OGDENSBURG BOROUGH BOARD OF EDUCATION Tuesday, June 2, 2015 Minutes

Transcription

1 OGDENSBURG BOROUGH BOARD OF EDUCATION Tuesday, Minutes The Regular Session of the Ogdensburg Board of Education is called to order at 6:30 p.m. in the Library/Media Center of the Ogdensburg School, 100 Main Street, Ogdensburg, New Jersey, OPEN PUBLIC MEETING NOTICE: Read by Mr. Rojas: "This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the Open Public Meetings Act, Ogdensburg Board of Education, caused notice of this meeting to be posted at the Office of Ogdensburg Board of Education, mailed to the newspapers circulated in the district and to the Municipal Clerk of the Borough of Ogdensburg, and be posted at the Ogdensburg Elementary School and the school website, setting forth the time, date, and location of this meeting." FLAG SALUTE THE AMERICAN S CREED, by William Tyler Page, 1917 ROLL CALL: Present: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas Also attending: Interim Superintendent, Dr. Ernest Palestis Business Administrator/Board Secretary, Ms. Marilyn Cuykendall PRESENTATION Honor roll recipients received their certificates in the cafeteria. OPEN SESSION #1 Ms. Cooke read the attached letter to the board, staff and members of the public. Ms. Reeth announced the students achievements in the Math league. Commendable. She gave a list of 17 questions to the board, mostly from seventh students, regarding the Wallkill Valley Algebra program. Mr. Gaugh discussed the costs of the Main Entrance Security Upgrade. He felt changes should be made to reduce the costs. Motion was tabled. COMMITTEE REPORTS/DISCUSSIONS Board Business Personnel/Program Facilities/Finance agenda distributed. 1

2 ADMINISTRATIVE REPORTS Superintendent s Report - Dr. Palestis thanked the staff for supporting him this school year and wished us all good luck. Assistant Principal s Report - HIB Report for May 2015 Business Administrator s Report Nurse s Report for May 2015 CORRESPONDENCE COR 01 COR 02 Letters dated April 20, 2015 and May 5, 2015 to Dr. Palestis, Interim superintendent, from Mr. Rojas, Board president, regarding the completion of the interim contract and the details agreed upon. Letter from Ms. Melanie Bailey, dated May 27, 2015, requesting an extension of her medical leave of absence through June 18, 2015 using her accumulated sick days. BOARD BUSINESS MOTION presented by Mr. Rojas and seconded by Ms. Fitzgibbons to approve: May 4, 2015 Special Executive Session May 5, 2015 PH/Reappointment/Regular Session May 5, 2015 Executive Session May 14, 2015 Special Public Session May 18, 2015 Special Executive Session May 27, 2015 Special Executive Session (Ms. Fitzgibbons abstain) AYE: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas Abstain: Ms. Fitzgibbons (May 27, 2015), PERSONNEL/PROGRAM Ms. Fitzgibbons, Chair MOTION presented by Ms. Fitzgibbons and seconded by Ms. Pedersen to approve: P/P 98 P/P 99 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Interim Superintendent/Principal, approves for Ms. Melanie Bailey an extension of her medical leave of absence through June 18, 2015 (school year-end) utilizing her accumulated sick days. RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, affirms the Superintendent s Harassment, Intimidation and Bullying Report for April 2015 as presented on May 5, 2015; with Board options to affirm, reject or modify the report. P/P 100 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the 8 th grade formal to be held on June 5, 2015 at Casa Bianca in Oak Ridge, New Jersey, between the hours of 6:00 pm and 10:00 pm. P/P 101 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves Mr. Earl Hornyak and Ms. Cindy Gunderman as chaperones for the 8 th Grade Formal on June 5, 2015 at $ stipend for each. 2

3 P/P 102 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves Ms. Michelle Cooper to attend the NGSS Classroom Practices K-12 professional development workshop on July 6-10, 2015 at the registration fee of $450 and mileage of $ P/P-103A RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the appointment of Mr. Dominick J. Demsak Jr., (part time substitute custodian), as the new part time Supervisor of Buildings and Grounds effective July 1, 2015 with schedule of 27.5 hours per week at the annual salary of $41,250 for the 2015/16 school year and contingent upon annual physical as required by Standard Operating Procedures for New Hires approved on January 6, P/P 104 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, promotes Mr. Earl R. Hornyak, from part time to full time custodian effective July 1, 2015 at the annual salary of $35,838 for the 2015/16 school year. P/P 105 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves summer custodial employment for Ms. Victoria Hartigan, Ms. Kelsey Murray and Mr. Thomas Washer as full time custodians and Mr. Shane Baker as part time custodian (15 hours per week) during the 2015 summer at $13.86 per hour, upon criminal history background clearance as required by P.O. 1986, C.116. P/P 106 RESOLVED, that the Ogdensburg Board of Education approves the submission for approval of Acting Administrator per N.J.A.C. 6A: for Ms. Marilyn Cuykendall, Business Administrator/Board Secretary, during July and August of the 2015/16 School Year. TABLED P/P 107 RESOLVED, that the Ogdensburg Board of Education approves the Superintendent(CSA)/Principal Job Description. P/P 108A RESOLVED, that the Ogdensburg Board of Education appoints Mr. David Astor, as Superintendent/Principal (CSA) of the Ogdensburg School District, according to the terms and conditions of the attached, five-year contract, with salary of $127,500 for the 2015/16 school year, effective July 1, Roll Call Vote: Aye: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas FACILITIES/FINANCE MOTION presented by Mr. Egan and seconded by Ms. Fitzgibbons to approve: F/F 66A RESOLVED, that the Ogdensburg Board of Education approves the May Check Register for checks from # through # with May Payrolls, and electronic funds transfers of $393, and accounts payable of $57,545.21, for a total of $451, F/F 67 RESOLVED, that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: (d), accepts that as of April 30, 2015 to the best of their knowledge, no major account or fund have been over-expended in violation of N.J.A.C. 6A: (d) and 3

4 F/F 68 F/F 69 N.J.S.A. 18A:22.8 and 18A: and sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year, and furthermore, RESOLVED, that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: , accepts and approves the April 30, 2015 Treasurer s Reports, and Board Secretary s Reports and furthermore, RESOLVED, that the Ogdensburg Board of Education accepts the line item transfers as of April 30, 2015 as follows: AMOUNT TO AMOUNT FROM BUDGET LINE REASON Sub nurse Health services 2, CST Prof Svc. 2, Advertisement Asst. Principal Mentor Prin supplies 10, Substitute Teachers Testing Supplies ED Supplies th Grade Chaperones Referees Track Tournament 13, PT/OT 16, , F/F - 70 F/F 71 F/F 72 F/F 73 F/F 74 RESOLVED, that the Ogdensburg Board of Education approves the submission to the County Superintendent s Office for approval to transfer more than 10% from/to a budget line during April, RESOLVED, that the Ogdensburg Board of Education approves Gaggle as the provider of services for the 2015/16 school year at the annual fee of $ RESOLVED, that the Ogdensburg Board of Education, accepts the six month Asbestos Surveillance Report, dated May 7, 2015 and conducted by Rullo and Juillet Associates, Inc. RESOLVED, that the Ogdensburg Board of Education, approves the Use of School Facilities for Ogdensburg Recreation Association to conduct their basketball program using the school gym and other school facilities, with custodial support on Saturdays, during the 2015/16 school year. RESOLVED, that the Ogdensburg Board of Education, approves the transfer of $38, from Capital Reserve to Capital Projects for completion of the Communications Project, SDA Grant #G5-5860, Project #: SDA G2QW, with the final project cost of $63, and state reimbursement of $25,

5 F/F - 75 F/F 76 TABLED RESOLVED, that the Ogdensburg Board of Education awards the Main Entry Security Upgrades Project to Edge Property Maintenance, Inc. 10 W. Thomas Street, Wharton NJ for $58,345.00, and Alternate No. 1 Completion of Proper Footings for $12,000, with final completion for all work as of August 15, 2015 and according to the terms and conditions of the bid contract. Edge Property Maintenance was the only bid received. TABLED RESOLVED, that the Ogdensburg Board of Education approves the transfer of $12, for Alternate #1 of the Main Entrance Security Upgrades and $2, for GA Architects to supervise the project from Capital Reserve to Capital Outlay to support the Main Entrance Security Project from the 2014/15 school year. F/F 77 RESOLVED, that the Ogdensburg Board of Education approves the transfer of General Fund estimated surplus fund balance of $31,464 and Debt Fund surplus fund balance of $19,210 to the 2015/16 school year. F/F 78A RESOLVED, that the Ogdensburg Board of Education approves the transfer of up to $27,732 from surplus fund balance to cover deficits in the 2014/15 school year budget incurred by the loss of $27,732 of Choice State Aid during the 2014/15 school year. F/F 79 RESOLVED, that the Ogdensburg Board of Education accepts, on behalf of the Ogdensburg Elementary School s graduating classes, the Wayne Ingerto Award, rewarding a graduating eighth grade student who exemplifies the characteristics, ethics, and values of Mr. Ingerto. Specifically, this student will have demonstrated exceptional stewardship to the greater Ogdensburg community and pride in the care and upkeep of the school building and grounds; THEREFORE, the Ingerto family will donate $50 as an award to a graduating eighth grade student, each year through June 2023 (the current Kindergarten class); a $400 total donation. Mr. Earl Hornyak, current physical education teacher and Ogdensburg resident, is the family s designee to select the recipient of this award each year. Roll Call Vote: Aye: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas OPEN SESSION #2 Ms. Stagg questioned as was answered that a full time library/media specialist position is still being discussed. Ms. Cooke commented on the adoption of the Wayne Ingerto Graduation Award and was very pleased that he is to be remembered. Mr. Rojas attended his going away party with many town folks attending. Great time. Mr. Gaugh wanted to compliment Ms. Paolazzi, Ms. Sears and Ms. Telischak for the Girls on the Run event. 5

6 EXECUTIVE SESSION MOTION presented by Mr. Rojas, and seconded by Mr. Egan to accept the following declaration of Executive Session as 7:10 p.m.: BE IT RESOLVED that the Ogdensburg Board of Education adopts the following resolution: "WHEREAS, The Open Public Meeting Act, Chapter 231, P.L permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, Ogdensburg Board of Education is of the opinion that such circumstances presently exist; NOW, THEREFORE, BE IT RESOLVED by the Ogdensburg Board of Education, County of Sussex, State of New Jersey that a closed session of this Board of Education, where the public shall be excluded, will be held at this time for the purpose as stated below; and BE IT FURTHER RESOLVED, that any action of the Board with regard to the closed session discussions shall be disclosed to the public at a later date and to the extent that the same is not prejudicial to the interests of the parties involved and would not result in a possible invasion of their right to privacy." Action may be taken. Topics include: Personnel, Legal Aye: Absent: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas Mr. Worthington, Ms. Corban RE-ENTER PUBLIC SESSION MOTION presented by Mr. Rojas, and seconded by Mr. Egan that the Ogdensburg Board of Education returns to Public Session at 8:12 p.m. Aye: Absent: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas Mr. Worthington, Ms. Corban OTHER BOARD BUSINESS ADJOURN MOTION presented by Mr. Rojas, and seconded by Ms. Walsh that the Ogdensburg Board of Education adjourn at 8:17 p.m. Aye: Absent: Ms. Fitzgibbons, Mr. Egan, Ms. Pedersen, Ms. Walsh, Mr. Rojas Mr. Worthington, Ms. Corban Respectfully submitted, Marilyn Cuykendall Business Administrator/Board Secretary 6