Meridian Independent School District Board Minutes August 13, 2002

Transcription

1 Meridian Independent School District August 13, 2002 The regular school board meeting of the Meridian ISD school board was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Marie Garland Nancy Williamson Steve Madson Todd Hyatt Danny Allen Others in attendance: Billy J. Henderson Chance Welch Kathy Landes Leslie Rogge Michele Garza Damon Patterson I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Tracy Hardcastle led the invocation. Pledge Marie Garland led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment There was no public comment. VI. VII. The board minutes from the July 9, 2002, meeting were approved as read. The minutes from the July 25 meeting were approved as read with the correction that Robin Brady seconded the motion for extending the contract to Chance Welch. Business a. Review and Payment of Expenditures and Amend Budget as Needed After discussion of expenditures Steve Madson made the motion to pay them and Marie Garland seconded. The motion carried unanimously. b. Accept Financial Statement Nancy Williamson made the motion to accept the financial statement as presented. Marie Garland seconded and all voted in favor. c. Consider Property, Auto and Liability Insurance After discussing the insurance it was decided to table this until the next meeting, It was reported that we will stay with the same workers comp coverage. d. Adopt Depreciation Policy Nancy Williamson made the motion to approve the depreciation policy as presented. (see attachment) Todd Hyatt seconded and all voted in favor.

2 e. Consider Transfers for the School Year Steve Madson made the motion to approve the transfers as presented. (see attachment) Todd Hyatt seconded. The motion carried unanimously. f. Consider Annuity Contribution for Employees not on Health Insurance Todd Hyatt made the motion to table this item until the budget workshop. Steve Madson seconded and the motion carried unanimously. g. Personnel Consider Contract on Superintendent, Teachers At 7:55 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:30 p.m. Steve Madson made the motion to table action on the superintendent s contract. Todd Hyatt seconded and the motion carried unanimously. Marie Garland made the motion to extend a one year contract to Emilie Sasser for the Secondary English position. Steve Madson seconded and the motion carried unanimously. h. Set Date, Time and Place for Budget Workshop Marie Garland made the motion to set the budget workshop for Monday, August 19 at 7:00 p.m. and if another meeting is needed to set it for Monday, August 26. Steve Madson seconded and the motion carried unanimously. VIII. Reports The superintendent reported on board training, TASB convention and that Trinity Floors is coming to examine the gym floor. The insurance company has been notified. Mr. Welch reported on the return date of the high school staff and cheerleader camp. Ms. Landes reported on the return of the elementary teachers and items to be covered during inservice. Coach Patterson reported on the PA system at the football field and the progress of football. IX. Adjournment The meeting adjourned at 8:45 p.m. President Secretary

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4 Meridian Independent School District August 19, 2002 A called meeting of the Meridian ISD school board was held in the boardroom located in the administration building at nd Street, Meridian. Members in attendance: Tracy Hardcastle Marie Garland Nancy Williamson Robin Brady Danny Allen Todd Hyatt Others present: Billy Jack Henderson Kathy Landes Chance Welch Tracine Anderson Benny Powers Michele Garza I. Call to Order Tracy Hardcastle called the meeting to order at 7:00 p.m. II. III. IV. Invocation Tracy Hardcastle led the invocation. Pledge Tracy Hardcastle led the pledge to the American flag. Welcome The president welcomed the visitors. V. Public Comment There was no public comment. VI. VII. Business a. Consider Property, Auto, And Liability Insurance After discussion on the coverages, Marie Garland made the motion to accept the proposal of TASB at $39, 902. Robin Brady seconded and the motion passed unanimously. b. Consider Transfers for the School Year No transfers at this time. e. Adopt Proposed High School and Elementary Student Handbooks for the School Year After discussions with the elementary and high school principals, Danny Allen made the motion to adopt the policies as presented with the words or attend added to the high school policy concerning AEP students at extracurricular activities. Todd Hyatt seconded and the motion carried unanimously. f. Appoint Textbook Custodian Mr. Henderson recommended the high school principal, Chance Welch, be named the textbook custodian. Robin Brady made this the motion, Nancy Williamson seconded. The motion passed unanimously. Reports Mr. Henderson reported that he had talked to David Bane with TXU Energy and we should be receiving our bill for the last two months soon.

5 d. Personnel Consider Contracts for Teachers, Superintendent At 7:32 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:47 p.m. Marie Garland made the motion to extend a contract to Kenly Bell as an art teacher for 2 days a week beginning with the second semester. Todd Hyatt seconded and the motion passed unanimously. Marie Garland made the motion to extend a contract to Joy Williamson as music teacher for 2 days per week for the first semester. Robin Brady seconded. All voted in favor. Robin Brady made the motion to extend a three year contract to Mr. Henderson or give him permission to contract with JR3 by September 1, Danny Allen seconded. The motion passed unanimously. VIII. Budget Workshop The board discussed the proposed budget with Mr. Henderson and Tracine Anderson. c. Consider Annuity Contributions for Employees Not on the Health Insurance Todd Hyatt made the motion to increase the annuity contribution to $150. Danny Allen seconded and all voted in favor of the motion. IX. Adjournment The board meeting adjourned at 10:10. President Secretary

6 Meridian Independent School District August 29, 2002 A called meeting of the Meridian ISD school board was held in the boardroom located in the administration building at nd Street, Meridian. Members in attendance: Tracy Hardcastle Nancy Williamson Robin Brady Steve Madson Todd Hyatt Others present: Billy Jack Henderson I. Call to Order Tracy Hardcastle called the meeting to order. II. III. IV. Invocation Nancy Williamson led the invocation. Pledge Robin Brady led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Business a. Approve Payment of Bills The only bill presented was to TXU Energy. Todd Hyatt made the motion to pay it and amend the budget as necessary. Nancy Williamson seconded and the motion passed unanimously. b. Approve Amended Budget After discussion, Steve Madson made the motion to approve the amended budget and accrued wages. Todd Hyatt seconded and the motion passed unanimously. c. Conduct Public Hearing on Proposed Budget and Tax Rate The public hearing was held which included discussion by the board members. d. Adopt Budget After the public hearing and a short discussion, Steve Madson made the motion to approve the budget as presented. Todd Hyatt seconded and the motion passed unanimously. e. Adopt Tax Rate Todd Hyatt made the motion to set the tax as recommended by the superintendent at $ for Maintenance & Operation and $.1159 for Interest and Sinking for a total of $ Steve Madson seconded and the motion passed unanimously. VI. Adjournment The meeting adjourned at 8:15. President Secretary

7 Meridian Independent School District September 10, 2002 The regular school board meeting of the Meridian ISD school board was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Steve Madson Marie Garland Nancy Williamson Robin Brady Todd Hyatt Other in attendance: Billy J. Henderson Chance Welch Kathy Landes Damon Patterso n Students of Government of Class I. Call to Order The vice president, Steve Madson, called the meeting to order at 7:30 p.m. II. III. IV. Invocation Billy J. Henderson let the invocation. Pledge Todd Hyatt led the pledge to the American flag. Welcome The vice president welcomed the guests. V. Public Comment There was no public comment. VI. VII. Nancy Williamson made the motion to approve the August 13, 2002, August 19, 2002, and August 29, 2002, board minutes as read. Todd Hyatt seconded and the motion carried unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed After discussion, Marie Garland made the motion to pay bills and amend budget as necessary. Nancy Williamson seconded and the motion carried unanimously. b. Accept Financial Statement Nancy Williamson made the motion to approve the financial statement. Marie Garland seconded and the motion passed unanimously. c. Presentation of Award to Robby James The Media Award was presented to Robby James by Billy J. Henderson for his outstanding coverage of school activities. d. Approval of Appraisal Calendar for Marie Garland made the motion to approve the appraisal calendar as recommended by the superintendent. Nancy Williamson seconded and the motion passed unanimously. (see attached) e Approval of Appraisers for Todd Hyatt made the motion to approve the appraisers as recommended by the superintendent. Robin Brady seconded and all voted in favor.

8 f. Set a Date to Develop and Approve the Board Priority Goals Todd Hyatt made the motion to develop the priority goals at the October 8 board meeting. Robin Brady seconded and all voted in favor. g. Approve Transfers for the School Year Robin Brady made the motion to approve the transfer students as presented. Todd Hyatt seconded and the motion carried unanimously. (see attached) VIII. IX. Reports The superintendent reminded the board members of the TASA/TASB convention. Mrs. Landes reported on the site base team and campus plan, grade level meetings with parents, ESL training and candle ceremony on 9/11/02. Mr. Welch reported on Web Mastering, open house on 17 th, campus plan will be ready in October, ceremony on 9/11/02. Coach Patterson reported on the speakers at the football field and athletic activities. Mr. Henderson reported on the progress of the campus plans and dates for the board board training, enrollment of 544, and the high school gym floor. Adjournment The meeting adjourned at 8:25. President Secretary

9 Meridian Independent School District October 8, 2002 The regular school board meeting of the Meridian ISD school board was held in the Meridian High School Library located at 500 CR 2515, Meridian, Texas. Members in attendance: Tracy Hardcastle Marie Garland Nancy Williamson Todd Hyatt Danny Allen Robin Brady Member absent: Steve Madson Others in attendance: Billy J. Henderson Chance Welch Kathy Haynes Damon Patterson Robby James Students from government class I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Kathy Haynes led the invocation. Pledge Danny Allen led the pledge to the American flag. Welcome The president welcomed the guests. V. Public Comment There was no public comment. VI. VII. Todd Hyatt made the motion to approve the board minutes of the September 10, 2002, board meeting as read. Nancy Williamson seconded. The motion passed unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed After questions and discussion, Danny Allen made the motion to pay the bills and amend the budget as needed. Todd Hyatt seconded and all voted in favor. b. Accept Financial Statement Nancy Williamson made the motion to accept the financial statement as presented. Marie Garland seconded. The motion carried unanimously. c. Presentation of the High School and Elementary Academic Excellence Awards The president presented these awards to the teachers and principals from each campus. The high school award stated that it was exemplary and the elementary award stated recognized. d. Presentation of the Texas Legislative Goal Performance Award The president presented the high school performance award to Mr. Henderson and Coach Patterson. The district recognition award was presented to Mr. Henderson.

10 e. Presentation and Approval of the High School and Elementary Campus Plans The principal from the elementary campus, Mrs. Haynes, and the principal from the high school campus, Mr. Welch, presented their campus plans. f. Consider Approval of Transfer Student Robin Brady made the motion to approve transfer student, Tracy Pollard, from Walnut Springs. Todd Hyatt seconded and the motion carried unanimously. VIII. IX. Reports Coach Patterson reported on the football teams and cross country. Mr. Welch reported on the TAKS academy attended by teachers and social studies end of course exam. Mrs. Haynes reported her faculty meets twice a month, working on UIL events, extra training for TAKS reading and science. Mr. Henderson reported progress on the gym floor and the WADA we will sell to another school district. This will be explained in a meeting on October 29 th. Adjournment The regular meeting adjourned at 8:15 p.m. Workshop Goal Setting for the School Year A workshop for goal setting was held in the high school cafeteria at 8:40 p.m. The goals for the school year were updated. (see attached) The workshop adjourned at 9:55 p.m. President Secretary

11 Meridian ISD October 29, 2002 The president called the meeting to order at 7:00 p.m. The only agenda item for the evening was the possibility of selling our W.A.D.A. (Weighted Average Daily Attendance). Dr. Robert Scott from Region XII Service Center led the presentation on the selling of our W.A.D.A. After the presentation and discussion of this issue, Danny Allen moved that Meridian ISD should sell our W.A.D.A. to Beckville ISD and Teague ISD (Beckville would buy 220 W.A.D.A. and Teague would purchase 270 W.A.D.A.). Todd Hyatt seconded and the vote carried unanimously. This concluded the agenda and the meeting adjourned at 7:58 p.m. The Board, Mr. Jack Crane from Region XII Service Center, and Billy Jack Henderson then began the board training on Board Leadership for Excellence. Our training session concluded at 9:15 p.m. President Secretary

12 Meridian Independent School District November 12, 2002 The Meridian ISD Board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Marie Garland Robin Brady Todd Hyatt Danny Allen Nancy Williamson Others in attendance: Billy Jack Henderson Damon Patterson Chance Welch Kathy Haynes Penny Brister Gay Allen Mary Massingill Robby James Student Observers I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Robin Brady led the invocation. Pledge Nancy Williamson led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment No one signed for public comment. VI. VII. The minutes of the October 8 and October 29, 2002, board meetings were approved as read. Todd Hyatt made the motion. Nancy Williamson seconded and the motion carried unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed Danny Allen made the motion to pay the bills as presented and amend the budget as necessary. Todd Hyatt seconded and the motion carried unanimously. b. Accept Financial Statement Nancy Williamson made the motion to accept the financial statement. Marie Garland seconded and the motion carried unanimously. c. School Finance Gary Barker of Region 12 Service Center Mr. Gary Barker from the Region 12 Service Center gave a presentation on school finance. h. Consider Adding JV Cheerleaders After much discussion about adding a JV Cheerleader squad, Marie Garland made the motion to table this item until more information could be gathered. Nancy Williamson seconded and the motion carried unanimously.

13 d. Consider Continuing Electricity Aggregation Agreement Danny Allen made the motion to continue the Electricity Aggregation Agreement. Robin Brady seconded. The motion carried with 5 votes for and Nancy Williamson abstaining. e. National School Lunch and Child Nutrition Program Appoint Superintendent as Authorized Representative Marie Garland made the motion to appoint Billy Jack Henderson as authorized representative for the National School Lunch and Child Nutrition Program. Marie Garland seconded this motion and all voted in favor. f. Consider Possibility of Contracting with Company for Use of Drug Dogs After some discussion, Todd Hyatt made the motion to table this item until more information could be gathered. Marie Garla nd seconded and the motion carried unanimously. g. Discuss School Bus Issues This item was tabled until Steve Madson could be in attendance. VIII. IX. Reports The band director reported that the band had received a Division II rating. The junior high is functioning as its own entity. Kathy Haynes reported that the UIL contest is January 17 th and they will have a Christmas store. Mary Massingill reported on postgraduates. Coach Patterson reported on district passes and the playoff situation. Mr. Henderson reported on the migrant award, comp ed audit and the completion of the gym floor. Adjournment The meeting adjourned at 10:00. President Secretary

14 Meridian Independent School District December 10, 2002 The Meridian ISD board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Marie Garland Nancy Williamson Robin Brady Danny Allen Todd Hyatt Member Absent: Steve Madson Others in attendance: Billy Jack Henderson Chance Welch Kathy Haynes Damon Patterson Student Observers Mary Massingill I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Marie Garland led the invocation. Pledge Billy Jack Henderson led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment No one signed for public comment. VI. VII. The minutes of the November 12, 2002, meeting were approved as read. Business a. Review and Payment of Expenditures and Amend Budget as Needed Danny Allen made the motion to pay the bills as presented and amend the budget as necessary. Marie Garland seconded and the vote carried unanimously. b. Accept Financial Statement Mr. Hardcastle suggested moving some money to certificates of deposit. Mr. Henderson will check on this before the next board meeting. Marie Garland made the motion to accept the financial statement. Nancy Williamson seconded and all voted in favor. c. Public Hearing on Academic Excellence Indicator (AEIS) Report Mrs. Haynes and Mr. Welch gave reports. d. Advance Classes UIL Eligibility, Multiplier for GPA After some discussion, Todd Hyatt made the motion to set the multiplier for advanced placement classes at Danny Allen seconded and the motion carried unanimously. Danny Allen made the motion that pre-ap, ap, and honors

15 students would not lose their UIL eligibility due to failing grades. Todd Hyatt seconded this motion and it carried unanimously. Todd Hyatt made the motion that this would apply to th graders. Danny Allen seconded and this motion carried unanimously. e. Approve Transfers Robin Brady made the motion to approve the transfer of Caleb Jackson. Nancy Williamson seconded and the motion carried unanimously. f. Discuss Superintendent s annual performance Appraisal Process g. Discuss Personnel Retire/Rehire At 8:15 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:55 p.m. Marie Garland made the motion to accept the retirement of Gay Williams effective at the end of this semester. Nancy Williamson seconded and the motion carried unanimously. VIII. IX. Reports Mr. Welch reported that a Christmas concert would be held on 12/15/2002 at 3:00. Mrs. Haynes reported that a Christmas program would be held on 12/12/2002 at 6:00. Coach Patterson reported on the athletic program. Mr. Henderson reported on enrollment. Adjournment The meeting adjourned at 9:00 p.m. President Secretary

16 Meridian Independent School District January 14, 2003 The Meridian ISD school board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Danny Allen Marie Garland Todd Hyatt Steve Madson Robin Brady Nancy Williamson Others in attendance: Billy Jack Henderson Kathy Haynes Chance Welch I. Called to Order The president called the meeting to order at 7:34 p.m. II. III. IV. Invocation Tracy Hardcastle led the invocation. Pledge Chance Welch led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment No one signed for public comment. VI. VII. The minutes of the December 10, 2002, board meeting were approved as read. Business a. Review and Payment of Expenditures and Amend Budget as Needed Marie Garland made the motion to pay the bills and amend the budget as needed. Steve Madson seconded the motion and the motion carried unanimously. b. Accept Financial Statement Marie Garland made the motion to accept the financial statement as presented. Nancy Williamson seconded the motion and the motion carried unanimously. c. Approve Financial Audit for Mike Cody, auditor, presented the audit. Steve Madson made the motion to approve it as presented. Todd Hyatt seconded and the motion carried unanimously. d. Consider Bosque County Youth Football Association for Use of Logo Tami Burch requested the board allow the youth football association be allowed to use the yellow jacket logo. After some discussion, Steve Madson made the motion to allow this. Danny Allen seconded and the motion carried with 4 voting for the motion. Marie Garland and Nancy Williamson abstained. The president did not vote. e. School Board Recognition Month Mrs. Haynes, representing the elementary campus, presented the room

17 decorations, stories, clipboards, videos, etc. to show their appreciation to the school board. Mr. Welch presented gifts from the high school campus. VIII. Reports a. Principals Report Mrs. Haynes reported about the awards assembly, UIL meet, the new art teacher and testing. Mr. Welch reported on the blood drive, TAKS and inservice. Mr. Henderson reported on the interest bearing accounts and the enrollment. Elementary will have early release on January 17. Mr. Hardcastle wants a committee to review technology needs. This committee will meet on January 21 at 9:00 a.m. f. Superintendent s Appraisal At 8:50 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section and The board reconvened in open session at 9:20 p.m. Marie Garland made the motion to approve the superintendent s appraisal. Steve Madson seconded the motion and the motion carried unanimously. IX. Adjournment The meeting adjourned at 9:21 p.m. President Secretary

18 Meridian Independent School District February 11, 2003 The Meridian ISD school board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Danny Allen Marie Garland Todd Hyatt Steve Madson Robin Brady Nancy Williamson Others in attendance: Billy Jack Henderson Kathy Haynes Chance Welch Damon Patterson Jennifer Wivagg I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Tracy Hardcastle led the invocation. Pledge Kathy Haynes led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment No one signed for public comment. VI. The minutes of the January 14, 2003, board meeting were approved as read. Todd Hyatt made the motion to approve them. Marie Garland seconded and all voted in favor. V. Public Comment No one signed for public comment. VI. Business a. Review and Payment of Expenditures and Amend Budget as Needed Steve Madson made the motion to pay the bills and amend the budget as needed. Todd Hyatt seconded and the motion carried unanimously. b. Accept Financial Statement Marie Garland made the motion to accept the financial statement. Nancy Williamson seconded the motion and the motion carried unanimously. c. Approve the High School Campus Plan Robin Brady made the motion to approve the high school campus plan as presented. Todd Hyatt seconded and the motion carried unanimously. d. Approve Elementary Campus Plan Todd Hyatt made the motion to approve the elementary campus plan as presented. Danny Allen seconded the motion and all voted in favor.

19 VIII. IX. e. Call School Board Election for May 3, 2003 Marie Garland made the motion to call the school board election for May 3, Nancy Williamson seconded and the motion carried unanimously. f. Appoint Election Judges and Clerks Steve Madson made the motion to appoint Gwen Fowler as election judge, Beth Phillips and Dorothy Crockett as clerks, and Sharon Buck as absentee voting clerk. Todd Hyatt seconded with all voting in favor. g. Approve Student Transfers Steve Madson made the motion to approve Angela K. Willis as a transfer. Todd Hyatt seconded and all voted in favor. h. Set the Date for the March Board Meeting Todd Hyatt made the motion to set the March board meeting for the 18 th. Steve Madson seconded. The motion carried unanimously. j. Consider Adding JV Cheerleading Squad Mr. Henderson presented information and survey. After some discussion Steve Madson made the motion to consider adding JV cheerleading squad. Todd Hyatt seconded this motion. Steve Madson, Todd Hyatt and Danny Allen voted in favor of the motion. Marie Garland, Nancy Williamson, Robin Brady and Tracy Hardcastle voted against. The motion failed. k. Consider the Purchasing of Technology by Using the Monies Generated Through the Selling of WADA Mr. Henderson made a presentation about technology including the bid process, TEKS, and Texas Star Chart. Robin Brady requested more information for the next meeting and to then schedule a workshop. She made this a motion and Steve Madson seconded. The motion carried unanimously. i. Consider Principals and Athletic Director Contracts At 8:30 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section and The board reconvened in open session at 8:50 p.m. Steve Madson made the motion to extend a 2 year contract to Chance Welch as high school principal. Todd Hyatt seconded and the motion carried unanimously. Steve Madson made the motion to extend a 2 year contract to Kathy Haynes as elementary principal. Robin Brady seconded and the motion carried unanimously. Steve Madson made the motion to extend a 2 year contract to Damon Patterson as athletic director. Nancy Williamson seconded and the motion carried unanimously. Reports Mr. Henderson reported on the survey he conducted for the summer food service program and that it would be conducted at the elementary cafeteria. Mrs. Haynes reported the elementary on the UIL meet, TAKS on February 25. Mr. Welch reported that the high school won the Jr. High UIL meet and TAKS on February 25. Both principals reported about the schools being under semilockdown. Coach Patterson reported on the athletic schedule. Adjournment The meeting adjourned at 9:15 p.m. President Secretary

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21 Meridian Independent School District March 17, 2003 The Meridian ISD school board meeting was held in the boardroom located in the administration Building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Danny Allen Nancy Williamson Steve Madson Robin Brady Members absent: Todd Hyatt Marie Garland Others in attendance: Billy Jack Henderson Kathy Haynes Chance Welch Damon Patterson I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Steve Madson led the invocation. Pledge Robin Brady led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment Robby James commented on his being able to use our T1 line. He appreciates how the school district is working with the community on technology. VI. Robin Brady made the motion to accept the February 11, 2003 minutes as read. Steve Madson seconded and the motion carried unanimously. VII. Business a. Review and Payment of Expenditures and Amend Budget as Needed Steve Madson made the motion to pay the bills and amend the budget as needed. Robin Brady seconded the motion and all voted in favor. b. Accept Financial Statement Nancy Williamson made the motion to accept the financial statement. Robin Brady seconded and the motion carried unanimously. c. Consider Extending the CAS (Workers Compensation Self Insurance) Services for Three Years at Existing Rates Steve Madson made the motion to extend our contract with Claims Administrative Services for three years at existing rates. Nancy Williamson seconded. The motion carried unanimously.

22 d. Consider the Purchasing of Technology by Using the Monies Generated Through the Selling of WADA The board scheduled a workshop to be held on March 25 at 7:30 p.m. e. Consider Resignations At 7:50 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:48 p.m. Steve Madson made the motion to accept the resignation of Joyce Phelps. Nancy Williamson seconded this motion and it carried unanimously. f. Consider Contracts for Teachers, Coaches, Counselors, and Librarian Steve Madson made the motion to accept the principals recommendations on extension of contracts to teachers, coaches, counselors and librarian. Nancy Williamson seconded and all voted in favor. VIII. IX. Reports Each principal, the athletic director and the superintendent gave their reports to the board. Adjournment The board meeting adjourned at 9:00 p.m. President Secretary

23 Meridian Independent School District April 8, 2003 The Meridian ISD school board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Robin Brady Marie Garland Nancy Williamson Steve Madson Todd Hyatt Member absent: Danny Allen Others in Attendance: Billy Jack Henderson Kathy Haynes Chance Welch Damon Patterson I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Nancy Williamson led the invocation. Pledge Marie Garland led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment There was no public comment. VI. VII. Marie Garland made the motion to accept the March 17, 2003 minutes as read. Nancy Williamson seconded the motion and it carried unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed Steve Madson made the motion to pay the bills and amend the budget as needed. Nancy Williamson seconded the motion and all voted in favor. b. Accept Financial Statement After some discussion, Marie Garland made the motion to accept the financial statement. Nancy Williamson seconded and the motion carried unanimously. c. Cancellation of the May 3 rd Board Election Due to Unopposed Candidates Steve Madson made the motion to cancel the May 3 rd election due to unopposed candidates. Robin Brady seconded and the motion carried unanimously. d. Update Board Policy CQ (local) Update 69: No Child Left Behind Act (NCL3A) After some discussion on the Update 69, Marie Garland made the motion to add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the instruction sheet for TASB Localized Policy Manual

24 Update 69. Nancy Williamson seconded the motion and the motion carried unanimously. e. Consider for Approval the Spending of the WADA Monies Toward Technology Applications After Mr. Henderson s presentation, Steve Madson made the motion to approve the spending of $130, on technology as recommended. Marie Garland seconded and the motion passed unanimously. f. Discuss Facility Improvements There was some discussion about the old bus barn. Something needs to be done with it and proposals will be brought to the board at a later date. We probably need to wait until we know what the legislature will do. g. Updating the Board Concerning Personnel Issues At 8:15 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:36 p.m. No action was needed. VIII. IX. Reports Mrs. Haynes reported on several spring events for the elementary. Mr. Welch reported on the upcoming high school events. Coach Patterson reported on upcoming athletic events. Mr. Henderson reported on locking in for 2 years with the Buy Board for our electricity purchase and school enrollment of 519. Adjournment The board meeting adjourned at 9:53 p.m. President Secretary.

25 Meridian Independent School District May 15, 2003 The Meridian ISD school board meeting was held in the boardroom located in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Robin Brady Nancy Williamson Danny Allen Marie Garland Todd Hyatt Member absent: Steve Madson Others in attendance: Billy Jack Henderson Kathy Haynes Chance Welch Damon Patterson I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Billy J. Henderson led the invocation. Pledge Tracy Hardcastle led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment There was no public comment. VI. VII. Nancy Williamson made the motion to approve the April 8, 2003 board minutes as read. Robin Brady seconded and the motion carried unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed After some discussion, Nancy Williamson made the motion to pay the bills and amend the budget as needed. Todd Hyatt seconded and all voted in favor. b. Accept Financial Statement Robin Brady made the motion to accept the financial statement. Todd Hyatt seconded and the motion carried unanimously. (items c and d were acted on after item l because Marie Garland was late coming to to the meeting because she attended the band concert.) e. Approve the School Calendar Nancy Williamson made the motion to approve the proposed school calendar as presented by the superintendent. (see attached) Todd Hyatt seconded and the motion carried unanimously.

26 f. Consider Approving the Request from First Baptist Church to Use Our High School Cafetorium for the Summer Months While Their Sanctuary is Being Renovated Robin Brady made the motion to allow the First Baptist Church to use our high school cafetorium during the summer months. Danny Allen seconded the motion and it carried unanimously. g. Approve the Board Resolution Extending the Depository Contract From September 1, 2003 to August 31, 2005 Robin Brady made the motion to extend the depository contract with Bosque County Bank from September 1, 2003 to August 31, Tracy Hardcastle seconded. The motion carried with Danny Allen, Todd Hyatt and Nancy Williamson abstaining. h. Consider Approving the Elementary Dress Code for School Year Danny Allen made the motion to approve the elementary dress code as presented. Todd Hyatt seconded and the motion carried unanimously. (see attached) i. Approve Transfer for School Year Todd Hyatt made the motion to approve the transfers as presented. (see attached) Danny Allen seconded this motion and all voted in favor. j. Approve Meridian ISD as the Fiscal Agent for the Bosque County Special Education Coop After some discussion, Robin Brady made the motion to approve Meridian ISD becoming fiscal agent for the Bosque County Coop. Nancy Williamson seconded the motion and it carried unanimously. k. Discuss/Approve School Facilities/Tear Down and Dispose of Old Bus Barn After some discussion on the two bids that were presented, Robin Brady made the motion to approve the bid of Tim Gage (see attached) contingent on the insurance situation. Todd Hyatt seconded and all voted in favor. l. Personnel Consider Hiring for the Position of Elementary Special Ed Resourse At 8:05 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 8:20 p.m. Robin Brady made the motion to extend a contract to Wendy Tomlinson as elementary special ed resource teacher for the school year. Nancy Williamson seconded and the motion carried unanimously. c. Administer Oath of Office to Newly Elected Trustees Danny Allen and Marie Garland were sworn in by Nancy Williamson. d. Elect the Board Officers Robin Brady made the motion to elect Tracy Hardcastle as president. Todd Hyatt seconded this motion. All voted in favor. Marie Garland made the motion to elect Todd Hyatt as vice president. Robin Brady seconded and the motion carried unanimously. Nancy Williamson made the motion to elect Marie Garland as secretary. Robin Brady seconded and all voted in favor. m. Consider Approval of Board Policy Update 68 Danny Allen made the motion that the board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the instruction sheet for TASB Localized Policy Manual Update 68. Todd Hyatt seconded

27 VIII. IX. this motion. All voted in favor. Reports Kathy Haynes reported on the TAKS results, orientation for 6 th graders at high school, field day, kindergarten roundup, 6 th grade band concert and 6 th grade graduation. Chance Welch reported on FFA awards, Six Flags trip, talent show, band banquet, ag banquet and early release on last two days of schools. Damon Patterson reported on track, baseball and the athletic banquet. Billy Jack Henderson commended Coach Patterson and his staff. He also reported that work is being done to consider the true purpose of the booster clubs. Adjournment The meeting adjourned 8:35 p.m. President Secretary

28 Meridian Independent School District June 10, 2003 The Meridian ISD school board meeting was held in the boardroom in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Marie Garland Nancy Williamson Robin Brady Todd Hyatt Danny Allen Member absent: Steve Madson Others in attendance: Billy Jack Henderson Chance Welch Kathy Haynes Damon Patterson I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Robin Brady led the invocation. Pledge Todd Hyatt led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment There was no public comment. VI. VII. Robin Brady made the motion to approve the May 15, 2003 board minutes as read. Todd Hyatt seconded. The motion carried unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed After some questions and discussion, Danny Allen made the motion to pay the bills and amend the budget as needed. Todd Hyatt seconded and the motion carried unanimously. b. Accept Financial Statement Marie Garland made the motion to accept the financial statement as presented. Nancy Williamson seconded and the motion carried unanimously. c. Accept Report on Leaver and Comp Ed Audits by Mike Cody Mike Cody presented his findings on the leaver and comp ed audits. Marie Garland made the motion to accept the audits. Nancy Williamson seconded. The motion passed unanimously. d. Consider the Contract for Mike Cody as School District Auditor Todd Hyatt made the motion to contract with Mike Cody to perform our

29 audits for the school year. Nancy Williamson seconded and the motion carried unanimously. e. Consider Student Athletic Insurance Damon Patterson made the recommendation for the same company the school has used for the past seven years for the student athletic insurance. Nancy Williamson made the motion to accept the recommendation. Robin Brady seconded and all voted in favor. f. Consider the Possibility of Building a New Bus Barn The board discussed rebuilding a bus barn on the same site and decided to make a final decision later. g. Authorize Opening of Bosque County Educational Coop Bank Account, Authorize Titles and Number of Signatures Robin Brady made the motion to authorize Bosque County Bank to open a checking account for the Bosque County Educational Coop with two signatures required. Those authorized are school board president, school board secretary, superintendent, high school principal and elementary principal. Marie Garland seconded. The motion passed with Robin Brady, Marie Garland and Tracy Hardcastle voting for. Danny Allen, Nancy Williamson and Todd Hyatt abstained. h. Review the New Shared Services Arrangement for Bosque County Educational Coop This item was tabled as the arrangement was not available. i. Personnel Issues At 8:05 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 9:14. Acceptance of Resignation of Nancy Hawkins, Foods Director Todd Hyatt made the motion to accept the resignation of Nancy Hawkins. Marie Garland seconded and all voted in favor. Acceptance of the Resignation of Kathy Haynes, Elementary Principal Nancy Williams made the motion to accept the resignation of Kathy Haynes. Robin Brady seconded and all voted in favor. Discuss/Name the Elementary Principal Nancy Williamson made the motion to extend contract to Damon Patterson as elementary principal. Todd Hyatt seconded. The motion carried unanimously. Discuss/Name the Food Service Director Marie Garland made the motion to give Mr. Henderson the authority to hire the food service director. Nancy Williamson seconded and all voted in favor. Discuss the Possibility of Adding the Position of Technology Director Marie Garland made the motion to begin taking applications for the position of technology director. Todd Hyatt seconded and all voted in favor. Review the Board s Policy of Employment Within the District of the Superintendent s Spouse Marie Garland made the motion to revise the policy to allow employment of the superintendent s spouse. Danny Allen seconded and all voted in favor.

30 Review and Consider Staff Pay Raises Marie Garland made the motion to approve pay raises as recommended by the superintendent. Todd Hyatt seconded and the motion carried unanimously. VIII. IX. Reports Mrs. Haynes and Mr. Welch reported on TAKS test results. Damon Patterson reported on the workout schedule. Mr. Henderson discussed the TAKS results, vandalism, summer work by custodians and maintenance personnel and the purchase of the cooler for the cafeteria. The board determined to hold a called meeting on June 24, 2003 at 7:30 to discuss the hiring of the athletic director/football coach. Adjournment The meeting adjourned at 9:30 p.m. Superintendent Secretary

31 Meridian Independent School District July 8, 2003 The Meridian ISD school board meeting was held in the boardroom in the administration building at nd Street, Meridian, Texas. Members in attendance: Tracy Hardcastle Steve Madson Todd Hyatt Marie Garland Nancy Williamson Member absent: Danny Allen I. Call to Order The president called the meeting to order at 7:30 p.m. II. III. IV. Invocation Tracy Hardcastle led the invocation. Pledge Nancy Williamson led the pledge to the American flag. Welcome The president welcomed those in attendance. V. Public Comment There was no public comment. VI. VII. Marie Garland made the motion to approve the June 10, 2003 and June 24, 2003 board minutes as read. Todd Hyatt seconded and the motion passed unanimously. Business a. Review and Payment of Expenditures and Amend Budget as Needed After some discussion, Marie Garland made the motion to pay bills and amend the budget as needed. Steve Madson seconded and the motion carried unanimously. b. Accept Financial Statement Marie Garland made the motion and Todd Hyatt seconded to accept the financial statement as presented. The motion carried unanimously. c. Update 70 Localized Policy Manual Steve Madson made the motion to adopt Update 70 and Nancy Williamson seconded. The motion carried unanimously. d. Status of New Bus Barn At 7:48 p.m. the president announced that the board would convene in closed session in accordance with the Texas Open Meetings Act Section The board reconvened in open session at 9:03 p.m. At this time Gay Myers, representing the Bosque County Educational Coop, was introduced. Marie Garland made the motion to amend the motion made in item VII.a. to include the BCEC business. Steve Madson seconded and all voted in favor.

32 VIII. IX. e. Personnel Steve Madson made the motion to rescind the motion to rehire Alice Shelton from the June 24, 2003 meeting. Todd Hyatt seconded and all voted in favor. Marie Garland made the motion to extend contracts to Kristy Murphy and Kelly Bransom as elementary teachers. Nancy Williamson seconded and all voted in favor. Marie Garland made the motion to offer a contract to Genie Henderson as high school Special Education/Language Arts teacher. Nancy Williamson seconded. The motion carried unanimously. Steve Madson made the motion to approve the athletic director s salary as recommended. Todd Hyatt seconded and the motion carried unanimously. Marie Garland made the motion to give Mr. Henderson approval to hire science teacher/coach. Nancy Williamson seconded. The motion carried unanimously. f. Consider the Resignation of a Board Member of Meridian ISD Steve Madson made the motion to accept the resignation from the board of Robin Brady. Marie Garland seconded the motion and it carried unanimously. No action was taken on the technology position. Reports Mr. Welch reported on the Junior High cheerleader camp and the beautification of the courtyard. Mr. Patterson reported on his classes. Coach Woodard reported that football workouts will begin on August 4. Mr. Henderson reported on the TASA/TASB conference, elementary gym floor, ag barn, the progress of the custodians this summer and TASB property insurance. Adjournment The meeting adjourned at 9:15 p.m. President Secretary