DSAIA Accreditation Checklist
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1 DSAIA Accredittion Checklist Accredittion Level Orgniztion Informtion Where to find resources Bsic Silver Gold 501c3 Determintion Letter Generl Opertions & Administrtion Mission Sttement (you'll be sked to submit your mission sttement) Bylws, Policies & Procedures Bylws (copy for uplod) Bylws, Policies & Procedures conform to stte sttues Bylws, Policies & Procedures selection nd tenure of governing bord Bylws, Policies & Procedures bord requirements for quorum Bylws, Policies & Procedures consecutive terms nd term limits Bylws, Policies & Procedures t lest 5 bord members Bylws, Policies & Procedures process for hndling urgent business between meetings Bylws, Policies & Procedures bord meeting frequency Bylws, Policies & Procedures Refer to this list of webinrs for dditionl resources: Bord Development 101 Committees Where to find resources Bsic Silver Gold Committee structure Bord Development & Resources Committee gols nd objectives Bord Development & Resources Committee chrters Bord Development & Resources Refer to this list of webinrs for dditionl resources: Bord Development 101 Shred Responsibility & Accountbility Orgniztion Minutes Where to find resources Bsic Silver Gold Approvl of mission sttement nnully Bord Development & Resources Approvl of budget Generl Opertions & Administrtion Review of bylws nnully Bylws, Policies & Procedures Written gend nd mterils sent out in dvnce of meeting Bord Development & Resources Review of need for generl libility coverge upon renewl of policy Review need for Bord of Directors libility coverge upon renewl of Progrms nd ctivities reviewed t lest every 3 yers Approvl of 990 Progrms nd ctivities reviewed t lest every 2 yers Review of ED's performnce nnully Employee Mterils Review overll compenstion structure of orgniztion t lest every 3 yers Employee Mterils Review website nnully to continuously updte Progrms nd ctivities reviewed nnully Review of finncil pln Generl Opertions & Administrtion Refer to this list of webinrs for dditionl resources: Shred Responsibility & Accountbility Are You Covered (Prt 1 & 2) Building More Productive Bord Budgeting Plese be prepred to uplod copy of one meeting's minutes. Policies/Procedures/Prctices Where to find resources Bsic Silver Gold
2 Bord Policies/Procedures Bord member ttendnce & noncomplince policy Bord Development & Resources Bord periodic evlutions Bord Development & Resources Forml nomintion & pprovl process Bord Development & Resources Bord skills gp nlysis Bord Development & Resources Bord trining progrm Bord Development & Resources Orgnized bord development progrm/process Bord Development & Resources Bord self-ssessment nnully Bord Development & Resources Conflict of Interest Policy Bylws, Policies & Procedures Confidentility Policy Bylws, Policies & Procedures Disclosure Policy signed nnully by bord members Bylws, Policies & Procedures Anti-hrssment Policy Bylws, Policies & Procedures Grievnce Policy Bylws, Policies & Procedures Whistleblower Policy Bylws, Policies & Procedures Document Retention Policy Bylws, Policies & Procedures Non-Discrimintion Policy Bylws, Policies & Procedures Technology Pln/Policy (electronic dt bckup nd storge system in Bylws, Policies & Procedures Acceptnce of Gifts Policy Bylws, Policies & Procedures Includes limits on individuls or entities from which the orgniztion will ccept gifts Bord Development & Resources Includes the purpose for which dontions will be ccepted Bord Development & Resources Includes whether to ccept unusul or unexpected gifts Bord Development & Resources Includes disclosure sttement Bord Development & Resources Public Affirs Prctices The ccredittion progrm does not include forml policy in writing Assure positions of orgniztion re nonprtisn Eduction info provided to medi or distributed is ccurte Provide public eduction nd policy dvoccy in community Assign point person for public policy relted questions/issues Tkes position on specific issues Refer to this list of webinrs for dditionl resources: Bord Development Series (6 webinrs totl) Building More Productive Bord How To Lose Bord Member How To Red Finncil Reports (bd member trining) Growing Grssroots Advoccy t the Stte Level How You Cn Help Pss DS Prentl Testing Info Lw In Your Stte Finncil Sttements & Policies Where to find resources Bsic Silver Gold 990 Filing (does your org file version of the 990?) Finncil Policies Internl Control Procedures Bylws, Policies & Procedures Investment Policy Bylws, Policies & Procedures Purchsing Prctices Bylws, Policies & Procedures Unrestricted current net ssets Bylws, Policies & Procedures Reserve Fund Policy Bylws, Policies & Procedures Finncil Sttements Pge 2 of 6
3 End of yer finncil sttement (budget v. ctul) At lest 60% of resources spent on progrms Finncil sttements prepred t lest qurterly (budget v. ctul) Finncil sttements include Profit & Loss for ech progrm nd complete blnce sheet Svings reserve of 3-6 months Bylws, Policies & Procedures Svings reserve of t lest one yer Bylws, Policies & Procedures At lest 75% of resources spent on progrms Csh flow projections Refer to this list of webinrs for dditionl resources: How To Red Finncil Reports Internl Controls Evlution of Progrms/Activities Where to find resources Bsic Silver Gold Includes qulitittive & quntittive methods Evlutions used to strengthen orgniztion/mke progrmmtic chnges Employ mesurement tool for prticiption stisfction Evlution Tools & Surveys Evlutions include input from progrm prticipnts Evlution Tools & Surveys Progrms/ctivities re evluted in reltion to mission Evlutions ddress progrm efficiency nd effectiveness Procedures re cost-effective Mrketing, Communiction & Internet Presence Where to find resources Bsic Silver Gold Hs Fcebook pge/group Hs mrketing brochure (uplod digitl copy of brochure) Awreness & Mrketing Produces newsletter (print/online) Communictions Contct info is redily vilble on ll mrketing mterils Accurte nd truthful solicittion Hs website Contct info included prominently on website Noted online wht info is being collected upon sign up Noted online how info will be used Informtion online on how to contct the orgniztion to review info Noted online wht security is in plce to protect submitted informtion Noted online how chrity benefits from sle of products or dontions (ctul/estimte of purchse price tht will benefit chrity, dtes of cmpign, mx or gurnteed Dt Mngement Hve dtbse/list of membership Communictions Pge 3 of 6
4 Hve segregted dtbse (not listing) of membership/volunteers/donors Communictions Hve segregted dtbse (not listing) of community stkeholders Communictions Refer to this list of webinrs for dditionl resources: Copy, Cut & Pste E-Newsletters Fcebook Content Strtegy Fcebook Q&A Mrketing Your Wlk with Socil Medi Socil Medi 101 Online Fundrising Best Prctices How To Cptivte & Engge Your Constituents with Your Website The Like-Able Orgniztion Technology Series - Dtbses Orgniztionl Structure Where to find resources Bsic Silver Gold Hs n "orgniztionl chrt" which shows the hierrchy of uthority within the orgniztion Generl Opertions & Administrtion Hs clerly defined roles nd responsibilities of bord/stff/volunteer structure Generl Opertions & Administrtion Hs clerly defined uthority of bord/stff/volunteers Generl Opertions & Administrtion Hs job descriptions for ll bord/stff/volunteers Generl Opertions & Administrtion Orgniztionl Assessment Assesses t lest every two yers - the orgniztion's performnce nd effectiveness nd of determining future ctions required to chieve its mission Evlution systems re in plce to mesure progress in chieveing results (includes outcome evlution, documenting how the orgniztion is mking difference, plus formtive evlution, identifying wys the orgniztion Refer to this list of webinrs for dditionl resources: Bord Development 101 The Role of Your Bord Shred Responsibility & Accountbility Volunteer Mnger's Toolkit Stff Where to find resources Bsic Silver Gold Perform nnul performnce evlutions Employee Mterils Include stff self-ssessment Employee Mterils Procedure in plce on the hiring Employee Mterils Procedure in plce on how to set compenstion Employee Mterils Procedure in plce on how to evlute the ED Employee Mterils Refer to this list of webinrs for dditionl resources: Adding Top Level Stff How To Lose n Executive Director This section is only for groups who hve stff nd is optionl. Pge 4 of 6
5 Strtegic Plnning Where to find resources Bsic Silver Gold Hs developed strtegic pln Bord Development & Resources Strtegic Pln includes both short term nd long term plnning for the orgniztion Bord Development & Resources Strtegic Pln defines specific gols nd objectives relted to the mission Bord Development & Resources Strtegic Pln includes tools/procedures to evlute the orgniztion's progrms/inititives included in the pln imed towrd chieving the mission Bord Development & Resources Refer to this list of webinrs for dditionl resources: Shred Responsibility & Accountbility Strtegic Plnning with Your Bord Creting & Living Into Your Strtegic Pln Fund Development Where to find resources Bsic Silver Gold Hve t lest one source of fundrising/development in plce Events & Fundrising Hve dependble funding pln in plce Events & Fundrising Funding pln includes diverse funding bse Events & Fundrising If receiving grnt funding, hs grnt trcking/reporting pln in plce Grntwriting Refer to this list of webinrs for dditionl resources: Fundrising with Your Bord Creting Fundrising Donor Development Series (3 webinrs) Setting Your Fundrising Gols Grntwriting Boot Cmp Series (6 webinrs) Improving Your Fundriser Online Fundrising Best Prctices Wht Your Sponsors Relly Wnt Incresing Your Silent Auction Revenue Run For Money: Orgnizing 5K Build Better Golf Tournment Annul Report Where to find resources Bsic Silver Gold Mission sttement Communictions Progrm ctivities Communictions Summry of sttement of finncil position Communictions Nmes of Bord of Directors Communictions Nmes of mngement stff Communictions Recognition of donors Communictions Refer to this list of webinrs for dditionl resources: How To Write n Annul Report Progrms Where to find resources Bsic Silver Gold Note the mt of pgms for ech level, s well s the 3 progrms needed for Bsic Accredittion New Prent Outrech, Support & Informtion New & Expectnt Prent Outrech Down syndrome informtion resources Awreness & Mrketing Prentl Outrech & Support New & Expectnt Prent Outrech Prent Eduction Progrm Prent & Fmily Support Mterils Orgnized support progrm for mothers Progrms Orgnized support progrm for fthers Progrms Pge 5 of 6
6 Orgnized group for teens/dults Medicl Outrech Progrm Scholrship Progrm (i.e., for conferences, conventions or Prent/Professionl Workshops (one speker or 1/2 dy events) Prent/Professionl Conference (minimum of full dy of workshops/progrmming) Teen & Adult Mterils Medicl Outrech Conferences & Workshops Conferences & Workshops Conferences & Workshops School-relted inclusion & wreness progrmming (peer presenttions, etc.) Eduction & School Resources Sibling support & informtion Prent & Fmily Support Mterils Direct services (therpy) Progrms Direct services (eduction progrms) Eduction & School Resources Other - there will be n opportunity to offer dd'l progrms tht might not fit under the bove ctegories Refer to this list of webinrs for dditionl resources: A Helthier Life: Wellness & Fitness Progrm Bck to School Workshop Creting Successful Support Progrms for Grndprents Developing Successful Annul Conference Diversity Outrech Hertstrings icn Bike Medicl Outrech Progrm New Fmily Support Next Chpter Book Club Prents First Cll Progrm Peer Presenttions Sibshops Six in Sixty Series The Lerning Progrm Why D.A.D.S. Pge 6 of 6
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