PUBLIC COMMENT Todd McCulloum, Parent - shared his concerns regarding the District process for hiring key personnel.

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1 The Regular Meeting of the Board of Trustees of the Florence-Carlton School District #15-6 was called to order by Board Chair Tara Zeiler at 6:00 p.m. on June 19th, 2018 in the District Conference Room. Present at the meeting were Trustees Mel Finlay, Leslie Zahn, Tara Zeiler, Ben Crocker, and Kourtney (Jade) Zeiler. District Clerk Jolene Tollenaar and Superintendent Bud Scully were also present. Tara Zeiler led the Pledge of Allegiance. Call to Order/ Pledge of Allegiance 6:00 pm PUBLIC COMMENT Todd McCulloum, Parent - shared his concerns regarding the District process for hiring key personnel. PRELIMINARY BUSINESS School Facility Slide Show Superintendent Scully presented the District s most pressing facility needs via slide show and narrative. Annual Requirement to set Class/School Enrollment Limits Supt. Scully recommended the numbers remain the same as last school year. Leslie Zahn made a motion to set enrollment limits the same as the school year. Kourtney (Jade) Zeiler seconded the motion. The motion carried 5-0. Out of District Students a. Continuing and new non-resident students to Mel Finlay made a motion to accept the out of district students for the upcoming school year as presented. Leslie Zahn seconded the motion. The motion carried 5-0. CORRESPONDENCE Letter from Office of Public Instruction to the District for the MBI initiative award. The District achieved gold status for our MBI team. Superintendent. Scully and a team is going to represent the District and accept the award in Bozeman. REPORTS NEW BUSINESS a. 6th 12th Grade Principal See Attached b. K 5th Grade Principal See Attached c. Superintendent The band shell was recently ordered as the old shell was not safe. Students raised $6, for a new shell. A plaque will be placed on the shell acknowledging the student s hard work. Art & Rays has been working at the school changing out the locks. The Raptor system has been purchased and will be installed this summer to help the School create a system to track individuals entering the campus. d. Trustee Reports None a. Choir trip to Chicago Mrs. Smart is putting this together. Mr. Scully said the experience the students will have on the trip is amazing.

2 Mel Finlay made a motion to approve the Choir trip to Chicago, as presented in the board packet. Kourtney (Jade) Zeiler seconded and the motion carried 5-0. Board Chair,Tara Zeiler publically thanked Ms. Smart for her hard work coordinating this trip. b. Personnel i. Change Assistant Principal of Activities duties to include Facilities Director duties and from a stipend position to a fulltime position 200 days per year. Leslie Zahn made a motion to approve changing Assistant Principal of Activities Duties to include Facilities Director duties and from stipend position to fulltime position 200 days per year. Kourtney (Jade) Zeiler seconded the motion and the motion failed 0-5 motion. Discussion included Reba Hoff, School Secretary had several question and comments about the new position. Including that she believed the new position needs to be advertised as required by board policy. She felt the District should create the position, and then allow the opportunity for all eligible for the position to apply. Christy Duchien, Teacher asked if Mr. Marsh will take Mr. Berryman s ½ admin position? Later she also asked if there is a way to streamline this to making Mr. Marsh a full time AD with Facilities Director duties? Todd McCulloum, Parent expressed his concerns regarding the new position and his feelings combining Facilities Director & Athletic Director is strange as they are two very different jobs. Deanna Horsens, Teacher - asked if this is still a union position? Not we are gaining an administrator. She noted she would just like to see a job description and a regular process. Leanna Deschamps, Teacher - asked if the District is creating a position because we have a lot of people who have been in budget meetings and the budget is tight. Brenda Bolton, Teacher - asked if the District is actually adding a half time administrator. Brenda agreed with Leanne Deschamp s remarks. The position should be advertised before it is filled. Superintendent Scully explained the District is combining three positions in to one with no need to increase the Budget. The new position meets all of the District s needs for an Athletic Director and a Facilities Director. The Superintendent will supervise the custodial staff in the summer as they work during the day so Bud can do it. Board Member, Ben Crocker asked if there are others who might want the position and noted this should be a more collaborative process. Ben also asked to amend the motion to read that the Board would approve the creation of a new position with title of Activities and Facilities Director for 200 days, and post, advertise and fill that position as quickly as possible. Board Member, Tara Zeiler explained that she called around and found combing the Facilities Director and Athletic Director positions is not unusual. Board Member, Mel Finlay asked if the previous Facilities Director worked full time why the new

3 Facilities Director is now only 200 days? Mel also asked for a get a list of the Director of Facilities duties. Board Member, Leslie Zahn explained the District needs a facilities director and an Athletic Dire tor but we don t want to create two positions. Athletic Director, Scott Marsh was asked by the Board if he believes the new position was a 200 day position. Scott noted the new position would be an 80 to 90 hour week, 260 day/year position. Board member, Ben Crocker asked if was possible to have Mr. Scully present the new position for Activities and Facilities Director at the next Board meeting? Including the proposed wage, days, and scope of duties. Board Chair, Tara Zeiler called for motion on the original item. Final vote 0-5 motion failing (see reference line above). ii. Create New Skilled Maintenance Worker Day Time Lead Position. Ben Crocker made a motion to create a New Skilled Maintenance Worker Day Time Lead Position. Leslie Zahn seconded the motion and the motion carried 4 approved 1 opposed - Mel Finlay. Discussion Included Board Member, Mel Finlay asked if this is the Maintenance Director Position? iii. Hire Tony Ey Discussion by Board Members included the need for this hire to be for a 10 day position only, as it was not posted for the union. Kourtney (Jade) Zeiler made a motion to hire Tony Ey at 13.30/hr for 10 working days for the new Skilled Maintenance Worker Day Time Lead position. If no other current union member applies for the position then Tony Ey will be hired for the school year. Ben Crocker seconded the motion and the motion carried 5-0. iii. Hire Pre-ETS Director/Summer Camp - Autumn Bond Ben Croker made a motion to hire Pre-ETS Director Autumn Bonds. Kourtney (Jade) Zeiler, seconded the motion and the motion carried 5-0. iv. Hire New Teachers i. Darby Hendersen replacing Marlyce Anderson for MS/HS Math Leslie Zahn made a motion to hire Darby Hendersen for the new math position. Mel Finlay seconded the motion and the motion carried 5-0.

4 Discussion Included Leanne Deschamp,Teacher - noted the District may have another certified staff member who might apply, maybe give this position a little time, like a week. v. Hire Chanse Maier as fulltime custodian Mel Finlay made a motion to hire Chanse Maier as fulltime custodian. Kourtney (Jade) Zeiler seconded the motion and the motion carried 5-0. c. Substitute Pay Increase i. Classified substitute pay to $10 ii. Certified substitutes $80 per day or $11 per hour for a partial day. Currently the District s classified subs get minimum wage and the teacher are paid $70 per day. The District needs to be able to compete for subs with other schools in the Valley. Ben Crocker made a motion to increase Certified and Classified Substitute pay for school year as recommended in the motion above. Kourtney (Jade) Zeiler seconded the motion and the motion carried 5-0. d. Collective Bargaining Agreement with FCEA 2 year salary - 3 year language 1.25% raise on the salary schedule cells for each year. Kourtney (Jade) Zeiler made a motion to approve the Collective Bargaining Agreement with FCEA. Ben Crocker seconded the motion and the motion carried 5-0. Board Chair, Tara Zeiler thanked everyone involved for their cooperation during negotiations. e. Computers for High School CTE Classroom To be purchased out of the Tech Levy fund. This will allow for upgrading Mrs. Briney s computer lab. 30 new computers will be purchased and the older computers will be moved to the library. Mel Finlay made a motion to purchase computers for the high school CTE classroom as requested. Ben Crocker seconded the motion and the motion carried 5-0. f. Renew Contract with First Call for Network Management see board packet. Ben Crocker made a motion to renew the Contract with First Call for Network Management. Leslie Zahn seconded the motion and the motion carried 5-0. Discussion included Board Member Ben Crocker asked what the District spends on first call a month? Ben also asked if the District is nearing a point where it would be better to have our own internal IT. Superintendent Scully explained the things First Call does for us would mean we would have to create another full time position which would cost a lot more than we are paying them. Board Member, Mel Finlay asked if we have more than just the $3,300 cost very often? 4

5 Harold Hoff Grievance Hearing Board Chair, Tara Zeiler asked if Mr. Hoff or the Union Representative Mr. Severson would like to have the grievance discussed in open or closed meeting. Neither Mr. Hoff nor Mr. Severson requested a closed meeting. Dave Severson, MEA Field Consultant - explained the union feels the District is engaging in a unilateral change in working conditions. Under Montana State Labor Law, this must be negotiated. Mr. Severson is specifically referring to the District s intent to change the current block schedule to a 7 period day. This should have been negotiated, and since the grievance was filed there has been some discussion at the bargaining table and resolution to some of the issues. For the sake of the process MEA wants to have complete follow through. However, since the new FCEA contract is just negotiated and ratified most of the grievance has been satisfied. Mr. Severson explained he believes this is a change in working conditions as it pertains to the schedule. Standards with in labor law detail working conditions include number of students, contact hours, early outs, dismissal time, and advisory period, and other meetings teachers are required to attend during the school day. All of these are working conditions required to be negotiation. Mr. Severson referenced an article by Mike Dallum, employment attorney who wrote in a 2009 newsletter that a change in student contact time was held to be an Unfair Labor Practice in the Laurel School District. Mr. Severson concluded by asking the Board to agree with this is a grievance, specifically that the new 7 period day schedule should have been bargained and that this is a change in working conditions and should have been bargained with the union. Mr. Severson noted if the District did not agree the union has the option to take it to binding interest and arbitration. Board Chair, Tara Zeiler read step 3 in the grievance procedure. The school board will arrange a hearing. The parties can have witnesses and council. The school board will provide the grievant with a decision, not more than 7 days. Tara would like to also have Bea s input then provide a decision. This item was tabled until the next Board meeting. Consent Agenda a. Warrants - May b. Budget to Actuals & Cash Report - Review c. Minutes i. May 15, 2018 Regular meeting Leslie Zahn made a motion to approve the consent agenda be approved. Kourtney (Jade) Zeiler seconded the motion and the motion carried 5-0. Set time and place for next board meeting Special Meeting/Facilities June Tuesday 26, 2018 facilities meeting 6:00 pm Adjournment 5

6 :59 pm Interested persons are encouraged to attend Board Meetings and to comment on agenda items. If you wish to add an agenda item, please submit a letter to the District Office at least ten days prior to the next Board Meeting. Please remember school board meetings are electronically recorded. ATTEST: Jolene Tollenaar District Clerk CHAIR: Tara Zeiler Board Chair 6