respectfully submitted, Steven Olmstead Manager of Planning and Development attachments K:\Reports\2003\ DoS OCP BL 1736 cmt.doc Page 58 of 207

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61 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: Regional Board From: Steven Olmstead, Manager of Planning and Development Date: May 15, 2003 Re: District of Squamish Official Community Plan No. 1536, 1998 Amendment Bylaw (Sea to Sky University) No. 1744, 2003/Zoning Amendment Bylaw 1745, 2003 Recommendation: THAT it be recommended to the Regional Board that the District of Squamish be advised that SLRD interests are unaffected by District of Squamish Official Community Plan No. 1536, 1998 Amendment Bylaw (Sea to Sky University) No. 1744, 2003 and Zoning Amendment Bylaw No. 1745, AND THAT the District of Squamish be requested to consider potential land use issues associated with residential development adjacent to resource lands. Voting Rules Who Votes: All; Count: Directors; Decision: Majority Administrator s Comments: Unavailable for comment. Purpose: Pursuant to s. 882 of the Local Government Act the District of Squamish is providing an opportunity for SLRD comment on a proposed amendment to the Squamish OCP. Background: The District of Squamish referred an OCP amendment (Bylaw 1652) regarding the proposed private university to the SLRD for comment in At that time the Regional District requested that Squamish consider including a policy statement in Bylaw No that encourages mitigation of potential impacts associated with residential development adjacent to resource lands as the adjacent portions of Electoral Area D are designated Resource Management in the Electoral Area D OCP and could in the future be used for forest harvesting or other resource industries. It appears that planning continues to proceed without specific reference in the planning documents to existing/future land uses to the north, east or south of the subject property. Intensive residential development adjacent to areas intended for resource industry use has the potential to lead to land use conflict SLRD Regular in the form Meeting, of residents May 26 complaints 2003 about noise, visual impacts, heavy vehicle traffic, etc. Page 61 of 207

62 - 2 - The Planning Department continues to be of the opinion that site planning on the university site should include consideration of the existence of adjacent forest resource areas. The present revision to the university development concept includes high density housing adjacent to DL 513, which is the site of a proposed independent water power project (Ring Creek Power) and medium and high density housing adjacent to unsurveyed Crown land to the east. Respectfully submitted, Steven Olmstead Manager of Planning and Development attachments K:\Reports\2003\ DoS OCP BL 1744 cmt.doc Page 62 of 207

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74 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board David Allen, Manager of Utilities and Community Services Date: Wednesday, November 13, 2002 Re: Application to Approve a Centralized Composting Facility for the Southern SLRD. Recommendation: THAT in recognition of the Regional District s goal of reducing municipal solid waste by at least 50% per capita by the year 2000; THAT the Regional District Board approve the authorization of Carney s Waste Systems application for a new, privately funded centralized composting facility, to be located at the District of Squamish Business Park, provided that issues of concern to the District of Squamish are addressed. Administrator s Comments: Unavailable for comment Background: In July 2002, the Regional District received the final report of a centralized composting feasibility study that the SLRD contracted a consultant to undertake in late The report indicates that a centralized composting facility is feasible, and identifies Squamish as a likely site for such a facility. Due to climatic considerations, the report recommends an In-Vessel (contained) composting facility. Once fully operational, this facility will process 50 metric tonnes of organic matter a day, including: clean wood waste and land clearing debris organic construction waste yard and garden waste food waste, and biosolids from Squamish As well as diverting a significant amount of useful material from the regional landfills (thereby extending operational life), the proposed centralized composting facility would provide valuable Page 74 of 207

75 - 2 - organic fertilizer and soil amendment for businesses (i.e. landscaping, nurseries) and the public. In addition, tipping fees for organic matter going to the new composting facility would be approximately 50 percent less than current landfill tipping fees, lowering overall disposal costs significantly. The following is a brief chronology of events related to the proposed composting facility: As required by the SLRD Solid Waste Management Plan (SWMP), the feasibility study report was reviewed by the South Plan Monitoring Committee (SPMC) 1 in the summer of 2002, and unanimously Approved in Principle by the committee. Approval in Principal for the proposed composting facility was received from the host community (District of Squamish Council), on November 5, November 8 th 2002, the SLRD received a letter from Carneys Waste Systems requesting that the SLRD review an application for the approval of a new centralized In-Vessel composting facility located within the District of Squamish (DOS). November , the SLRD Board passed a resolution that approved proceeding with technical and public review approval process for the proposed facility. January 13, 2003 Carney s Waste Systems meet with District of Squamish staff regarding the compost facility feedstock. February 7, 2003 Letter from BCWLAP Assistant Regional Waste Manager confirming that proposed facility can be approved via section 5.5 of the SLRD SWMP (see attached letter). April 8, 2003 Letter from Resort Municipality of Whistler strongly supporting the proposed centralized composting facility (see attached letter). April 9, 2003 A public meeting was held in Squamish. The event was well advertised for two weeks, and invitations were sent out to a number of local stakeholders, including environmental and non-profit organizations. Forty-one members of the public attended. A detailed presentation was followed by a question and answer period and a questionnaire was distributed to the group to obtain feedback on the presentation. Attendees were given a month to provide comments regarding the proposal. May 15, 2003 The SPMC met to review and discuss the proposed facility Technical and Public Consultation Report (both reports are too large to be included in the agenda, but will be distributed separately). Representatives from Carney s Waste Systems and the consultant that prepared the Technical Report were present at the beginning of the meeting to answer questions. At the end of the meeting the SPMC passed the following recommendation unanimously: 1 Membership in the SPMC was approved by Board resolution at the January Regular Board Meeting. Page 75 of 207

76 - 3 - That the South Plan Monitoring Committee supports Carney s Waste Systems application for a centralized composting facility in Squamish recognizing that the District of Squamish has a number of issues to be addressed including: 1. The Next Steps outlined in the Centralized Composting Feasibility Study completed in 2002; 2. Cost-Benefit Analysis be completed for disposal of the District of Squamish biosolids, and; 3. Rezoning for the land proposed for the new composting facility. Discussion: Once approved by the Regional Board, the proposed facility shall be considered authorized by the SWMP. The Regional District shall notify the Regional Waste Manager who may then issue an Operational Certificate in accordance with the Waste Management Act and the approved plan. It is understood that once the proposed centralized composting facility is authorized through the aforementioned process, the facility will have to address issues of concern to the District of Squamish before being constructed. The proposed state of the art In-Vessel Composting Facility will be the first of its kind in British Columbia, serve as an excellent example of business-driven sustainable enterprise, and will ensure that the Regional District meets and exceeds its goal of reducing per capita waste generation by at least fifty percent. David Allen Manager of Utilities and Community Services Page 76 of 207

77 Public Consultation Report Carney's Waste Systems Compost Facility Proposal BACKGROUND In July 2002, the Regional District received the final report of a centralized composting feasibility study was undertaken for the southern part of the regional district. The report indicates that a centralized composting facility is feasible, and identifies Squamish as a likely site for such a facility. Due to climatic considerations, the report recommends an In-Vessel (contained) composting facility. Once fully operational, this facility will process 50 metric tonnes of organic matter a day, including: clean wood waste and land clearing debris organic construction waste yard and garden waste food waste, and biosolids from Squamish As required by the SLRD Solid Waste Management Plan (SWMP), the report was reviewed by the South Plan Monitoring Committee in the summer of 2002, and unanimously Approved in Principle by the committee. On November 8 th 2002, the SLRD received a letter from Carneys Waste Systems requesting that the SLRD review an application for the approval of a new centralized In-Vessel composting facility located within the District of Squamish (DOS), and designed by Wright Environmental Management Inc. This Public Consultation Report is intended to compliment the Technical Report to complete the application for approval as laid out in section 5.5 of the SLRD Solid Waste Management Plan, and according to a process that has been approved by the Regional Waste Manager. The BC Ministry of Water, Land, and Air Protection has requested that the public be adequately informed and given ample opportunity to provide comment. The following is a brief chronology of the application and public review process: March 2002 Carney's Waste Systems commenced a small Compost Collection Pilot Program in Whistler and are currently collecting approximately 50 tonnes of organics per month. April 18, 2002 Carney s Waste Systems met with the District of Squamish Staff to discuss the project in detail. May 28, 2002 Carney s Waste Systems met with District of Squamish Staff regarding Squamish biosolid feedstock for use in a Compost Facility. June 2002 Squamish biosolids were tested for acceptability as a feedstock item to produce a Class A compost product using the Wright System. Page 77 of 207

78 July 2002 District of Squamish acceptes Carney s Waste Systems offer to purchase land in the Squamish Business Park. Oct 22, 2002 Carney s Waste Systems presented their proposal to the District of Squamish Council and requested Approval in Principal for the Facility. October 22, 2002 Carney s Waste Systems presented their proposal to community members, and local interest groups in the form of an information meeting. 25+ people attended. October 23, an information meeting was held for Municipal, Regional, and District staff, MOLWP, and Engineers. Twenty people attended. Approval in Principal for the Facility was received from the District of Squamish, the host community, on November 5, November , the SLRD Board passes resolution that approves proceeding with technical and public review approval process. December 3, 2002 The Association of Whistler Area Residents for the Environment (AWARE) held an information meeting where Owen Carney addressed the project. 50+ people attended. AWARE subsequently handed out the proposal information package at their AGM Jan 19 in Whistler. January 13, 2003 Carney s Waste Systems meet with District of Squamish staff regarding the compost facility feedstock January 30, 2003 Carney s Waste Systems presented the proposal at a Squamish Rotary meeting. 40 people attended. February Carney s Waste Systems presented at the Whistler chapter of the Canadian Housing Builders Association (CHBA). 40+ people attended. March 2003 Owen Carney was invited as a guest speaker to present at the Solid Waste Association of North America (SWANA) conference. A seminar was co-presented with Gartner Lee Ltd. and Squamish-Lillooet Regional District waste reduction staff. Over Fifty delegates from around BC and the US Pacific Northwest attended the seminar. March 27, 2003 Carney s Waste Systems was invited as a guest speaker to present at the Canadian Composting Council conference in Abbottsford. Over fifty delegates attended from around BC. April 9, 2003 A public meeting was held in Squamish. The event was well advertised for two weeks, and invitations were sent out to a number of local stakeholders, including environmental and non-profit organizations. Forty-one members of the public attended. A detailed presentation was followed by a question and answer period and a questionnaire was distributed to the group to obtain feedback on the presentation. Attendees were given a month to provide comments regarding the proposal. (Appendix A) MEDIA: (Appendix B) Article - the Squamish Chief Newspaper November 8, 2002 Letter to Editor the Squamish Chief Newspaper November 28, 2002 SLRD Response to letter the Squamish Chief Newspaper December 13, 2003 Article - Pique Newsmagazine December 13, 2002 Public Open House Advertisements the Squamish Chief Newspaper March 28 and April 4, 2003 Article the Squamish Chief Newspaper April 25, 2003 Page 78 of 207

79 Appendix A Minutes of a Public Meeting held by the Squamish Lillooet Regional District and Carney's Waste Systems, on April 9 th, 2003 from 7:00 pm to 9 pm at the Sea to Sky Best Western Hotel, Squamish, B.C. 1. IN ATTENDANCE: There were thirty seven members of the public present, including Jeff Van Haagstregt of the Ministry, Derek Weatherbee of the DOS, Jerry Cheshuk of the RMOW Also in Attendance: David Allen - (Chair) SLRD Paul Manley Gartner Lee Limited Owen Carney - Carney's Waste Systems Jim Wright Wright Environmental Introduction Presentation Displays David Allen called the meeting to order at 7:05 pm. He introduced the panel and outlined the evening presentation questions to follow presentation David Allen outlined the Solid Waste Management Plan and how composting is addressed within the plan; Paul Manley presented the outcome of a recent Centralized Compost Feasibility Study prepared for the Regional District; Owen Carney presented on how Carney's Waste Systems proposes to build a facility in the Squamish Business Park; Jim Wright explained how the Wright Technology operates Included the site layout, the location of the site on a Squamish map, the approval process, the compost process, and pictures of other facilities using the Wright System 2. QUESTIONS AND COMMENTS: Are there gas producing compost systems in the world? How are disposal charges to be levied? Illegal dumping? Fire concerns? Are there additives to the compost? There are a number of plants operating throughout the world. These are anaerobic systems that primarily produce gas for energy use. The Wright system is based on a more common aerobic system that produces a compost soil product Actual system to be utilized still needs to be fully determined however it is expected that tipping fees will be based on tonnage brought across scales that are to be setup. Smaller loads such as those brought in by smaller vehicles will likely be charged a flat rate People who are dumping now would be subject to an $80 a tonne tip fee, the compost facility proposes a $40 - $50 tip fee making this a more attractive option. Only small amounts of land clearing debris stockpiled on the property, fire suppression will be part of the site plan. The Wright system has 50% moisture content going in. The temperature is controlled by fans, not the proper environment for fire. No additives are needed as the material to be composted will be naturally high in nutrient value.. An amendment in the form of dry wood chips will be needed to help achieve the right blend of materials. Porosity and moisture are Page 79 of 207

80 important in optimizing the composting process Will C & D waste be included? Odour generation? Training for staff? Trees cleared from the lot? Community education? Storage of waste on the site? Curing period? Construction and Demolition waste is specifically prohibited by the compost regulations and as such will not be accepted. Clean, untreated and segregated lumber is acceptable however, clean dimensional lumber would be acceptable, this excludes plywood, laminates, or treated material. Jim Wright explained the odour management system is built into the composting vessel uses a biofilter to clean exhaust air prior to release to the atmosphere. The vessel is maintained under negative pressure at all times by a large exhaust fan. The only potential odour generation might come from the receiving building, however none of our existing facilities have had this problem. Carney's Waste Systems technical plan includes a biofilter to handle building exhaust air should this prove necessary Wright will train personnel. The training is strait forward as the composting system is automated and pre-programmed to operate with minimum human intervention. The system will receive ongoing support from Wright Environmental s staff and engineers. Existing vegetation were primarily Alder would provide minimal buffering, especially in winter. Carney s proposes, as part of their landscape plan for the site, to plant evergreen trees, which will provide more effective screening. An education program is yet to be developed but one is planned in co-operation with the Region and will target a number of areas including education of commercial and residential generators in terms of encouraging participation, keeping contaminants out of the waste stream, etc. The team will draw on the experience of other jurisdictions and will use a variety of forums to convey information. Lengthy discussion ensued. Food waste, Biosolids, and other odour generating materials will be stored inside and mixed daily. Regulations restrict amount of waste that can be stored on site to prevent problems. Ministry is prepared to act on any complaints. The technology has been used in sensitive areas in a number of locations. Testimonials can be provided to interested parties. Curing time typically needed is 21 days. Could be used sooner as mulch provided it was not used in soils that were being used to germinate seeds. Feedback Forms Form were made available attendees encouraged to complete them and fax on to SLRD. 5 Forms received and 1 4 Forms showed support for the project, 1 requested more information and 1 talked about process Feedback Forms concerns included Noise, expense, traffic, and odour Page 80 of 207

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86 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board David Allen, Manager of Utilities and Community Services Date: Monday, May 12, 2003 Re: Report on Lease of New SLRD Vehicle Recommendation: THAT the Regional Board approves the lease of a 2003 Toyota Corolla Matrix XR, for a total price including taxes of $24,979, leased through the Municipal Finance Authority s Pooled Leasing Program on a five-year lease for $278 per month with an $11,181 residual payment due at the end of the term. Voting: Who votes: Participants Count: Votes Decision: Majority Administrator s Comments: Unavailable for comment Background: Following adoption of the 2003 SLRD budget, staff has undertaken a review and comparison of mid-size vehicles that would be suitable for the Regional District. Criteria used to assess the relative merits of the vehicles include: price, servicing and warranty; fuel economy and environmental impact; safety; customer satisfaction, and; retention of value. A one page summary outlining the staff evaluation is attached to this report. Discussion: The Toyota Matrix FWD appears to offer the most suitable combination of the aforementioned valuation criteria, including: competitive price; superior fuel consumption (City: 7.7 L/100 km 37 mi/gal; Hwy: 6L/100 km 47 mi/gal) listed as one of the most fuel-efficient vehicles by Natural Resources Canada; comprehensive 3 year/80,000 km warranty and 24 hour roadside assistance; 85% recycled content and ISO certified; dual air bags and power assisted ABS brakes; air conditioning; high resale or trade-in value, and; superior servicing and service locations (North Vancouver). David Allen, Manager of Utilities and Community Services Page 86 of 207

87 2003 SLRD Vehicle Lease Page 87 of 207 VEHICLE Base Total Price Price Price MFA Residual Service Fuel Greenhouse Gas Safety Customer Retained OVERALL Price (inc. taxes) Rank Difference 5 yr.lease Payment Efficiency Emission tons/yr Satisfaction Value RANK Toyota Matrix FWD $22,361 $24, $1,078 $278 $11, * Toyota Matrix 4WD $25,546 $28, $4,598 $318 $12, Mazda Protégé 5 $21,815 $24, $475 $272 $10, Ford Focus $21,385 $23,630 1 $0 $266 $10, Volkswagon Jetta $24,815 $27, $1,320 $309 $12, Chevrolet Cavalier $23,620 $26, $2,470 $294 $11, * Note: Meets California ULEV (Ultra Low Emission Vehicle) certification Top 10 Vehicles Vehicle Ownership Satisfaction Based on the results of CAA's 2002 Vehicle Ownership Survey 1. Toyota Camry ( ) 2. Toyota Sienna ( ) 3. Toyota Echo ( ) 4. Toyota Corolla ( ) 5. Honda Accord ( ) 6. Toyota Camry ( ) 7. Honda CR-V ( ) 8. Nissan Sentra ( ) 9. Toyota Tercel ( ) 10. Toyota Tercel ( )

88 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board David Allen, Manager of Utilities and Community Services Date: Monday, May 12, 2003 Re: SLRD Office Renovation Recommendation: THAT the Regional Board approves the expenditure of up to $6,000 contingency funds from General Government Services for the renovation of the SLRD office. Voting: Who votes: Participants Count: Votes Decision: Majority Administrator s Comments: Unavailable for comment The SLRD is in the process of hiring a new planner, who is expected to start work in July, Staff has determined that existing office layout is inadequate to provide for this additional employee. The most cost-effective and practical solution is to renovate the SLRD library (formerly the Employment Office) to create a new office space for the Manager of Utilities and Community Services. This will allow for a more effective reconfiguration of the Planning and Administrative Departments and provide a separate office area for the Utilities and Community Services Department. The small size and timing of the renovation have resulted in only one contractor interested in undertaking the renovation. Fortunately, the contractor is extremely experienced, with over forty years as a general contractor in the Pemberton area, including undertaking the original construction of the current SLRD office building. The proposed renovation of the SLRD office will allow for both the addition of a new staff planner, and a cost-effective reconfiguration of the existing office area. Although not a longterm solution, the proposed office renovation should improve daily operational effectiveness. Pending Board approval, the renovation will undertaken in June, and all necessary permits will be obtained. This leasehold improvement is permitted under the terms of our lease with the Village of Pemberton, and they have been consulted and advise that there is no problem with proceeding. David Allen, Manager of Utilities and Community Services Page 88 of 207

89 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board David Allen, Manager of Utilities and Community Services Date: Thursday, March 13, 2003 Re: Monthly Report Pemberton / Area C Refuse: Staff is in the process of undertaking a telephone survey for residents of the Village of Pemberton (VOP) and Area C concerning the provision of municipal solid waste services and the location and operation of a new waste transfer site. The survey will be conducted in late May, and will target at least ten percent ( ) of the VOP / Area C residents. Results of the survey will be used to guide discussions with the VOP Council, and the Regional Board to determine siting of the proposed waste transfer service, and the level and scope of operations (e.g. all inclusive onestop-shop, or separate facilities). Devine Water System Improvement Project: On May 13 th, the SLRD opened tenders for the Devine Water System Well Upgrade. Only one tender received, and the submitted price was almost twice the approved budget. Based discussions between the project engineer (Gilbey Engineering) and the contractor, it appears that there was a calculation error in the tender. The contractor had intended to fax a revision to the tender, but failed to make the 2:00 pm deadline. Negotiations with the contractor are proceeding, and a follow-up report to the Board recommending a contractor will be presented at the June Board meeting. In April, the Devine water system operator successfully completed a Small Water System course. A certification exam will be taken in May. Pemberton North Water System Upgrade: In April the Board passed a resolution awarding the Pemberton North Water System improvements project to Jakes Contracting of Chilliwack, BC in the amount of $1,282,581 including GST. Page 89 of 207

90 - 2 - A letter of award has been sent to Jakes Contracting, and the project details are being discussed with SLRD staff, the project engineer, and the contractor. A preconstruction meeting is scheduled for May 26 th, and construction is scheduled for completion within 14 weeks (mid-september). Furry Creek Water System A draft Emergency Response Plan (ERP) for the Furry Creek Water system has been completed, and is being be reviewed by SLRD and MOH staff. This review will be completed in early June and then brought before the Board for adoption in June. Once complete, the ERP will provide updated contact names, numbers, and procedures in the event of service failure or contamination. As approved in the 2003 budget, an Aquifer Protection Plan (APP) is being prepared for the Furry Creek Water System. Based on the Canada / BC joint publication Well Protection Toolkit, the purpose of the APP is to include realistic protective measures to manage activities in the aquifer capture zone (or recharge area) to reduce the risk of contaminating the well supply. Unlike the ERP which is triggered by a failure, the APP is a preventative plan. The most recent water quality testing (BCWLAP Feb. 2003) indicates that Furry Creek water quality continues to be of excellent quality, meeting or exceeding Canadian Drinking Water Guidelines. Construction & Demolition (C&D) Waste Management Study: On May 13, staff received a draft of the SLRD Construction and Demolition Waste Management Study. This report will be peer reviewed and finalized in June. C&D waste makes up a significant component of the waste stream, especially at the Whistler Landfill. Once completed, recommendations from this study will identify opportunities to reduce, reuse and recycle C&D waste materials, conserving resources and extending the life of the regions landfills. For example, salvaged material could be diverted to Construction and Renovation Reuse-It Centres, and wood waste and land clearing debris provide organic feedstock for a centralized composting facility currently proposed for Squamish. Centralized Composting Facility Application: Staff is in the process of preparing a Board report on an application from Carney s Waste Systems to construct and operate a 50 tonne per day in-vessel centralized composting facility. The composting facility proposes to take food, yard and C&D waste from Whistler, Pemberton and Squamish, and biosolids from Squamish. On May 15 th, staff is meeting with the South Plan Monitoring Committee (SPMC), empowered by the SLRD Solid Waste Management Plan to make Page 90 of 207

91 - 3 - recommendations to the Board concerning applications for new MSW facilities. Depending on the outcome of the SPMC meeting, staff will be submitting a report to the Board as a late item at the May Regular Board Meeting. Professional Development: The Manager of Utilities and Community Services completed and/or attended the following in April and May, 2003: 1. University of Victoria, Diploma in Local Government Administration (in progress): April 2003 Admin 315, Local Government in Canada-Administration and History 2. Capital Regional District two day tour of CRD wastewater treatment facilities 3. Organic Residuals Conference, bi-yearly three-day conference related to biosolids and composting held in Penticton. 4. BCWWA Annual Conference three day conference and trade show outlining changes to drinking water legislation and regulations (i.e. Drinking Water Action Plan). Also included various water infrastructure and quality workshops. 5. Draft Sewage Regulation Workshop 6. Landfill Operators course outlined recent innovations in landfill planning, operations, and safety. David G. Allen, Manager of Utilities and Community Services Page 91 of 207

92 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board Allison Macdonald, Administrative Assistant Date: May 13, 2003 Re: Purchase of Digital Copier for Squamish-Lillooet Regional District Office Recommendation: THAT the Administrator be authorized to purchase the Xerox Document Centre 555, at a price of $26,583, including freight and taxes. Administrator s Comments: Unavailable for comment Voting: Who votes: Board Count: Weighted Votes Background / Comment: The Financial Plan included $40,000 for the purchase of a digital photocopier/printer. An invitation to quote was sent out to suppliers. Three quotes were received, all with virtually identical features. Staff has researched the various products and service plans, and recommend the Xerox Document Centre 555. Due to the distance of the office from most copier offices in Vancouver, reliability and quick service were the key criteria for this purchase. The Xerox technician is based in Whistler, and strives to provide service within five hours of a call. The recommended machine contains fewer moving parts and has a more durable drum than the current copier, which will hopefully result in fewer service calls. Environmental standards and energy consumption were also investigated. Xerox photocopiers carry the Environmental Choice designation, indicating minimized impact to the environment, as well as the Energy Star designation, indicating that the product meets strict guidelines for energy efficiency. Up to 80% less energy is used than a comparable model from 1990 (unfortunately no comparison to our current model was available). Other copiers considered did not meet these standards. The purchase price is $29,083 including taxes and freight. A credit voucher in the amount of $2,500 was included with the quotation, which brings the price to $26,583. The purchase price is $500 higher than the lowest competitors price; and the per-copy price for service is slightly Page 92 of 207

93 - 2 - higher, however the energy savings should compensate for the slightly higher cost over the life of the machine. Allison Macdonald Administrative Assistant Page 93 of 207

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