Minutes Board of Trustees February 25, :30 p.m. Lockhart High School Conference Center The meeting was called to order by board president,

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1 February 25, :30 p.m. Lockhart High School Conference Center The meeting was called to order by board president, Timoteo Juarez, Jr. Other board members present were Juan Alvarez, Jr., John Flores, John Manning, Clint Mohle, and Carl Ohlendorf. Call to Order Presentation of Colors by JROTC Invocation Superintendent Tom Bailey gave the invocation. Open Forum State Representative Patrick Rose attended the board meeting to pay his respects to Superintendent Tom Bailey. Mr. Rose told the trustees, audience, and tax payers that during the last few years he has worked hard in Austin on school finance. There has not been real progress for school districts, although there has been progress for tax payers. He looks forward to working with the nine school districts in his district and states that we are currently in the waiting, watching, and finger crossing mode regarding the effects of the broadened franchise tax process. He encourages a dialog between the Lockhart ISD and his staff. to figure out what it is we need to work on. Mr. Rose thanked everyone in the room and the community who care about schools and thanks everyone for doing a very difficult job and having excellent schools here in Lockhart ISD. Business 1A. Action: Accept Resignation of School Board Trustee/Board President Gary Allen The board received the resignation of School Board Trustee/Board President Gary Allen. The motion was made by Clint Mohle, seconded by John Manning to accept Gary Allen s resignation. The motion carried unanimously, (6-0). On behalf of the Lockhart ISD staff and community, we give our heartfelt thanks to Mr. Allen for his service. 2A. Action: Election of the Vacant Position(s) of the Offices of the School Board According to policy Mr. Juarez accepts the roles and responsibilities of Board President and opens the floor for a motion to fill the Vice President position vacated by Mr. Juarez. The motion was made by John Manning, seconded by Tim Juarez for Juan Alvarez to be Vice President. The motion failed, (3-3). The motion was made by Carl Ohlendorf, seconded by Juan Alvarez for John Flores to be Vice President. The motion carried unanimously, (6-0). 3A. Action: Consider and/or Approve Selection Process for Appointment to Fill Trustee Vacancy The board discussed their options for filling the board vacancy: leave the position vacant until the general election or appoint someone from District 2 to fill the position. Mr. Alvarez was concerned that there would be no representative for the constituents of District 2, Mr. Manning said the At Large members would be more than happy to provide representation for these citizens. Tom Bailey said technically Mr. Allen can still function as an active member of the board until his position is filled. The motion was made by Carl Ohlendorf, seconded by John Manning to leave the position vacant. The motion carried (5-1), Mr. Alvarez voted against. 1. Consent Agenda: A. Approval of Minutes December 17, 2007 December 20, 2007 January 28, 2008 B. LISD Tax Collection Report C. Budget Amendments D. Cash Investments Balances E. Deleted titles, 2007 Plum Creek Library F Student Transfers G. Updated Investment Policy

2 February 25, 2008 Page 2 The motion was made by John Manning, seconded by Carl Ohlendorf to approve the Consent Agenda as presented by the administration. The motion carried unanimously, (6-0). 2. Comm/Action: Revenues, Expenditures, and Salaries Budget Update Lockhart ISD is required by law to have a Maintenance and Operations budget, Interest & Sinking budget and a School Nutrition Fund budget. The campuses have submitted their budget requests to the Administration office and that information will be provided to the board prior to next months board meeting. We are in the process of compiling the data into a presentation format and this information does not include any information for a pay increase in 08-09, no capital outlay, library books, long term facility needs, changes/requests for positions, any requests for stipend increases or the new CATE courses approved last month. The Budget Summary- General Fund, Tax Rate History, General Fund-Fund Balance Analysis, School Nutrition Fund Budget, Interest and Sinking Fund Analysis, Legal Debt Margin, Chapter 41 Roll-forward Analysis, Two models of a Teacher pay scale (Mr. Manning requested that the administration review the pay disparity at 15 years on teacher scale), Stipend analysis, Requests for New Positions and Changes in Positions for and a Custom Survey Report are all included in the original minutes. Mr. Manning and Mr. Alvarez requested that the Principals provide library and text book needs in their budgets for Tina Knudsen pointed out that LISD s state share of revenue is 69% at this time, with a healthy $9 million dollar Fund Balance. Mr. Juarez requested that a Budget Itinerary/Schedule be included in future board mail outs. No action is being recommended at this time. 3. Comm/Action: Proposed Eight Period Secondary Schedule The addition of extra math and science credit for graduation reduces the number of electives and repeat courses available to students. Adding an eight period allows for 32 courses over a four year period rather than the current 28 course scenario. Principals plan to run a mock schedule to determine if present staffing is adequate before implementation, theoretical models indicate no need for additional staffing. The actual bell schedule will be determined after approval of the move. Preliminary configurations show a 2 to 5 minute reduction of each period from the present 50 minute time. Superintendent Bailey s recommendation on the advice of LHS is to approve the High School and Freshman Campus move to an eight period day next year. Board members had several questions for Mr. Ramirez and Mr. Henk regarding the accelerated block, effects on the Junior High, reducing class instruction time, serving all students, and staffing issues. Mr. Alvarez wanted to know if parents were involved in this decision. The board requested that this item be brought back with more definitive information to include bell schedules, class time, and staffing needs. 4. Action: May 10, 2008 Lockhart Independent School District School Board Election A court order from the US District Court for the Western District of Texas Austin Division stated that, Lockhart ISD will at its next election to be held in May of 1990 in accordance with State law after all necessary approvals are obtained, will conduct an election in which four positions of the Board of Trustees will be filled from single member districts. The following year, in May of 1991, another election will be conducted in which three positions of the Board of Trustees will be filled through an at-large electoral system utilizing cumulative voting. This is the year that places in single member Districts 1, 2, 3, and 4 are up for election. The Administration recommends the Board approve the Order of Election and the Agreement to Conduct Joint Elections between the City of Lockhart and the Lockhart ISD. The motion was made by Carl Ohlendorf, seconded by Juan Alvarez to accept the administration s recommendation and approve the Order of Election and the Agreement to Conduct Joint Elections between the City of Lockhart and the Lockhart ISD. The motion carried unanimously, (6-0). 21. Action: Consider and/or Approve Dual Language Model Mr. Juarez stated that there was a request of the board to move this item. Each school district is required to provide a Bilingual Education program for students whose native language is not English when there are 20 or more students who speak that language in a grade level. In Lockhart ISD the native language for the Bilingual Program is Spanish. After a year of study of Bilingual program models and reviewing research on Bilingual programs, it was determined that the Bilingual program for LISD needed to be adjusted to meet the intent of Chapter 89. The One Way Dual Language Program will provide a model that will best meet the academic needs of bilingual students in the elementary schools, the handbook for the program was presented to the board in November. The Administration and District Advisory Committee recommends the Board approve the

3 February 25, 2008 Page 3 One Way Dual Language program as the local policy to be implemented over a 5 year period. Mr. Manning requested that the administration to closely monitor this program, so there will be no surprises in the future. The motion was made by John Manning, seconded by Carl Ohlendorf to approve the Dual Language Model as presented by the administration. The motion carried unanimously, (6-0). 23. Action: Personnel Timoteo Juarez, Jr., closed the meeting at 6:47 p.m. on February 25, 2008 for the purpose of discussing Personnel in accordance with the Texas Open Meetings Act, Texas Government Code Section No final action, decisions, or motions would be made while the board was in executive session. The meeting opened at 8:34 p.m. on February 25, The motion was made by Carl Ohlendorf, seconded by Clint Mohle that Troy Moses be employed as a Teacher/Head Football coach for the Lockhart ISD on a one year contract, with 226 days, and the Head Football coach stipend. The motion carried (4-1-1), Mr. Juarez voted against, Mr. Alvarez abstained. 5. Action: Consider and/or Approve Real Estate Donation Mr. Harry Hilgers has contacted LISD administration regarding some potential real estate developments within the Lockhart ISD boundaries. Mr. Hilgers has requested a letter from the district saying the district is willing to accept a donated school site within a proposed development. The enclosed letter has been drafted by Will Cabler of Henslee, Schwartz and we feel will adequately protect the district from any undue obligations relating to the project and will also allow Mr. Hilgers to proceed with the project. The letter and diagrams are included in the original minutes. The administration recommends that the board approve the letter and authorize the Board President to sign on behalf of the board and district. The motion was made by Carl Ohlendorf, seconded by John Manning to approve the letter and authorize the president to sign on behalf of the board and district. The motion carried unanimously, (6-0). 6. Action: Consider and/or Approve Tax Resale Bids Received on PID 20120, PID 12005, and PID Each of these properties had been offered for auction in the past and had not been bid upon. The administration recommends accepting these bids and getting these properties back on the tax rolls. The motion was made by John Manning, seconded by Clint Mohle to accept the property bids. The motion carried unanimously, (6-0). 7. Action: Consider and/or Approve the Hiring of a Consultant to Audit the Comparison of the Use of a Food Service Management Company versus a Self Operation of the Food Service Program At the February 27, 2007 school board meeting, the board passed a motion to extend the Food Service Management contract with Aramark for one year with the stipulation that the district will bring back the cost for an independent auditor to do a study. The administration recommends hiring Gibson Consulting to conduct a review of the comparison cost study ($6000) completed by the administration. The motion was made by John Manning, seconded by Clint Mohle to approve the Gibson Consulting agreement. The motion carried unanimously, (6-0). 8. Action: Consider and/or Approve the Payment of Moving Expenses for the Superintendent as per the Employment Contract and to Amend the General Fund Budget to Fund the Expense The employment contract states that the Superintendent shall obtain three bids for expenses in connection with the necessary relocation of the Superintendent and shall submit these bids for consideration and approval by the board. The Board shall consider the bids submitted by the Superintendent and shall select from among them and pay all moving expenses outlined in the selected bid. The bids are included in the original minutes and Superintendent Bailey requests that the board pay the lowest estimate, $ The motion was made by Juan Alvarez, seconded by John Flores to approve paying for the moving expenses and amend the General Fund. The motion carried unanimously, (6-0).

4 February 25, 2008 Page 4 9. Action: Consider and/or Approve the Durham Transportation Services Contract The 2005 contract with Durham provides for up to five annual extensions, with inflation adjustments based on the Dallas-Ft. Worth Consumer Price Index. The contract renewal term would start August 14, 2008 with a 2.41% total increase in the amount of $35,481. The administration recommends signing this contract continuation, based on wages and increases in general this increase seems to be a fair one. Mr. Manning wanted to know if the student transfer situation has been fixed. Mr. Bailey said that small changes have been made in regards to lighting and escorting students into the building, but still requires improvement. Some of the suggested solutions would inevitably cause more routes, mileage, and costs to be added, so the administration is still working on this problem. The motion was made by John Manning, seconded by Clint Mohle to approve the Durham contract as recommended by the administration. The motion carried unanimously, (6-0). 10. Action: Consider and/or Approve the Athletic Equipment Bids for Football and Cross Country-RFP Requests for bids were sent out in January for the attached list of athletic equipment provided by the Athletic Department. The items on the bid list are items that will be purchased this year to use in the season. The Athletic Department has reviewed and selected the items that will be purchased. Items that were not awarded did not meet specifications or within budget. The administration recommends approval of the Football and Cross Country bids as provided. The motion was made by Carl Ohlendorf, seconded by John Flores to approve the Athletic Equipment bids as recommended by the administration. The motion carried unanimously, (6-0). 11. Action: Consider and/or Approve School Calendar The calendar committee first met January 21, 2008 to look at several calendars from other districts and discussed the things that were important to district employees. Two issues seemed to be the most important; ending the semester before the Christmas break and ending the school year before June. Does the Board want to adopt the preferred calendar, Calendar A, or a calendar that has balanced semesters, Calendar B? Board Policy EIA, (LOCAL) states.grade reports shall be issued every nine weeks on a form approved by the Superintendent or designee To adopt the preferred calendar, grade reports would go out every eight weeks the first semester and every ten weeks the second semester, this would require a change in Board Policy, Mr. Juarez suggests that the board approve a waiver to board policy and try to keep a full nine week grading period. The motion was made by John Manning, seconded by Carl Ohlendorf to adopt calendar B with the nine week grading period system. The motion failed, (3-3) Mr. Flores, Mr. Juarez, and Mr. Alvarez voted against. Mr. Alvarez wanted to know how soon the calendar needed to be adopted, and Mr. Bailey told him the sooner the better. Mr. Juarez said a public meeting was held during the planning of the last school calendar and he wanted to know if this committee had received public input, Mr. Mohle said they did not. The board requested that a letter go home with students along with an ad in the newspaper requesting parental input. 12. Action: Consider and/or Approve Renewing the Speech Therapist Contract for The administration recommends approval of the Speech Therapist contract with Wendy Ramsey for the school year contingent upon the continued federal funding of Individuals with Disabilities Education Act (IDEA-B). The motion was made by Juan Alvarez, seconded by John Manning to approve the administrative recommendation as presented. The motion carried unanimously, (6-0). 13. Action: Consider and/or Approve Renewing the Occupational Therapist Contract for The administration recommends approval of the Occupational Therapy Services contract with Technology Access Inc. for the school year contingent upon the continued federal funding of Individuals with Disabilities Education Act (IDEA-B). The motion was made by Juan Alvarez, seconded by John Flores to approve the administrative recommendation as presented. The motion carried unanimously, (6-0).

5 February 25, 2008 Page Action: Consider and/or Approve Renewing the Physical Therapist Contract for The administration recommends approval of the Physical Therapist contract with Emily Martinez for the school year contingent upon the continued federal funding of Individuals with Disabilities Education Act (IDEA-B). The motion was made by Juan Alvarez, seconded by John Flores to approve the administrative recommendation as presented. The motion carried unanimously, (6-0). 15. Action: Consider and/or Approve Memorandum of Understanding between LISD and City of Lockhart Regarding MHz Radios The FCC has mandated changes in the 800 MHz frequency band that will require these radios to be upgraded in order to continue to operate legally. The school district does not use these radios any more, the city will upgrade these radios to the new FCC standard for interoperability. The administration recommends that the Board approve donating the radios to the City of Lockhart. Mr. Juarez wanted to know if the radios had any book value, Tina Knudsen will find out. The motion was made by Juan Alvarez, seconded by John Manning to approve donating the radios to the City of Lockhart. The motion carried unanimously, (6-0). 16. Action: Consider and/or Approve Cost of Department Head/Lead Teacher Stipends The secondary principals are requesting that the LISD School Board approve the second installment of the department head stipend $1000 and the elementary principals are requesting a $500 stipend for elementary grade level team leaders. The administration supports this request. Mr. Alvarez wanted to know if it would be possible to give the elementary team leaders $2,000 also. Tina Knudsen said the budget could afford $2,000 this year and would need to be reassessed in next year s budget, the total cost would be approximately $70,000. Mr. Juarez expressed concern regarding such a significant bump up this year and not being able to continue in the future. Mr. Manning said this motion would be to set the stipend at this level and for the future, Mrs. Knudsen said this motion is a $36,000 increase to the proposed budget. The motion was made by John Manning, seconded by Juan Alvarez to approve the cost of Department Head/Lead Teacher stipends $2,000 across the board. The motion carried unanimously, (6-0). 17. Action: Consider and/or Approve the Textbook Selection The administration recommends that the Board adopt Scott Foresman-Addison Wesley Envision MATH Texas as the primary math textbook to be used in the Lockhart ISD, the entire list is included in the original minutes. The motion was made by Carl Ohlendorf, seconded by John Flores to approve the textbook selection as presented. The motion carried unanimously, (6-0). 18. Action: Consider and/or Approve Administrator Contract Changes Interim Superintendent Brooks requested that all Assistant Principals be available 12 months of the year, their calendars would remain flexible regarding individual campus needs. This was presented to the board as an efficiency move, no additional days would be added to these contracts. The contracts were changed, requiring board approval. Mr. Bailey consulted with the TASB Director of Legal Services, her recommendation is to ratify the contract changes at this time. Mr. Flores asked whether the Assistant Principals were given input and what will happen if they are required to work additional days? Mr. Bailey agrees that this was done at the wrong time of the year, but will not cost the district additional money. It will be the responsibility of the Principals to determine when staff is most needed, and insure that they don t exceed their contract number of days. The administration recommends approval. The motion was made by Carl Ohlendorf, seconded by Clint Mohle to ratify the action taken to change Administrator contracts from 11 months to 12 months. The motion carried, (4-2) Mr. Manning and Mr. Flores voted against. The board took a 10 minute break.

6 February 25, 2008 Page Action: Consider and/or Approve Soliciting RFQ s for an Internal Auditor, a Scope will need to be Determined by the Board of Trustees Mr. Manning is requesting that the district obtain an internal auditor to look at inventory controls, (specifically in Maintenance) Human Resources/personnel practices over the last two years, (hiring practices/pay sheets) internal financial controls, expenditures from $500- $25,000 the last two years, (bidding laws) credit card purchases and controls. Mr. Bailey asked if the Business Office needed any additional information to move forward. Mrs. Knudsen stated that our external auditor, West Davis currently looks at regarding the district s financial statements. Mrs. Knudsen requested clarification regarding internal financial controls, Mr. Manning asked to broaden the audit sample to 25% for tracking purchases to determine if district controls are adequate. The motion was made by John Manning, seconded by Carl Ohlendorf for the district to put out an RFQ for an Internal Auditor based on the things we discussed and find out what it is going to cost and then make a final decision. The motion carried unanimously, (6-0). 20. Action: Consider Accelerated Instruction/Credit Recovery Program at Lockhart High School Mr. Manning requested the Superintendent look into this matter and place it on tonight s agenda. Mr. Bailey visited with Mr. Ramirez and Mr. Sheppard regarding the Accelerated Instruction/Credit Recovery program and how it is being implemented to benefit our students. The conversation did reveal that there is room for improvement, Mr. Ramirez acknowledged the Superintendent s recommendations and will they will adhere to those recommendations. Mr. Manning asked whether students involved were Special Ed students and recommends that LHS work very closely with the Special Ed department in the future. 22. Action: Level III Grievance-Sam Lockhart President Timoteo Juarez, Jr., reviewed board policy and Mr. Lockhart requested that the Level III grievance be held in closed session. Timoteo Juarez, Jr., closed the meeting at 11:28 p.m. on February 25, 2008 for the purpose of discussing Personnel Matters in accordance with the Texas Open Meetings Act, Texas Government Code Section No final action, decisions, or motions would be made while the board was in executive session. The meeting opened at 12:12 a.m. on February 26, The motion was made by John Manning, seconded by Carl Ohlendorf regarding Mr. Lockhart s Level III grievance that for the school year, he be given 206 days and the Superintendent is directed to work with Mr. Lockhart on future contract pay. The motion carried unanimously, (6-0). 23. Action: Personnel Consider/Approve Administrative Contract Recommendations for Assistant Superintendent(s), Directors, and Principals: Monica Parks Executive Director of Special Education Troy Moses Teacher/Coach David Johnston TBD Janie Wright Executive Director of Curriculum, Instruction, and Special Programs Linda Bertram Administrator Barbara Bernal Principal Becky Kibby Principal Sam Lockhart Principal Donna Moore Principal Susan Masur Principal Evangelina Orta Principal John Henk Principal Larry Ramirez Principal Ed Sheppard Principal Timoteo Juarez, Jr., closed the meeting at 9:52 p.m. on February 25, 2008 for the purpose of discussing Personnel in accordance with the Texas Open Meetings Act, Texas Government Code Section No final action, decisions, or motions would be made while the board was in executive session. The meeting opened at 11:15 p.m. on February 25, 2008.

7 February 25, 2008 Page 7 The motion was made by John Manning, seconded by Clint Mohle to approve the Administrative recommendation of contracts for Monica Parks, Janie Wright, Barbara Bernal, Becky Kibby, Sam Lockhart, Donna Moore, Susan Masur, Ms. Orta, John Henk and Ed Sheppard. The motion carried unanimously, (6-0). The motion was made by Carl Ohlendorf, seconded by John Manning to extend the contract of Larry Ramirez. The motion carried, (4-2) Mr. Mohle and Mr. Manning voted against. Consider/Approve Administrative Recommendations for Assistant Superintendent, Directors, and Principals for work year: Tina Knudsen Chief Financial Officer Karla Tate Director of Community Education The motion was made by John Manning, seconded by Juan Alvarez to approve contract Administrative recommendation of Karla Tate, Director of Community Education. The motion carried unanimously, (6-0). Personnel Information: Resignations/Retirements of Personnel: Professional-Resigned Hubert Ashley LHS Math Teacher Stuart Porter LHS Social Studies/Coach Resignations/Retirements of Personnel-continued Professional-Retired Donna Stephens Jackie Zimmerman Paraprofessional None Support Staff-Resigned Joe Castillo LJHS Custodian 1 st Grade Teacher-Navarro Elementary LHS German Teacher Support Staff-Retired Pete Balandran LHS Custodian (effective 3/31/08) Consider/Approve Employment of Professional Personnel: Leslie Bird LHS Counselor Patricia Porter LHS Librarian District Wide-Director of Maintenance LHS-Assistant Band Director LHS-Assistant Cheer Sponsor LHS-Speech Teacher LHS-Choir Teacher The motion was made by John Manning, seconded by Carl Ohlendorf to approve the Employment contracts of Leslie Bird, High School Counselor and Patricia Porter, High School Librarian. The motion carried unanimously, (6-0). Consider/Approve Employment of Paraprofessional Personnel None 24. Communication: Personnel Information Administratively Hired or Reassigned Professional None Paraprofessional Erica Phares Cub House Child Care/Learning Lab Director

8 February 25, 2008 Page 8 The motion was made by John Manning, seconded by Juan Alvarez to approve the recommendation of Erica Phares as Cub House Child Care/Learning Lab Director. The motion carried unanimously, (6-0). Support Staff Donald Grabarkewitz Sabrina Ellison Substitutes Amber Bagwell John Banks Megan Blackburn John Cervantes Shelly Denkeler Julie Fairchild Ashley Hosmanek Nance Lackney Carrie K. McKinley Vickey Ramsey Chris Schaible DeVaun Webb Megan White Millicent Garza LJHS Custodian Clear Fork Elementary/Meat Cook The motion was made by John Manning, seconded by Carl Ohlendorf to approve the Substitute List as presented. The motion carried unanimously, (6-0). 25. Comm/Action: Board Member Items President Timoteo Juarez, Jr., notified the Administration that the Board has received a letter of Resignation from Mr. Bailey in which further action by the Board will occur at a later date, with the effective date of May 31, Adjournment. Agenda completed, meeting adjourned. SIGNED: Timoteo Juarez, Jr., Board President APPROVED: Dated SIGNED: Clint Mohle, Board Secretary APPROVED: Dated