*asterisk indicates late item

Transcription

1 *asterisk indicates late item SQUAMISH-LILLOOET REGIONAL DISTRICT REGULAR MEETING AGENDA - - LATE ITEMS - - Monday, May 27, 2002 SLRD Boardroom 1:00 PM 1350 Aster Street, Pemberton, BC (All agenda items requiring action by Board shall be by simple majority with all members voting, unless otherwise noted) ATTENTION BOARD MEMBERS: PLEASE BRING YOUR MAY 13, 2002 ELECTORAL AREA DIRECTORS MEETING AGENDA FOR REFERENCE 1. CALL TO ORDER/APPROVAL OF AGENDA 2. DELEGATIONS/PETITIONS 2.1 BARRY WILKINSON, BC HYDRO BRIDGE RIVER WATER USE PLAN (File ) Information 3. MINUTES 3.1 REGULAR MEETING MINUTES, APRIL 22, 2002 Page 7 Confirmation 3.2 SPECIAL MEETING MINUTES, MAY 13, 2002 Page 23 Confirmation 3.3 ELECTORAL AREA DIRECTORS COMMITTEE MEETING MINUTES, MAY 13, 2002 (draft for information only) Page 25 Information 4. BUSINESS ARISING FROM THE MINUTES 5. NEW BUSINESS 5.1 ELECTORAL AREA DIRECTORS COMMITTEE RECOMMENDATIONS, MAY 13, 2002 See Electoral Area Directors Committee Agenda for backup material) No attachments Planning Assistant Development Variance Permit No. 028 Lot 39, DL 4100, Plan 33675, LLD (Reid Road, Area C) (File No ) COMMITTEE RECOMMENDATION: THAT the report from the Planning Assistant regarding the Application for a Development Variance Permit 028 at Lot 39, DL 4100 (Brian Edwards, Ivey Lake

2 SLRD Board Regular Agenda May 27, 2002 Lodge) be received; AND THAT the file for DVP #028 be closed Manager of Planning and Development Reactivation of SLRD Boards of Variance (File ) COMMITTEE RECOMMENDATION: THAT Nelson Bastien be appointed to the Board of Variance for Electoral Areas C and D Planning Assistant Zoning Amendment Bylaw Taina Developments - Claim Jumper Bar and Grill - gas sales as a site specific use (File ) COMMITTEE RECOMMENDATION: THAT agency comments regarding Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No be received; THAT Squamish- Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No be given first and second readings; THAT the Board of Squamish-Lillooet Regional District delegate the holding of a hearing for the consideration of Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No to Electoral Area A Director Russ Oakley, with Electoral Area B Director Sheila McLean as alternate delegate pursuant to section 891 of the Local Government Act; AND THAT the public hearing for the consideration of Bylaw 739 be held at 7:00 PM, Thursday June 13, 2002 at the Bralorne Community Church, Bralorne, BC Planning Assistant Transfer of Forest Recreation Sites (File ) COMMITTEE RECOMMENDATION: THAT the report from the Planning Assistant regarding the Transfer of Forest Services Recreation Sites be received; AND THAT a letter be sent to the Ministry of Forests managers responsible for the Lillooet and Squamish Forest Districts expressing the SLRD s interest in participating in discussions regarding future management of Forest Recreation Sites Manager of Utilities and Community Services Additional Use of Lillooet Landfill Property (File ) COMMITTEE RECOMMENDATION (1): THAT staff be authorized to enter into negotiations to lease the property at the north end of the Lillooet Landfill property to the Lillooet Rodeo Club. COMMITTEE RECOMMENDATION (2): THAT the Regional Board authorize staff to investigate additional usage of the Lillooet and Area A/B Landfill property Manager of Utilities and Community Services Contribution to Linda Carney Rotary Cares Fund (File ) COMMITTEE RECOMMENDATION: THAT the Electoral Area C and D of the SLRD support the Linda Carney Rotary Cares Fund through a - 2 -

3 SLRD Board Regular Agenda May 27, 2002 contribution of $250 from Area C Select Funds and $250 from Area D Select funds to the Test of Metal Celebrity Challenge Race. 6. GENERAL GOVERNMENT 6.1 REPORTS * Administrator - Status of Service (File / ) RECOMMENDATION: That the interim report on the status of the pending study for the implementation of a emergency service for those areas of the Regional District not already provided with such a service be received Administrator Proposal (File / ) RECOMMENDATION: THAT the proposal as contained in a letter received May 22, 2002 from R.K. Wells and Associates Inc. (Dick Wells) to carry out a feasibility study for the provision of emergency telephone service be accepted and that the company be retained to carry out the proposed study at a cost not to exceed $15, inclusive of all expenses and taxes Administrator Boundary Adjustments, Lillooet and Pemberton RECOMMENDATION: That the report by the Administrator advising of the proposal by the Ministry of Community, Aboriginal and Women s Services to hold individual meetings with the Councils of Lillooet and Pemberton in conjunction with the Directors from adjacent electoral areas be received Administrator - Squamish Public Library Contribution Service Establishment By-law No (File ) See Also 6.2.2, By-laws RECOMMENDATION: THAT the sufficiency of a counter petition pertaining to Squamish Public Library Contribution Service Establishment By-law No as made by the Administrator in this report be received; AND THAT the Regional Board rescind first, second and third readings to Squamish Public Library Contribution Service Establishment By-law No Administrator Recording of Board Meetings (File ) RECOMMENDATION: THAT the Board continue to permit the electronic recording of the proceedings of its meetings and those of its committees Administrator Electoral Area Directors Committee Terms of Reference (File ) RECOMMENDATION: That the Board provide instructions to staff Page 33 Information LATE ITEM Page 34 Information Page 35 Action Page 37 Action Page 38 Action - 3 -

4 SLRD Board Regular Agenda May 27, 2002 pertaining to the possible creation of terms of reference for the Electoral Area Directors Committee Administrator Proposed Communication Policy (File ) RECOMMENDATION: THAT in consideration of the present work required of staff that an in depth review of the draft communication policy be deferred; AND THAT specific items of concern be dealt with by Board resolution for inclusion in the Regional District s Policy and Procedure Manual Administrator 2001 Census and Voting Strength (File ) RECOMMENDATION: Receive for information Deputy Treasurer Seton Portage/Shalalth Fire Protection Purchase of Fire Truck (File ) RECOMMENDATION: THAT the Regional Board approve the purchase of a used fire truck by Seton Portage/Shalalth Fire Protection with funds from cost centre 121,Seton/Shalalth Fire Protection LSA provision for future expenditures not to exceed $17, Deputy Treasurer SLRD 2001 Financial Statements (to be distributed at the meeting) (File ) RECOMMENDATION: Approval Manager of Utilities/Community Services Waste Tracking Summary Report (File / ) RECOMMENDATION: THAT the Regional Board receive the Waste Tracking Summary Report 2000 outlining the amount of waste generated in the SLRD for the year Manager of Utilities and Community Services 3R Educator Activity Report for 2001 (File / ) RECOMMENDATION: THAT the Regional Board receive the 3R Educator Activity Report for 2001 for consideration. Page 45 Action Page 54 Information Page 56 Action To follow Page 57 Information Page 61 Information Manager of Utilities and Community Services Southern Region Centralized Composting Feasibility Study (File ) RECOMMENDATION: THAT the Regional Board receive the Southern Region Centralized Composting Feasibility Study for consideration; AND THAT the Regional Board direct staff to move forward with the process of reviewing the implementation of a Centralized Composting program for the Southern Region of the Regional District, as outlined in the SLRD Solid Waste Management Plan. Page 69 Action 6.2 BY-LAWS - 4 -

5 SLRD Board Regular Agenda May 27, Outstanding By-law List (File 3910) RECOMMENDATION: Receipt for information By-law Squamish Public Library Contribution Service Establishment By-law No (File ) STAFF RECOMMENDATION: THAT the sufficiency of a counter petition pertaining to Squamish Public Library Contribution Service Establishment By-law No as made by the Administrator in this report be received; AND THAT the Regional Board rescind first, second and third readings to Squamish Public Library Contribution Service Establishment By-law No Page 69 Information Page 71 Action Note: First three readings given July 23, * Amended by-law attached By-law No. 748 Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No (File ) RECOMMENDATION: THAT the Regional Board give consideration to third reading of Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No By-law No. 749 Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment By-law No. 749, 2002 Short-term Accommodations within Rural 1 Zone, Ivey Lake, Area C (File ) ELECTORAL AREA DIRECTORS COMMITTEE RECOMMENDATION: THAT Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 749, 2002 be amended by removing Section (b) private assembly facility for special events such as weddings and other private functions; business retreats; seminars and meetings; AND THAT the size of the caretaker s cabin be decreased to 75 square meters to conform with the new Electoral Area C Zoning By-law; AND THAT it be noted within the by-law that licensed facilities will not be permitted within the Residential Tourist Accommodation zone; AND FURTHER THAT Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 749, 2002 be introduced and given first and second readings and be referred to agencies for comment Bylaw Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No. 750, Rutherford Creek Power - Area C (File ) ELECTORAL AREA DIRECTORS COMMITTEE RECOMMENDATION: THAT Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No. 750, 2002 be introduced and read a first and second time, and be referred to agencies for comment; AND THAT the public hearing for Zoning Amendment Bylaw No. 750 be waived. Page 74 Action Page 78 Action Page 80 Action - 5 -

6 SLRD Board Regular Agenda May 27, CORRESPONDENCE REQUIRING ACTION 7.1 Minister of Water, Land and Air Protection Britannia Mine Water Treatment Plant and Landfill Permits (File ) Page 84 Action 8. CORRESPONDENCE FOR INFORMATION 8.1 SLRD Directors McLean and Oakley Response to Inspector of Municipalities regarding Allocation of Grants in Lieu of Taxes to Planning Function (File ) 8.2 Inspector of Municipalities Response to Directors Oakley and McLean regarding Allocation of Grants in Lieu of Taxes to Planning Function (File ) 8.3 Union of BC Municipalities Procedure for Consideration of Resolutions (File ) 8.4 The Honourable Rick Thorpe, Minister of Competition, Science and Enterprise Britannia Mine Infrastructure Grant Application (File ) Page 86 Information Page 87 Information Page 88 Information Page 95 Information 8.5 The Honourable John Reynolds, MP Queen s Jubilee Medals Page 97 Information * 8.6 Hamish Nichol, Pemberton Valley ALR*T Nomis Holdings Operation at 8891 Pemberton Meadows Road (File ALC YY33573) 9. DIRECTORS REPORTS 10. SUPPLEMENTAL ITEMS 11. TERMINATION Next Regular Meeting of the SLRD Board Monday, June 24, :00 PM LATE ITEM Information - 6 -

7 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of a Regular Meeting of the Board of Directors of the Squamish-Lillooet Regional District held in the SLRD Boardroom, Pemberton, B.C., on Monday, April 22, 2002, at 1:00 PM. PRESENT: BOARD: Chair P. Lalli (Squamish), Directors R. Oakley (Area A), S. McLean (Area B), S. Gimse (Area C), P. Tattersfield (Area D), C. Lonsdale (Squamish), H. O Reilly (Whistler), E. Warner (Pemberton), K. Taylor (Lillooet) STAFF: Administrator/Secretary-Treasurer J. Gairns, Manager of Planning and Development S. Olmstead, Manager of Utilities and Community Services D. Allen, and Recording Secretary A. Macdonald PUBLIC/PRESS: Eleven members of the public and the Whistler Question reporter attended. 1. CALL TO ORDER/APPROVAL OF AGENDA The following items were added to the agenda: 9.1 Directors Reports Director Tattersfield 9.2 Directors Reports Chair Lalli It was moved by Director O Reilly and seconded by Director Taylor: THAT the agenda be approved as amended. Chair Lalli welcomed the District of Squamish intern visiting from Germany, Carina Kruger, to the meeting. 2. DELEGATIONS/PETITIONS 2.1 John Brodie, Cliff Proudfoot, representing BC Rail BC Rail Pest Management Plan (File ) Mr. Proudfoot introduced himself and thanked the Board for their invitation to attend. He indicated that BC Rail would like to reach an agreement with the Board with respect to spraying the ballast of BC Rail tracks through the SLRD. M:\2002\04\020422rrm.doc

8 This is page 2 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT Mr. Brodie was asked details regarding the proposed Weedseeker program, which would target weeds to be sprayed rather than spraying the entire area. BC Rail plans to use the Weedseeker some time during the summer of 2002, as a trial. The BC Rail representatives stated there was no viable alternative to herbicide spraying. They cited a decision of the Environmental Appeal Board showing that the use of steam was unsuccessful. Concern was expressed by the Regional Board that there is a need for advance notification in affected communities that pesticide spraying is going to take place rather than posting signs as spraying occurs as proposed by BC Rail in the Pest Management Plan. At the Environmental Appeal Board hearing the pesticide use permit was amended to require signs advising of the pesticide use to be posted at all well-defined pedestrian crossings and at all road crossings at least four days prior to any local pesticide use. The Board and BC Rail representatives discussed a joint domestic water source monitoring program. BC Rail urged the Board to cost-share in the program. IT was moved by Director Lonsdale and seconded by Director Gimse: THAT the SLRD work with BC Rail to develop a domestic water source monitoring plan with no financial implications to the SLRD. The BC Rail representatives were thanked for their attendance and left the meeting at 1:40 PM. 2.2 SNC Lavalin- Incinerator proposal (Area D) Mr. Ted Skodje and Ms. Susan Clarke of SNC Lavalin gave a presentation to the Board, of their EnvirOcycler, which burns wood waste. Mr. Skodje stated the burner meets BC Hydro s green power requirements, will provide up to twenty permanent, full-time jobs, and generates 3.5 megawatts of power. The Board asked a number of questions, which were mainly concerned with the amount of wood waste required for the project, estimated at 50,000 to 73,000 tons per year. Currently 19,000 tons of wood waste is being landfilled in the SLRD. Mr. Skodje was questioned on how the balance of material would be obtained. He stated he had letters of intent from logging companies throughout the corridor. Discussion was held whether the forestry industry could afford additional fees to dispose of wood waste. As well, it would have to be determined if there was a conflict between - 2 -

9 This is page 3 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT the wood waste for the SNC Lavalin burner and the wood waste required for a centralized composting facility in the SLRD. Mr. Skodje agreed to provide letters of commitment from the fuel suppliers, after first receiving their approval to release the information. Mr. Skodje advised that a location for the burner had not been determined yet. Staff outlined the process for Regional District approval of the proposed facility, noting that an amendment to the Solid Waste Management Plan was not required; but that Board approval would have to be obtained. The SNC Lavalin representatives were thanked for their presentation and left the meeting at 2:30 PM. 2.3 Epcor Miller Creek Batch Plant Location, Increase in Project Costs (Area C) (File / ) Mr. Andy Keller of Epcor read from a prepared statement, requesting that the Board: provide a statement that construction can continue; permit a concrete batch plant at the south intake of the project; and provide a statement to the Waste Management Branch authorizing a waste disposal permit. Mr. Keller stated that he felt the rezoning should have permitted the construction of the facility, without additional permits being required. Staff explained that the proposed site was subject to the requirements of a zoning bylaw that did not provide for a manufacturing use nor the issuance of a temporary industrial use permit. The site was not within an Official Community Plan. For these reasons, the proposal required a temporary industrial use permit which would require the holding of a public hearing and giving of the required notification. It was moved by Director Gimse and seconded by Director Warner: THAT staff proceed to develop the necessary by-laws to accommodate the Miller Creek Project s temporary concrete batch plant; AND THAT the by-laws be immediately referred to provincial agencies; AND THAT Epcor pay all costs associated with the temporary use permit by-law; AND THAT the Board of the Squamish-Lillooet Regional District delegate the holding of a hearing for the consideration of the By-law to Area C Director Susan Gimse with Village of Pemberton Director Elinor Warner as Alternate delegate pursuant to section 891 of the Local Government Act; - 3 -

10 This is page 4 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT AND FURTHER THAT the public hearing for the consideration of said By-law be held the morning of May 27, 2002 in the SLRD Boardroom, Pemberton, BC. The delegation was thanked for appearing and left the meeting at 3:20 PM. 2.4 Marlin Tobias, Taina Response to SLRD Board Request to Appear (File ) Mr. Tobias advised the Board that the property owners were no longer selling gas at the Claim Jumper Bar and Grill. He was asked to provide assurances that gas sales would cease until the proper zoning was in place. Mr. Tobias was thanked for appearing and left the meeting at 3:40 PM. 3. MINUTES 3.1 REGULAR MEETING MINUTES, MARCH 25, 2002 It was moved by Director Warner and seconded by Director Tattersfield: THAT the minutes of March 25, 2002 be confirmed as circulated. 3.2 ELECTORAL AREA DIRECTORS COMMITTEE MEETING, APRIL 12, 2002 (draft for information only) 3.3 PUBLIC HEARING MINUTES, MARCH 11, 2002, Zoning By-law No (File ) It was moved by Director Warner and seconded by Director Tattersfield: THAT the minutes of a Public Hearing held on March 11, 2002 be received

11 This is page 5 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT 3.4 PUBLIC HEARING MINUTES, MARCH 14, 2002, Zoning By-law No (File ) It was moved by Director Gimse and seconded by Director McLean: THAT the minutes of a Public Hearing held on March 14, 2002 be received. 4. BUSINESS ARISING FROM THE MINUTES 4.1 Nomis Holdings Ltd. (Item 2.1 of March 25 Regular Meeting) (File ) It was moved by Director Gimse and seconded by Director Oakley: THAT the Board forward a letter to the Land Reserve Commission, requesting that it reverse the one-year extension given to Nomis Holdings Ltd. in a letter of March 6, 2002 for the continuation of a non agricultural use. 4.2 Pemberton Sportsmens Wildlife Association Proposed Buffer Zone for Commercial Recreation around the Pemberton Valley (Item from March 25 Regular Meeting) (File / ) It was moved by Director Gimse and seconded by Director Warner: THAT the Regional Board forward its support of the proposed buffer zone for commercial recreation in the Pemberton Valley as proposed by the Pemberton Sportsmen s Wildlife Association to Lands and Water BC. 4.3 Area C/Pemberton Referendum Community Centre (File ) Director Gimse asked staff to bring forward the necessary by-laws to enable a referendum in Area C, as requested at the February 25, 2002 Board meeting and amended at the March 25, 2002 Board meeting.

12 This is page 6 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT Service for Lillooet (Item from March 25 Regular Meeting) Staff advised the Board that a meeting was scheduled with a proposed consultant and representatives of the Thompson-Nicola Regional District and the City of Kamloops to discuss services for Lillooet and Electoral Areas A,B and C. The southern area of Electoral Area D will require a separate study as it would be linked to the Squamish system. 5. NEW BUSINESS 5.1 Electoral Area Directors Committee Recommendations, April 12, 2002 (See Electoral Area Directors Committee Agenda for backup material) Planning Assistant Development Variance Permit No. 027 Lot 4, Black Tusk Village (File No ) It was moved by Director Oakley and seconded by Director Gimse: THAT the report from the Planning Assistant regarding a variance permit for Lot 4, Black Tusk Village, be received; AND THAT Development Variance Permit 027 be issued Manager of Planning and Development Application for Non-Farm Use in the ALR, Lot 1, DL 204, LLD, Plan 32712, 1642 Pemberton Portage Road, Area C It was moved by Director Oakley and seconded by Director Gimse: THAT the Regional District forward the application for a non-farm use within the ALR of Lot 1, DL 204, LLD, Plan to the Land Reserve Commission with the following comment: 1. THAT the SLRD recommends that the Land Reserve Commission consider giving approval to allow development of a lodge consisting of up to ten units accommodating a maximum of four guests per unit to allow the proposal to proceed to the zoning amendment process

13 This is page 7 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT Planning Assistant Development Variance Permit No. 028 Lot 39, DL 4100, Plan 33675, LLD (Reid Road, Area C) (File No ) It was moved by Director Oakley and seconded by Director Gimse: THAT the application for Development Variance Permit for Lot 39, DL 4100, Plan LLD be referred to adjacent property owners (Lots 18, 38 and 40) with comments to be received for consideration at the May 2002 Electoral Area Directors Committee and Regional Board Meetings Manager of Planning and Development OCP Text Amendment and Rezoning Application, Furry Creek Power Ltd (Resource Use to Industrial 1) (File / ) It was moved by Director Oakley and seconded by Director Tattersfield: THAT Electoral Area D Official Community Plan By-law No. 495, Amendment Bylaw No and Squamish-Lillooet Regional District Zoning By-law No. 540, 1992, Amendment By-law No be brought forward for consideration of first reading upon receipt of information regarding temporary industrial uses in conjunction with the proposed Furry Creek Power Ltd. Hydroelectric project Manager of Planning and Development Application for Subdivision within the Agricultural Land Commission Lot 15, DL 188, LLD, Plan 1477, Exc. Plan H10996 (7755 Pemberton Meadows Road, Electoral Area C, Arthur Gilmore) (File ) It was moved by Director Oakley and seconded by Director Gimse: THAT the Regional Board forward the application for a subdivision within the ALR of Lot 15, DL 188, LLD, Plan 1477 Except Plan H10996 to the Land Reserve Commission with the following comment: 1. THE SLRD recommends approval of this application. The SLRD also recommends consideration of this application under the Local Government Act - 7 -

14 This is page 8 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT provisions for subdivision for a residence for a relative (s. 946), which allows for the creation of a parcel less than two hectares Manager of Planning and Development Application for Non-Farm use in the ALR, Block 3, DL 1034, NWD, Plan 4352 (Mile 18.5, Upper Squamish Road) Electoral Area D (File ) It was moved by Director Oakley and seconded by Director Tattersfield: THAT the Regional District forward the application for non-farm use within the ALR of Block 3, DL 1034, NWD, Plan 4352 to the Land Reserve Commission with the following comment: 1 THAT the SLRD recommends that the Land Reserve Commission not approve this application based on the high agricultural capability of the subject property. As a secondary reason, the flood hazard from the Squamish River is such that intensification of land use should not be considered at the present time Lillooet LRMP Support for Community Resource Board Position (File ) It was moved by Director McLean and seconded by Director Tattersfield: THAT Item 5.1.7, Support for Community Resource Board Position on the Lillooet LRMP, be withdrawn Referendum, Areas A, B, and the District of Lillooet (File / ) It was moved by Director Oakley and seconded by Director McLean: THAT the Board of Directors of the Squamish-Lillooet Regional District authorize a referendum, in conjunction with the 2002 local government elections, in Electoral Area A and B and the District of Lillooet, to determine if the electors desire to have a single local government jurisdiction consisting of what is now Electoral Area A and B and the District of Lillooet

15 This is page 9 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT It was moved by Director Lonsdale and seconded by Director Taylor: THAT the motion be amended to remove reference to the District of Lillooet. OPPOSED: McLean, O Reilly, Tattersfield, Lalli, Warner, Gimse, Oakley, Taylor VOTE ON ORIGINAL MOTION: OPPOSED: Taylor, Warner, Lalli, Tattersfield, Lonsdale, O Reilly FAILED FAILED Several of the Directors felt that the planned governance study should be completed before the Board can make the best choice to recommend to the electorate. Others noted that amalgamating areas A, B and the District of Lillooet would create efficiencies in the administration of the area, as well as sharing with the District of Lillooet revenue from grants in lieu of taxes generated with the two electoral areas Referendum, Area C and the Village of Pemberton (File / ) It was moved by Director Oakley and seconded by Director Gimse: THAT the Board of Directors of the Squamish-Lillooet Regional District authorize a referendum, in conjunction with the 2002 local government elections, in Electoral Area C and the Village of Pemberton, to determine if the electors desire to have a single local government jurisdiction consisting of what is now Electoral Area C and the Village of Pemberton. OPPOSED: Taylor, Warner, Lalli, Tattersfield, Lonsdale, O Reilly FAILED Tape Recording of Board Meetings It was noted that Director Oakley had been tape-recording the proceedings. Discussion ensued regarding the legality of tape recording without the permission of those being recorded. It was moved by Director Lonsdale and seconded by Director Warner: THAT the Board initiate a policy that no electronic recording of Board meetings take - 9 -

16 This is page 10 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT place without the permission of the Board. It was moved by Director Gimse and seconded by Director McLean: THAT the motion be deferred until a legal opinion can be obtained. SLRD Board Communication Policy It was moved by Director Tattersfield and seconded by Director Lonsdale: THAT the SLRD Board Communication Policy be revisited at the May 2002 Regular Meeting Termination of Cariboo Prospector BC Rail Passenger Service (File / ) It was moved by Director Oakley and seconded by Director Tattersfield: THAT the Regional Board forward a letter to BC Rail, with copies to Minister Reid and Mayor Barnett of 100 Mile House, stating the Board s concerns regarding the cancellation of BC Rail s Cariboo Prospector passenger rail service, and asking that the SLRD Board be consulted in discussions, as the Board represents communities along the rail line; AND THAT the Regional Board request a meeting with BC Rail representatives; AND FURTHER THAT BC Rail and the Minister be made aware that the passenger rail service is important to the entire region. It was moved by Director McLean and seconded by Director Gimse: THAT the motion be amended by adding: AND FURTHER THAT the SLRD must be included in any discussions of alternatives to rail travel for rail dependent communities from D Arcy to Lillooet. VOTE ON AMENDMENT MOTION AS AMENDED:

17 This is page 11 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT THAT the Regional Board forward a letter to BC Rail, with copies to Minister Reid and Mayor Barnett of 100 Mile House, stating the Board s concerns regarding the cancellation of BC Rail s Cariboo Prospector passenger rail service, and asking that the SLRD Board be consulted in discussions, as the Board represents communities along the rail line; AND THAT the Regional Board request a meeting with BC Rail representatives; AND THAT BC Rail and the Minister be made aware that the passenger rail service is important to the entire region; AND FURTHER THAT the SLRD must be included in any discussions of alternatives to rail travel for rail dependent communities from D Arcy to Lillooet. VOTE ON MOTION AS AMENDED: Electoral Area Directors Committee Terms of Reference and Operating Procedures (File ) It was moved by Director Oakley and seconded by Director McLean: THAT staff review the Peace River Regional District by-law, entitled Rural Budgets Administration Bylaw No.1166, 1998 and prepare a report as to its applicability to this Regional District for the Committee s consideration. It was moved by Director Lonsdale and seconded by Director Taylor: THAT the motion be deferred until a copy of the by-law is provided to all Board members. 6. GENERAL GOVERNMENT 6.1 REPORTS Administrator Appointment of Chief Election Officer and Deputy Election Officer for Squamish-Lillooet Regional District (File )

18 This is page 12 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT It was moved by Director Lonsdale and seconded by Director Warner: THAT Peter John Gairns be appointed as Chief Election Officer for the year 2002; and In the event that Gairns is no longer employed in the position of Administrator that he be retained subject to further approval by the Board on a contract basis as Chief Election Officer; and THAT Allison Macdonald be appointed as Deputy Chief Election Officer for the year Due to a prior commitment, Director O Reilly left the meeting at 4:30 PM Administrator Regional District Statistics, 2001 Census (File ) It was moved by Director Tattersfield and seconded by Director Lonsdale: THAT the Administrator s report on Regional District Statistics, 2001 Census, be received for information. Staff advised that they would be bringing forward a more detailed report for the May 2002 Regular Board meeting Administrator Boundary Extension, District of Squamish (File ) It was moved by Director Lonsdale and seconded by Director Warner: THAT the report from the Administrator regarding District of Squamish Boundary Extension be received Deputy Treasurer SLRD ) Transit Agreement (File ) It was moved by Director Gimse and seconded by Director Warner:

19 This is page 13 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT THAT the Regional Board authorize the entering into of the Annual Operating Agreement with BC Transit and Whistler Transit Ltd. Discussion was held regarding whether a service area should be established for the service, however, no action was taken. Due to a prior commitment, Director Taylor left the meeting at 4:55 PM Manager of Utilities/Community Services Waste Tracking Report, 2000 (File / ) Item was deferred until the May 2002 meeting of the Board. A more detailed breakdown of waste sources was requested Manager of Utilities and Community Services 3R Educator Activity Report for 2001 (File / ) Item was deferred until the May 2002 meeting of the Board. 6.2 BY-LAWS Outstanding By-law List (File 3910) Item was deferred until the May 2002 meeting of the Board By-law No Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No (Pemberton Portage Road, Area C) (File ) It was moved by Director Tattersfield and seconded by Director Gimse: THAT By-law No. 723, cited as Zoning By-law No. 29, 1972, Amendment By-law No be read a third time; AND THAT adoption of By-law 723 be subject to the SLRD receiving confirmation from the applicable authority that: each proposed parcel has a safe building site; onsite sewage disposal areas have been approved for each proposed parcel; and access issues can be addressed to the satisfaction of the Ministry of Transportation

20 This is page 14 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT By-law No. 734 Electoral Area C Official Community Plan Adoption Bylaw No , Amendment Bylaw No It was moved by Director McLean and seconded by Director Gimse: THAT Amendment By-law No , cited as Electoral Area C Official Community Plan Adoption By-law No , Amendment By-law No , be adopted By-law No Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No (File ) It was moved by Director Tattersfield and seconded by Director Oakley: THAT By-law No. 735, cited as Squamish-Lillooet Regional District Zoning By-law No , Amendment By-law No , be read a third time. 7. CORRESPONDENCE REQUIRING ACTION 7.1 Squamish Chamber of Commerce Sea to Sky Mayor s and Regional District Transportation Committee (File ) It was moved by Director Warner and seconded by Director Tattersfield: THAT Chair Lalli be appointed to the Squamish Chamber of Commerce Sea to Sky Mayor s and Regional District Transportation Committee. 7.2 Council of Resource Communities Invitation to Join the Council (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT the letter from Council of Resource Communities, inviting the Board to join the Council of Resource Communities, be received

21 This is page 15 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT It was moved by Director Warner and seconded by Director Gimse: THAT the SLRD Board join the Council of Resource Communities. 7.3 Complaint to Inspector of Municipalities copy of letter from Directors McLean and Oakley; response from Inspector of Municipalities (File ) 7.4 Inspector of Municipalities Response to Directors McLean and Oakley (File ) 7.5 Mayor Kevin Taylor, District of Lillooet SLRD Electoral Area Directors Recommendation for Referendums in Areas A, B and District of Lillooet, and Area C and Village of Pemberton (File / / ) 8. CORRESPONDENCE FOR INFORMATION 8.1 Resort Municipality of Whistler Britannia Mine letter in response to SLRD Request for Support (File ) It was moved by Director Lonsdale and seconded by Director Tattersfield: THAT Items 7.3, 7.4, 7.5 and 8.1 of the April Regular Meeting Agenda be received for information. 9. DIRECTORS REPORTS Directors Tattersfield and Lalli agreed to forward their reports to the Board via , rather than at the Board meeting, due to the lateness of the meeting. 10. SUPPLEMENTAL ITEMS 11. TERMINATION It was moved by Director Warner and seconded by Director Oakley:

22 This is page 16 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on April 22, DRAFT THAT the meeting be terminated. Meeting was terminated at 5:05 PM. Paul Lalli Chair John Gairns Administrator/Secretary-Treasurer

23 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of a Special Meeting of the Squamish-Lillooet Regional District Board, held in the Birken Schoolhouse, 9223 Portage Road, Birken, BC, on Monday May 13, 2002 at 11:40 AM. IN ATTENDANCE: BOARD: STAFF: OTHERS: Chair P. Lalli (Squamish), Directors R. Oakley (Area A), S. McLean (Area B), S. Gimse (Area C), P. Tattersfield (Area D), E. Warner (Pemberton) Administrator J. Gairns, Manager of Planning and Development S. Olmstead, Recording Secretary A. Macdonald Representatives Bob Heath and Paul Daynes of Epcor Power Development, the company involved in the Miller Creek Power project, were in attendance. 1 CALL TO ORDER/APPROVAL OF AGENDA 1.1 Call to Order Chair Lalli called the meeting to order at 11:40 AM. 1.2 Confirmation of the Agenda It was moved by Director Warner and seconded by Director Gimse: THAT the agenda be confirmed as circulated. 2 NEW BUSINESS 2.1 Report Manager of Planning and Development Miller Creek Power Temporary Use Permit, Unsurveyed Crown Land, Electoral Area C (File ) It was moved by Director Gimse and seconded by Director Warner: THAT Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No be given first and second readings; AND THAT the Board of Squamish-Lillooet Regional District delegate the holding of a hearing for the consideration of Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law to Electoral Area C Director Susan Gimse, with Village of Pemberton Director Elinor Warner as alternate delegate pursuant to section 891 of the Local Government Act;

24 This is page 2 of the Minutes of a Special Meeting of the Squamish-Lillooet Regional District Board, held in the Birken Schoolhouse, 9223 Portage Road, Birken, BC, on Monday May 13, 2002 at 11:40 AM. AND THAT the public hearing for the consideration of By-law 748 be held at 11:00 AM, Monday, May 27, 2002 at the SLRD Boardroom, Pemberton, BC. 3 TERMINATION The meeting was terminated at 11:45 AM. Paul Lalli Chair

25 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 15, 2002 Re: Electronic Recording of Board Meetings Recommendation: That the Board continue to permit the electronic recording of the proceedings of its meetings and those of its committees. Purpose: To recommend against the possible regulation of the audio recording of meetings. Background: The Board at a meeting held April 22, 2002 deferred pending receipt of a legal opinion, the consideration of the following motion: THAT the Board initiate a policy that no electronic recording of Board meetings take place without the permission the Board. The subject has been discussed with our solicitor, with comment received that some local government jurisdictions may have incorporated such a policy into their Procedure Bylaw. The writer commented to the Board, at the meeting where the question was raised, that the Procedure Bylaw for this Regional District was silent with respect to the matter. The municipalities within this Regional District do not have such a restrictive provision within their procedure bylaws. Comment: Given the current sophistication of electronic recording devises, the presence of the same may be almost impossible to detect. Secondly, an experienced individual using short hand is capable of recording the proceedings and comments of a meeting as accurately as if the same had been electronically recorded. The foregoing recommendation and comments do not preclude the Board from attempting to regulate via its procedure bylaw the electronic recording of the proceedings of its meetings. P.J. Gairns, Administrator. N:\Administration\Reports\2002\020515Record Brd Mtgs.doc

26 DRAFT Meeting: 0075 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of the Electoral Area Directors Committee Meeting of the Squamish-Lillooet Regional District held in the Birken Schoolhouse, Birken, BC, on Monday, May 13, 2002 at 1:00 PM. IN ATTENDANCE: COMMITTEE: Directors R. Oakley (Area A), S. McLean (Area B), S. Gimse (Area C), P. Tattersfield (Area D) STAFF: OTHERS: Administrator J. Gairns, Manager of Planning and Development S. Olmstead, Manager of Utilities and Community Services D. Allen and Recording Secretary A. Macdonald No members of the public attended 1 CALL TO ORDER/APPROVAL OF AGENDA 1.1 Call to Order Chair Oakley called the meeting to order at 1:00 PM Confirmation of the Agenda The following items were added to the agenda: 6.8 (To accompany Manager of Utilities and Community Services Report) Lillooet Rodeo Club Request 9.1 Director s Reports - Director McLean It was moved by Director Gimse and seconded by Director Tattersfield: THAT the agenda be confirmed as amended. 2 DELEGATIONS/PETITIONS 3 MINUTES 3.1 Electoral Area Directors Committee Meeting Minutes, April 12, 2002 It was moved by Director Tattersfield and seconded by Director McLean:

27 This is page 2 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT THAT the Electoral Area Directors Meeting Minutes of April 12, 2002 be confirmed as circulated. 4 BUSINESS ARISING OUT OF MINUTES/UNFINISHED BUSINESS 4.1 Amalgamation Referendums, Areas A/B and Lillooet; and Area C And Pemberton The committee discussed the recent Board decisions regarding the holding of referendums in Areas A/B and Lillooet and Area C and Pemberton to determine voter opinion on amalgamating the Electoral Areas with their adjacent municipalities. It was moved by Director Tattersfield and seconded by Director McLean: THAT given the apprehension expressed by some Directors over the motions of April 22, 2002 regarding amalgamation of Electoral Areas A and B with the District of Lillooet and Electoral Area C with the Village of Pemberton; THAT it be requested of the Regional Board: THAT a Committee of the Whole meeting be held at the earliest date possible to discuss boundary extension issues and the merits of regional municipalities, with Derek Trimmer of the Ministry of Community, Aboriginal and Women s Services. 5 NEW BUSINESS 6 GENERAL GOVERNMENT 6.1 Building Inspector Monthly Building Statistics Report (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT the Building Inspector s monthly report be received.

28 This is page 3 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT 6.2 Planning Assistant Development Variance Permit No. 028 Lot 39, DL 4100, Plan 33675, LLD (Reid Road, Area C) (File No ) It was moved by Director Gimse and seconded by Director McLean: THAT the report from the Planning Assistant regarding the Application for a Development Variance Permit 028 at Lot 39, DL 4100 (Brian Edwards, Ivey Lake Lodge) be received. AND THAT the file for DVP #028 be closed. 6.3 Manager of Planning and Development Reactivation of SLRD Boards of Variance (File ) It was moved by Director Tattersfield and seconded by Director Gimse: THAT Nelson Bastien be appointed to the Board of Variance for Electoral Areas C and D. The Directors agreed to postpone the appointment of a representative for Electoral Area A and B, until one was needed. 6.4 Planning Assistant Zoning Amendment Bylaw Taina Developments - Claim Jumper Bar and Grill - gas sales as a site specific use (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT it be recommended to the Regional Board: THAT agency comments regarding Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No be received; THAT Squamish-Lillooet Regional District Zoning By-law No. 670, 1999, Amendment By-law No be given first and second readings; THAT the Board of Squamish-Lillooet Regional District delegate the holding of a hearing for the consideration of Squamish-Lillooet Regional District Zoning By-law No. 670,

29 This is page 4 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT 1999, Amendment By-law No to Electoral Area A Director Russ Oakley, with Electoral Area B Director Sheila McLean as alternate delegate pursuant to section 891 of the Local Government Act; AND THAT the public hearing for the consideration of Bylaw 739 be held at 7:00 PM, Thursday June 13, 2002 at the Bralorne Community Church, Bralorne, BC. 6.5 Planning Assistant Transfer of Forest Recreation Sites (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT the report from the Planning Assistant regarding the Transfer of Forest Services Recreation Sites be received; AND THAT a letter be sent to the Ministry of Forests managers responsible for the Lillooet and Squamish Forest Districts expressing the SLRD s interest in participating in discussions regarding future management of Forest Recreation Sites. 6.6 Manager of Planning and Development Zoning Amendment By-law No. 749 David Lunny Short-term Accommodations within Rural 1 Zone, Area C (File ) The Manager of Planning and Development noted his concerns that neighbouring properties to the applicant may not want the noise associated with special events held at the proposed facility at Ivey Lake in Area C. It was moved by Director Gimse and seconded by Director Tattersfield: THAT it be recommended to the Regional Board: THAT Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 749, 2002 be amended by removing Section (b) private assembly facility for special events such as weddings and other private functions; business retreats; seminars and meetings; AND THAT the size of the caretaker s cabin be decreased to 75 square meters to conform with the new Electoral Area C Zoning By-law;

30 This is page 5 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT AND THAT it be noted within the by-law that licensed facilities will not be permitted within the Residential Tourist Accommodation zone; AND FURTHER THAT Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 749, 2002 be given first and second readings and be referred to agencies for comment. 6.7 Manager of Planning and Development Zoning Amendment Bylaw Rutherford Creek Power - Area C (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT it be recommended to the Regional Board: THAT Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972, Amendment Bylaw No. 750, 2002 be read a first and second time and be referred to agencies for comment; AND THAT the public hearing for Zoning Amendment By-law No. 750 be waived. 6.8 Manager of Utilities and Community Services Additional Use of Lillooet Landfill Property (File ) In addition to the proposal by Dawson Contracting to remove gravel from the landfill site and dig the next landfill area, the Manager of Utilities and Community Services reported that the Lillooet Rodeo Club has asked for a lease on the north end of the Lillooet Landfill property. It was noted that staff should confirm zoning of the property with the District of Lillooet. It was moved by Director McLean and seconded by Director Tattersfield: THAT it be recommended to the Regional Board: THAT staff be authorized to enter into negotiations to lease the property at the north end of the Lillooet Landfill property to the Lillooet Rodeo Club.

31 This is page 6 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT It was moved by Director McLean and seconded by Director Tattersfield: THAT the Regional Board authorize staff to investigate additional usage of the Lillooet and Area A/B Landfill property. 6.9 Manager of Utilities and Community Services Contribution to Linda Carney Rotary Cares Fund (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT the Electoral Area C and D of the SLRD support the Linda Carney Rotary Cares Fund through a contribution of $250 from Area C Select Funds and $250 from Area D Select funds to the Test of Metal Celebrity Challenge Race. 7 CORRESPONDENCE REQUIRING ACTION 7.1 Bridge River Valley Economic Development Society Request for Operating Grant for the Community Resource Building, Gold Bridge (File ) It was moved by Director Gimse and seconded by Director McLean: THAT it be recommended to the Regional Board: THAT a grant in the amount of $6,000 from Area A Select Funds be given to the Bridge River Valley Economic Development Society towards the operation of the Community Resource Building in Gold Bridge. 7.2 Gold Bridge Community Club Golf Course Request for Funding to Purchase a Greens Mower and a Fairway Mower (File ) It was moved by Director Gimse and seconded by Director McLean: THAT it be recommended to the Regional Board:

32 This is page 7 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT THAT a grant in the amount of $7,000 from Area A Select Funds be given to the Gold Bridge Community Club Golf Course for the purchase of a Greens Mower and Fairway Mower. 7.3 Bralorne Community Club Request for Funding to Build a Fence (File ) It was moved by Director Gimse and seconded by Director Tattersfield: THAT it be recommended to the Regional Board: THAT the Regional District supply $500 worth of building materials to the Bralorne Community Club for the purpose of building a fence. 7.4 Lillooet Animal Protection Society Request for Capital Funding (File /03) It was moved by Director Tattersfield and seconded by Director McLean: THAT it be recommended to the Regional Board: THAT a grant in the amount of $750 from Area A Select Funds and $750 from Area B Select funds be given to the Lillooet Animal Protection Society for capital projects, subject to the successful raising of the balance of funds and completion of the project. 8 CORRESPONDENCE FOR INFORMATION 9 DIRECTORS REPORTS 9.1 Director McLean Seton Valley Volunteer Fire Department (File ) It was moved by Director McLean and seconded by Director Gimse: THAT it be recommended to the Regional Board: THAT a grant in the amount of $1,000 from Area B Select funds be given to the Seton

33 This is page 8 of the Minutes of an Electoral Area Directors Committee Meeting, held at the Birken Schoolhouse, Birken, BC on Monday, May 13, 2002, at 1:00 PM. DRAFT Valley Volunteer Fire Department, to complete the purchase of a fire truck. 9.2 Director Gimse Report Director Gimse welcomed the committee to Birken and pointed out the new fire hall, noting that hundreds of volunteer hours had been donated to the project, including excavation, road building and construction. Sabre Group had provided a great deal of assistance as well. The grant from the SLRD had gone primarily towards the footings, metal structure, and floor. 10 SUPPLEMENTAL ITEMS 10.1 Administrator Bridge River Water Use Plan (File ) The Committee discussed the Administrator s report, noting that they would like to meet with the Minister after they have had a chance to review the actual Water Use Plan. It was moved by Director Gimse and seconded by Director Tattersfield: THAT the Administrator s report regarding the Bridge River Water Use Plan be received. 11 TERMINATION Director Gimse was thanked for providing lunch at her home. It was moved by Director Gimse and seconded by Director Tattersfield: THAT the meeting be terminated at 3:05 PM. Russ Oakley, Chair Electoral Area Directors Committee

34 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 15, 2002 Re: Status of Service Recommendation: That the interim report on the status of the pending study for the implementation of a emergency service for those areas of the Regional District not already provided with such a service be received Background: In keeping with the Board s policy of carrying out a study of the requirements and costs for implementing emergency-service, discussions have been held with Mr. Dick Wells a knowledgeable consultant in this particular field. The first step in the procedure was a tour, by the writer together with Mr. Hedly Crowther, Lillooet Clerk/Administrator, of the emergency dispatch systems of the R.C.M.P., Provincial Ambulance and Kamloops City Fire Department all of which are located in Kamloops. All three agencies indicated their willingness to consider dispatching emergency response services within Lillooet, Pemberton and Electoral Areas A,B&C. The three dispatch services are knowledgeable in the problems associated serving large rural areas. A joint meeting was also held with staff from the City of Kamloops and Thompson-Nicola Regional District to review the required administrative procedures. The second step of the preliminary study will involve the District of Squamish in order to determine the requirements necessary to serve Electoral Area D. Consultation will also be necessary with the staff of the Resort Municipality of Whistler. First Nation Bands will be contacted to determine which ones would be interested in having their emergency response services dispatched via General terms of reference for the study were discussed with Mr. Wells, who will be making a formal proposal for the consideration of the Board at its meeting of June 24, Should the Board accept the proposal, extensive liaison will occur with the individual councils, electoral area directors, emergency response personnel and first nation representatives. P.J. Gairns, Administrator N:\Administration\Reports\2002\ prelim.doc

35 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 23, 2002 Re: Feasibility Study Proposal Recommendation: That the proposal as contained in a letter received May 22, 2002 from R.K. Wells and Associates Inc. (Dick Wells) to carry out a feasibility study for the provision of emergency telephone service be accepted and that the company be retained to carry out the proposed study at a cost not to exceed $15, inclusive of all expenses and taxes. Background: The Board is in receipt of a report by the Administrator providing information on the preliminary work that has been undertaken by staff from Lillooet and the Regional District pertaining to Mr. Wells had anticipated, because of prior commitments, that a proposal would be forth coming during June. Attached is the letter of proposal as submitted by the company. Mr. Well s company has carried out the majority of implementation studies out side of the G.V.R.D. The company is familiar with the technical requirements of providing 9-1-1service to both small rural areas and urban installations. The writer has worked with Mr. Wells in establishing in the former Dewdney-Alouette and Central Fraser Valley regional districts. He will be able to bring to the study a knowledgeable background for dealing with TELUS Communications Inc., RCMP, Provincial Ambulance Service, individual Municipal dispatch systems and large and small Fire Departments. The budget for the current year contains sufficient funds to carry out the study. Because of the company s extensive experience in this field the recommendation is made that it s proposal be accepted. P.J. Gairns, Administrator. N:\Administration\Reports\2002\0523 Wells 911 study proposal.doc

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37 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 16, 2002 Re: Boundary Adjustments Lillooet & Pemberton Recommendation: That the report by the Administrator advising of the proposal by the Ministry of Community, Aboriginal and Women s Services to hold individual meetings with the Councils of Lillooet and Pemberton in conjunction with the Directors from adjacent electoral areas be received. Background: For a considerable period of time the issue of potential boundary adjustments involving the District of Lillooet and the Village of Pemberton has been raised with the Ministry of Community, Aboriginal and Women s Services (CAWS). Following lengthy discussions with Mr. Derek Trimmer, a staff representative with CAWS, a proposal has been put forward that he will meet with the respective Councils and Electoral Area Directors. The meeting with Lillooet is envisaged to deal with the big picture involving local government structuring in the three affected areas. The Pemberton meeting would deal with both the big picture as well as the current boundary adjustments that the Village have submitted to CAWS. Because of other commitments by those involved, the proposed date for the meetings is the mid week of June 23 rd. P.J. Gairns, Administrator. N:\Administration\Reports\2002\0520 Boundaries Lil'ot & Pemb.doc

38 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Memorandum To: From: Regional Board P. John Gairns, Administrator Date: May 17, 2002 Re: Squamish Public Library Contribution Service Establishment By-law No Recommendation: THAT the Counter Petition related to Squamish Public Library Contribution Service Establishment By-law No be received by the Regional Board and determined sufficient to petition against the by-law with 130 petitioners which is in excess of 5% of the estimated 547 electors in the participating area (a portion of Electoral Area D south of Culliton Creek Bridge, Upper Squamish, Ring Creek, Britannia Beach, Furry Creek); AND THAT the Regional Board rescind second and third reading to Squamish Public Library Contribution Service Establishment By-law No Purpose To establish a Contribution Service within a portion of Electoral Area D (being generally the area south of Culliton Creek Bridge) for the purpose of providing an annual financial contribution to the Squamish Public Library Background/Comment Reference is made to the attached Public Notice advertising By-law No. 731 pursuant to the Local Government Act. Counter petitions have been received bearing 130 signatures of petitioners opposing the adoption of By-law No Copies of the Counter Petitions are available in the Squamish-Lillooet Regional District office. Pursuant to the Local Government Act, if greater than 5% of the eligible electors petition against the adoption of By-law No. 731, the by-law cannot be adopted by the Board. Based on this determination it is recommended that the Regional Board receive the Administrator s report and rescind second and third reading to Squamish Public Library Contribution Service Establishment By-law No Respectfully submitted, P. John Gairns Administrator PJG/cb cc: Director Pam Tattersfield, Area D N:\Administration\Reports\2002\0205 BL731 Area D library Counter Petition.doc

39 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 15, 2002 Re: Electronic Recording of Board Meetings Recommendation: That the Board continue to permit the electronic recording of the proceedings of its meetings and those of its committees. Purpose: To recommend against the possible regulation of the audio recording of meetings. Background: The Board at a meeting held April 22, 2002 deferred pending receipt of a legal opinion, the consideration of the following motion: THAT the Board initiate a policy that no electronic recording of Board meetings take place without the permission the Board. The subject has been discussed with our solicitor, with comment received that some local government jurisdictions may have incorporated such a policy into their Procedure Bylaw. The writer commented to the Board, at the meeting where the question was raised, that the Procedure Bylaw for this Regional District was silent with respect to the matter. The municipalities within this Regional District do not have such a restrictive provision within their procedure bylaws. Comment: Given the current sophistication of electronic recording devises, the presence of the same may be almost impossible to detect. Secondly, an experienced individual using short hand is capable of recording the proceedings and comments of a meeting as accurately as if the same had been electronically recorded. The foregoing recommendation and comments do not preclude the Board from attempting to regulate via its procedure bylaw the electronic recording of the proceedings of its meetings. P.J. Gairns, Administrator. N:\Administration\Reports\2002\020515Record Brd Mtgs.doc

40 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 17, 2002 Re: Electoral Area Directors Committee Terms of Reference Recommendation: That the Board provide instructions to staff pertaining to the possible creation of terms of reference for the Electoral Area Directors Committee. Background: The Electoral Area Directors Committee submitted to the April 22, 2002 meeting of the Board the following: THAT staff review the Peace River Regional District by-law, entitled Rural Budgets Administration Bylaw No.1166, 1998 and prepare a report as to its applicability to this Regional District for the Committee s consideration. The matter was deferred until the copy of the bylaw had been provided to all Board members. Attached to this report are copies of the referenced bylaw and other similar policy documents, from other regional districts, as supplied to the Electoral Area Directors Committee. Comment: The writer suggests that the Board give serious consideration to the provisions contained in the Letters Patent of the recently created Fraser Valley Regional District. The standing items to be considered by the committee could be determined by resolution of the Board. Specific items would be referred to the committee in a similar fashion. P.J. Gairns, Administrator. N:\Administration\Reports\2002\0517 EADC Terms of Ref.doc

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47 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns Date: May 17, 2002 Re: Proposed Communications Policy Recommendation: That in consideration of the present work required of staff that an in depth review of the draft Communication Policy be deferred and that specific items of concern be dealt with by Board resolution for inclusion in the District s Policy and Procedure Manual. Background: A resolution at the Board meeting of April 22, 2002 stated, That the SLRD Board Communication Policy be revisited at the May 2002 Regular Meeting. A draft Communication Policy, consisting of eight pages, was considered at length during 2000 and was last dealt with by the Board meeting of March 2001 at which time it was referred to the Policy Committee. The select committee has not met to deal with the issue and has not been reactivated for the year The existing Policy and Procedure Manual does not contain specific reference to policy dealing with matters of communication. Senior staff is now heavily involved in the issues and priorities as establish by the Board for the current year. In addition, land use development projects within the private sector have been reactivated. Based upon the foregoing the recommendation is made at this time, that any specific issues be dealt with in the form of a resolution to add the topic to the existing Policy and Procedure Manual. Attached is a copy of the referenced draft Communication Policy. P.J. Gairns, Administrator N:\Administration\Reports\2002\0517 Communict'n Policy.doc

48 Squamish-Lillooet Regional District Communication Policy Purpose 1. To develop information channels to enhance the communication with internal and external customer and to ensure that information is provided effectively, efficiently and accurately; 2. To inform customers about SLRD business, programs, procedures, activities, policies and vision to increase knowledge and understanding in the work place and the Regional District; 3. To establish communication procedures which support the Regional District being a helpful, accessible, consistent, unintimidating human source of information and result in those being served always feeling welcomed; 4. To foster a consistent, professional image in all business dealings related to the Regional District. A. External Communications 1. To set guidelines for communication with the media, outside agencies and the public to ensure accurate and complete information is provided regarding local government decisions and issues and to reduce the potential for factual discrepancy; 2. To deliver Regional District information through mediums which effectively attract the attention of those who need to know in language which can beclear, concise, readily understood language; 3. To maintain a constant flow of information to the public through various mediums; 4. To adopt a proactive approach to dealing with the media; The chief spokespersons for the Regional District are the Board Chair, and the Administrator. The Chair is the authorized spokesperson to speak with media on behalf of the Regional District related to decisions and outcomes arrived at by the Board. The Administrator or his delegate is authorized to speak with the media on policy matters or on matters affecting the administration of the Regional District; Directors will not act as spokespersons for the Regional District unless they have first consulted with the Administrator Board Chair and been authorized by the Board Chair;

49 DRAFT 2 B. Board Directors may speak externally about Board issues and topics discussed provided that confidential requirements are followed and that their statements do not undermine the corporations reputation or the integrity of the Board s decision making process;? Directors should treat as confidential any commercially sensitive information. Commercially sensitive information is that which, if know publicly, has the potential to undermine the efficient operation of the corporation or impair the corporation s ability to carry out it s corporate objectives;? A Director may speak about his/her voting choices and positions, but not about the voting choices or decisions of any other Director. However, a Director may discuss publicly the general content of external discussion, but not the specifics of matters currently at the Board table;? The Board may determine what issues or topics of discussion will be deemed confidential, and when. In the day to day management, the Administrator will provide direction regarding confidentiality issues. 1. Board Meetings A monthly schedule of Board Meetings will be placed on the local bulletin board of the Regional District; Board Agendas will also be posted on the Regional District s website; Board Meeting Agendas will be provided to the media and are available for public review at the Regional District Office and on the website; Reports prepared by staff shall not be made available to the public until after being delivered to the Board Members; Agenda packages with reports will be made available to the public on Fridays prior to a Monday Board Meeting; It is acknowledged that the preparation of some reports will require consultation with members of the public (i.e. standing/select committees, applicants, stakeholders etc.) and that members of the public may be contacted with information regarding the report being placed on a Board Agenda, but the report will not be released to the public, in any case, until received by the Board Members; N:\Administration\Policy\policy manual\communication Policy.doc

50 DRAFT 3 Reports being received by the Regional Board at a closed meeting shall not be made available to any member of the public except with the authorization of the Board or through the Freedom of Information and Privacy Protection Act process; Following the monthly Board Meeting staff the Administrator shall direct staff to prepare a press release summarizing the action taken by the Board which shall be reviewed by the Chair and the Administrator. When Regular Board Meetings are to be conducted outside of the normal location that the change be advertised in the local media. C. Public Information 1. Statutory Advertising/Newspapers Provision of Notices notices published as part of statutory requirements under the provisions of the Local Government Act, or any other government statute, will be the subject to prior Board approval (i.e. public hearing notices, election notices, etc.). 2. Information Advertising/Newspaper and Radio The Administrator and Department Heads are authorized to advertise routine and administrative and operational information. Advertisement of employment opportunities, watering restrictions, hazard awareness, recreation programs/registration guides and activity schedules are examples of this type of information; 3. Media Releases Press Releases are encouraged to promote Regional District activities, decisions, projects and services. Department Heads and Directors are tomay submit drafts of Press Releases to the Administrator for approval and verification before publishing. Press Releases are to be reviewed and approved by the Chair and Administrator and are to be sent from the Administrator s Regional District Offices on official Regional District letterhead in order to be copied to media, Board, Department Heads, Regional District employees, bulletin boards and posted on the Regional District website. 4. Public Service Announcements Public Service Announcements (PSA) will be used to convey timely or time sensitive information to the public. The Regional District will utilize free N:\Administration\Policy\policy manual\communication Policy.doc

51 DRAFT 4 public service announcement opportunities where available and appropriate for the message/target audience. 5. Newsletter Newsletters will be used to keep the citizens of the Regional District up to date on activities pertaining to the Regional District. Administration will produces a semi-annual newsletter for delivery to rural citizens and to all municipal halls and libraries serviced by the Regional District as established during budget discussions. Content will be finalized by the Administrator through consultation with the Regional Board. Articles in the Newsletter will vary from issue to issue but will generally have a target approach to certain sectors of the region, depending on topics of interest. 6. Displays Regional District Displays will be encouraged to provide direct communication to specific community interest groups and individual and to promote specific community events. Displays will be located in highly visible locations (i.e. recreation centres, Regional District Offices, etc.). 7. Flyers and Brochures Staff are encouraged to consult with other departments preparing information material to develop a standard in design, content and tone to enable the development of the corporate identity. As well, departments will piggy-back on information distribution opportunities where possible. D. Customer Service Feedback 1. Promotional Material Items produced by the Regional District promoting or marketing the Regional District for the purpose of attracting business, tourism, development, commercial enterprise or film industry interest will be approved by the Regional Board unless otherwise delegated. Advertisements provided by the Regional District for promotional material not produced by the Regional District will be approved by the Regional Board. A final proof of the advertisement will be provided to the Regional District for sign off by the Administrator or designate. Advertisements displaying the Regional District s logo or proclaiming the Regional District s support will be subject to approval by the Administrator or designate. N:\Administration\Policy\policy manual\communication Policy.doc

52 DRAFT 5 2. Website ( The Regional District will maintain an updated user friendly website to provide the public with information regarding Board decisions, Board Meeting schedule, minutes and agendas, by-laws, activities/events, and ongoing local government business. Regional District staff will maintain the bulletin board on the Home Page of the website, providing the public with quick access to improve community issues. Press releases will also be available on the website. All requests for posting information to the website will be coordinated through Administration. Information appearing on the Regional District website will not be used to promote and individual business or type of business over any other, but will always strive to promote the Regional District. Information appearing on the Regional District website will not be used to promote an individual political philosophy, but will strive to promote Regional District philosophies and goals as envisioned by the Regional District Board as a whole is to be used in accordance with the any internet policy that my be established. is to be used for business purposes and should be business like in format and tone. Full sentences, proper grammar, and punctuation are expected. received during the course of Regional District business becomes part of the Regional District record and is subject to scrutiny under the Freedom of Information and Privacy Protection Act. received by the Regional District will be identifiable through a sign off providing the correspondents full name address and telephone number. Un-signed will be treated as anonymous. 4. Telephone Telephone calls made to the Regional District telephone number during regular office hours will always be answered promptly and courteously. Telephone calls to be published key department phone numbers during regular office hours will always be answered personally, promptly and courteously. Telephone callers calling the District for the purpose of statement of opinion or to make complaint will be told their opinions or complaints are to be N:\Administration\Policy\policy manual\communication Policy.doc

53 DRAFT 6 5. Surveys submitted in writing and must, signer must include a return address in order to be considered by staff or the Regional Board. From time to time, the Regional District will conduct surveys or polls through the use of an outside agency specializing in conduction public opinion surveys and polls to garner public opinion regarding community issues, policy direction and customer satisfaction. E. Handling Correspondence 1. Incoming Correspondence The Administrator of the Regional District shall have the authority to determine the routing of all correspondence directed to the Board or Administration of the SLRD. Correspondence addressed to Chair or a specific Director, unless of a personal nature, shall be placed on the appropriate Board or Committee agenda, with a copy of the correspondence being placed in the Chair s or Director s mailbox, or faxed to the Director or Chair. Correspondence addressed to staff members shall only be referred to the Board or Committee agendas if they have relevance to a current policy matter on the Board or Committee agenda.? Correspondence addressed to staff members shall only be referred to the Board or Committee agendas if they have relevance to a current policy matter on the Board or Committee agenda. Correspondence that is unsigned, unaddressed, form letters, or journal information will be placed on a reader file for viewing by staff and Board members at their pleasure When correspondence marked personal or confidential is received, the Director will be notified, and asked whether they would prefer it to be opened and faxed to the Director, or placed in the Director s mailbox unopened, with the date and time of receipt stamped on the envelope. All correspondence addressed to the Board will be placed on the agenda, or circulated via the Board mailboxes. Staff will empty Directors mailboxes weekly and forward the contents to each Director, except on agenda week, when correspondence will be left for the Directors in their mailboxes. 2. Outgoing Correspondence N:\Administration\Policy\policy manual\communication Policy.doc

54 DRAFT 7 All official correspondence of the Squamish-Lillooet Regional District shall be sent out under the letterhead of the SLRD and shall be used for the purpose of obtaining or giving information or conveying the official position of the Regional Board established by resolution adopted at a regularly constituted meeting. All official correspondence under the signature of the Chair or Directors shall be reviewed by the Administrator or his designatebefore being sent out by SLRD staff with appropriate filing for archive purposes. All correspondence sent by the Regional District to a federal or provincial minister shall be sent out under the signature of the Chair. It shall be the policy of the Regional Board to have staff prepare official correspondence on behalf of the Board. Any Director of the Squamish- Lillooet Regional District sending correspondence as Director of the Board without the sanction of the Regional Board or Administrator shall be on the Director s personal letterhead, and not the letterhead of the SLRD. Use of SLRD letterhead by Directors shall be restricted to use for Regional Board decisions or subject to review by the Administrator. F. Internal Staff Communications All Staff must be made aware of the communication at all levels. Staff are encouraged to promoted communication within the organization. Meetings, from informal one-on-one to large groups will be the primary basis of communication at the local level. Internal communication will be augmented through the use of technology for those with computer access. Internal communication tools include: Regular staff meetings Internet Bulletin Board G. Regional Board/Staff Communications Procedures for communication between Regional Board and staff are intended to increase the level of trust and working effectiveness existing between the Regional Board and staff. A consistency consistently followed procedure will assist with the decreasereduce confusion and stress perceived by staff involved in communicating directly with individual Board members. Directors, individually, must use judgment in their contact with staff and recognize that they do not have authority to direct staff. Written communications from Board Members to staff will be copied to the Administrator who shall determine which staff member will deal with the inquiries. The expectation is that the Administrator will be kept advised of discussions by either the Board member or staff. N:\Administration\Policy\policy manual\communication Policy.doc

55 DRAFT 8 Staff are encouraged to provide reasonable amounts of factual (statutory, bylaw, historical) information to the Regional Board through the Administrator. This serves to keep the Administrator informed about the use of department resources and information requests. If the request is time sensitive or lengthy, or goes beyond providing standard factual information, (i.e. opinions or perceptions, discussion notes, legal opinions, etc.), potentially political requests, or request for information which is not strictly factual and involves interpretation or opinion will be dealt with directly by the Administrator. Following each Regional Board Meeting the Administrator shall meet with staff to go over action items dealt with by the Board and designate which staff member will be responsible for follow up. The Administrator shall prepare a monthly report for the Regional Board highlighting the key monthly activities of departments within the organization. Technology use between staff/board to be used whenever practical. H. Information Tools Orientation packages will be provided for new employees and elected officials. To enhance customer service and internal referrals, organizational telephone and contact lists which also briefly identify the service they provide will be prepared by the Administration Department. Regional Board project priority lists will be developed by the Regional Board annually and maintained by the Administrators office. N:\Administration\Policy\policy manual\communication Policy.doc

56 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board John Gairns, Administrator Date: May 17, 2002 Re: 2001 Census & Board Voting Strength Purpose: To provide the Board with information pertaining to the population of Native Reserve Lands as contained in the 2001 Census. Background: The results of the 2001 Census have been distributed to the Board. The current population numbers will raise the voting strength for Whistler from 4 to 5 votes. The number of votes assigned to the remaining Directors will remain unchanged. During discussion of the issue, at the Board meeting of April 22 nd, additional information was requested pertaining to the number of persons who are resident on Native Band Lands. The foregoing populations are used to calculate the total population of the municipalities and electoral areas comprising the Regional District. Attached is a table providing the difference in the population, as requested by the Board. A hypothetical voting strength is given, if it were possible to have the figures for the Native population excluded. P.J. Gairns, Administrator. N:\Administration\Reports\2002\0517 Census Indians.doc

57 Squamish-Lillooet Regional District Incorporated October 3, 1968 Voting Unit: 2000 Population Comparison of Voting Strength if I.R. Population was excluded Census used to determine Voting Strength Calculation using figures excluding IR 2001 Census Figures Number of Directors Voting Strength 2001 Census Figures less I.R. Number of Directors Voting Strength 2002 Converted Values General/Hospital Purpose Assessment % DISTRICTS: Squamish 14, , ,376, % Whistler 8, , ,878, % Lillooet 2, , ,465, % VILLAGE: Pemberton ,461, % ELECTORAL AREAS: A ,636, % B 1, ,321, % C 2, , ,059, % D ,059, % TOTALS: 33, , ,015,257, %

58 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board Shirley O Donnell, Deputy Treasurer Date: May 21, 2002 Re: Seton Portage/Shalalth Fire Protection Purchase of Fire Truck Recommendation: THAT the Regional Board approve the purchase of a used fire truck by Seton Portage/Shalalth Fire Protection with funds from cost centre 121, Seton/Shalalth Fire Protection LSA provision for future expenditures not to exceed $17,610. Background: The Seton/Shalalth Fire Department has requested funds to finance the purchase of a fire truck. Within the Provision for Future Expenditures, there is $17,566 available for the purchase. Shirley O Donnell Deputy Treasurer N:\Finance\Reports\0205setonfireprotection.doc

59 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board David Allen, Manager of Utilities and Community Services Date: Monday, April 15, 2002 Re: Review of SLRD Waste Tracking for 2000 Recommendation: THAT the Regional Board review the figures for the tracking of waste in the SLRD for the year Administrator s Comments: Background: The purpose of waste tracking is to monitor the amount of garbage being generated in the SLRD, what part of that is entering the landfill, and how much is being diverted. Waste tracking is vital for monitoring how the SLRD compares with its goal of a reduction in MSW by at least 50%. Section 1.3 of the SWMP states that: The Regional District is committed to achieving a goal of reducing its municipal solid waste (MSW) going to disposal by at least 50% per capita by the year This objective is in conjunction with a similar goal set out by the provincial government in This Plan (SWMP) will be the primary policy tool in achieving these reduction goals. Discussion: In 2000, the SLRD s three landfills accepted the following figures for disposal. Whistler 18, tonnes Squamish 9, tonnes ( tonnes came from Lion s Bay) Lillooet 1, tonnes \\Slrdnt\Engineering\Reports and statistics\2002\wastetrack2001.doc

60 - 2 Pemberton, Area C, Black Tusk Village, Pinecrest, and Whistler generated 62% of the SLRD s garbage in Britannia Beach, Furry Creek, and Squamish generated 32%. Lillooet and areas A and B generated 6%. Overall the SLRD saw a reduction of 45% in 2000 in the amount of garbage heading into area landfills compared with 1990 figures. In 2000, SLRD residents disposed of 29, tonnes of garbage and recycled 11, tonnes of material compared with 29, 255 tonnes disposed and 8, 960 tonnes recycled in We have been improving on the quality of our data each year. The installation of a scale at the Whistler landfill has increased the accuracy of waste tracking for communities that are serviced by that facility. Lillooet s landfill lacks a scale and thus waste volumes going into that site are based on estimates. Recycling participation rates increase the further south in the corridor one goes. Lillooet and the northern regions face barriers to developing comprehensive recycling programs. To date, these areas have a very skeletal recycling system that is relegated to ready to serve beverage containers, beer and liquor containers, some cardboard, and some paper products. Despite the 45% reduction in waste generation, the SLRD remains one of the larger waste producing Regional Districts in the province. Respectfully submitted, David G. Allen Manager of Utilities and Community Services

61 Total Waste Generation / Minor SLRD Community 2000 Waste Generation in Tonnes Garbage Recycling Total Waste 0 Furry Creek Britannia Beach Anderson Lake D'Arcy Black Tusk Pine Crest Community Total Waste Generation / Major SLRD Community Waste Generation in Tonnes Garbage Recycling Total Waste 0 Squamish Whistler Lillooet Pemberton Community

62 Recycling Rate / SLRD Community Percent of Total Waste Recycled Squamish Whistler Pemberton Furry Creek D'Arcy Pine Crest SLRD Total Community % Waste Received / SLRD Landfill 2000 Squamish 32% Lillooet 6% Whistler* 62% Total Waste Disposed / SLRD Landfill Waste in Tonnes Whistler* Squamish Lillooet Landfill * Waste received from Pemberton and D'Arcy/Devine.

63 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Regional Board Wendy Horan, 3Rs Educator Date: Monday, April 14, 2002 Re: 3Rs Educator Activities 2001 Recommendation: THAT the Regional Board receive the Report 3Rs Educator Activities 2001 for it s consideration. Administrator s Comments: Background: The following is brief outline of the activities and accomplishments of the 3Rs Educator in 2001: Developed three SLRD Reduce, Reuse, Recycle workshops to be used in the community. Expanded 3Rs video library for teachers and workshops. Expanded the Eco-boxes to include a more comprehensive Kids Korner with more books and hands on items. Conducted 29 workshops for Regional District schools. Instructed over 730 students in the SLRD school system. Attended 7 community events (e.g. Trade Fairs, Festivals, etc.) with the SLRD Display and Eco-boxes. Co-authored ongoing Talking Trash article series with David Allen for the Whistler Question community newspaper. Organized Waste Reduction Week in the SLRD. Designed, developed, distributed, a series of 4 waste reduction brochures. Created and developed the Solid Waste section of the SLRD Website. Chaired the Squamish Compost Demonstration Garden Task Force and obtained $7,600 in grants for the project. Assisted with the SLRD Compost Feasibility Study. Created, delivered, and maintained an Adopt-A-Composter campaign for SLRD residents. Worked with the Whistler Community Compost Project Task Force. Contributed to Earth Day Squamish Participated in Pitch-In Day Squamish \\Slrdnt\Engineering\Reports and statistics\2002\3rs2001.docc:\winnt\profiles\whoran~2.slr\locals~1\temp\3rs2001.doc

64 - 2 Worked with the Lillooet Waste Reduction Committee to develop recycling education and program development in the northern SLRD. Co-designed and developed the SLRD Compost Demonstration Garden Installed a small scale vermicomposter (worm bin) in the SLRD Compost Demonstration Garden to become the only supplier of vermicompost worms in the District. Discussion: The initial success of the 3R Educator workshop series in 2001 was complicated by a BC Teachers labour dispute. However, the 3R Educator was still successful in conducting twenty-nine workshops for children in SLRD schools during As well, approximately 6700 people passed by the Eco-boxes at community events or took part in a workshop. A series of Media Releases in the fall described and promoted the various 3R Educator programs available to the public. The Adopt-a-Composter campaign has also increased in popularity. Frequently teachers ask for a return visit to conduct the full series of workshops. Demand is high and the roles and responsibilities of the SLRD waste reduction staff are expected to increase as word spreads through the communities. There is a definite niche to be filled by the SLRD Waste Management staff. The maximum potential for the SLRD to act as a central educational force in the district has yet to be fully realized. Many teachers expressed a need for more environmental programs like those the SLRD currently sponsors. In addition to 3Rs, Household Hazardous Waste, and Composting, teachers have also asked for Energy Efficiency and Water Quality workshops to be added to the list of programs offered. In 2002 we hope to build and improve upon the activities and accomplishments of The demand for vermicomposters in Whistler is expected to increase as interest grows. SLRD workshops will expectedly increase in popularity as the sustainability wave continues in the corridor. As well, the progress of the Compost Feasibility Study will present a large opportunity for public education if the installation of a mid-scale compost system is realized. Most importantly, contacts and opportunities with schools and community organizations are increasing and, these efforts and those outlined above are raising the profile of the role the SLRD plays in solid waste management throughout the corridor. Respectfully submitted, Wendy Horan 3Rs Educator Squamish-Lillooet Regional District

65 Squamish - Lillooet Regional District Box 219 / 1350 Aster Street, Pemberton, BC, V0N 2L0 Tel: (604) Fax: (604) info@slrd.bc.ca Report To: From: Electoral Area Directors Committee David Allen, Manager of Utilities and Community Services Date: Tuesday, May 21, 2002 Re: Southern Region Centralized Composting Feasibility Study Recommendation: THAT the Regional Board receives the Southern Region Centralized Composting Feasibility Study for their consideration. AND THAT the Regional Board direct staff to move forward with the process of reviewing the implementation of a Centralized Composting Program for the Southern Region as outlined in the SLRD Solid Waste Management Plan. Administrator s Comments: Recommend support. Background: In response to objectives outlined in the SLRD Solid Waste Management Plan, a Southern Region Centralized Composting Feasibility Study was initiated in October The purpose of the study is to provide the SLRD and it s member municipalities with a detailed review of large scale composting program options for Pemberton and Area C in the north, to Squamish and Area D in the south. Discussions were held with key stakeholders (RMOW & DOS, Carneys Waste Systems, etc.) at the beginning of the study and immediately following the preparation of a draft report in April. The purpose of these discussions was to confirm information, and address questions and concerns. In early May 2002, a meeting of the SLRD South Plan Monitoring Committee (SPMC) was held to review and discuss the draft report. Although it was recognized that there were issues that required additional research and review, at the end of the meeting the SPMC unanimously passed the following resolution: THAT the South Plan Monitoring Committee support the Southern Region Centralized Composting Feasibility Study in principal and, recommend that the

66 Regional Board move forward with the process of review as outlined in the Solid Waste Management Plan. Based on the above process and follow-up comments from the SPMC, the draft report has been amended and the Final Report was received on May 21, A copy of the Executive Summary is included with this report, and includes a Decision Matrix outlining options, recommendations and next steps. The completed Final Report is available on request or can be picked-up at the SLRD. Discussion: Based on research undertaken during the course of the study, it is clear that a regional composting system is feasible. However, there are also several items that will require further discussion and consideration before a coordinated regional approach to centralized composting can be fully realized. Finally, the SLRD will need to consult further with member municipalities and stakeholders to determine their level of commitment to a regional approach if a composting system for the southern SLRD is to be pursued. Respectfully submitted, David G. Allen Manager of Utilities and Community Services

67 Executive Summary Centralized Composting Feasibility Study In October 2001, Squamish-Lillooet Regional District (SLRD) retained Gartner Lee Limited to undertake a feasibility study for a centralized composting program for the southern portion of the region; an area that contains the municipalities of Squamish, Whistler and Pemberton and has an equivalent population of 45,000. The objective of the project was to determine appropriate composting technologies for the available feedstocks in the study area and to evaluate collection options, siting options, costs and administrative requirements to support a composting program. The siting and operation of a composting facility is affected by federal, provincial and municipal legislation including the Canadian Fertilizers Act, BC Organic Matter Recycling Regulation, and local regulations including Official Community Plans, land use bylaws, disposal bans, burning bans, and garbage collection requirements. A review of these regulations indicates that the existing legislation does not prohibit or significantly challenge the set up of a composting facility within the study area. With the southern SLRD, there is a wide range of organic waste generators that could provide feedstock to a regional composting system including area residents, grocery stores, restaurants, golf courses, landscapers and sewage treatment facilities. It is estimated that of the 27,539 tonnes of municipal solid waste generated in 2001, 7,637 tonnes could be composted. An additional 5,680 tonnes of biosolids were generated in the area in 2001 that could also be composted, resulting in a total of 13,317 tonnes of potential feedstock. Of this total, an estimated 8,228 tonnes will be recovered to be used as feedstock for the composting facility annually. This number includes all of the biosolids from Squamish but none of the biosolids from Whistler. The biosolids generated in Whistler are currently Class A 1 and do not require a composting process before they can be beneficially reused. An additional 4,114 tonnes of amendment, such as wood chips will also be required for the composting facility annually. Amendment is used as a bulking material to provide aeration during the compost process, add a balance of carbon to the heavy nitrogen load provided by the food waste, and lower the moisture content to optimum composting conditions. By totaling the quantity of recoverable feedstocks (8,228 tonnes) and amendment (4,114 tonnes), the composting system has the potential to divert 9,162 tonnes of waste away from disposal per year. This is equivalent to 33% of the municipal solid waste stream. The recoverable feedstocks alone represent 18% of the municipal solid waste stream. Based on the range of potential feedstocks, a review of available composting technologies and the climatic conditions in the study area, an in-vessel or agitated bed composting system is recommended. In addition, on account of system costs and local conditions, a single, regional facility located in the Squamish area is recommended. The estimated annual capital and operating cost for an in-vessel composting facility is approximately $392,000. The expected cost of the total system, including the cost to transport organic waste from Whistler to Squamish is estimated to be $480,000. This figure does not include collection costs since they cannot be effectively calculated due to the wide variety of collection service scenarios that would be required within the residential and commercial sectors. Collection costs to service the residential sector are 1 Class A refers to the characterization of the biosolids based on the BC Organic Matter Recycling Regulation.

68 provided within the report and are not a significant additional cost to the municipalities. Commercial collection costs are expected to be nominal as the cost for added collection containers would be offset by the lower tipping fee for organics (relative to the cost of garbage tipping fees). It should be noted that the system cost of $480,000 is a rough estimate and that all waste generators, including commercial generators and the municipalities providing residential collection services, would share these costs. Organic waste collection programs will be needed to support the composting system. Modeled on the existing waste collection system, the following approaches to collection are recommended: Curbside collection of organic waste from Squamish area residents; On-site collection of organic waste from commercial and institutional generators in Squamish and Whistler; Depot-based collection of organic waste from Whistler-area residents; and Depot-based collection of organic waste for the Pemberton area. Additional programs and policies can also be put into place by local governments to support a regional composting system, including: disposal bans on organic waste, yard waste burning bans, promotion and education programs, reduced can limits for curbside garbage collection, differential tipping fees and waste stream management licensing. Various ownership and operation models are available for a regional composting facility, including a fully public, fully private and public-private partnership. A local waste management company, Carney s Waste Systems has indicated their intent to build a composting facility in the Squamish area. Consequently, it is likely for a regional composting facility to be a public-private partnership or a fully private system. Either of these approaches will require local governments to undertake a number of steps to clarify the structure and administration of the composting system and to ensure that local government risk is minimized. These include: Confirm the availability of the District of Squamish s biosolids to the composting facility Confirm municipal support for a regional composting facility Determine desired level of local government control Confirm lead agency/structure Conduct legal determination of contracting process Determine supporting policies and operating environment Conduct pilot projects Undertake contracting process Contract approval Implement collection programs and supporting policies A regional approach to composting will require a coordinated approach of the local governments in the area. SLRD will need to consult with member municipalities to determine their level of commitment to a regional approach in advance of implementing the above steps. Table E.1 summarizes the major considerations of this feasibility study. The options that are bolded are the recommended system components. All other options will require further consideration by the local governments and stakeholders if a composting system for the southern SLRD is pursued.

69 Table E.1 Decision Matrix* Element Options Considerations Composting Technology Type of composting process Windrow Drum conditioner Enclosed agitated bed In-Vessel Composting Site(s) One regional versus two local One Regional Facility at Squamish One Facility at Squamish; One at Whistler Collection Pemberton** Drop-off/Depot Collection Residential Curbside Collection On-site Commercial Collection Whistler Residential** Drop-off/Depot Collection Curbside Collection Whistler Commercial Drop-off/Depot Collection On-site Commercial Collection Squamish Residential** Drop-off/Depot Collection Curbside Collection Squamish Commercial Drop-off/Depot Collection On-site Commercial Collection Range of feedstocks Ability to control odour and leachate Space constraints Climatic conditions Successful track record Public acceptance Economies of scale Transportation costs Weather Available space Future land use Existing system Number of self-haulers; lack of existing municipal contract Existing system no household collection offered Bear impacts Businesses not typically interested in self-haul Existing organics collection system Convenience Curbside is existing garbage collection system Depots not as convenient as curbside Businesses not typically interested in self-haul Convenience *Options that are bolded are recommended. **Requires post study consideration by local government stakeholders.

70 Element Options Considerations Management Framework Facility Ownership** Publicly Owned/Publicly Existing waste management approach Operated Interest of government and private Public-Private Partnership operators Privately Owned and Control Operated Retaining revenue for municipal services Economic Regulation** Contract None Interlocal Cooperation/Lead Agency** Do not assume a lead role and provide support only Administer through RD Administer by host municipality Legislation** Disposal Ban Additional supporting policies Options that are bolded are recommended. ** Requires post study consideration by local government stakeholder Potential for monopoly pricing Need to ensure fair rate of return in exchange for govt. supporting policies Current waste management service approach Buy-in by all municipalities Balancing host municipalities desire to raise funds versus other municipalities to pay only cost of service. Create additional incentives to divert material to facility Public acceptability

71 OUTSTANDING BY-LAW LIST May 17, 2002 By-law No. Title Stage Comments 487 SLRD Zoning By-law No. 487, 1992 (Area C) 533 Pemberton Fringe Area Official Community Plan By-law No. 408, 1989, Amendment (Resource Use) 561 Pemberton Fringe Area Official Community Plan By-law No. 408, 1989, Amendment (Equestrian Commercial /L6 DL204 P12831, LLD) 563 SLRD Agreement Authorization (Furry Creek Fire Protection) 565 SLRD Zoning By-law No. 29, 1972, Amendment (Equestrian Commercial I Zone/L6 DL 204 Plan 12831, LLD) 617 SLRD Zoning By-law No. 29, 1972 Amendment By-law Sewage Treatment Plant Setbacks) 626 SLRD Zoning By-law No. 29, 1972, Amendment By-law No. 626, 1997 (Equestrian Commercial I) 644 Whistler South Official Community Plan By-law No. 495, Amendment By-law No. 644, 1997 (Temporary Commercial Use) 668 SLRD Zoning By-law No. 29, 1972 Amendment By-law No. 668, 1998 (McKim DL 1251) 706 Squamish-Lillooet Regional District Temporary Commercial Use Permit Authorization Bylaw No. 706, Electoral Area C Official Community Plan By-law No Amendment By-law No (Non Farm Use 2 nd reading Aug 28/95 2 nd reading Sep 27/93 3 rd reading Nov 28/94 Draft Sep 26/94 3 rd reading Nov 28/94 2 nd reading July 27/98 3rd reading Feb 26/01 3 rd reading Oct 27/97 3rd reading Jun 22/98 Draft Apr 27/00 Oct 13/00 2 nd reading Oct 30/00 Revisions Planning Coordinator s Report referred to staff to Southern Planning Committee - to be considered with BL 487 Victoria approval rec d Jan 26/95 - held pending receipt of balance of rezoning fees Changes proposed awaiting Dist. Squamish comments Victoria approval rec d Jan 26/95 - held pending receipt of balance rezoning fees Sep 28/98 referred to SLRD /Village of Pemberton staff for report back Victoria approval rec d pending Receipt of balance of rezoning fees to Victoria for approval / awaiting resolution of MoTH concerns to Victoria for approval pending resolution of Agency concerns - follow-up required held in abeyance pending decision of RMoW on application submitted to them from Malamute Recreations Ltd. Public Hearing Dec 7/00

72 OUTSTANDING BY-LAW LIST May 17, 2002 By-law No. Title Stage Comments By-law No (Non Farm Use Policy) 709 SLRD Zoning By-law No. 29, 1972 Amendment By-law No (Spec Ind V Zone / rezone Pt Lot A DL 176 Pl KAP49499) 723 Zoning By-law No. 29, 1972 Amendment By-law No (Moon, DL 756 LLD, Rural to Rural 1A) 731 Squamish Public Library Contribution Service Establishment By-law No Whistler Public Library Contribution Service Establishment By-law No SLRD Zoning By-law No. 670, 1999, Amendment By-law No (Physically Severed Parcels) 738 SLRD Zoning By-law No. 29, 1972, Amendment (Rural I to Tourism Commercial II) 739 SLRD Zoning By-law No. 670, 1999, Amendment By-law No (text amendment to allow gasoline sales) 2 nd reading Oct 30/00 2 nd Reading April 23, rd reading 23 July rd reading 27 Aug rd reading 22 Apr nd reading 28 Jan 02 2 nd reading Feb 25/02 Public Hearing Dec 7/00 - Public Hearing March 11/02 Approval received from Victoria counter petition period closed. Victoria approval received Counter Petition to be advertised Forwarded to Victoria for approval Referred to Agencies Referred to Public Hearing June 13/ SLRD Temporary Industrial Use Permit Authorization By-law No (Miller Creek Power) 2 nd reading Referred to Public Hearing May 27/ N:\Administration\Reports\2002\OSB doc

73 SQUAMISH-LILLOOET REGIONAL DISTRICT BY-LAW NO A by-law to establish a Service within a portion of Electoral Area D for the purpose of providing financial contributions to the Squamish Public Library. WHEREAS a regional district may, by by-law, establish and operate a service under the provisions of Part 24 of the Local Government Act; AND WHEREAS, the Regional Board wishes to establish a service for the purpose of providing contributions to the cost of public library services within a portion of Electoral Area D; AND WHEREAS the Regional Board has published a notice under Section of the Local Government Act that it intends to establish the service within the proposed service area for the purpose of providing financial contributions to the Squamish Public Library; AND WHEREAS less than 5% of the electors in the service area have signed the counter petition forms under Section of the Local Government Act; NOW THEREFORE, the Regional Board of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows: 1. The Regional Board hereby establishes a service for the purpose of providing contributions to the cost of public library service within a portion of Electoral Area D provided by the Squamish Public Library. 2. The boundaries of the Service Area shall be comprised of a portion of Electoral Area D as shown outlined on the attached map marked Schedule A forming part of this by-law. 3. The participant in the service established under Section 1 is a portion of Electoral Area D. 4. As provided for in Section 803 of the Local Government Act, the annual cost of providing the service shall be recovered by requisition of money to be collected by a property value tax levied on the net taxable value of land and improvements for regional hospital district purposes. 5. The maximum amount that may be requisitioned annually under Section 806 of the Local Government Act for the Service shall be $36, or the product of $0.35/$1,000 of the net taxable values of land and improvements, whichever is greater. 6. The annual cost attributable to this service shall be the annual net operating costs exclusive of debt charges and capital, and the costs attributable to the service shall be apportioned among the participant and the District of Squamish on the basis of the converted value of land and improvements.

74 The maximum amount that may be requisitioned annually under section 806 of the Local Government Act for the Service shall be phased in over three years and shall be as follows:: (a) in 2002 a sum equal to 50% of the net actual costs apportioned to the Service in section 5 above; (b) in 2003 the sum equal to 75% of the net actual costs apportioned to the Service in section 5 above; (c) in 2004 and every year thereafter a sum equal to 100% of the net actual costs apportioned to the Service in section 5 above. 8. This by-law may be cited as Squamish Public Library Contribution Service Establishment By-law No READ A FIRST TIME this 23 rd day of July, READ A SECOND TIME this 23 rd day of July, READ A THIRD TIME this 23 rd day of July, APPROVED BY THE INSPECTOR OF MUNICIPALITIES this, day of ADOPTED this day of, Susan L. Gimse Chair R. A. Beauchamp Secretary-Treasurer I hereby certify the foregoing to be a true and correct copy of By-law No. 731, cited as Squamish Public Library Contribution Service Establishment By-law No , as read a third time July 23, R. A. Beauchamp Secretary-Treasurer N:\legal\Bylaws\Bylaws\SA SC SE Service By-laws\SE Service Establishment\SE731.doc

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76 SQUAMISH-LILLOOET REGIONAL DISTRICT BY-LAW NO A by-law to authorize the issuance of a Temporary Industrial Use Permit. WHEREAS, pursuant to section 921 of the Local Government Act, local government may by by-law issue a Temporary Industrial Use Permit. AND WHEREAS the Board of the Squamish-Lillooet Regional District deems it advisable to issue a Temporary Industrial Use Permit. NOW THEREFORE, the Regional Board of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows: 1. This by-law may be cited for all purposes as the "Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No This Temporary Industrial Use Permit is issued subject to compliance with all other bylaws of the Regional District applicable thereto, except as specifically varied or supplemented by this Permit. 3. This Temporary Industrial Use Permit is issued to: Western Versatile Construction Corp Telegraph Trail Langley, BC V1M 3E6 4. The Temporary Industrial Use Permit applies to and only to those lands within the Regional District described below, and any and all buildings, structures and other development thereon: Unsurveyed Crown land at Road Station along North Miller Access Road (Approximately Long Lat) as shown on the map attached hereto as Schedule "A". 5. In addition to the existing provisions of Squamish-Lillooet Regional District Zoning Bylaw No. 29, 1972 (or any by-law replacing By-law No. 29, 1972) the following uses are permitted: a. concrete batch plant, b. secondary construction laydown, c. aggregate and material storage during construction of the Miller Creek Power project as shown on Western Versatile Construction Corporation South Intake Batch Plant Layout dated August 27, 2001 and attached hereto as Schedule B. 6. Uses permitted under section 5(a) of this permit shall be subject to the following conditions: N:\legal\Bylaws\Bylaws\TP748.doc

77 - 2 - a. Hours of operation for any business activity on the property shall be from 7:00 a.m. to 6:00 p.m. b. Temporary industrial activities on the site shall be solely for the purpose of construction of the hydroelectric facility. There shall be no retail or wholesale sales of concrete or any other products. 7. The land described herein shall be developed in strict accordance with the terms and conditions and provisions of this Temporary Industrial Use Permit. 8. This Temporary Use Permit expires two years after the date of adoption of Squamish- Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No Any application to amend this Temporary Industrial Use Permit shall be considered a new application. 10. This Temporary Industrial Use Permit is not a building permit. READ A FIRST TIME this 13 th day of May, READ A SECOND TIME this 13 th day of May, A PUBLIC HEARING WAS HELD, PURSUANT TO SECTION 890 OF THE LOCAL GOVERNMENT ACT, ON THE 27 th day of May, READ A THIRD TIME this day of, APPROVED BY THE MINISTRY OF COMMUNITY, ABORIGINAL AND WOMEN S SERVICES this day of, APPROVAL NUMBER: ADOPTED this day of, Paul Lalli Chair P. John Gairns Interim Secretary-Treasurer I hereby certify the foregoing to be a true and correct copy of By-law No cited as "Squamish-Lillooet Regional District Temporary Industrial Use Permit Authorization By-law No as read a third time May 27, P. John Gairns Interim Secretary-Treasurer

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80 SQUAMISH-LILLOOET REGIONAL DISTRICT BY-LAW NO A by-law of the Squamish-Lillooet Regional District to amend Squamish- Lillooet Regional District Zoning By-law No. 29, The Board of Directors of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows: 1. This by-law may be cited for all purposes as the "Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No ". 2. Section of By-law 29 is amended by inserting, immediately following the definition of street, the following: temporary tourist accommodation means a single family dwelling that is used primarily for short term or nightly lodging by visitors for a total of less than four consecutive weeks in a calendar year; 3. By-law 29 is amended by inserting, immediately following section , the following: Residential Tourist Accommodation (1) In addition to uses permitted under section 2.3.0, the following uses are permitted on Lot 44, District Lot 4100, Plan 33675: (a) (b) temporary tourist accommodation of not more than 8 guests during periods when the dwelling is not occupied for residential; cottage subject to the following provisions: (i) the maximum floor area shall be 75 square metres; (ii) the maximum height shall be 5 metres or one storey, (iii) whichever is less; the cottage shall not include a garage as part of the building. (2) Licensed facilities for serving or sales of alcoholic beverages are not a permitted use in conjunction with temporary tourist accommodation. READ A FIRST TIME this day of, READ A SECOND TIME this day of, PUBLIC HEARING HELD PURSUANT TO SECTION 890 OF THE LOCAL GOVERNMENT ACT this day of, READ A THIRD TIME this day of, ADOPTED this day of, Paul Lalli Chair P. J. Gairns Interim Secretary-Treasurer

81 I hereby certify the foregoing to be a true and correct copy of By-law No. 749 cited as "Squamish- Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No " as adopted ---. P. J. Gairns Interim Secretary-Treasurer

82 SQUAMISH-LILLOOET REGIONAL DISTRICT BY-LAW NO. 750, 2002 A by-law of the Squamish-Lillooet Regional District to amend Squamish- Lillooet Regional District Zoning By-law No. 29, WHEREAS pursuant to Part 29 of the Local Government Act, a local government may regulate, by means of zoning by-law, the use of land, density of the use of land and siting matters; AND WHEREAS, pursuant to section of the Local Government Act, local government may in a zoning bylaw designate areas where temporary industrial uses may be allowed and may specify general conditions regarding the issue of temporary industrial permits in those areas; AND WHEREAS the Board of the Squamish-Lillooet Regional District deems it advisable to provide appropriate zoning; NOW THEREFORE, the Regional Board of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows: 1. This by-law may be cited for all purposes as the "Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 750, 2002". 2. The Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, is amended as follows: (a) Zoning Map Schedule A to By-law No. 29 is amended by rezoning a portion of District Lot 1549, Lillooet Land District as shown on Schedule A, which is attached to and forms part of this by-law, from Rural I zone to Industrial IV zone. 3. That part of District Lot 8693 Lillooet Land District as shown on Schedule A is designated as a temporary use permit area during construction of the Rutherford Creek Power project for a temporary laydown and construction area. A temporary industrial use permit on part of District Lot 8693, LLD may include some or all of the following uses, subject to the general conditions in section 5: i. concrete batch plant; ii. aggregate and fill storage; iii. storage of penstock pipe; iv. fabrication facility a cover all building used for cutting and welding pipe, for covered storage and for minor repair activities v. storage of light equipment and supplies such as tool containers, form work lumber and hardware, compressors, light towers, etc. vi. temporary contractor, engineers offices; vii. fuel storage; viii. off street parking.

83 That part of District Lot 1549 Lillooet Land District as shown on Schedule A is designated as a temporary use permit area during construction of the Rutherford Creek Power project for a temporary laydown and construction area. A temporary industrial use permit on part of District Lot 1549, LLD may include some or all of the following uses, subject to the general conditions in section 5: i. penstock and materials storage; ii. off street parking. 5. Issuance of a temporary industrial use permit shall be subject to the following general conditions: i. A temporary use permit shall not be issued unless arrangements have been made to the satisfaction of the Regional Board that the temporary uses under the permit will enhance local employment, utilize local resources and directly benefit the local Electoral Area C and Pemberton economy. ii. Temporary industrial activities on the site shall be solely for the purpose of construction of the hydroelectric facility. There shall be no retail or wholesale sales of any products. iii. Adequate security shall be provided to ensure that the temporary industrial activity is ceased upon expiry of the temporary use permit or project completion, whichever occurs first. iv. A report shall be prepared by a qualified professional on the date of expiry of the temporary use permit to verify that the temporary use area is free of contamination to the extent that it would not be considered a contaminated site under provincial legislation. v. Specific operating conditions may be incorporated in the temporary use permit as the Regional Board deems appropriate. 6. "Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 717, 2002 is repealed. READ A FIRST TIME this day of, READ A SECOND TIME this day of, PUBLIC HEARING held/waived on the day of, READ A THIRD TIME this day of, APPROVED PURSUANT TO S.54 OF THE HIGHWAY ACT this day of, ADOPTED this day of, Paul Lalli Chair P. J. Gairns Interim Secretary-Treasurer

84 - 3 - I hereby certify the foregoing to be a true and correct copy of By-law No. 750 cited as Squamish-Lillooet Regional District Zoning By-law No. 29, 1972, Amendment By-law No. 750, 2002 as adopted , P. J. Gairns Interim Secretary-Treasurer N:\legal\Bylaws\Bylaw Correspondence\BL 750\ZA750.doc

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